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LOS ANGELES HARBOR COLLEGE COLLEGE PLANNING COUNCIL (CPC)

MINUTES April 22, 2013

1:30 PM SSA 219

Members Present:

Co-chairs: S. McMurray (presiding), A. Patterson Administration: L. Rosas, A. Tomlinson, B. Villalobos, M. Wood Faculty: J. Baez, N. Barakat, S. Fasteau, J. Stanbery, B. Young Classified: L. De Silva, C. Diaz, J. Fowler ASO: J. Baeza, J. Hoil, P. Morales, P. Navarro Resources: K. Blackburn, B. Englert Guests: T. Davis, G. Gonzales, H. Kotelyan, J. Lopez, A. Miller, A.

Sanchez Call to Order

Meeting called to order at 1:44pm I. Approval of Agenda Motion to approve agenda with the following change: add “Brown Act Applicability” under Unfinished Business by S. Fasteau, seconded by P. Morales. Approved. (Action Item 1) II. Approval of Minutes (4/8/13) Motion to approve minutes with no changes by N. Barakat, seconded by P. Morales. Approved. (Action Item 2) III. Public Comment

A. Congratulations to Patsy Morales as new ASO president for 13-14 academic year

IV. Unfinished Business (Action items/Noticed items from previous CPC meetings)

A. Brown Act Applicability (A. Patterson): 1. Per email from Camille Goulet dated 4/17/13, General Counsel, some

committees that have been considered Brown Act are not; only groups defined by legislative bodies (Academic Senate, committees stipulated by AB1725 and Student Government) but all committees are encouraged to open other meetings in the spirit of collegiality.

V. New Business

A. Assessment of Growth Programs (M. Wood): 1. Deans evaluated academic programs in order to use funds to expand

FTES with growth programs identified, assuming Adult Ed moves under community colleges (see handout)

2. At tomorrow’s budget meeting campus will see what would happen if the college were to do nothing with FTE compared to growth model as presented

B. Human Resources Committee Rubric Results (T. Davis): 1. Change #6 – “Kinesiology” to “Women’s Facility Attendant” 2. Result of research, discussion and committee rankings, top 5 positions

match CPC results, just in a different order

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3. Discussion of legal mandates being considered first above all else, campus is at a low level of staffing in areas like trades and should be considered for accreditation purposes

4. Kudos to Tim Davis for bringing together a difficult task Motion to review HR Committee list to forward to the President by J. Baez, seconded by S. Fasteau. Approved. (Action Item 3)

VI. Reports

A. President 1. Thank you to Tim and Kristi and everyone on HR Committee, met 5-7

times with a lot of work, can now evaluate and adjust how the process worked

2. Last week was the Accreditation Follow-Up team visit: Barbara McNeice-Stallard, Director of Institutional Effectiveness at Mt. San Antonio College and Susan Lamb, VP of Academic Affairs at Diablo College i. LAHC met the 2 recommendations to the team’s satisfaction, they will

next submit a written report, college will check for Errors in Fact sometime this week to review by accreditation committee

ii. Team members that went to the District Office were not satisfied with recommendations 2 & 4, one of which addresses the allocation model which team still does not feel is fair, ACCJC can still sanction Harbor as a college because they cannot sanction the DO

iii. Three visiting teams for the valley colleges did not have any findings; ACCJC wants to have all colleges on same accreditation cycle, may be good to have a presence at their June meeting (Chancellor & Yasmin may attend)

3. Budget committee meeting tomorrow and will report on high demand courses; 5-year projection and debt policy discussed at DBC this Wednesday: Harbor’s debt payments total almost 8% of total college allocation, policy suggestion is to consider a 3% total allocation and still pay back the debt but not in its entirety (which is currently $857,000/year), will disregard remaining debt if we can balance the budget over the next three (?) years

4. May revise to be released May 14, eager to see what governor is proposing, DBC will approve the budget for each campus afterwards

5. Congratulations to Patsy as incoming ASO President, Harbor wishes you the best

6. Congratulations to Harbor Tides paper with a new issue last week, funded by Prop 20 funds

7. Last Tuesday Gang of 8 senators introduced new immigration bill, important for students to review: 900 pages including a large section regarding the Dream Act, permanent residency for 5 years and at the end students qualify to become a permanent resident and citizen, no age cap; expected to pass in Senate, debated in House this summer to send to President in fall ; different path for Dreamers than for others

