Lone Star College - REGULAR MEETING OF THE BOARD ...lonestar.edu/board_files/0411 November...

REGULAR MEETING OF THE BOARD OF TRUSTEES NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT

DISTRICT SERVICES AND TRAINING CENTER TRAINING AND DEVELOPMENT CENTER BOARD ROOM

5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381

November 4, 2004 6:00 p.m.

I. Call to Order II. Pledge of Allegiance III. Certification of the Posting of the Notice of the Meeting IV. Introductions, Special Guests, Recognitions V. Approval of the Minutes of the October 12, 2004 Workshop Meeting and Regular

Meeting VI. Citizens Desiring to Address the Board VII. Special Reports and Announcements

1. Chancellor

2. College Presidents

3. Vice Chancellors

4. Faculty Senate Presidents VIII. Institutional Effectiveness Reports 1. International Students by College, Fall 2004

2. Concurrent Credit Students, Fall 2004 IX. Consideration of Consent Agenda (The purpose of the consent agenda is to allow the Board to identify and approve action items which require no additional information or discussion and for which there is unanimous approval. Trustees receive agenda materials one week in advance of the meeting to prepare for the business to be conducted.)

X. Policy Reports and Considerations

Consideration of Approval of Proposed Board Policy CED (Local): Sexual Offenders on Campus (FIRST READING)

XI. Financial Reports and Considerations

1. Monthly Financial Statements

2. Consideration of Approval for the Purchase of Industrial Maintenance Training Equipment for the Industrial Maintenance Program at Cy-Fair College (ACTION ITEM 1)

3. Consideration of Acceptance of Outdoor Advertising Contract for North Harris

College (ACTION ITEM 2)

4. Consideration of Approval for Purchases of up to $500,000 for the Period of December, 2004 through February, 2005 for Technology Related Items for the District (ACTION ITEM 3)

5. Consideration of Approval to Renew the Student E-mail Agreement with Timecruiser

Computing Corporation (ACTION ITEM 4)

6. Consideration of Approval for Catalog Information Systems Vendor (CISV) Purchase of SmartNet Annual Maintenance Agreement (ACTION ITEM 5)

7. Consideration of Ratification of an Agreement with Haas Automation, Inc. to Borrow

Equipment for the North Harris College Computer Numeric Control Training Program (ACTION ITEM 6)

8. Consideration of Approval of the Annual Renewal of WebCT Maintenance

Agreement for VISTA Distance Learning Software for the District (ACTION ITEM 7)

9. Consideration of Approval for Annual Renewal of License Agreement for AutoDesk

Software for the District (ACTION ITEM 8) XII. Building and Grounds Report Construction Projects Update XIII. Personnel Reports and Considerations

1. Consideration of Ratification of Appointments (ACTION ITEM 9)

2. Consideration of Acceptance of Resignations (ACTION ITEM 10)

3. Consideration of Approval of Commissioning of Peace Officer (ACTION ITEM 11) XIV. Suggested Future Agenda Items XV. Adjournment The Board of Trustees, may at any time prior to adjournment, in accordance with Sections 551.001, et seq. of the Texas Government Code, move into Closed Session under the following provision(s) of the ACT: Section 551.071 - Consultation With Attorney Section 551.072 - Deliberation Regarding Real Property Section 551.073 - Deliberation Regarding Prospective Gift Section 551.074 - Personnel Matters Section 551.076 - Deliberation Regarding Security Devices Section 551.086 - Economic Development Negotiations

Certification of Posting of Notice to the November 4, 2004 Regular Meeting of the

North Harris Montgomery Community College District’s Board of Trustees

I, John E. Pickelman, Chancellor of the North Harris Montgomery Community College District, do hereby certify that a notice of this meeting was posted on Monday, the 1st day of November, 2004, in a place convenient to the public in the Administration Office of the District Services and Training Center and on all college campuses as required by Section 551.001 et seq., Texas Government Code. Given under my hand this the 1st day of November, 2004.

_________________________________

John E. Pickelman, Ph.D. Chancellor

MINUTES OF THE WORKSHOP MEETING OF THE BOARD OF TRUSTEES

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT DISTRICT SERVICES AND TRAINING CENTER

TRAINING AND DEVELOPMENT CENTER BOARDROOM 5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381

October 12, 2004 5:00 p.m.

PRESENT: Mr. David McIver, Chair Mr. David Vogt, Vice Chair

Mr. John Fox, Assistant Secretary Mr. Randy Bates Dr. Richard Campbell Ms. Priscilla Kelly

Ms. Stephanie Marquard Ms. Mary Matteson ABSENT: Ms. Maria Flotte O’Neill, Secretary I. CALL TO ORDER: Mr. McIver called the meeting to order at 5:10 p.m.

II. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE MEETING:

Chancellor Pickelman confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A”.

III. CLOSED SESSION: At 5:15 p.m. Mr. McIver convened the Board in closed session, in

accordance with Section 551.001 et. seq. of the Texas Government Code under the following provision(s) of the Act: Section 551.072 – Deliberation Regarding Real Property.

IV. RECONVENE OPEN MEETING: Mr. McIver reconvened the Workshop Meeting in

open session at 5:30 p.m. V. CONFER WITH CHANCELLOR/STAFF: Chancellor Pickelman provided certain

information regarding easements; an open records request; TACCTA conference information; and date for holiday dinner.

VI. CLOSED SESSION: At 6:00 p.m. Mr. McIver again convened the Board in closed

session, in accordance with Section 551.001 et. seq. of the Texas Government Code under the following provision(s) of the Act: Section 551.074 – Personnel Matters.

VII. RECONVENE OPEN MEETING: Mr. McIver reconvened the Workshop Meeting in

open session at 6:30 p.m. VIII. ADJOURNMENT: the meeting was adjourned at 6:30 p.m. ATTEST: ______________________________

Board Chair Board Secretary

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT DISTRICT SERVICES AND TRAINING CENTER

TRAINING AND DEVELOPMENT CENTER BOARDROOM 5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381

October 12, 2004 6:00 p.m.

PRESENT: Mr. David McIver, Chair Mr. David Vogt, Vice Chair

Mr. John Fox, Assistant Secretary Mr. Randy Bates Dr. Richard Campbell Ms. Priscilla Kelly

Ms. Stephanie Marquard Ms. Mary Matteson ABSENT: Ms. Maria Flotte O’Neill, Secretary I. CALL TO ORDER: Mr. McIver called the regular meeting of the Board of Trustees to

order at 6:30 p.m. after determining a quorum was present. II. PLEDGE OF ALLEGIANCE: Mr. McIver led the Board and guests in reciting the

Pledge of Allegiance. III. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE REGULAR

MEETING: Chancellor Pickelman confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A.”

IV. INTRODUCTIONS, SPECIAL GUESTS, RECOGNITIONS: the Chancellor

welcomed Ms. Paris Achen of the Houston Chronicle This Week, and Mr. Paul Herring of Gilbane.

V. APPROVAL OF THE MINUTES OF THE SEPTEMBER 2, 2004 WORKSHOP

MEETING AND REGULAR MEETING: upon a motion by Ms. Matteson, and a second to the motion by Ms. Marquard, the Board unanimously accepted the minutes of the September 2, 2004 Workshop Meeting and Regular Meeting. Ms. Kelly, Mr. Fox, and Mr. Bates abstained from the vote.

VI. CITIZENS DESIRING TO ADDRESS THE BOARD: none VII. SPECIAL REPORTS AND ANNOUNCEMENTS:

1. Chancellor: Dr. Pickelman, reported that the college presidents have been meeting

with local legislators in an effort to spotlight key priorities for community colleges in the upcoming legislative session. The top two priorities are to (1) restore state funding to community colleges and (2) restore full funding for employee benefits for

community and technical college faculty and staff. There will be a Senate Finance Committee hearing on November 9th. for which a delegation of community college presidents, the State Student Government Association president, and key business leaders will travel to Austin to lend support for restoring funding levels.

2. College Presidents: Dr. David Sam, President of North Harris College, announced the

receipt of a 5-year, $2.4M grant designed to increase Hispanic enrollments, and commended Ginni Whitten for being the point person to lead a district-wide team in writing the grant. Dr. Sam announced that Professor of Accounting, Karen Russom, was awarded the Texas Society of CPAs Outstanding Accounting Award. The dedication of the Digital Technology Center will be held on Thursday, October 21st at 3:00 p.m.

