Lone Star College System - Office of Technology Services Green Computing can save you some Green...

Lone Star College System - Office of Technology ServicesLone Star College System - Office of Technology Services

Green Computing can save you some Green

With the ever growing demands on energy resources and a continued drive to reduce cost in technology departments, Green Computing has become a popular topic. Lone Star College has implemented a Green Computing plan that starts with three main areas of focus; Data Center Consolidation, Desktop Power Management and Zero Landfill Asset Recovery. Learn about the challenges of initiating a Green Computing plan and how Green Computing can save your institution money.

Shah ArdalanVice Chancellor/CIOLink AlanderAssociate Vice ChancellorOscar RamosExecutive Director


Introduction to Lone Star! Saving some Green$

Data Centers Advanced Desktop Management

Reducing Risk - Asset Recovery Green Classroom Technology Wrapping it all up Questions

Presentation OverviewPresentation Overview


Lone Star College SystemLone Star College System

Quantity The largest in Houston Student Enrollment Growth:

• Fall 2009: 15%• Spring 2010: 25%

The largest AA graduates in TX

Quality Student Success 70% transfer rate

• TAMU, UT, Rice, Harvard, Stanford, UCLA

Top 100 places to work (Chronicle of Higher Education)

Measure $420M Bond Lowering Tax Rate Reduced Administrative Costs

13 Locations spread across 1,400 square miles 5 Colleges 2 University Centers 5 Centers System Office & Training Center

4,800 employees 152 OTS Staff

80,000+ Students 62,476 Credit 19,250 Non-Credit

5.6 Million Square Feet of Instructional Facilities


Enterprise PortfolioEnterprise Portfolio

Client Services 24x7x365 Service Desk 11,916 computers

10,062 PCs 1,365 Laptops 489 Macs

Server Services 2,035 Applications 14 Datacenters 827 Servers (352 virtual)

Network Services 1,600 Miles of fiber optics 20,138 Network ports 1,374 Network devices 5,500 VoIP phones System

Administrative Services PeopleSoft ERP

Finance Portal

Datatel – phasing out


Strategic Alignment

Strategic Plan for IT aligned with the College Systems Strategic Plan

Organizational Transformation Infrastructure Transformation Business Transformation

Reorganized 6 into 1 (May 08) WAN redesign (Apr 08) ERP Assessment (Jan 09)

IT Standards (Jun 08) AD/Exchange redesign (Nov 08) ERP Selection (May 09)

Restructured Positions (Sep 08) 5-nines Standard (Jan 09) ERP Implementation (Sep 09)

IT Governance (Oct 08) IT Service Continuity (Apr 09) - Finance Live (Jan 10)

Established KPI’s (Dec 08) Client Management (Mar 09) - Employee Portal Live (Jan 10)

24/7 Service Desk (Jan 09) Green Computing (Mar 09) - Student Portal (Jun 10)

ITSM Alignment (Feb 09) Advanced Power Mgt. (Dec 09) - Campus Solution (Dec 10)

Executive Reporting (Feb 09) New Data Center (Jan 10) - HR (Dec 10)

Managing Change (Oct 09)

Enterprise Transformation – Technology ServicesEnterprise Transformation – Technology Services

Technology Foundation

Best Practices

Business Alignment Transformation using Best Practices, Business

Alignment and a solid Technology Foundation to become a Strategic Partner and raise our enterprise IT Maturity.


Green IT at Lone Star College As the trends of the Technology Industry move toward a more energy

conscience, sustainable model; the LSCS Office of Technology Services has committed to being a leader in this arena by engaging in more Eco friendly practices.

There are two major factors that lead to this shift in focus.

As an institution of Higher Education, we have a social responsibility to address this issue and be a leader in our community

As stewards of tax payers’ dollars, we have a fiscal responsibility to manage costs and improve efficiencies.

This focus is not a simple “do this” and then we are finished, this is a cultural and organizational change that will take time to complete. To make this a manageable process OTS will use a phased approach.

Defining - “Green IT”Defining - “Green IT”


Data CenterData Center

High Availability (5-nines)High Availability (5-nines)

SavingsSavings

Going Green – Data CentersGoing Green – Data Centers

Design – Power/CoolingDesign – Power/Cooling

VirtualizationVirtualizationLink AlanderAssociate Vice Chancellor


The New “High Availability & Green” Design


Redundant Internet ConnectionsRedundant

WAN core

Redundant main data facilities and Storage

Redundant main data facilities and storage

Virtualized campus instructional data centers


The most Challenging and Complex part of our Green InitiativeLSC has created new standards and policies for our 14 Data Centers

throughout the system. The main focus is the conversion and consolidation of physical servers to virtual servers, advanced power management and high density blade servers.

Objectives• VM First Policy

• New System-wide VM Farms• New Campus VM Farms• New Center VM Farms


• Consolidation• System data centers• New System Data Center• Campus and center data

centers redesign• Storage Virtualization

Constant – Evaluation and Measurement


New LSCS – Data Center (co-location design)LSC is renovating a data center built in 1985 and our current data center built

in 1998 to meet both our “High Availability” and “Green” requirements.