8. Friday is Planning Forum from 9-12pm to evaluate and improve the planning process, discussion of Educational Master Plan

C. ASO Report (Patrick Navarro): 1. Patsy is the incoming president, Jesus Vice President, Princess VP of

Finance 2. ICC – will set up club reports for next meeting but no set agenda, plans to

have a smooth transition to next cabinet, talking about hosting off-campus event at VFW in Wilmington or Lomita, dance, pool & darts

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3. AACCC training 4. Student Brains Bill suggestion box available 5. Mulligan’s Athletic Fundraiser: family oriented event, tickets $15-17 per

person includes laser tag, batting cages, rock climbing, mini-golf 6. ASO funded the Honors Transfer Ceremony 7. Operation Hawks Nest: J. Hoil has a list of all ASO benefits to present to

feeder high schools’ student councils as a long term plan of recruitment 8. Denim Day April 24, Secrets to Transfer 9. Piñata Festival – May 1-2 with fruit 10. Seahawk Idol – karaoke event May 8, 12:30-3pm, two teachers from

music dept will be judges 11. Thank you to Joseph and Johnny for a competitive election 12. S. McMurray thanked ASO for wonderful turnout at Accreditation open

forum

D. Special Committees & Task Forces 1. Accreditation (E. Joiner/J. Stanbery): round of applause for ASO, CPC

thanked Jim and Ellen 2. Achieving the Dream (A. Sanchez):

i. Data distributed on FYE program, handout of highlighted data suggests that FYE cohort is doing well compared to other students on campus; heading into second year of the pilot program and would like CPC to consider allocating sections to FYE program to continue to operate another complete year and eventually for possible institutionalization

ii. Requires only 12 sections per semester to operate this program iii. Did present at Senate on Thursday iv. 70 students reflected in current data, would like to expand by one cohort

(35 students) for next fall 2013 cohort for a total of 105 students v. (B. Villalobos): AtD Reflections Report due in mid-May: will report on

issues brought forward in Math and Fast Track, regarding cut-scores in placement, Learning Works Grant on culturally responsive Teaching; Core Team talking about unifying student success programs under one heading since its same people at same meetings

3. Web Standards:

E. CPC Standing Committee Reports 1. Academic Affairs Cluster Committee: 2. Student Services Cluster Committee: 3. Administrative Service Cluster Committee: 4. Budget Committee: 5. Human Resources Committee: 6. Work Environment Committee: 7. Staff Development Committee: 8. Technology Advisory Committee (M. Wood/ I. Clarke):

i. College is getting a new exchange server, discussion of email capacity with elevated cap for administrators, classified and faculty, (could ask for increases if needed); how do we want to group and set abilities in system, in the past everyone was the same but want to limit total possible growth; want people to better manage their email accounts i.e. erase junk to allow for more space on the server; proposal to lock email accounts unused for 6 months so don’t accumulate junk mail

ii. Appropriate use of LAHC-All: not to be used as a discussion board as it floods the email system; policy exists for LAHC-ALL emails to be channeled through Division Chairs or program managers; suggestion

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for TAC to address this subject in their Plan and to create email etiquette; reminder from B. Young that a Discussion Board was supposed to be available for faculty and staff for these types of discussions

iii. SIS implementation by District, 12-16 months in the future, plan for training

iv. List of Power-Users, will plan a training for these folks identified by division chairs

Motion by S. Fasteau to extend the meeting for 10 minutes, seconded by T. Davis. Approved. (Action Item 4)

9. Committees of Academic Senate: i. DL Committee (M. Wood): discussed plans for future

VII. Good of the Order

A. S. McMurray returned from Statewide Academic Senate and will have written report by end of week.

VIII. Adjourn 3:34pm

Los Angeles Harbor College

Office of Academic Affairs

Assessment of high demand programs report

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State 525

College 34.2 20.2 607 40.10

For Credit

Anatomy Transfer 61 28.9 867 57.80 yes x

Anthropology Transfer 5 sections 5 285 5 285 53.5 28.4 856 57.10 yes x 5x57 855 28.5 57.00

Astronomy Transfer 46.06 23.6 707 47.20 yes

Business Transfer 5 sections 3 225 5 250 5 250 40.36 25.5 775 51.70 yes x 10x51 1530 51 51.00