Dr. Linda Stegall, President of Kingwood College, distributed copies of the Kingwood College Happenings newsletter spotlighting the 20th Anniversary of Kingwood College and the convocation ceremonies held on August 17th, . Twenty-five of the original founding faculty and staff were present at the convocation event. Dr. Stegall also distributed copies of the Diversity, an intensive English program newsletter. The Intensive English Program was founded in August 2001 to help immigrant and international students learn and improve their English. Kingwood College will conduct a patriotic salute to the American spirit on Saturday, November 13th with activities planned to include paratrooper jumpers, interactive military games, and local music and performers. Dr. Ray Hawkins, President of Tomball College, reported that the Student Government Association at Tomball College sponsored a week long series of activities called, “Rock the Vote.” The activities were aimed to raise voter efficacy, voter awareness, and to register the Tomball area students and community to vote in the upcoming 2004 Presidential election. Commissioner Jerry Eversole and Mayor Hap Harrington were among dignitaries invited to a political debate co-sponsored by the social sciences department and the student government association. Dr. Tom Butler, President of Montgomery College, introduced Associate Professor of Political Science, Michael Hickey and Professor of Political Science, Gary Brown. Professors Hickey and Brown updated the Board on the mini grant awarded to support a film series held on Monday and Saturday evenings at Montgomery College. Ten films are shown in the spring semester and ten in the fall semester, with attendance running around 100 per showing. Dr. Diane Troyer, President of Cy-Fair College, distributed flyers announcing that Lech Walesa, Nobel Peace Prize winner and former President of Poland, will be speaking at Cy-Fair College on October 25, 2004. Mr. Walesa will be speaking on the topic: “After the Wall –Building a New Europe of Peace and Prosperity.” The event is partially funded by Title VI Undergraduate International Studies and a foreign language program grant from the U.S. Department of Education. A reception was held to recognize founding endowment partners. Dr. Troyer introduced Dean of Arts and Technology, Wendy Lamb. Ms. Lamb distributed a question and answer flyer outlining the Cy-Fair College Arts Society’s fund raising and community awareness

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efforts, and noted that the society is supported by volunteers committed to the arts. Donations to support the arts programs at Cy-Fair College are fully tax deductible and support student scholarships, visiting artists and performers, and artist-in-residence programs for the fine and performing arts.

3. Vice Chancellors: Mr. Ray Laughter, Vice Chancellor for External Affairs, reported that the Foundation Annual Golf Tournament netted $40,000 and was very well attended. Mr. Laughter thanked the Executive Director of the Foundation, Ms. Debbie Lackey, and all the many volunteers who contributed to the success of the tournament. The Small Business Awards Banquet will be held on November 15th at the Marriott Hotel at Intercontinental Airport.

4. Faculty Senate: Professor Dorothy Reade, Faculty Senate President at North Harris

College, thanked the Board for the new facilities at the campuses and commended them for their vision by providing a superior teaching and learning environment for faculty and students.

5. Other

Summary Report of Awards of Funding Proposals: Mr. Ray Laughter, Vice Chancellor for External Affairs, presented the report and noted that 46 awards have been funded during the fourth quarter (June, July and August 2004) totaling $6,267,654. There are 28 pending proposals totaling $10,038,713. A copy is attached as Exhibit “B.”

VIII. INSTITUTIONAL EFFECTIVENESS REPORT:

Student Profile Comparing Fall 2003 and Fall 2004: Dr. Steve Head, Executive Vice Chancellor, reported that overall, the district continues to grow, with students served increasing by 7.1% between Fall 2003 and Fall 2004. The numbers of minority students continue to increase at higher rates than white students. A copy of the complete report is attached as Exhibit “C.”

IX. CONSIDERATION OF CONSENT AGENDA: Mr. McIver proceeded with the

Consent Agenda. The Chancellor recommended that Action Item 12 be considered separately and the Board requested that Action Item 7 be considered separately. Upon a motion by Ms. Kelly to approve Action Items 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 13, 14, 15, 16, 17, 18, 19, and 20, and a second to the motion by Ms. Marquard, the Board unanimously passed the Consent Agenda. A copy of the Consent Agenda is attached as Exhibit “D.”

X. POLICY REPORTS AND CONSIDERATIONS:

Consideration of Approval for Board of Trustees Travel (ACTION ITEM 1): the Board authorized Randy Bates, Richard Campbell, Priscilla Kelly, Stephanie Marquard, David Vogt, Maria Flotte O’Neill and David McIver to attend the Texas Association of Community College Trustees and Administrators conference in Austin, Texas on October 25-26, 2004. This item was passed in the Consent Agenda. A copy is attached as Exhibit “E.”

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XI. CURRICULUM REPORTS AND CONSIDERATIONS:

1. Consideration of Approval of an Associate of Applied Science Degree in Pharmacy

Technology for Implementation Fall 2005 at North Harris College (ACTION ITEM 2): the Board approved an Associate of Applied Science Degree in Pharmacy Technology for implementation Fall 2005 at North Harris College. This item was passed in the Consent Agenda. A copy is attached as Exhibit “F.”

2. Consideration of Approval of District-wide Offerings for the Associate of Arts in

Teaching for Implementation Spring 2005 (ACTION ITEM 3): the Board approved district-wide offerings for the Associate of Arts in Teaching. This item was passed in the Consent Agenda. A copy is attached as Exhibit “G.”

XII. FINANCIAL REPORTS AND CONSIDERATIONS

1. Monthly Financial Statements: Ms. Cindy Gilliam, Vice Chancellor, Business Affairs and CFO, presented the monthly financial statements. A copy is attached as Exhibit “H.”

2. Quarterly Investment Report: Ms. Cindy Gilliam, Vice Chancellor, Business Affairs

and CFO, presented the quarterly financial statements. A copy is attached as Exhibit “I.”

3. Consideration of Acceptance of Gifts (ACTION ITEM 4): the Board formally

accepted and acknowledged gifts donated to the North Harris Montgomery Community College District in accordance with the donor’s wishes. This item was passed in the Consent Agenda. A copy is attached as Exhibit “J.”

4. Consideration of Ratification of the Purchase of Two Pianos for the Music Program

at Montgomery College (ACTION ITEM 5): the Board ratified the purchase of two pianos for the music program at Montgomery College from Forshey Piano Co. Inc., in the amount of $72,160. This item was passed in the Consent Agenda. A copy is attached as Exhibit “K.”

5. Consideration of Approval of Facility Service Providers for the District (ACTION

ITEM 6): the Board approved facility service providers for the District for approximately $245,700 annually. This item was passed in the Consent Agenda. A copy is attached as Exhibit “L.”

6. Consideration of Approval to Purchase Advertising Services for External Affairs for

Fiscal Year 2004-2005 (ACTION ITEM 7): upon a motion by Dr. Campbell and a second to the motion by Mr. Fox, the Board unanimously approved the purchase of advertising services for external affairs from Edge Creative Strategies in an amount not to exceed $190,000. A copy is attached as Exhibit “M.”

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7. Consideration of Approval of the Purchase of Additional Office Furniture for the District Services and Training Center (DSTC) (ACTION ITEM 8): the Board approved the purchase of additional furniture for the DSTC from Debner & Company, for a total cost not to exceed $71,633. This item was passed in the Consent Agenda. A copy is attached as Exhibit “N.”

8. Consideration of the Approval of the Amendment of the Follett Bookstore Contract

for the District (ACTION ITEM 9): the Board approved the amendment of the contract for the operation of the District’s bookstores with Follett College Stores (Follett). This item was passed in the Consent Agenda. A copy is attached as Exhibit “O.”

9. Consideration of Ratification of the Purchase of Computer Equipment for Disaster

Recovery for the District (ACTION ITEM 10): the Board ratified the CISV purchase of computer equipment from Sirius Computer Solutions, in the amount of $448,610 and Dell Marketing, LP, in the amount of $126,000 for a total amount of $574,610. This item was passed in the Consent Agenda. A copy is attached as Exhibit “P.”

10. Consideration of Approval to Purchase Seating and Lounge Furniture for the Student

Center at North Harris College (ACTION ITEM 11): the Board of Trustees approved the purchase of seating and lounge furniture for the student center at North Harris College in an amount not to exceed $68,000 from the following vendors: One Office Furniture, Corporate Express, Debner+ Company, and Vanguard Environments. This item was passed in the Consent Agenda. A copy is attached as Exhibit “Q.”

11. Consideration of Approval of Change Order No. 1 Gilbane’s Guaranteed Maximum

Price (GMP) Contract for the Digital Technology Center (DTC) at North Harris College (ACTION ITEM 12): upon a motion by Mr. Bates, and second to the motion by Ms. Marquard, the Board approved the Change Order No. 1 guaranteed maximum price contract for the Digital Technology Center at North Harris College. A copy is attached as Exhibit “R.”

12. Consideration of Acceptance of Multi-Media Advertising Contract for Tomball

College (ACTION ITEM 13): the Board awarded a one (1) year contract with an option to renew for (2) additional one year periods for multi-media advertising for Tomball College to National Cinema Network, Inc. (NCN) for $49,284. This item was passed in the Consent Agenda. A copy is attached as Exhibit “S.”

13. Consideration of Approval of the Purchase of One Human Patient Simulator for

Tomball College (ACTION ITEM 14): the Board approved the purchase of one Human Patient Simulator for the nursing and biology programs at Tomball College from Laerdal Medical Corp. for $29,044. This item was passed in the Consent Agenda. A copy is attached as Exhibit “T.”

14. Consideration of Renewal of Interlocal Agreement between North Harris

Montgomery Community College District (NHMCCD) and Harris County for

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Delivery of Breath Alcohol Testing Service (ACTION ITEM 15): the Board renewed the interlocal agreement between NHMCCD and Harris County for the District to provide services for the Texas Department of Public Safety (DPS) Breath Alcohol Testing Program. This item was passed in the Consent Agenda. A copy is attached as Exhibit “U.”

