Los Angeles Continuum of Care Quarterly...

Los Angeles Continuum of Care Quarterly Community Meeting

First Quarter

Clementina Verjan, Manager Policy and Planning Department

March 2014

Updated 03/13/2014

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Agenda

1. Update from LA Coordinating Council Members/Representatives

– Elections for New Coordinating Council Members

2. Los Angeles Continuum of Care Planning Process

– Performance Evaluation and Opportunities to Improve CoC Program

3. Greater Los Angeles Homeless Count

– 2014 Housing Inventory and Point in Time Count

– 2015 Homeless Count

4. LAHSA Updates

– Winter Shelter Program

– Request for Proposals

5. Presentation: Coordinated Entry System (CES) and Request for Proposals – United Way 2

2014 Meeting Schedule

LAHSA will conduct meetings in each Service Planning Area (SPA) once each quarter of the calendar year

Purpose:

• Provide regular opportunities for community stakeholders and service providers to share information and best practices;

• Deliver important updates on program funding, grant opportunities, performance measurement, and legislative and policy requirements;

• Solicit feedback on the implementation and evaluation of CoC goals;

• Engage the community in the 2015 Greater Los Angeles Homeless Count.

Timeframe for Meetings Quarter 1: March 2014 Quarter 2: June 2014

Quarter 3: September 2014 Quarter 4: December 2014

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LA Coordinating Council: Background

• The Los Angeles Coordinating Council was established in 2009 by LAHSA to enhance and empower local community participation in the grant process for McKinney-Vento Homeless Assistance Act funding throughout the Los Angeles CoC.

• The Council is chaired by the Executive Director of LAHSA and is comprised of 10 members, with 10 alternates, elected by the local community and 4 homeless or formerly homeless representatives. – Alternates become voting members of the Council if the elected

member has a conflict of interest with a project under consideration and must withdraw from the Council for the current year.

• The Council is staffed by LAHSA Policy and Planning and Programs Departments.

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CoC Planning & Decision Making Structure LAHSA

Board of Commissioners

SPA 1 Regional Planning Groups

Antelope Valley Homeless Coalition


San Fernando Valley Providers

Collaborative

SFV Homeless Coalition


SGV Council of Governments

SGV Consortium on Homeless

Pomona Continuum of Care Coalition

SGV Housing & Homeless

Coordinating Council


Hollywood 4WRD

Los Angeles Central Providers

Collaborative

ELA/Boyle Heights Coordinating

Council


Westside Shelter and Hunger

Coalition

Westside Council of Governments


United Homeless Healthcare Partners

Los Angeles Regional Homeless

Restoration Advisory Coalition


Gateway Cities Council of

Governments

South SPA 7 Homeless Coalition (in development)


South Bay Homeless Coalition

South Bay Cities Council of

Governments

Coordinating Council

LAHSA Staff

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CoC Deciding Body

Homeless Coalitions and Council of Governments are the Advisory Group to the Regional Planning Groups

Advisory Body Recommendations and staff support

Advisory Body to Coordinating Council

LA Coordinating Council: Primary Functions 1. Attend SPA and sub-SPA level quarterly meetings to report on

Coordinating Council priorities and actions, as well as understand SPA and sub-SPA level opportunities and challenges

2. Review and advise the LAHSA Commission on the ranking and recommendations for new and renewal project awards submitted for funding consideration in the annual HUD Homeless SuperNOFA competition in the LA Continuum of Care

3. Represent the Continuum of Care in its entirety to ensure that the most effective, efficient and fundable projects are submitted with the annual SuperNOFA Homeless Assistance application to HUD

4. Advise LAHSA and its Commission on Continuum of Care priorities and needs

5. Review Funding Principles annually 6. Liaison between LAHSA and local community 7. Contribute to development and implementation of the

community planning process 6

Coordinating Council Nomination and Election Process - Transition Year Process

Nomination Process for Coordinating Council Primary/Alternate Members

• March 2014 – Application/Nominations process provided

• All applications/nominations submitted by May 1st

• May 2014 - Vetting of candidates

Voting Process

• June 2014 – Online/in person voting at Quarter 2 meetings

– All voters must have active email address

– Brief speech/ Q &A of all candidates

• Close off all voting on June 27th

• June 30th Results Provided

• July to August Training of New Primaries and Alternates

• Those elected begin attending meetings Quarter 3 in September, but do not having voting authority until periods outlined below:

– Elected Primary becomes Primary January 1, 2015 and serves one year

– Alternate serves as Alternate January 1, 2015 to 12/31/15 and becomes Primary January 1, 2016 and serves one year

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CoC Program Evaluation

• 2013 Evaluation Reports were distributed in Dec-Jan

• LA CoC Coordinating Council Evaluation Working Group

– 2014 CoC Evaluation Criteria

– ESG Performance Measures

CoC Program Evaluation

• Spring - Summer 2014: Review and update last year’s evaluation criteria and process

• Fall 2014: Finalize 2014 CoC Evaluation criteria and process

• Winter 2014: Complete evaluations, distribute score reports, and review appeals

2013 NOFA: Areas for Improvement

• Jobs and income growth

• Preventing homelessness

• Coordinated assessment

• Fair housing

• HMIS

• PIT Count

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Performance and Planning Objectives

1. End Chronic Homelessness

• Increase beds dedicated to chronically homeless

• Target turnover units for chronically homeless

2. Housing Stability

• 80% of housing programs (PSH/RRH/TH) achieve housing stability

3. Jobs and Income Growth

• 20% increase employment income

• 54% increase other cash benefits (GR,TANF, SSI, SSDI, unemployment, etc.)

