Logistic Manual - Sept 2015 Rev.04

8/20/2019 Logistic Manual - Sept 2015 Rev.04

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THE AVENUE

PHASE -2


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CONTENTS

LIST OF APPENDICES ..........................................................................................

1.0 INTRODUCTION & AIM ..............................................................................

1.1: DISCLAIMER RELATING TO INFORMATION..............................................

1.2: FUTURE REVISIONS ..................................................................................

1.3: FITOUT WORKS POST CENTRE OPENING ..............................................

2.0 PROJECT LOCATION AND SITE OPENING HOURS ................................

2.1: SITE LOGISTICS PLAN ...............................................................................

2.2: PROJECT LOCATION AND SITE OPENING HOURS .................................

3.0 PROJECT TEAM ........................................................................................

4.0 EMERGENCY PROCEDURES AND NUMBERS ........................................

4.1: TENANT OBLIGATIONS ..............................................................................

4.2: EMERGENCY EVACUATION OF SITE ........................................................

4.3: EMERGENCY SERVICES ...........................................................................

4.4: EMERGENCY CONTACT NUMBERS .........................................................

4.5: FIRE PREVENTION AND PROTECTION ....................................................

5.0 ACCIDENTS AND INCIDENTS REPORTING .............................................

6.0 HEALTH AND SAFETY (Outside the uni ts) ..............................................

6.1: PERSONAL PROTECTION EQUIPMENT (PPE) .........................................

6.2: HEALTH AND SAFETY INDUCTION ...........................................................6.3: SUMMARY OF HEALTH AND SAFETY RULES...........................................

6.4: PERMITS TO WORK ...................................................................................

6.5: COSHH REGISTER .....................................................................................

6.6: TOOLBOX TALKS .......................................................................................

6 7: HOUSEKEEPING


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7.5: PRAYER AREA............................................................................................

8.0 TEMPORARY POWER, LIGHTING AND WATER ......................................

8.1: TEMPORARY POWER SUPPLY .................................................................

8.2: TEMPORARY THREE PHASE POWER SUPPLY .......................................

8.3: TEMPORARY LIGHTING AND TASK LIGHTING ........................................

8.4: TEMPORARY WATER SUPPLY ..................................................................

8.5: CABLING AND SOCKETS ...........................................................................

8.6: SAFE WORKING PRACTICE .......................................................................

9.0 SECURITY OF UNITS.................................................................................

9.1: RETAIL UNIT SECURITY ............................................................................

10.0 SAFE SYSTEM OF WORK, PERMISSIONS AND PERMITS TO WORK (O

10.1: WORK METHOD STATEMENT AND RISK ASSESSMENT ......................

10.2: PERMIT TO WORK (NO PERMIT, NO WORK) .........................................

10.3: HOT WORKS .............................................................................................

10.4: REMOVAL OF SAFETY CONTROLS ........................................................

10.5: USE OF HAZARDOUS MATERIALS (COSHH) .........................................

10.6: CONFINED SPACE ENTRY PERMIT.........................................................

10.7: ACCESS PERMIT TO ROOF AREAS ........................................................

10.8: ACCESS PERMITRISER/LIFT SHAFTS....................................................

11.0 MATERIALS DELIVERY AND ACCESS .....................................................

11.1: SITE ACCESS ...........................................................................................

11.2: BULK DELVERY ........................................................................................

11.3: MATERIAL OUTP-PASS ............................................................................

11.4: PEDESTRIAN ............................................................................................

11.5: SECURITY .................................................................................................11.6: TENANT’S PERSONNEL SITE ACCESS PASSES (AURORA CARDS) .....

11.7: VISITORS PASSES ...................................................................................

11.8: DELIVERY/LOADING DOCKS ...................................................................

11.9: LIFTS .........................................................................................................

11 10: OVERSIZE DELIVERIES


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14.0 REMOVAL OF TENANT’S WASTE ............................................................

15.0 PROTECTION OF WORKS ........................................................................

15.1: GENERAL RESPONSIBILITY ....................................................................

15.2: PROTECTION OF LANDLORD’S AREAS .................................................

16.0 HOARDINGS (IF REQUIRED) ....................................................................

17.0 INSPECTIONS AND MONITORING ............................................................

18.0 CO-ORDINATION MEETINGS ....................................................................

19.0 PLANT, EQUIPMENT AND TOOLS ............................................................

20.0 BASE BUILD MEP SERVICES ...................................................................

20.1: FIRE ALARMS SYSTEMS..........................................................................

20.2: ELECTRICAL SUPPLY ..............................................................................

20.3: WATER ......................................................................................................

20.4: GAS ...........................................................................................................

21.0 BASIC SITE RULES ...................................................................................

APPENDICES ........................................................................................................