15. Consideration of Renewal of Interlocal Agreement between North Harris

Montgomery Community College District (NHMCCD) and the City of Lake Jackson for Delivery of Breath Alcohol Testing Services (ACTION ITEM 16): the Board approved the interlocal agreement between NHMCCD and the City of Lake Jackson for the NHMCCD Law Enforcement Academy to provide breath alcohol testing services to the City of Lake Jackson. This item was passed in the Consent Agenda. A copy is attached as Exhibit “V.”

16. Consideration of Approval of the Proposed Interim Lease of Wastewater Treatment

Capacity at Regional Waste Treatment Facilities with Harris County Municipal Utility District No. 155 to CW West Road, L.P (ACTION ITEM 17): the Board approved the proposed interim lease of wastewater treatment capacity at Regional Waste Treatment Facilities with Harris County Municipal Utility District No. 155 to CW West Road, L.P. This item was passed in the Consent Agenda. A copy is attached as Exhibit “W.”

17. Consideration of Approval of the Proposed Grant of Easements to CyFair

Independent School District (CISD) (ACTION ITEM 18): the Board approved the proposed grant of easements to CyFair Independent School District CFISD. This item was passed in the Consent Agenda. A copy is attached as Exhibit “X.”

XIII. BUILDING AND GROUNDS REPORT:

Construction Projects Update: the Board reviewed the reports as presented. A copy is attached as Exhibit “Y.”

XIV. PERSONNEL REPORTS AND CONSIDERATIONS

1. Consideration of Ratification of Appointments (ACTION ITEM 19): the Board

ratified the appointments as presented. This item was passed in the Consent Agenda. A copy is attached as Exhibit “Z.”

2. Consideration of Acceptance of Resignations (ACTION ITEM 20): the Board

accepted the resignations as presented. This item was passed in the Consent Agenda. A copy is attached as Exhibit “aa.”

3. Consideration of Approval of Commissioning of Peace Officers (ACTION ITEM

21): the Board approved the commissioning of the following peace officers for the North Harris Montgomery Community College District: Fairbanks Center - Michael Tymniak, North Harris College - Paul D. Pennington, Tomball College - Larry J. Lee. This item was passed in the Consent Agenda. A copy is attached as Exhibit “bb.”

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XV. SUGGESTED FUTURE AGENDA ITEMS: none XVI. ADJOURNMENT: there being no further business, Mr. McIver thanked the Board,

faculty and staff for their support during his recent surgery, and adjourned the meeting at 7:25 p.m.

ATTEST: _________________________________ ______________________________ Board of Trustees, Chair Board of Trustees, Secretary

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Institutional Effectiveness Report No. 1 Board Meeting 11-4-04 Report: International Students by College, Fall 2004 Goal: Provide quality, accessible courses and programs of instruction which meet

transfer, workforce development, and lifelong learning needs of students Indicator: International students enrolled in credit classes

The district serves students who were born outside of the United States. These include not only those who are immigrants or permanent residents, but also students attending on foreign student visas. Highlights of the report on the next page include: • Overall, the Fall 2004 enrollment of international students in the district totals

1,300 students from 102 different countries. This represents 3.5% of the total enrollment.

• About 26.5% of all international students are from two countries, Mexico (245 students) and Columbia (100 students). Significant numbers of students are also from Pakistan (77 students), Venezuela (61 students), and Kenya (41students).

• North Harris College has the highest number of international students, 583, or 5.3% of their total student population. Cy-Fair’s 372 international students represents 4.3% of their total students served.

• The number of international students is up 13.9% from Fall 2003 when 1,119 international students were enrolled district-wide.

Data in the following table reflect enrollment for all Fall term classes.

Staff Martha Oburn 832-813-6764 Resource: Steve Head 832-813-6522

COUNTRY NHMCCD (Unduplicated) CY-FAIR KINGWOOD MONTGOMERY NORTH HARRIS TOMBALL

Algeria 1 1Angola 2 2Argentina 10 1 1 2 8Australia 4 2 1 1Austria 1 1 1Azerbaijan 1 1Bangladesh 1 1Barbados 1 1Belgium 2 1 1 1Belize 3 2 1Bolivia 3 2 1Bosnia and Herzegovina 2 1 1Brazil 31 13 6 1 9 10Bulgaria 2 1 1Burma 2 1 1 1Cambodia (Kampuchea) 7 1 6Cameroon 7 1 1 4 1Canada 34 11 10 6 13 6Chad 1 1Chile 2 1 1 1China, People's Rep 26 8 3 2 12 8Colombia 100 36 7 9 45 13Costa Rica 9 3 1 6Cuba 2 2Czech Republic 2 1 1Dominican Republic 2 1 1Ecuador 12 5 1 2 4Egypt (A.R.E.) 1 1El Salvador 23 7 2 2 12 3England 1 1Finland 1 1 1France 8 2 2 3 3Germany 8 1 4 3Ghana 1 1Greece 1 1Grenada 1 1Guatemala 11 2 2 3 4Guinea 1 1Haiti 1 1Honduras 12 3 1 1 7 1Hong Kong 4 2 1 2India 36 10 6 6 16Iran 4 2 1 1Israel 1 1 1Italy 2 2Jamaica 17 4 1 1 2Japan 9 4 1 2 1 1Jordan 8 2 2 4 1Kazakhstan 2 2Kenya 41 12 8 4 20 1Korea, Democratic People's Republic 2 1 1Korea, Republic of 30 22 2 4 3 1Kyrgyzstan 4 2 2 1Note: Students taking classes at more than one college are counted once at each college.

North Harris Montgomery Community College DistrictInternational Students by College

Fall 2004

International students are those whose residency code is one of the following: "40" "60" "1F" "2F" "1H" "2H".

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COUNTRY NHMCCD (Unduplicated) CY-FAIR KINGWOOD MONTGOMERY NORTH HARRIS TOMBALL

Laos 1 1Latvia 2 1 1Lebanon 5 1 4 1Liberia 1 1Malaysia 2 2Mali 1 1Mexico 245 40 27 24 150 28Moldova 1 1Morocco 2 1 2Nepal 12 1 2 2 10 1Netherlands 3 1 2Nicaragua 2 2Nigeria 32 13 14 1 8 6Northern Ireland 1 1 1Norway 2 1Oman 1 1Pakistan 77 14 9 6 54 10Panama 1 1 1Peru 19 3 2 4 10 3Philippines 50 9 2 4 26 10Poland 4 2 2Portugal 1 1Romania 2 1 2Russia 10 1 1 4 4 2Saudi Arabia 1 1 1Senegal 5 1 5Singapore 5 1 1 2 3Slovakia 1 1Somalia 1 1South Africa 6 1 3 2Spain 4 1 1 3Sudan 3 1 1 1Sweden 4 1 1 2 1Switzerland 1 1Syria 3 1 2Taiwan 16 2 5 3 5 3Tanzania 10 2 1 2 4 3Thailand 14 3 3 4 10Tongo 1 1Transkei 1 1Trinidad & Tobago 6 2 1 3Turkey 9 2 6 4 5Uganda 2 2Ukraine 2 1 1United Kingdom 8 1 1 4 2Uzbekistan 2 1 1Venezuela 61 14 7 8 31 8Vietnam 43 10 3 4 30 8Zambia 5 1 4Zimbabwe 3 3 1Other Foreign 2 2 1 1Missing 104 69 10 5 24

Total 1,300 372 165 152 583 224Note: Students taking classes at more than one college are counted once at each college. International students are those whose residency code is one of the following: "40" "60" "1F" "2F" "1H" "2H".

COUNTRY Fall 2003 Fall 2004Algeria 1Angola 1 2Argentina 15 10Australia 2 4Austria 2 1Azerbaijan 1 1Bangladesh 1 1Barbados 1Belarus 1 Belgium 1 2Belize 3Bolivia 5 3Bosnia and Herzegovina 1 2Brazil 34 31British West Indies 1Bulgaria 3 2Burma 1 2Cambodia (Kampuchea) 5 7Cameroon 3 7Canada 20 34Chad 1Chile 2 2China, People's Rep 26 26Colombia 113 100Costa Rica 5 9Côte d'Ivoire 1Cuba 2 2Czech Republic 1 2Dominican Republic 3 2Ecuador 10 12Egypt (A.R.E.) 1El Salvador 19 23England 1 1Estonia 2Finland 1 1France 9 8Germany 7 8Ghana 2 1Greece 1 1Grenada 1Guatemala 11 11Guinea 1Haiti 1Honduras 12 12Hong Kong 11 4Hungary 1India 39 36Indonesia 2Iran 10 4Israel 1 1Italy 2Jamaica 10 17Japan 9 9Jordan 9 8

North Harris Montgomery Community College DistrictInternational Students District Wide Comparison

Fall 2003 to Fall 2004

NHMCCD (Unduplicated)

Note: Students taking classes at more than one college are counted once at each college. International students are those whose residency code is one of the following: "40" "60" "1F" "2F" "1H" "2H".