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Performance and Planning Objectives

4. Mainstream Benefits • 56% increase in mainstream non-cash benefits (WIC,

SNAP /EBT Card, Section 8, etc.)

5. Rapid Re-Housing • Increase number of homeless households with children

assisted with rapid re-housing (CoC, ESG, or other sources)

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Significant HUD Policy Changes The following policy changes have resulted in updates

to our upcoming RFPs:

Requires CoC’s to:

1. Demonstrate sound strategy – fund only programs that reduce and end homelessness based on performance and community need

2. Adopt Housing First, target chronically homeless, and increase PSH capacity by using reallocated funds

3. Focus on Chronically Homeless first – we can only use reallocated funds for PSH until Chronically Homeless are housed

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Significant HUD Policy Changes

5. Use Coordinated Assessment Systems to streamline access to housing for all populations

6. Demonstrate increased accountability on leveraging mainstream benefits (20% to 56%)

7. Build Partnerships

• With Public Housing Authorities

• With Philanthropic organizations

In summary:

• Stop funding programs that don’t perform

• Coordinate the solutions to the community need

• Target, target, target

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Policy Question for your SPA

How do we collectively ensure that the performance of programs in your SPA more closely adheres to these objectives and HUD’s new requirements?

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More Policy Discussion

• Transitional Housing

• Outreach and access to supportive services is extremely important. How is the SPA connecting to Homeless Assistance programs?

• What are the SPA’s recommendations in assisting lower performing programs?

• How important is performance in evaluating projects for funding?

• What is a core/critical infrastructure?

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2014 Housing Inventory & Point in Time Shelter Count

• Demonstrate region’s need for $80 million in federal funding that supports community programs and services critically needed by more than 57,000 homeless people in LA County

• Count number of clients housed on February 27 between hours of 8pm and 12am PST.

• Pre-populated electronic Tally Sheet forms for non-HMIS-participating Programs, Detailed Instructions, & Glossary of Terms

• Complete one per Program and submit to [email protected]

• HMIS-Participating Programs: Data will be pulled from HMIS; no need to complete a Tally Sheet form for HMIS-participating Programs.

• SPA Housing Inventory Review and recommendations for additional programs

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2015 Homeless Count

Mission Statement:

The Greater Los Angeles Homeless Count is a

community based initiative to enumerate and gather data while engaging new

members of the continuum, informing planning efforts and creating critical mass around the issue of homelessness in Los

Angeles.

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Street Count

Shelter Count and

Housing Inventory

GREATER LOS

ANGELES

HOMELESS COUNT

Youth Count

Demographic Survey

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Randomly Selected Census Tracts

Opt In

Community Efforts

FULL COVERAGE SPA

COUNT AND DEMOGRAPHIC

SURVEY

SPA-level Homeless Count: Scope of Work

2015 Homeless Count: Community Involvement

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LAHSA has outlined the following roles and responsibilities of the community and LAHSA in implementing an annual count:

• Oversight/Administration

• Training

• Materials

• Data Analysis and Publication of Results

LAHSA

• Raising and tracking volunteers

• Conducting Street and Youth Count

• Obtaining deployment centers and security

• Shelter Count and Housing Inventory for non-HMIS

• Demographic survey

SPA-wide Homeless Coalitions

LAHSA Updates

• Winter Shelter Program

• Request for Proposals • Crisis Housing for Singles & Transition

Age Youth (TAY)

• Homeless Family Solutions System (HFSS)

• Independent Living Program (ILP)

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Request for Qualification (RFQ) Process

• RFQ is required for any organization wishing to apply to LAHSA for funds

• RFQ is a two step process:

1. Complete on-line RFQ questionnaire on “Funding”

Page at www.lahsa.org which establishes your

FileShare account with LAHSA’s IT department:

https://lahsafunding.wufoo.com/forms/request-

for-qualifications-rfq-process/

2. Uploading required “Core Documents” in each of

the folders in your agency FileShare account

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RFP Timeline: Singles and TAY

-Crisis Housing for Singles & TAY

formerly Shelter & Services

• Late March RFP release date

• Early May RFP Responses due

• Late May Award Recommendations

• July/Aug Contract start date

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RFP Timeline: Families

-Homeless Family Solutions System (HFSS) formerly Family Solutions Centers (FSC)

• Late March RFP release date

• Early May RFP Responses due

• Late May Award Recommendations

• July/Aug Contract start date

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RFP Timeline: ILP

-Independent Living Program (ILP)

• Mid-March RFP release date

• Late April RFP Responses due

• Mid-May Award Recommendations

• July 1 Contract start date

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Next Steps

• Quarter 2 Meetings: June 2014

– Elections for Coordinating Council Members/Representatives

– 2015 Homeless Count Update

– Continuum of Care Program Update

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Questions/Comments?

Contact information:

Clementina Verjan, Policy and Planning Manager, [email protected] (213) 683-3338 w, (323) 440-6483 cell

Jonni Miller, Family Solutions System Coordinator, [email protected], (213) 225-8483

Josh Decell, Outcomes Unit Manager, [email protected], (213) 225-8407

Nancy Neilson, Sr. Funding Manager, [email protected], (213) 689-4092

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Los Angeles Continuum of Care Quarterly...

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