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LIST OF APPENDICES

APPENDIX A Basic Site Safety Rules

APPENDIX B Induction Booking Process

APPENDIX B1 Induction Booking Form

APPENDIX C Visitors Site Safety Briefing Form

APPENDIX D Gate Pass

APPENDIX E1 Site Logistic Plan (Basement)

APPENDIX E2 Site Logistic Plan (Ground Floor)

APPENDIX F Unit Attendance Form

APPENDIX G Hot Works Permit

APPENDIX H Hoarding (Tenant Fitout Contractor)

APPENDIX I Removal of Safety Controls Permit

APPENDIX J Permit to Use Hazardous Materials (COSHH)

APPENDIX K Confined Space Entry Permit Form

APPENDIX L Incident Report Form

APPENDIX M Accident Report Form

APPENDIX N Prohibition Notice

APPENDIX O Tenant Improvement Notice

APPENDIX P Permit to Access to Roof Areas

APPENDIX Q Minimum PPE requirements

APPENDIX R Project Team Details

APPENDIX S Tenant Fitout Contractor Bulk Delivery Booking Fo


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1.0 INTRODUCTION & AIM

The Tenant Liason Manual has been prepared by Al Futtaim Carillion (AFC) to

the Tenant and the Tenants Fit out Contractors in regards to execution of w

logistics and provisions/services to be provided by AFC.

The enclosed set of procedures, controls and checks have been develo

construction and fit out works and to clearly define what AFC’s scope of service

The intent of this manual is to give clear guidance in regard to the logistics op

with which the Tenant Fit out Contractor shall comply therefore creating a

environment.

This document forms the basis of the logistics package and may be subject

on the ongoing site conditions or conditions specific to Tenants or tenancies.

This manual is to be read in conjunction with all other documents issued by

part of the Tenant Fit-out contract documents. Any discrepancies between

discussed with the Client for clarification.

The Tenant Fitout Contractor is responsible for their personnel’s Health and

working inside their respectful units within the City Walk Project. AFC will not b

any works being carried out within the unit or in the event of any accident o

occur within the unit. AFC is responsible for overall site safety and logistics

Fitout Contractors, being outside of their units, are obliged to follow AFC’s

practice including but not limited to full PPE and logistics routes.

1.1: DISCLAIMER RELATING TO INFORMATION

All descriptions, statements and other particulars in this document are

at the time of publication. The Tenant must, however, satisfy themse

otherwise as to the correctness of each of them.


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1.3: FITOUT WORKS POST MALL OPENING

In the event that a Tenant fitout works are not complete prior to the Op

works carried out whilst the Mall is open for trading, the obligations

document are superseded and will no longer be applicable.

2.0 PROJECT LOCATION AND SITE OPENING H

2.1: SITE LOGISTICS PLAN

The Tenant will be provided with a copy of the Site Logistics Plan, show

tenant’s unit, and the routes to and from the same. The Tenant is re

personnel adhere to those routes (see next page).

This plan attached also identifies the location of the Welfare facilities (i.e.

N.B. This will be subject to change due to site requirements and cu

informed at the site induction. All updates to routes will be displayed on sit


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2.2: PROJECT LOCATION AND SITE OPENING HOURS

Refer to Appendix E, for project location and site logistics plans.

Day shift – Saturday to Thursday 07:00am – 5:00pm

Night shift – Saturday to Thursday 6:00pm – 3:00am

Site Material Deliveries – 24/7

Fridays and all national public and religious holidays the site will be

Any work required to be undertaken outside of these hours is to be

the Client for approval at least 72 hours in advance of the work w

AFC prior to commencing same.

For safety and security reasons it is essential that out of hour

arrangements with AFC.

AFC reserves the right to refuse permission for out of hours worki

Meraas.

3.0 PROJECT TEAM

The parties involved with the Tenant Liason works are as follows:-

Developer/Client Meraas

Project Manager Morganti

Tenant Liason Manager Al Fut taim Cari ll ion

RDD Coordinator Funtastic

4.0 EMERGENCY PROCEDURES AND NUMBER

4.1: TENANT OBLIGATIONS

The Tenant and the Tenant Fit out Contractor are reminded of their resp

care to all persons entering the development and the general public

development and their employees


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4.2: EMERGENCY EVACUATION OF SITE

The site emergency evacuation procedure will be issued to Tenants an

at the site induction. Any subsequent revisions will be notified to T

contractors by the Client as they occur. The Tenant and Tenant’s con

with AFCs site emergency evacuation procedure, however for inciden

the units, their own policies and procedures will be implemented/followe

4.3: EMERGENCY SERVICES

In case of emergency the below numbers are provided: (Tenant

numbers and information within their own Health and Safety documenta

CONTACT NAME TEL / FAX / M

Nearest Hospital for life threatening injuries

Rashid Hospital

T: 04 219 100

T: 04 219 200T: 04 337 11

F: 04 311 322M: Rashid@d

Nearest Hospital for non-life threatening injuries

Iranian Hospital(Jeremiah Road)

T: 04 344 025

F: 04 344 032M: [email protected]

AFC Site Emergency (24 hour) M: 056 682 5

Civil Defence T: 997 Ambulance T: 998

Police/Emergency T: 999

Environmental Health and Safety AuthorityT: 04 881 188ehs.customer

Dubai Health AuthorityT: 800 342F: 04 311 311

M: [email protected]

4.4: EMERGENCY CONTACT NUMBERS

It is mandatory that each tenant clearly posts the contact numbe

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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As a minimum the Client should ensure that the following is in place with

All fire exits will be suitably marked and kept free from obstruction.