Power management and distribution

• Hardware selection and design• UPS

• High Efficiency • Modular flexibility

• Distribution Paths• Server and Storage Requirements

• Virtualization Management • Server and Application

Data Center Research and Planning Resources


Cooling and Heat Management Provides the Fastest and Highest ROI for a Data Center

Cooling• Air Flow Management

• Heat Management• Water Cooling - High

efficiency and targeted cooling

• Floor and Rack Density Planning


Thermal PlanSame Room Same Hardware

Open Air Cooling Water Cooling

Data Center Research and Planning Resources


Virtualization• VM First Policy - ELA

Significant benefits in savings and availability

Site and Disaster Recovery

Our VM Farms• 2 – HP C- Class Blade enclosures• 12 – BL460’s dedicated to the farm• Average consolidation ratio 20:1• High Availability design and data center co-

location• Increased capacity and flexibility

Savings over Traditional Hardware

$630,000

AC

TIV

E - A

CT

IVE

or AC

TIV

E - P

AS

SIV

E


VM Power Savings400+ virtualized serversAverage cost per server per year $1,103Projected 70 % savings per year Total $231,789

Note: does not include cooling savings


Campus – Instructional Server Room Design

Campuses• Present State

• 20-75 physical servers• 5-20 TB storage

• Future State – Implementing • C-Class “Shorty”

• Virtualization• Servers (capacity 80)• LeftHand networks

storage (virtualized)

Instructional Centers• Present State

• 5-10 physical servers• 2- 4 TB storage

• Future State - Implementing• 2 DL 360’s

• Virtualization• Servers (capacity 30)• LeftHand networks

storage (virtualized) High

Availability




Campus Instructional Server Room (Model)

Avg. Rate for system = .1039Design L.P.H Capacity Annual CostOld 11.04 KwH 16 Physical $10,048.21 New 2.1 KwH 36 VMs $1,911.34 Delta 8.94 KwH 20+ VMs $8,136.86

Projected Yearly Savings

$48,821.16

Center Instructional Server Room (Model)Avg. Rate for system = .1039Design L.P.H Capacity Annual CostOld 5.5 KwH 8 Physical $5,005.90 New 1.5 KwH 15 VMs $1,365.24 Delta 4 KwH 7+ VMs $3,640.65

Projected Yearly Savings

$21,843.90

Total Yearly Savings

$70,665.06

Calculation = L.P.H.*24 hrs*365 = Total KwH for year *rate*6 )


The New “High Availability & Green” Design

“Show me the Money”• Setup Cost

$3,200,000• Projected Savings (3yr)

$4,020,044• ROI - $820,044 by year 3• Benefits

• High Availability Design• Projected - Data Center

Energy Savings of $428,978 per year



Advanced Desktop ManagementAdvanced Desktop Management

vPro and AutomationvPro and Automation


SavingsSavingsOscar RamosExecutive Director


The “Old Way of doing Business” the 24 x 7 Computer


Why?Critical updates• Anti-virus• Microsoft• Other applications…

Wake on LAN doesn’t always work

Our clients don’t like to wait for updates when they start their computer in the morning


Intel vProSimplification and

Automation1) Centralized advanced

power management

2) Put them to bed at night and wake them up in the morning

- Automation with Intel-vPro and Symantec-Altiris

1

• Shutdown message sent at 10:30PM to all lab systems

2• If system updates are available

2a

• Wake up systems, verify and prep (DeepFreeze)

2b

• Updates are applied

2c

• Shutdown systems

3• Wake up lab systems before classes start

4• Receive verification reports



Intel vPro Features


• OOB Management - BIOS and Blue Screen Management

• Power Management – Power Up/Down

• Image Redirection – Booting Options

• Network Filtering – Security Feature

• Real time inventory – Picture of the environment


“Show me the Money”

3 Year Phased in Approach

Traditional PC• Annual cost $

81.27• Carbon footprint 172 lbs• Equivalent to driving 170

miles

Intel vPro – DC7900/E8400

• Annual cost $ 58.28

• Carbon footprint 123 lbs• Equivalent to driving 122

miles

Intel vPro – add advanced power mgt

• Annual cost $ 40.80

• Carbon footprint 86 lbs• Equivalent to driving 85

miles

Year - 0 - Baseline – FY 2008 Annual Cost CarbonEquivalent to driving

QTY Electric/Cooling Footprint (Lbs) driving (miles)

Laptops 1,000 $ 58,280

123,000 122,000

Desktops - standard systems

11,000 $ 893,970

1,892,000

1,870,000

vPro Enabled systems

- $ -

-

-

vPro Advance Power Mgt -Pilot

-

$ -

-

-

Baseline costs 12,000 $ 952,250

2,015,000

1,992,000

Year 1 – FY 2009 Annual Cost CarbonEquivalent to driving

QTY Electric/Cooling Footprint (Lbs) driving (miles)