Business CTE yes

Chemistry Transfer 4 300 41.17 24.8 745 49.70

Dev. Comm Basic Sk 1 35 32.48 13.6 443 35.00 yes

Emerg. Dept. Asst. CTE 29.29 23.1 692 38.40 yes

English Transfer 4 140 36.18 15.2 426 37.80 yes

English Basic Sk 5 sections 3 105 5 175 5 175 yes 10x35 1050 35 35.00

Humanities Transfer 2 100 47.33 27.3 820 54.70 yes x

Learning Skills Basic Sk 72.56 38.6 1158 77.20 x

Math Transfer 4 90 43.89 23.1 696 46.40 yes

Math Basic Sk yes

Microbiology Transfer 53.48 27.4 822 54.80 x

Philosophy Transfer 1 50 43.44 24.3 728 48.50 yes

Physical Ed Transfer 5 175 41.8 27.3 817 54.50 x

Political Science Transfer 5 sections 1 50 5 250 5 250 38.25 6.3 714 47.60 yes 10x47 1410 23.5 47.00

Psychology Transfer 2 100 52.35 27.2 817 54.40 yes x

Sociology Transfer 2 90 1 35 1 35 30.9 927 61.80 yes 2x35 105 7 50.00

Speech Transfer 2 80 33.06 19.1 573 38.20 yes

Statistics Transfer 16.81 17.8 534 35.60 yes

Technical Theater CTE 5 sections 5 125 5 125 50.94 31.3 939 62.60 yes x 10x25 250 8.2 25.00

Totals 34 1540 26 1120 26 1120 5200 153.2

Non-Credit

Emerging Programs GED

Hospitality

Entrepreneurialism

Unidentified

Accounting 2 90 2x45 270 9 45.00

AJ 2 70 2x35 210 7 35.00

Art 1 45 1x45 135 4.5 45.00

Child Dev. 1 45 1x45 135 4.5 45.00

CAOT 1 20 1x20 60 2 20.00

CIS 2 90 2x45 270 9 45.00

Geography 1 45 1x45 135 4.5 45.00

Health 2 90 2x45 270 9 45.00

History 2 100 2x50 300 10 50.00

Music 2 90 2x45 270 9 45.00

PD 2 90 2x45 270 9 45.00

Spanish 2 70 2x35 210 7 35.00

Theater 1 60 1x60 180 6 60.00

Summer 13 Totals 63 2445 7915 243.7 38.80

Human Resources Committee Rubric Results

Position

Summary of Supporting Evidence and Data

1 IT Senior Computer Network Support

Specialist

280

Over the last 10 years this department has been one of the most

severely affected by attrition with the economic collapse. With the

loss of the Senior position this department which serves the campus

as a whole has suffered greatly due to lack of man power and highly

qualified personnel to oversee the constantly increasing demand for

IT support. According to the Chancellors Office, Harbor College has

the lowest IT staff in the entire district and is far below the state

minimum. See Appendix (A) for more information.

2 Building Engineer (HVAC-C4036)

279

The Campus built a 30 million dollar structure called the Central

Plant responsible for all Air Conditioning and Heating for the entire

campus. There is a critical need to hire a qualified person to oversee

the maintenance and operations of this building to avoid catastrophic

damages that would severally impact the college operating funds.

According to the District Office allocation for staffing needs, Harbor

College is at Level 5 (Crisis Response) status in this Department. See

Appendix (B) for more information

3 2 Custodians

264

With the additions of the new buildings on campus, the current

staffing for Custodial support would be inadequate to handle the

increased demand. According to the District Office allocation for

staffing needs, Harbor College will be at Level 5 (Unkempt Neglect.)

See Appendix (C)

4 Financial Aid Tech

223

On any given school day all one has to do is walk by the Financial

Aid Office to see 20 or more students waiting to be served. This

department is crucial for the financial stability of the Campus; and is

a critical aspect to ensuring student success. More than 80% of our

students are Financial aid recipients; without this service they would

lack the resources to continue their education. See Harbor College’s

2012 Fact Book

5 IT web designer

213

With the ever increasing trend of the internet being the first line of

communicate between Faculty, Staff and Students to the College the

need for a strong functioning web presences is necessary aspect for

the college success. There is need for a highly qualified person to

maintain the web presence as it is essential for external and internal

communications.HACC15a1

6 Kinesiology

208

This position is needed to meet a federal mandate: Title IX: “No person in the United States shall, on the basis of sex, be

excluded from participation in, be denied the benefits of, or be

subjected to discrimination under any education program or activity

receiving federal financial assistance” See Education Amendments of

1972, Public Law No. 92‑318, 86 Stat. 235.

