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Chapter VFormattings

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Overview

Conditional formattingWorking with tablesFilteringSortingFreeze panesPivot tablesHow to Protect a WorkbookData validation

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CONDITIONAL FORMATTING

Conditional Formatting offers an easy way to apply formats that stay asleep until the values in � �the formatted cells achieve a specified state.

Choose Home > Styles > Conditional Formatting.

All the formatting options as shownData Bars: A data bar helps you see the value of

a cell relative to other cells.Color Scales: Color scales are visual guides that

help you understand data distribution and variation.

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CONDITIONAL FORMATTING

Icon Sets: Use an icon set to annotate and classify data into three to five categories separated by a threshold value.

Rules: If your conditional formatting needs are more complex, you can use a logical formula to specify the formatting criteria.

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CONDITIONAL FORMATTING

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Format Only Unique or Duplicate Values

Step1. Select one or more cells in a range, table, or PivotTable report.

Step2. On the Home tab, in the Style group, click the arrow next to Conditional Formatting, and then click Highlight Cells Rules.

Step3. Select Duplicate Values.Step4. Enter the values that you want to

use, and then select a format. 

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Use a Formula to Determine Which Cells to Format

If your conditional formatting needs are

more complex, you can use a logical formula

to specify the formatting criteria.Step1. Select one or more cells.Step2. On the Home tab, in the Styles

group, click the arrow next to Conditional Formatting, and then click Manage Rules.

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Clear Conditional Formats

Do one of the following:Step1. On the Home tab, in the Styles group, click the arrow next to Conditional Formatting and then click Clear Rules.Step2. Click Entire Sheet.

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Working with tables

Basically everything in Excel is table, except the diagrams. A spreadsheet is itself a large table. When We talk about tables, I mean defined regions in the spreadsheet with a group of data. This group of data has some column headers and maybe, but not necessarily, some row headers.

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Creating table

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Creating a table in Excel is easy. Of course you already have some data available somewhere on your sheet. Select the cells that contain the data:

Next, on the Home tab of the ribbon, find the group called "Styles". Click on the button that says "Format as Table"

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Creating table

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After clicking this button, Excel shows a new user interface element called a gallery, with a number of formatting choices for your table.

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Creating table

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Select one of the predetermined formats. After clicking one of the formats, Excel will ask you what range of cells you want to convert to a. If your table contains a heading row, make sure the checkbox is checked. Click OK to convert the range to a table.

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Filtering

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It would be helpful to remove records that don’t meet certain criteria from the list temporarily. You can do this with a filter. Filtering does not remove any of your records permanently, just temporarily. The easiest way to apply a filter is to change the list to a table. To filter, click on an arrow and deselect the records you don’t want to see. You can filter more than one field at a time.To remove a filter, click on the filter icon at the top of the filtered column and select clear filter.

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Sorting

Sorting data is an integral part of data

analysis. You might want to put a list of

names in alphabetical order, compile a list

of product inventory levels from highest to

lowest, or order rows by colors or icons.

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Sorting

You can sort data by text (A to Z or Z to A),

numbers (smallest to largest or largest to

smallest), and dates and times (oldest to

newest and newest to oldest) in one or more

columns.

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Freeze panes

To keep an area of a worksheet visible while

you scroll to another area of the worksheet,

you can lock specific rows or columns in one

area by freezing or splitting panes (pane: A

portion of the document window bounded

by and separated from other portions by

vertical or horizontal bars.)

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Freeze panes Instructions Step #1) Set your cursor in the cell where you want the “freeze panes” breaks to occur. Step #2) Click the “Freeze Panes” button in the “Window” panel” of the “View” tab. Step #3) – The “Freeze Panes” menu will appears as shown in Figure Three below. Note

that it offers three choices – Freezing the top row only, Freezing the left column only, or Freezing from the selected point. For this example, we will select the first option on the “Freeze Panes” menu.

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How to Protect a Workbook

Excel 2007 includes a

Protect Workbook command that prevents

others from making changes to the layout of

the worksheets in a workbook. You can

assign a password when you protect a

workbook so that only those who know the

password can unprotect the workbook and

make changes to the structure and layout of

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Lock only specific cells in a protected worksheet

If the worksheet is protected, do the following: On the Review tab, in the Changes group, click

Unprotect Sheet. Select the entire worksheet by clicking the Select All

button. On the Home tab, in the Font group, click the Format

Cell Font dialog box launcher Keyboard shortcut You can also press

CTRL+SHIFT+F or CTRL+1. On the Protection tab, clear the Locked check box,

and then click OK.

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Lock only specific cells in a protected worksheet

In the worksheet, select just the cells that you want to lock.

On the Home tab, in the Font group, click the Format Cell Font dialog box launcher . Keyboard shortcut You can also press CTRL+SHIFT+F or CTRL+1.

On the Protection tab, select the Locked check box, and then click OK.

On the Review tab, in the Changes group, click Protect Sheet.

Type a password for the worksheet.20

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Questions

Can we Lock a sing Cell ?

So, how Can we lock a single cell ?

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Data validation

Data validation is an Excel feature that you can use to define restrictions on what data can or should be entered in a cell. You can configure data validation to prevent users from entering data that does not meet your criteria. Messages can also be provided to define the input expected for a cell as well as instructions to help users correct any errors.

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Add Data Validation to a Cell or Range

To create a validation rule: From the Data tab, in the Data Tools group, click on the Data

Validation command button Excel will display the Data Validation dialog box.

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