COUNTRY Fall 2003 Fall 2004Kazakhstan 2 2Kenya 38 41Korea, Democratic People's Republic 2 2Korea, Republic of 13 30Kyrgyzstan 7 4Laos 1 1Latvia 2 2Lebanon 2 5Liberia 2 1Malaysia 2 2Mali 1Mexico 187 245Moldova 1Morocco 4 2Nepal 10 12Netherland Antilles 2Netherlands 1 3Nicaragua 6 2Nigeria 20 32Northern Ireland 1Norway 5 2Oman 3 1Pakistan 89 77Panama 1 1Peru 23 19Philippines 34 50Poland 3 4Portugal 1Romania 2 2Russia 10 10San Marino 1Saudi Arabia 2 1Scotland 1Senegal 2 5Singapore 1 5Slovakia 1 1Solomon Islands 1Somalia 1 1South Africa 3 6Spain 4 4Sri Lanka 1St. Lucia 2Sudan 4 3Sweden 3 4Switzerland 1Syria 1 3Taiwan 15 16Tanzania 8 10Thailand 13 14Tongo 1Transkei 1Trinidad & Tobago 7 6Turkey 4 9Uganda 3 2Ukraine 5 2United Kingdom 6 8Uruguay 2 Uzbekistan 2 2Venezuela 64 61Vietnam 48 43Zambia 3 5Zimbabwe 4 3Other Foreign 3 2Missing 16 104

Total 1,119 1,300

Note: Students taking classes at more than one college are counted once at each college. International students are those whose residency code is one of the following: "40" "60" "1F" "2F" "1H" "2H".

NHMCCD (Unduplicated)

Institutional Effectiveness Report No. 2 Board Meeting 11-4-04 Report: Concurrent Credit Students, Fall 2004 Goal: Provide quality, accessible courses and programs of instruction which meet

transfer, workforce development, and lifelong learning needs of students Indicator: High school students taking concurrent credit classes

High school students are provided the opportunity to take college credit classes prior to high school graduation. Students may enroll in classes that are either restricted to high school students or are regularly scheduled classes at one of the colleges.

In the Fall 2004 term, partial tuition waivers for concurrent students were implemented.

Highlights of the report on the next page include:

• The district continues to provide access to high school students by providing

concurrent credit classes and tuition waivers to 3,375 individual students. This represents an increase of about 7.6% compared to Fall 2003.

• School districts with over 100 high school students taking credit classes include Aldine, Conroe, Cy-Fair, Humble, Klein, Magnolia, Spring, and Tomball.

• The colleges with the highest numbers of concurrent credit students and course enrollments are Cy-Fair, with 765 students taking 880 classes, and Kingwood College, with 777 students enrolled in 1,310 separate classes.

• Under the partial tuition waiver policy, four colleges increased the numbers of concurrent students: Tomball, North Harris, Montgomery, and Cy-Fair.

Data in the following table reflect enrollment for Fall 2004 term classes.

Staff Martha Oburn 832-813-6764 Resource: Steve Head 832-813-6522

Fall 2004 Fall 2003% Change from

Fall 20033

3,375 3,138 7.6%

North Harris Klein 215 165 30.3%Spring 193 97 99.0%Aldine 134 158 -15.2%Cy-Fair 2 3Magnolia 2 3Humble 1 4Splendora 1 1Other4 2 2

Totals 550 436 26.1%

Kingwood Humble 632 717 -11.9%Splendora 45 14 221.4%New Caney 43 38 13.2%Klein 25 1Huffman 8 3Aldine 2 3Cy-Fair 1 2Conroe 1 1Cleveland 1 3Other4 19 10 90.0%

Totals 777 792 -1.9%

Tomball Tomball 202 224 -9.8%Klein 164 155 5.8%Magnolia 136 81 67.9%Cy-Fair 93 55 69.1%Waller 69 67 3.0%Conroe 3 2Willis 1Splendora 1 1Spring 1Aldine 1 2New Caney 1Houston 1 1Montgomery 1Other4 5 6 -16.7%

Totals 679 594 14.3%

North Harris Montgomery Community College DistrictConcurrent Credit Students by College1

Fall 2004

ISDCollegeStudents2

NHMCCD Total (Unduplicated)

Fall 2004 Fall 2003% Change from

Fall 20033

Montgomery Conroe 539 482 11.8%Willis 61 69 -11.6%Magnolia 24 22 9.1%Montgomery 9 10 -10.0%Klein 5 6 -16.7%Splendora 2Spring 1 3New Caney 1 1Other4 1 3

Totals 643 597 7.7%

Cy-Fair Cy-Fair 754 722 4.4%Klein 2Conroe 1Huffman 1Spring 1Willis 1Other4 5 6 -16.7%

Totals 765 733 4.4%

2Students: Number of high school students taking at least one college-level course.3Percentage increase or decrease from Fall 2003. 4Other: Includes students whose ISD information is incomplete.

1Concurrent Credit Students: Fall 2004: Concurrent credit students are defined as those who have a Fall 2004 dual credit tuition waiver in the Financial Aid files.

Data source: NHMCCD data warehouse files.

College ISDStudents2

Consideration of Consent Agenda Board Meeting 11-4-04 Consent Agenda:

A roll call of individual action items will determine the consent agenda. If a trustee has a question or plans to cast a negative vote regarding a specific recommendation, then the trustee/trustees need to acknowledge their intention to the Chair by show of hand during the roll call: this action item will be considered in the regular order of business as an individual action item. Those action items that the trustees plan to approve without further question or discussion will be placed on the consent agenda during roll call of individual action items. Upon the creation of the consent agenda, a motion, a second to the motion, and unanimous approval of the Board of Trustees is needed to approve the action items. Upon approval of the consent agenda, the Board of Trustees will proceed with the remainder of the agenda.

Rationale: The consent agenda format is an organization process for meetings that allow the

governing board to focus their time and attention on action items that require more elaboration, information, and/or discussion. The intent of the consent agenda is to support efficiency and effectiveness of the meeting.

Tally of Action Items: Chancellor Board

Consent Recommended Separate Agenda Separate Action Action

# 1 – Approve Purchase Industrial Maint. Training Eqmt/CFC ______ ______ ______ # 2 – Approve Purchase Billboard Advertising/NHC ______ ______ ______ # 3 – Approve Second Quarter Purchase/Technology Items ______ ______ ______ # 4 – Approve Agreement/Student E-mail ______ ______ ______ # 5 – Approve Purchase Cisco Smartnet Maintenance Agreemt______ ______ ______ # 6 – Ratify Haas Automation, Inc. Agreement/NHC ______ ______ ______ # 7 – Approve WebCT Maint Agreement/Vista DL Software ______ ______ ______ # 8 – Approve AutoDesk Software License Agreement ______ ______ ______ # 9 – Ratify Appointments ______ ______ ______ #10 – Accept Resignations ______ ______ ______ #11 – Approve Commission Peace Officers ______ ______ ______

Policy Report and Consideration (FIRST READING) Board Meeting 11-4-04 Request: Consideration of Approval of Proposed Board Policy CED (Local):

Sexual Offenders on Campus (FIRST READING) Chancellor’s Recommendation: That the Board of Trustees approve Board Policy CED (Local): Sexual

Offenders on Campus (FIRST READING). Rationale: Effective September 1, 2003, the Texas Code of Criminal Procedure

62.03(h) requires each person who has been convicted of and has completed his or her sentence for specific sexual offenses and who intends to be employed, work with a contractor, or attends classes at an institution of higher education to register with the campus police department within 7 days. Prior to the enactment of this law, the District did not know that a student, employee, or contractor was a sex offender. While the law requires the campus police department to receive this information from the offenders, it provides no guidance on how an institution of higher education is to respond if it is concerned that a particular sex offender might pose a risk to the safety of students, staff, or members of the public. It is recommended that the Board consider adopting this proposed Board Policy CED (Local): Sexual Offenders on Campus to provide needed guidance to NHMCCD staff, including police, about how to respond to this information about the presence of registered sex offenders. Under the proposed policy, the Chancellor would appoint a District-wide review committee, consisting of a senior administrator, peace officer, and the District’s civilian police commissioner to review the criminal records of each registered sex offender before the offender is permitted to work or study at a particular campus or center location. The committee will take into consideration the safety and well-being of students, children, and others who are expected to be using campus resources at the same time and location as the offender. A particular administrator will be identified at each campus to evaluate off-campus options for the registered offender student and to communicate with him or her if their presence is restricted or denied. The Vice Chancellor for Business Affairs and Chief Financial Officer is proposed to make decisions about the presence of employees of vendors or service contractors who are registered sex offenders.

Fiscal Impact:

None.

Resource: Sandra McMullan Liggett 832-813-6655

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT PROPOSED POLICY—FIRST READING 11/04/2004

DISTRICT PEACE OFFICERS CED REGISTERED SEX OFFENDERS ON CAMPUS (LOCAL) Article 62.03(h) of the Texas Code of Criminal Procedures requires a

person who has been convicted of and has completed his/her sentence for specific sexual offenses to register with the college police department at each NHMCCD location at which the offender will take classes, be present to perform work for a contractor, or work as an employee. The Chancellor will appoint a District-wide Review Committee consisting of at least one law enforcement officer, the civilian District police commissioner, and a third administrator. This Review Committee will be responsible to:

1. Collect and review the facts surrounding the individual’s conviction, with additional information provided by the individual’s probation officer, if the individual is on probation;

2. Evaluate whether the person poses a risk of harm or disruption to the students, employees, children, or members of the public who will be present on the campus; and

3. Recommend to the designated administrator whether to grant or deny permission to the person to be present on the campus.