7 Library IAIT

196

Provide adequate supervision and assistance to students in the use of

what will be the single largest computer lab on campus. The daily

maintenance of more than a (140) new computers, software and

wireless online access points is more than the current IT staff can

handle. This would be a joint position shared and funded equally by

LAC and Library; it would also help reduce greatly the demand for

IT support. See Appendix (A) for more information.

8 Business Office Cashier 196

Will increase efficiency. Previous position that was never replaced.

HCAS5

9 Facilities Maintenance Asst

195

Support growing physical plant, replace retirements and meet the

district suggested staffing levels for Harbor College HCAS6b See Appendix (B) for more information

10 IT Secretary 173

Support IT staff in scheduling and communication of campus IT

needs. HCAS7A1 See Appendix (A) for more information.

11 Admissions & Records Asst 165 Full time Admission & Records Assistant.

12 Asst Dean of Research 163

Provide the support (data/evidence) required in the college planning

process which includes meeting Accreditation requirements.

13 Inter Student Sr. Office Asst 153 Replace fulltime senior Office Assistant position currently vacant.

14 Counseling B shift clerical 151

Provide front door / customer service to our student’s population,

general public staff and faculty.

15 Asst Dean ASO 126 Hire fulltime Advisor for Associated Student Organization (ASO)

16 Admin Records Supervisor 121 Hire fulltime Admission & Records supervisor

17 2 Business IA 107

Support the computer labs, increasing student success See Appendix

(A) for more information.

18 Physics Lab Tech 100 Program Demand as listed in the unit Plan

19 Academic Affairs Secretary 100 Program Demand as listed in the unit Plan

20 H&FA Theater 89 Stage attendant for Theater as listed in the unit plan.

21 Business ½ office asst 85 Half-time Office Assistant, Office Support for Student success.

CPC Committee Report

All committees need to submit reports in writing to be recognized at the CPC meeting. This report is

intended to be brief and assist the college planning process in connecting the work of the college,

integrating planning/budgeting. Committees will continue to post their agendas/minutes on the

appropriate websites.

COMMITTEE NAME: Human Resources (HR) Committee MEETING DATE: 04/17/13

COMMITTEE MEMBERS PRESENT (if a quorum was not present, please indicate): Quorum was made: |Tomlinson, Ann |Davis, Timothy |Abbie Patterson |Jones, Thomas |Rhi-Kleinert, Susan |Muckelroy, William |Diaz, Carlos |Clarke, Ivan |Kristi Blackburn |Sanchez, Sandra | Rhi-Kleinert, Susan Alternate for Yanez, Mercedes | BRIEF SUMMARY OF DISCUSSION (attributions are not necessary):

The HR Committee reviewed the final Rubric tabulation for the non factuality positions. There was an open discussion about the results. It was agreed unanimously to present the findings to CPC for review and discussion. The committee is still working on its Policy & Procedure manual along with the HR Plan.

The committee has also agreed to change the meeting time from 11:00 am to 1:00 pm every 3rd Wednesday of the month to better accommodate the faculty who have class assignment during the 11 o’clock hour.

OUTCOMES OR RECOMMENDATIONS TO MOVE FORWARD IN THE PLANNING PROCESS (these items will be placed in the “New Business” agenda item): Motion: There are no Motions being made to CPC at this time.

Los Angeles Harbor College

CPC Committee Report

DATE: April 9, 2013

All committees need to submit reports in writing to be recognized at the CPC meeting. This report is

intended to be brief and assist the college planning process in connecting the work of the college,

integrating planning/budgeting. Committees will continue to post their agendas/minutes on the

appropriate websites.

COMMITTEE ATTENDEES: (if a quorum was not present, please indicate): Mark Wood (presiding), Son

Nguyen (S&BS), Megan Lange (classified), Ivan Clarke (IT director), Paula Brown (TLC), Lora Lane MS&T),

Tim Davis (classified), Bill Heffern (MS&T)

BRIEF SUMMARY OF DISCUSSION:

IT director report Mr. Clarke reported that Mr. Fung, our new it hire in EWD, has received a better

position at West LA college and will be leaving us. The committee on the part of the college wishes Mr.