Laptops 1,500 $ 87,420

184,500

183,000

Desktops - standard systems 7,500 $ 609,525

1,290,000

1,275,000

vPro Enabled systems 2,750 $ 160,270

338,250

335,500

vPro Advance Power Mgt -Pilot

250

$ 10,200

21,500

21,250

Total 2009

12,000 $ 867,415

1,834,250

1,814,750 Savings over base

year $ 84,835

180,750

177,250



Show me the Money – 3 year projection

Year - 0 - Baseline - 2008 Annual Cost Carbon Equivalent to QTY Electric/Cooling Footprint (Lbs) driving (miles)

Baseline costs 12,000 $ 952,250 2,015,000 1,992,000 Year 1 - FY 2009

Total 2009 12,000 $ 867,415

1,834,250

1,814,750

Savings over base year $ 84,835 180,750 177,250 Year 2 - FY 2010

Total 2010 12,000 $ 692,425

1,462,500

1,447,000

Savings over last year $ 174,990 371,750 367,750 Savings over base year $ 259,825 552,500 545,000

Year 3 - FY 2011

Total 2011 12,000 $ 568,260 1,198,000 1,186,000

Savings over last year $ 124,165 264,000 260,500Savings over base year $ 383,990 816,500 85,500



Show me the Money – Total Savings


Saving on Annual Cost over time (3 Years)TAC (Baseline) – TAC (Year 1) = Savings for Y1,

$952,250 - $867,415 = $84,835

TAC (Baseline) – TAC (Year 2) = Savings for Y2,$ 952,250 - $692,425 = $259,825

TAC (Baseline) – TAC (Year 3) = Savings for Y3

$ 952,250 - $568,260 = $383,990

Total Savings = Y1+Y2+Y3$728,650 = $ 84,835 + $ 259,825 + $ 383,990


Asset RecoveryAsset Recovery

E-WasteE-Waste



Definition


E-waste - may be defined as all secondary computers, entertainment device electronics, mobile phones, and other items such as television sets and refrigerators, whether sold, donated, or discarded by their original owners.

Headlines you don’t want to be a part of!

B.C. students buy sensitive U.S. defense data for $40 in Africa'Donated' computers become toxic e-waste, documentary shows

http://www.cbc.ca/technology/story/2009/06/23/tech-e-waste-ghana-data-british-columbia-journalism-students.html

Missile data found on hard drives Sensitive information for shooting down intercontinental missiles as well as bank details and NHS records was found on old computers, researchers say.

http://news.bbc.co.uk/2/hi/uk_news/wales/8036324.stm

Police staff data found at city dumpConfidential staff details of Devon and Cornwall police officers have been found on a dump.

http://findarticles.com/p/news-articles/herald-express-torquay-uk/mi_8032/is_20071227/police-staff-data-city-dump/ai_n43862868/


E-Waste


Electronic waste “e-waste” concerns:• Volume of e-waste• Toxic and not biodegradable• Reusable resources

Organizational Risk:• Theft• Data Loss• Return Below Market Value


Zero Landfill


Lone Star College is working with vendors to engage in an asset recovery program that would address e-waste concerns and be financially beneficial to the college.

Requirements

• Systems are sanitized to federal government standards• Competitive market rate for the equipment• Certification of a zero-landfill policy


Other ItemsOther Items

Data ProjectorData Projector

Classroom TechnologyClassroom Technology

Thin ClientsThin Clients


Data Projector Management


TekVox Control System• Schedule shutdowns• AV input Control• Track Bulb Life• Preventative Maintenance• Lighting Control in

Classroom• Motion Sensor Shutdown


Thin clients – Virtual PCs


Pilot Project – Potential Benefits

• Extend Life of Cycle• Reduced Power Consumption• Reduce application

management costs • Deliver apps instantly to users

anywhere• Enable user mobility on any

device


Savings – 3 year Desktop Management $728,650 Server Design ROI $820,044 Energy Savings Server Farm $428,978

Total Savings$1,977,672

Wrapping it upKey objectives of our Green Initiative reached Social Responsibility – Doing the right thing! Fiscal Responsibility – Doing it the right way!


Questions?

Assumptions The Instructional Server Room projections come from the power savings that are anticipated from the change from

Physical Servers to Blade Servers and a utilization of VMware that we have seen through testing.

The Base room that was used as a model was the Kingwood Instructional Server Room.

Kingwood has two standard Racks with servers and a SAN.

Campus solution has Blade enclosure, two blades and SAN.

The campus solution and can be scalable for both larger and smaller rooms around the system.

Server Capacity - an estimated minimum number of servers that can run on the new blade design using VM.

PC being compared New Standard- HP dc7900 Small Form Factor, Intel Core2 Duo, 85% Efficient Power Supply, 20in LCD Old Standard – HP dc7700 Convertible Minitower, Intel Pentium D, Standard Power Supply, 17in LCD

Three levels of energy efficiency which are; Standard Desktop – (Old Standard) with conventional power supply, no energy qualifications Energy Efficient – (New Standard) 1.) Energy Star (qualified) 2.) Epeat Gold 3.) 85% Energy Efficient Power

Supply

VPro/Advanced Power Management – Energy Efficient PC with Advanced Power Management

The rate for power is $.1039KwH. This number is an average of all 6 campuses cost for energy.

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