Longitudinal Data SystemsLongitudinal Data Systems

Virginia Department of EducationVirginia Department of Education

Office of Educational Information ManagementOffice of Educational Information Management

Putting Valuable Data to Good UsePutting Valuable Data to Good Use

Virginia’s Two-fold ApproachVirginia’s Two-fold Approach

• AccountabilityAccountability– Membership

– Dec 1 Child Count

– Per Pupil Expenditure

– ADM

– Lost Transfer Report

– Cohort Reports

– Auditing

• Decision SupportDecision Support– Student Assessment

History

– Dynamic Rosters

– Watch List

– Post Secondary Linkages

AccountabilityAccountability

Membership ReportsMembership Reports

• Ensure a student is only counted in one Ensure a student is only counted in one place at a point in timeplace at a point in time

• Responsible vs. ServingResponsible vs. Serving

• Evolved into the Evolved into the Lost Transfer ReportLost Transfer Report

Financial ReportsFinancial Reports

• Verify MembershipVerify Membership

• Verify Attendance/AbsencesVerify Attendance/Absences

• Limit ADM to 1 (or 100%)Limit ADM to 1 (or 100%)

• No double fundingNo double funding

Event RatesEvent Rates

• Ensure a single student can have only Ensure a single student can have only one event in a single year:one event in a single year:

– Dropout / Graduate

– Program enrollment• Gifted• Career & Technical Education• Early College Scholars

Cohort ReportsCohort Reports

• Graduates (On-Time)Graduates (On-Time)

• DropoutsDropouts

• Still Enrolled StudentsStill Enrolled Students

• CompletersCompleters

AYP & other Assessment ReportsAYP & other Assessment Reports

• Ensure a student is only tested onceEnsure a student is only tested once

• Ensure state-wide assessment rules are Ensure state-wide assessment rules are followedfollowed

Editing / AuditingEditing / Auditing

• Cost/Benefit - Reward/RiskCost/Benefit - Reward/Risk

• Multi-submission (single school year) Multi-submission (single school year) edit checksedit checks

• Multi-year edit checksMulti-year edit checks

Decision SupportDecision Support

Assessment HistoryAssessment History

• Multi-level assessment detailsMulti-level assessment details– Classroom level– Student level– Question level

• By subgroups By subgroups

• By single or multiple yearsBy single or multiple years

Dynamic RostersDynamic Rosters

• All the details of within the warehouseAll the details of within the warehouse

• User selects the “group” of studentsUser selects the “group” of students– Football Team– IB graduates– Reading First participants– Welding program completers

Dropout PreventionDropout Prevention

• List of students enrolled nowList of students enrolled now– Greater than 20% absenteeism– Previously retained– Failed same subject assessment 2 consecutive

years– Multiple transfers

Post Secondary LinkagesPost Secondary Linkages

• National Clearinghouse dataNational Clearinghouse data

• AP, SAT, ACT, IB dataAP, SAT, ACT, IB data

• Matching criteria used to link data to Matching criteria used to link data to Virginia student recordsVirginia student records