The decision of the administrator is to be provided to the registered sex offender in writing, describing any right to appeal the decision.

STUDENTS A person who is subject to the registration requirement who is or plans to

be a student shall be referred by the college police department to a college administrator designated by the college president. The college administrator will collect information from the person seeking permission to study at the college and submit it to the Review Committee. If the Review Committee recommends denying or restricting the person’s presence on the campus, the administrator will consider whether there are alternative learning options, such as off-campus or distance learning that will permit the individual to continue to pursue his or her learning objectives. The administrator will communicate the decision to the student in writing. If the individual is already enrolled, the refund of tuition and fees will be governed by the refund policy. The student may appeal the decision of the designated administrator to the college president.

ADOPTED: 1 of 2

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT PROPOSED POLICY—FIRST READING 11/04/2004

DISTRICT PEACE OFFICERS CED REGISTERED SEX OFFENDERS ON CAMPUS (LOCAL) CURRENT EMPLOYEES

The Location Executive Officer (LEO) will determine whether a registered sex offender will be permitted to continue to be employed by the District based on the information and recommendation provided by the Review Committee In the event that the LEO determines that employment cannot be continued, the employee may appeal the decision to the Chancellor. If the employee is a contractual employee, he or she shall also have the right to appeal the decision to terminate employment to the Board of Trustees. Decisions with respect to applicants for employment will be made pursuant to Board Policy DC.

CONTRACTORS The Vice Chancellor for Business Affairs/CFO will determine whether a

registered sex offender will be permitted to be a vendor or contractor to the District based on information provided by the Review Committee. This decision is not appealable.

ADOPTED: 2 of 2

Financial Report and Consideration No. 1 Board Meeting 11-4-04 Report: Monthly Financial Statements

The financial statements for the month ended September 30, 2004 are presented

for Board review.

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT

STATEMENT OF CURRENT OPERATING FUNDS, EXCLUDING THE TECHNOLOGY FUNDREVENUES, EXPENDITURES AND OTHER CHANGES - BUDGET & ACTUALFOR THE ONE MONTH ENDED SEPTEMBER 30, 2004

8% OF PRIOR YEAR % OF FISCAL YEAR % ACTUAL ACTUAL 08/31/04

BUDGET ACTUAL TO BUDGET 08/31/04 ACTUAL

REVENUES:

STATE APPROPRIATIONS $ 44,621,002 $ 4,890,435 10.96% $ 4,890,434 10.96%TUITION AND FEES 33,180,099 14,424,880 43.47% 13,978,321 44.25%TAXES 60,600,000 44,199 0.07% 121,889 0.22%INVESTMENTS 300,000 36,943 12.31% 29,877 9.62%OTHER 2,250,288 31,647 1.41% 2,773 0.21%

TOTAL EDUCATIONAL AND GENERAL REVENUES 140,951,389 19,428,104 13.78% 19,023,294 14.26%

REPAIR, REPLACEMENT AND OTHER INTERNALLY DESIGNATED 300,000 24,125 8.04% 37,940 14.45%

TOTAL REVENUES 141,251,389 19,452,229 13.77% 19,061,234 14.26%

EXPENDITURES:

GENERAL ADMINISTRATION & STUDENT SERVICES 20,011,184 1,566,817 7.83% 1,369,245 7.78%GENERAL INSTITUTIONAL 11,078,877 635,382 5.74% 831,517 7.99%STAFF BENEFITS 9,661,429 1,170,167 12.11% 1,925,200 21.19%RESIDENT INSTRUCTION GENERAL ACADEMIC PROGRAMS 55,184,438 4,131,000 7.49% 3,272,947 7.29%RESIDENT INSTRUCTION VOCATIONAL-TECHNICAL PROGRAMS 21,478,682 1,477,002 6.88% 1,441,989 6.55%LIBRARY 6,689,071 405,840 6.07% 362,759 6.29%EXTENSION AND PUBLIC SERVICE 765,122 46,726 6.11% 22,514 4.17%PHYSICAL PLANT OPERATION AND MAINTENANCE 16,015,776 1,321,598 8.25% 1,019,109 7.42%

TOTAL EDUCATIONAL AND GENERAL EXPENDITURES 140,884,579 10,754,532 7.63% 10,245,280 8.26%

REPAIR, REPLACEMENT AND OTHER INTERNALLY DESIGNATED 750,000 0 0.00% 1,298 0.20%

TOTAL EXPENDITURES 141,634,579 10,754,532 7.59% 10,246,578 8.22%

OTHER CHANGES - DEBT SERVICE & FUND TRANSFERS 2,692,000 - - - -

NET INCREASE (DECREASE) IN FUND BALANCES $ (3,075,190) $ 8,697,697 $ 8,814,656

NOTE:Subject to change pending completion of the August 31, 2004 audit.

SEE NOTE

10/18/2004 10:26 AM


SCHEDULE OF TECHNOLOGY FUNDREVENUES, EXPENDITURES AND OTHER CHANGES - BUDGET & ACTUALFOR THE ONE MONTH ENDED SEPTEMBER 30, 2004

PRIOR YEAR % OF % ACTUAL ACTUAL 08/31/04TO BUDGET 08/31/04 ACTUAL

REVENUES:

Technology fee $ 4,319,219 $ 1,919,371 44.44% $ 1,832,621 43.41%Investments 38,585 5,785 14.99% 4,963 7.81%Miscellaneous 45,795 - 0.00% - -

Total revenues & additions 4,403,599 1,925,156 43.72% 1,837,584 42.45%

EXPENDITURES:

Automated Library SystemSalaries and Benefits 52,500 5,399 10.28% 5,478 8.70%Services 244,157 67,945 27.83% 97,645 49.26%Travel and Professional Development 1,500 295 19.67% 550 22.27%Supplies 20,000 225 1.13% 589 2.80%Communications 30,000 - 0.00% - -Equipment 1,500 - - - -

Total Dynix Library System 349,657 73,864 21.12% 104,262 36.62%

Datatel ServicesSalaries and Benefits 215,985 4,824 2.23% 7,991 7.30%Services 1,080,912 289,584 26.79% 345,854 55.29%Travel and Professional Development 44,000 - 0.00% - -Supplies 3,500 442 12.63% - -Communications 18,864 108 0.57% 1,172 8.02%Equipment 266,440 - - - -

Total Datatel Services 1,629,701 294,958 18.10% 355,017 45.04%

E-Mail Services & TelecommunicationsAdministrative Salaries and related benefits 104,301 9,946 9.54% 9,079 7.56%Services 455,086 19,627 4.31% 1,199 0.33%Travel and Professional Development 25,500 - 0.00% - -Supplies 21,483 - 0.00% 1,185 20.71%Communications 162,406 5,654 3.48% 8 0.01%Equipment 230,875 10,537 4.56% - -

Total E-Mail Services & Telecommunications 999,651 45,764 4.58% 11,471 1.70%

Campus SupportSalaries and Benefits 42,000 - 0.00%Services 60,000 - 0.00% - -Supplies 22,292 - 0.00% - -Travel - - - - -Equipment 1,300,298 - 0.00% - -

Total Campus Support 1,424,590 - 0.00% - 0.00%

Total expenditures 4,403,599 414,586 9.41% 470,750 13.86%

NET INCREASE (DECREASE) IN FUND BALANCE $ 0 $ 1,510,570 $ 1,366,834


SEE NOTE

ACTUAL

8% OFFISCAL YEAR

BUDGET

10/18/2004 10:26 AM

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICTBALANCE SHEETSEPTEMBER 30, 2004

SEE NOTEOperating Funds Memorandum

Loan Interest Bond Agency TotalsASSETS Auxiliary Restricted Funds CIP and Sinking Payable Funds Current Year

Cash $ 3,688,874 $ 5,062 $ 2,453,614 $ 263,206 $ 2,760,098 $ - $ 244 $ - $ 543,761 $ 9,714,859Accounts receivable (net of allowance for doubtful accounts) 2,950,669 524,959 3,187,810 252,906 6,916,344Taxes receivable (net of allowance for 2,980,674 1,527,810 4,508,484 doubtful accounts of $1,916,955 and $898,333 in the Current Unrestricted and Plant Retirement of Indebtedness Funds, respectively)Due from grantor agencyDue from other funds 9,318,739 1,201,080 1,316,570 222,425 644,323 12,703,137

Investments 29,033,910 6,126 7,001,956 1,483,840 37,525,832Accrued interest receivable 280,713 40,970 6,001 327,684Prepaid and deferred expenses 113,236 113,236Deposits 87,883 87,883Inventories, at cost 43,857 43,857Land 37,029,523 37,029,523Buildings 253,446,172 253,446,172Leasehold Improvements 5,868,567 5,868,567Library books 10,352,071 10,352,071Furniture, Fixtures & Equipment 14,587,808 14,587,808Capitalized Interest Costs 3,788,999 3,788,999Construction In Progress 14,863,604 14,863,604