Fung the best of fortune and regrets the loss of an exceptional employee. IT will be upgrading their

exchange (email) server, this should make no noticeable difference to the general campus population,

however if you have your email sent to your smart phone, you will have to reconnect. This should take

place the end of April and be in affect the beginning of May.

The committee discussed the additional sign in when checking email from phones. Mr. Clarke explained

that this was a security measure to prevent unauthorized access to our college email system. He

furthermore explained that this is the only security measure that is taken, in regards to smart phones

and the other options which you agree to when setting up are not enforced at Harbor.

The district is setting up a single CMS (classroom management system…ETUDES) for the entire district.

Mr. Clarke asked the committees opinion on whether the exchange server capacity should be set up

with the whole campus with the same capacity or whether groups should be given different capacities.

The committee recommended different capacities: large caps for administrators and classified, and

smaller for faculty. Individuals may request a larger capacity if it is necessary.

Mr. Wood will bring this suggestion forward to CPC.

It was noted that many people on campus do not maintain their email accounts.

PLEASE GO INTO YOUR ACCOUNT AND REMOVE OLD EMAILS WHICH ARE NOT NECESSARY TO HAVE ON

THE SYSTEM. The district does keep all email for two years, so even if you do delete your email IT can

retrieve it if you really need it.

The pay to print system will be going in this summer for programs across campus to utilize if they are in

the system.

2:25 Review of Technology Plan

The committee discussed directions and needs for the near future, to be considered in the 2013

– 14 Educational Master Plan. The major topics are as follows:

Set limits on campus email

Faculty training for email

IT support for evening classes

Increased classroom support for technological maintenance

Software / Hardware upgrade, maintenance and replacement funding stream though college budgeting

process

Software / Hardware upgrade, maintenance and replacement schedule

Upgrade technology in classrooms

Training on other technologies available for instruction

New TLC facility and funding for an educational technology specialist

Investigate the purchase of classroom “clickers”

2:40 Power user rights

Mr. Wood distributed the divisional list of Power users and will set up a training session for responsible

parties.

OUTCOMES OR RECOMMENDATIONS TO MOVE FORWARD IN THE PLANNING PROCESS (these

items will be placed on the next regular CPC agenda):

Mr. Clarke asked the committees opinion on whether the exchange server capacity should be set up

with the whole campus with the same capacity or whether groups should be given different capacities.

The committee recommended different capacities: large caps for administrators and classified, and

smaller for faculty. Individuals may request a larger capacity if it is necessary.

Mr. Wood will bring this suggestion forward to CPC.

Los Angeles Harbor College

CPC Committee Report

D/DL Committee

DATE: April 9, 2013

All committees need to submit reports in writing to be recognized at the CPC meeting. This report is

intended to be brief and assist the college planning process in connecting the work of the college,

integrating planning/budgeting. Committees will continue to post their agendas/minutes on the

appropriate websites.

COMMITTEE ATTENDEES: (if a quorum was not present, please indicate): Robert Richards, Ann

Warren, Joan Thomas-Spiegel, David Ching, Mark Wood, Lora Lane, Son Nguyen, Tricia

Wickers, Tim Davis, Ibtesam Dessouky, Paula Brown

BRIEF SUMMARY OF DISCUSSION: The committee discussed directions for the future:

Move along the ability to send students to more than one site.

Redesign of our schedule page, with updates/”new-to”/contact info/link

to bookstore, etc. Also notification about checking their new LAHC e-

mail.

Paid DL staff: we need some! Among others, we need a Distance Learning

Coordinator, with ability to have access to online faculty sites for

technical purposes.

Review of Educational Master Plan for Distance Learning.

Review of accrditation self-study to make sure we have accomplished our

goals.

Faculty liabilities in the digital age. We need some guidance on this.

Mr. Wood informed the committee of changes in the academic standards regarding

distance learning:

Instructor-initiated regular and substantive contact between students and

instructor is now required in DE classes.

Institution must arrange proctoring for students in DE classes, if necessary.

Other topic of general interest:

There is a DE conference in June in Long Beach, for anyone who is interested.

Mark will find out if there is funding for it.

OUTCOMES OR RECOMMENDATIONS TO MOVE FORWARD IN THE PLANNING PROCESS (these

items will be placed on the next regular CPC agenda): None