TOTAL ASSETS $ 48,454,698 $ 1,774,958 $ 6,964,120 $ 485,631 $ 9,803,024 $ 339,936,744 $ 3,017,895 $ - $ 1,440,990 $ 411,878,060

LIABILITIES AND FUND BALANCES

LIABILITIES:Accounts payable $ 3,174,540 $ 34,871 $ 217,002 $ $ 466,977 $ - $ - $ - $ $ 3,893,390Accrued liabilities Due to other funds 5,701,271 542,326 5,905,960 45,425 103,432 404,723 12,703,137Deferred revenues 2,981,459 93,636 1,536,643 4,611,738Accrued compensable absences payable 3,219,086 3,219,086Accrued Interest Payable 1,754,365 1,754,365Bonds payable 265,572,220 265,572,220Assets held in custody for others 747,522 1,036,267 1,783,789

TOTAL LIABILITIES 15,076,356 577,197 6,964,120 512,402 - 3,394,440 265,572,220 1,440,990 293,537,725FUND BALANCES:Unrestricted 33,378,342 33,378,342Auxiliary 1,197,761 1,197,761RestrictedLoans 485,631 485,631Restricted for construction 9,290,622 9,290,622Investment in fixed assets 339,936,744 339,936,744Debt service (376,545) (376,545)To be provided for debt service (265,572,220) (265,572,220)TOTAL FUND BALANCES 33,378,342 1,197,761 - $ 485,631 9,290,622 339,936,744 (376,545) (265,572,220) - 118,340,335

TOTAL LIABILITIES AND FUND BALANCES $ 48,454,698 $ 1,774,958 $ 6,964,120 $ 485,631 $ 9,803,024 $ 339,936,744 $ 3,017,895 $ - $ 1,440,990 $ 411,878,060


Unrestricted

Debt ServicePlant FundsInvestment

in Fixed Assets

10/18/2004 10:27 AM

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICTSTATEMENT OF CHANGES IN FUND BALANCESFOR THE ONE MONTH ENDED SEPTEMBER 30, 2004

SEE NOTEMemorandum

Loan Investment in Interest Bond TotalsUnrestricted Auxiliary Unrestricted Total Funds CIP Fixed Assets and Sinking Payable Current Year

FUND BALANCES, September 1, 2003 $ 23,170,075 $ 1,006,935 $ - $ 24,177,010 $ 485,631 $ 10,176,729 $ 339,936,744 $ 631,622 $ (265,572,220) $ 109,835,516

REVENUES AND OTHER ADDITIONS:Current Funds revenue 21,266,333 437,995 21,704,328 21,704,328Taxes 44,199 44,199 19,214 63,413Federal grants and contracts 60,442 60,442 60,442State grants and contracts 93,099 93,099 93,099Local gifts, grants and contracts 7,293,977 7,293,977 7,293,977Interest income 66,853 66,853 10,571 2,612 80,036M&O debt transfers and other Expended for plant facilities Bond proceeds Total revenues and other additions 21,377,385 437,995 7,447,518 29,262,898 10,571 21,826 29,295,295

EXPENDITURES AND OTHER DEDUCTIONS: Current Funds expenditures 11,169,118 247,169 7,447,518 18,863,805 18,863,805Expended for plant facilities 896,678 896,678Disposal of plant assets Administrative and collection costs 11,179 11,179Bond Issuance cost Bond principal payments Lease principal payments Bond interest payments 1,004,789 1,004,789Bond agency fees 14,025 14,025Total expenditures and other deductions 11,169,118 247,169 7,447,518 18,863,805 896,678 1,029,993 20,790,476

(NON)/MANDATORY TRANSFERS

CHANGES IN FUND BALANCE 10,208,267 190,826 - 10,399,093 (886,107) (1,008,167) 8,504,819

FUND BALANCE, AUGUST 31, 2004 $ 33,378,342 $ 1,197,761 $ - $ 34,576,103 $ 485,631 $ 9,290,622 $ 339,936,744 $ (376,545) $ (265,572,220) $ 118,340,335


Debt ServicePlant FundsOperating Funds

10/18/2004 10:24 AM

Weighted Weighted Book Market Avg. Days Avg. Purchase

Value Value To Maturity Yield

OPERATING UNRESTRICTED (Includes Renewal and Replacement Funds)

U. S. Government Agencies 28,343,095 28,160,986 713 2.51%Logic 2,010 2,010 1 1.56%Lone Star 173,030 173,030 1 1.53%TexPool 515,775 515,775 1 1.54%TOTAL 29,033,910$ 28,851,801$ 696 2.49%

OPERATING RESTRICTED

Lone Star 6,126 6,126 1 1.53%TOTAL 6,126$ 6,126$ 1 1.53%

CONSTRUCTION IN PROGRESS

U. S. Government Agencies 7,001,956 6,961,405 406 2.04%TOTAL 7,001,956$ 6,961,405$ 406 2.04%

INTEREST & SINKING

U. S. Government Agencies 1,196,645 1,195,872 286 2.35%Logic 1,005 1,005 1 1.56%Lone Star 282,164 282,164 1 1.53%TexPool 4,026 4,026 1 1.54%TOTAL 1,483,840$ 1,483,067$ 231 2.19%

TOTAL INVESTMENTS 37,525,832$ 37,302,399$ 623 2.39%

Benchmark: 90 day U. S. Treasury Bill for Current Unrestricted and Restricted Funds 1.71%Benchmark: 1 year U. S. Global Agency for Construction in Progress and Interest

& Sinking Funds 2.20%

Weighted Average pool funds use the daily average yield

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICTSUMMARY OF INVESTMENTS

AS OF SEPTEMBER 30, 2004


INVESTMENT ACTIVITY REPORT

FOR THE MONTH ENDED SEPTEMBER 30, 2004

Avg Avg Avg Avg AvgOperating Buy Operating Buy Construction Buy Interest & Buy Buy

Unrestricted* Yield Restricted Yield In Progress Yield Sinking Yield Total Yield

BEGINNING BOOK VALUE 34,226,758$ 2.44% 5,962$ 1.24% 10,005,793$ 1.84% 1,496,155$ 1.24% 45,734,668$ 2.27%

PURCHASES:

Logic 2 1.56% 2 1.56% 4 1.56%TexPool 5 1.54% 5 1.54%TOTAL PURCHASES 47,804$ 1.53% 164$ 1.53% 1,200,007$ 2.35% 1,247,975$ 2.32%

MATURITIES

U.S. Government Agencies 3,900,000 2.45% 3,000,000 1.38% 6,900,000 1.98%Lone Star 1,208,967 1.53% 1,208,967 1.53%Texpool 1,327,084 1.54% 1,327,084 1.54%TOTAL MATURITIES 5,227,084$ 2.22% 3,000,000$ 1.38% 1,208,967$ 1.53% 9,436,051$ 1.86%

Premium / ( Discount ) (13,568) (3,837) (3,355) (20,760)Unrealized Gains ( Losses)

ENDING BOOK VALUE 29,033,910$ 2.49% 6,126$ 1.53% 7,001,956$ 2.04% 1,483,840$ 2.42% 37,525,832$ 2.40%

Beg. Unrealized Gains (Losses) (125,978)$ (32,803)$ (158,781)

Unrealized Gains ( Losses) Chg. (56,131) (7,748) (773) (64,652)

ENDING MARKET VALUE 28,851,801$ 6,126$ 6,961,405$ 1,483,067$ 37,302,399$

*Includes Renewal & Replacement Fund

Financial Report and Consideration No. 2 (ACTION ITEM 1) Board Meeting 11-4-04 Request: Consideration of Approval for the Purchase of Industrial Maintenance

Training Equipment for the Industrial Maintenance Program at Cy-Fair College

Chancellor’s Recommendation:

That the Board of Trustees approve the purchase of industrial training equipment for the Industrial Maintenance Program at Cy-Fair College for a total of $44,393 from the following vendors: Teaching Systems, Inc. $13,582 Design Assistance Corp. $30,811

Rationale: The Industrial Maintenance Training Program is a new program at Cy-

Fair College that was started at the request of the Manufacturer’s Advisory Committee that consists of members from the industry base in the Northwest Houston area. The Program will offer a certificate as well as an Applied Science Associates Degree in Industrial Maintenance. Also, the Workforce Education Course Manual (WECM) learning outcomes require practical hands-on experience. The purchase will consist of a hydraulic trainer, pump maintenance trainer, pneumatics trainer, bearing maintenance trainer, industrial motor control package with mobile cart, and spur and worm gear trainer. These machines will provide the required experience to excel within the manufacturing industry.

Bids were sent to nine (9) industrial training equipment suppliers, and three (3) responses were received. It is recommended that the Board of Trustees award the bid to the lowest vendor meeting the required product specifications. See attached Bid Tabulation.

Fiscal Impact: Funds for this purchase are available from the 2000 Referendum General Obligation Bonds, Series 2003.

Staff Resource: Bob Williams

Yvonne Mobley 281-290-3936832-813-6538

Industrial Maintenance Training Equipment For Industrial Maintenance Training Program at Cy-Fair College

BID TABULATION

COMPANY BID AMOUNT AWARD AMOUNT TC Trainers $33,012 Incomplete Bid

Design Assistance Corp. $49,375 $30,811

Teaching Systems, Inc. $56,934 $13,582

Financial Report and Consideration No. 3 (ACTION ITEM 2) Board Meeting 11-4-04 Request: Consideration of Acceptance of Outdoor Advertising Contract for North

Harris College Chancellor’s Recommendation: That the Board of Trustees renew the ten (10) month agreement for

outdoor advertising for North Harris College to Clear Channel Outdoor, 1313 West Loop North, Houston, Texas, 77055, for $57,100.

Rationale: This request is for a renewal agreement of outdoor billboards along the

FM 1960 corridor. North Harris College’s college relations department has advertised with Clear Channel since 2002. The outdoor ads have proven to be effective in student recruitment and community image awareness and branding.

Because of target area requirements, North Harris College would like to advertise along the FM 1960 corridor in Houston, Texas. Due to limited permits being offered for billboards, Clear Channel has outdoor advertising space on their billboards which meet the location and space specifications of North Harris College. Outdoor space along the FM 1960 corridor, normally priced between $1,200 and $2,500 per month, is being specially offered for $775 per month. The rental term is for ten (10) months, commencing November 1, 2004 through August 31, 2005. It is recommended that the Board of Trustees approve the renewal agreement for outdoor billboard advertising with Clear Channel Outdoor.

Fiscal Impact: Funds for this purchase are available from the FY 2004-05 approved operating budget for North Harris College.

Staff Resource: Stephen Megregian 281-681-5443 Yvonne Mobley 832-813-6538

Financial Report and Consideration No. 4 (ACTION ITEM 3) Board Meeting 11-4-04 Request: Consideration of Approval for Purchases of up to $500,000 for the Period

of December, 2004 through February, 2005 for Technology Related Items for the District


That the Board of Trustees approve the purchases of up to $500,000 for the period of December, 2004 through February, 2005 for hardware and software for the District.

Rationale: The market pricing of technology is fast-paced and in many cases, the

pricing is adjusted downward for a short, specified time frame. District policy requires purchases of $25,000 or more to be approved by the Board of Trustees. To comply with policy, quotes and bids must be obtained approximately 4 weeks prior to the monthly board meeting in order to prepare the agenda item for the approval process. In some cases, delivery requirements will result in request for proposals being issued as much as 2 months prior to the board meeting. The technology market is such that pricing often can decrease during that time frame, thereby resulting in lost savings to the District. To allow campuses to make technology purchases that provide the best pricing and delivery terms, a quarterly technology purchasing plan was approved by the Board on October 2, 2003. Quotes for each purchase will be obtained from at least three (3) Catalog Information System Vendors (CISV’s) and submitted to purchasing with a requisition. See attached Listing of CISV vendors. A summary of purchases by campus and amount will be reported to the Board as information at the completion of the three month period. Board policy requires Board approval of purchases over $25,000. The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the District to purchase computer and computer-related equipment without competitive bidding from vendors which have been approved as CISV's by the State of Texas General Services Commission.

Fiscal Impact: Funds for the technology purchases are available from the approved 2004-2005 Technology Fund and Operating Fund budgets.

Staff Resource: Ron Stauss

Yvonne Mobley 832-813-3520832-813-6538

CATALOG INFORMATION SYSTEM VENDORS DISTRICT TECHNOLOGY PURCHASES

Vendors Item

Dell Computers Gateway Computers Apple Computers Hewlett Packard Micron Computers Tangent Computers IBM

Personal computers Laptops Network Servers – Microsoft OS Unix servers Linux servers

SBC GE Capital AVNET Internet Experts Netview Technology

CISCO network components

Computer Associates Front Range Macro Media Datatel Engraphics CDW SHI Micro Warehouse

Computer software – Mission Critical , lab and instructional Software.

Relay Eagan Netview Technology Engraphix

Printers, Imaging, scanning technologies

Troxell Amarch School house AVES Micro Warehouse CDW

Video projectors

CDW Micro Warehouse PC Connection Tiger Direct

Miscellaneous computer equipment and peripherals less than $1000 in price.

Financial Report and Consideration No. 5 (ACTION ITEM 4) Board Meeting 11-4-04 Request: Consideration of Approval to Renew the Student E-mail Agreement with

Timecruiser Computing Corporation Chancellor’s Recommendation:

That the Board of Trustees approve the renewal of a three-year agreement with Timecruiser Computing Corporation, 9 Law Drive, 3rd Floor, Fairfield, New Jersey 07004 to provide their “CampusCruiser” student e-mail solution for all NHMCCD students.

Rationale: The current agreement for student e-mail services has expired. It is

important for an organization of higher education to have a consistent and reliable method of communication with our students. In 2002, Texas Legislature amended the Open Records Act by adding Gov't Code Sec. 552.137. CONFIDENTIALITY OF CERTAIN E-MAIL ADDRESSES. Since its enactment in 2002, there have been many open records opinions issued by the attorney general, including several to public institutions of higher education, confirming that they must protect the confidentiality of personal email addresses and may not reveal the private email address except with the consent of the individual. With over 41,000 students, it is virtually impossible to ensure against this disclosure. For that reason, institutions of higher learning provide an e-mail system with unique addresses for each student. Timecruiser provides a fully redundant and robust e-mail system for all enrolled students. The cost of this service would be $85,500 the first year, with second and third year pricing calculated based on then current enrollment. Those subsequent year costs are estimated at $100,500 each year. Two alternatives were evaluated to demonstrate that this cost for a fully managed service was the most appropriate choice for our district. Timecruiser is an approved vendor with the Department of Information Resources (DIR). The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the college district to purchase computer and computer-related equipment without competitive bidding from vendors which have been approved as DIR vendors by the State of Texas General Services Commission. It is recommended that the Board of Trustees award the purchase of student e-mail services to Timecruiser Computing Corporation.

Fiscal Impact: Funds for this purchase are included in the approved FY 2004-05

Technology Fund budget. Staff Resource: Ron Stauss 832-813-6520

Yvonne Mobley 832-813-6538

Financial Report and Consideration No. 6 (ACTION ITEM 5) Board Meeting 11-4-04 Request: Consideration of Approval for Catalog Information Systems Vendor

(CISV) Purchase of SmartNet Annual Maintenance Agreement Chancellor’s Recommendation:

That the Board of Trustees approve the renewal of the Cisco SmartNet Maintenance Agreement from Global Data Systems for $201,095.

Rationale: The District must maintain continuous, 365-day support for its voice,

video and telecommunications network, which connects all District locations for telephone, student and financial systems, distance learning, and videoconferencing. The communications equipment will support the network for the entire District. The District’s network utilizes a number of Cisco switches in the infrastructure. These switches are highly specialized models that cost between $3,000 and $50,000 per switch. Failure of any of these switches would result in the network being down until the switch was replaced. This SmartNet Maintenance Agreement provides for 4-hour to next-day replacement of both new and existing devices and is a standard business continuation protection measure used throughout the District. The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the District to purchase computer and computer-related equipment without competitive bidding from vendors which have been approved as Catalog Information System Vendors (CISV's) by the State of Texas General Services Commission. Board policy requires Board approval of purchases over $25,000. Bids were solicited from three (3) CISV’s. It is recommended that the Board of Trustees award the bid based on low bid. See attached Bid Tabulation.

Fiscal Impact: Funds for the purchase of these services are available from the approved

2004-2005 Technology Fund. Staff Resource: Ron Stauss 832-813-6520


SMARTNET MAINTENANCE AGREEMENT AND

CISCO EQUIPMENT FOR THE DISTRICT

BID TABULATION

Vendor Award

Global Data Systems $201,095 Internetwork Experts $216,863 SBC Datacom $219,377

Financial Report and Consideration No. 7 (ACTION ITEM 6) Board Meeting 11-4-04 Request: Consideration of Ratification of an Agreement with Haas Automation,

Inc. to Borrow Equipment for the North Harris College Computer Numeric Control Training Program

Chancellor’s Recommendation: That the Board of Trustees ratify an agreement between the District and

Haas Automation, Inc. to borrow equipment for the North Harris College Computer Numeric Control (CNC) training program.

Rationale: The CNC Operator/Programmer certificate program was started in

January 1997 with funds from a Skills Development Grant and provides training to students desiring a career in CNC Machining. The program requires access to CNC machinery for 128 contact hours of hands-on experience to learn CNC mill and lathe operations. In 2000, the Board approved a two-year agreement with Haas Automation and Champion Tools to borrow and purchase equipment for the program. In order to ensure an adequate supply of updated machinery for the program set to begin on October 18 this year, a new agreement was needed with Haas Automation. Haas Automation has agreed to entrust North Harris College with CNC machine tools, accessories, and warranty support at no cost for two years, with an option to renew the agreement for additional one-year terms if both parties agree. The machines will be updated on a scheduled basis to ensure that the enrolled students work with the most current technology in the field. In exchange for the use of the equipment and necessary accessories, North Harris College will provide laboratory space in the Applied Technology Center, assist Haas Automation by recommending students for internships and cooperative programs, and permit Haas customers to tour the designated room upon 48 hours notice. Board Policy BAA: Powers, Duties and Responsibilities authorizes the Board to accept bequests and gifts for the District.

Fiscal Impact:

None. Haas Automation will provide all necessary equipment and accessories at no cost.

Resource:

Dr. David Sam 281-618-5440

Financial Report and Consideration No. 8 (ACTION ITEM 7) Board Meeting 11-4-04 Request: Consideration of Approval of the Annual Renewal of WebCT

Maintenance Agreement for VISTA Distance Learning Software for the District


That the Board of Trustees approve the annual renewal of the WebCT VISTA maintenance agreement from WebCT, Inc., 6 Kimball Lane, Lynnfield, MA 01940 in the amount of $60,000.

Rationale: The District has used WebCT products since 1996 for distance learning.

In December 2002, the District purchased the latest version of WebCT’s product called VISTA. Annual maintenance to cover upgrades for this software is only available through WebCT. WebCT is an approved vendor with the Department of Information Resources (DIR). The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the college district to purchase computer and computer-related equipment without competitive bidding from vendors which have been approved as DIR vendors by the State of Texas General Services Commission.

Fiscal Impact: Funds for this agreement are included in the approved FY 2004-05

Technology Fund budget. Staff Resource: Ron Stauss 832-813-6520


Financial Report and Consideration No. 9 (ACTION ITEM 8) Board Meeting 11-4-04 Request: Consideration of Approval for Annual Renewal of License Agreement for

AutoDesk Software for the District Chancellor’s Recommendation:

That the Board of Trustees approve the renewal of the license agreement with AutoDesk, Inc., 111 McInnis Parkway, San Rafeal, CA 94903 (AER Dealer of Record -Teaching Systems, Inc., 4601 Hollow Tree Drive, Suite 111, Arlington, Texas 76018) for $31,250.

Rationale: The AutoDesk Comprehensive Education Solution (ACES) program

includes unlimited licenses to the System Solution software titles and twenty-five (25) licenses to 3-D Max with Character Studio, which are drafting tools that have become industry standards in the engineering and architectural industry. These licenses are required in order for each campus to use the software in their AutoCAD curriculum training. It is essential to renew the ACES License Agreement that is scheduled to expire on November 29, 2004. AutoDesk, Inc. is an approved vendor with the Department of Information Resources (DIR). The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the college district to purchase computer and computer-related equipment without competitive bidding from vendors which have been approved as DIR vendors by the State of Texas General Services Commission.

Fiscal Impact: Funds for this purchase are available in the approved 2004-2005

Operating Budgets of the colleges. Staff Resource: Steve Megregian 281-618-5443

Jim Taylor 936-273-7225 Bob Williams 281-290-3936 John Fishero 281-312-1631 John O’Malley 281-312-1631 Yvonne Mobley 832-813-6538

Building and Grounds Report Board Meeting 11-4-04 Report: Construction Projects Update

Gilbane Building Company, the District’s Construction Manager-at-Risk, has provided a summary report of the District’s construction projects. See attached report, which also includes a project construction and design phase schedule.

November 4, 2004

NHMCCD Monthly Project Summary

Report

North Harris Student Center Renovation: Thedemolition portion of the work is complete. The plumbingfor the new restrooms and drinking fountains has beeninstalled and pressure tested. The partitions for the newmeeting rooms, movie room, and offices have beenframed and one-sided with drywall. Electrical rough in isprogressing. Drywall furr downs are being framed andcovered with drywall. Under-floor plumbing work on thefirst floor in the kitchen area is complete. Fielddimensions for millwork items have been verified.Substantial completion is scheduled for November 30,2004 with a December 20, 2004 move in.

North Harris Montgomery Community College District Project Summary Report November 4, 2004 _____________________________________________________________________________________

Tomball Renovations: The Renovations of the existing library began on October1st. Currently we are demolishing drywall, electrical,ceilings, and carpet systems. We are also currentlyworking on the new ramp that is located at the tie-in to thenew library. The Book Store will be relocated andenlarged during this phase.

Tomball College Phase IV: The Library has beencompleted and accepted by Tomball College. Relocationfrom the existing library into the new library has beencompleted. The new library is now open for students ofTomball College. Harris County library operations is notplanning to move in until Nov. / Dec. 04. The exterior of the Wellness Center has been completed.The final floor sealing in the multi-purpose room will becompleted on October 12, 2004. All the new fitnessequipment has been ordered. The rock climbing wall isbeing constructed. The Wellness Center is currentlyscheduled to be completed and occupied by the College atthe end of October or the first part of November.

North Harris Montgomery Community College District Project Summary Report November 4, 2004 _____________________________________________________________________________________

NHMCCD Project Construction and Design Phase Schedule

Personnel Report and Consideration No. 1 (ACTION ITEM 9) Board Meeting 11-4-04 Request: Consideration of Ratification of Appointments


That the contractual appointments listed on the following pages be ratified for the positions indicated.

Rationale:

This contractual appointment includes ratification of an Administrator at North Harris College and Faculty at Kingwood College and Cy-Fair College.

Fiscal Impact:

Positions and salaries have been budgeted for 2004-2005.

Staff Resource:

Sandra McMullan Liggett 832-813-6655

a. North Harris College

Virginia M. Whitten, Director, Resource Development and Grants Effective: Twelve-month contracted employee at an annual salary of $56,397 beginning October 1, 2004. Education: M.B.A., Our Lady of the Lake University, Major: Management; B.A., University of Mississippi, Major: Sociology and Social Work. Experience: Grant Consultant and Manager, North Harris College, NHMCCD; Products Manager, Hewlett-Packard Computer Corporation.

b. Kingwood College

Lutricia A. Harrison, Associate Professor, Vocational Nursing Effective: Twelve month contracted employee at an annual salary of $50,485 beginning September 1, 2004. Education: B.S.N., Prairie View A&M, Major: Nursing; Registered Nurse Licenses. Experience: Assistant Professor and Lab Assistant, Kingwood College and Montgomery College, NHMCCD; Registered Nurse, Cypress Ambulatory Surgery Center and Memorial Hermann Hospital.

Wanda F. Seaback, Professor, Vocational Nursing Effective: Twelve month contracted employee at an annual salary of $62,002 beginning September 1, 2004. Education: B.S., Prairie View A&M, Major: Nursing; A.A.S., North Harris College, NHMCCD, Major: Nursing; Registered Nurse Licenses. Experience: Assistant Professor and Instructor, Kingwood College, NHMCCD; Staff Nurse, Medical Center Hospital.

c. Cy-Fair College Patsy R. Brautigam, Reference Librarian, Associate Professor Effective: Twelve-month contracted employee at an annual salary of $53,867 beginning October 16, 2004.

Education: M.A. & B.A., University of Houston, Majors: English & English Teacher Education; M.L.S., University of Texas, Major: Library Science. Experience: Librarian III, M. D. Anderson Cancer Center Library; Special Project Librarian and Reference Librarian, University of Houston Law Library; Reference Librarian, Law Library of Louisiana; Head Cataloger, Xavier University of Louisiana Library. Amy A. Mollberg, Reference Librarian, Assistant Professor Effective: Twelve-month contracted employee at an annual salary of $53,867 beginning October 18, 2004. Education: M.L.S., Louisiana State University, Major: Library Science; B.S., University of North Alabama, Major: Elementary Education. Experience: Librarian/Analyst, Van Kampen Investment; Assistant Law Librarian, Bracewell & Patterson; Branch Manager, General Libraries of University of Texas; Law Librarian, Salt Lake County Third District Court.

Gina R. Scott, Associate Professor, Medical Assisting Effective: Twelve-month contracted employee at an annual salary of $50,003 beginning October 13, 2004. Education: American Association of Medical Assistants Certification. Experience: Medical Assistant Instructor, Southwestern Professional Institute, Bradford School, and Liberal Area Vo-Tech School; Certified Medical Assistant/Office Manager, Dr. David Edwards and Dr. Joe Harrison.

Personnel Report and Consideration No. 2 (ACTION ITEM 10) Board Meeting 11-4-04 Request:

Consideration of Resignations


That the resignations listed below be accepted and acknowledged. District Services and Training Center Ronnie L. Darden, Senior Auditor Effective October 15, 2004 Montgomery College Deirdre Hayes-Cootz, Director of Financial Aid Effective September 15, 2004

Staff Resource:

Sandra McMullan Liggett 832-813-6655

Personnel Report and Consideration No. 3 (ACTION ITEM 11) Board Meeting 11-4-04

Request:

Consideration of Approval of Commissioning of Peace Officer


That the Board of Trustees approves the commissioning of the following peace officer for the North Harris Montgomery Community College District.

Tomball College Ricky D. Merrywell

Rationale:

This officer is eligible to be commissioned by this Board because he: 1. Has current licenses from the Texas Commission on Law

Enforcement Officer Standards and Education; 2. Has taken and filed the oath required of peace officers; 3. Has executed good and sufficient bonds in the sum of $1,000 in

accordance with the law; and 4. Possesses a sufficient number of college credit hours to meet the

minimum standard for an NHMCCD peace officer.

Fiscal Impact:

None

Staff Resources: Steve Head 832-813-6522

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