A permit to work for hot work is mandatory and controlled by the Cli

Smoking is only permitted in the designated smoking areas and s

area of the retail mall will be removed from the site.

Tenant contractors must provide sufficient numbers of fire ext

blankets for their unit.

Any fire extinguished, must be immediately reported to the AFC

mobile number 056 682-5100.

5.0 ACCIDENTS AND INCIDENTS REPORTING

Tenants and Tenants Fitout Contractors will comply with the AFC Incid

accident reporting procedures and report all incidents, accidents, environmcomplaints which occur outside of their works, as soon after the incident/ac

incidents or accidents which occur within the units will be managed v

reporting procedures for same will be issued via Meraas.

An incident/accident report form must be completed and submitted w

incident. The location of an incident or accident must be made safe

secondary incidents mitigated. Should any fatality, lost time injuries and serious environmental inci

the following procedure should be followed (In accordance with AFC ac

Summon the help of a first aider if one is not already on the scene.

AFC safety staff are first aid trained and can provide immediate ass

Call the site doctor or male nurse for assistance. The clinic w

nurse/doctor and call the ambulance to provide immediate medical All incidents or accidents must be reported directly to the AFC HSE

6.0 HEALTH AND SAFETY


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Within the unit, Meraas are to ensure that additional task specific PP

risk assessments or method statement shall be provided by the Tena

involvement.)

If a Tenant is carrying out work that creates noise in excess 80 db, he

suitable ear protection zone. He must also supply suitable ear prote

this is worn whenever a person enters any ear protection zone. This i

formally to AFC by Meraas before works are executed.

AFC will strictly enforce the PPE rule for entry onto the Project and

within the unit will be the sole responsibility of Meraas and the Tenant

If the Tenant and/or Tenant Fitout Contractor fail to provide any of the bas

appendix Q, offenders will be immediately removed from the site and r

record will be redrawn. The same person will not be eligible to attend safet

enter the City Walk site.

6.2: HEALTH AND SAFETY INDUCTION

All the employees of the Tenant Fitout Contractor and his subcontra

induction course at the AFC Induction office prior to be permitted access to

The exception to this rule will be the Tenant who will be required to obtain a

escorted by the Tenant Fitout Contractor supervisor at all times, with ap

Appendix Q). All visits to site should be arranged via Meraas, who will in t

planned visits.

All Induction courses will be conducted daily throughout the day

(Refer Appendix B/B1).

Allow a minimum time of approximately 2 hours.

The Tenant will be required to submit the details of the Tenant con

complete list of the contractor/subcontractors employees requiring

security pass.

All requests are to be submitted a minimum of 72 hours in adv

induction date.

All valid insurance documents for the works must be in place and a


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Full name as it appears on the national identity card

Job title e.g. supervisor, electrician, labourer, fitter, etc.

Nationality

Date of birth

Home address

Legal entitlement (permit to work)

If subcontractor, provide name of main contractor

Unit number

Emergency contact details (name, address, contact number)

Full details of Employer (name, address, supervisor, contact details)

Following receipt of the Induction Booking Form (Refer Appendix B1), the

will notify the Tenant of the date and time of their induction session.

On the date of the scheduled Induction, the Tenant’s personnel are

time and must be in possession of all the personal protective equipmen

Tenant’s personnel are also required to bring their national identity

ex-patriot personnel, so that the information given on the booking for

site administration.

Site access cards will not be issued until personal data has been v

national card or passport.

Staff arriving for Inductions will be refused entry to the induction room

identity card or passport, not listed on the induction booking form or lat

The Tenant will be required to rebook these personnel for another

later date.

After the Tenant’s personnel have been checked against the induct

checks on PPE have been completed, they will be taken to the ad

photographs in preparation for the production of site ID cards. O

process, staff will be returned to the induction office.

All inductions are conducted in English or Arabic, Malayalan & Urd

languages than mentioned will not be inducted during regular inductio

induction sessions must be prior booked and any interpreter services

the Tenant.

All induction records for tenant fitout subcontractors will be issues to

personnel on site.


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All persons are required to undertake a site induction, prior to carrying

All Tenant and Tenant Fitout Contractor personnel, when entering the helmets, safety shoes or boots, safety glasses, gloves and reflective h

All PPE is to be provided by the Tenant/Tenant Fitout Contractor.

Entry will be denied without PPE as specified above.

Fire-fighting equipment within the unit must be provided by the Te

Contractor and should be provided in all permanent facilities and tem

unit is to be provided with a minimum of one fire extinguisher an

Tenant’s contractor. Additional equipment will be required for laresponsibility of Meraas to ensure the fitout contractors have the

provisions within the units.

All employees must be aware of the location of fire extinguishers and

trained in their method of operation.

Emergency procedures shall be planned for all places of work

emergencies, for evacuating the premises and for summoning a

emergency services. The procedures shall be posted on notice boar

work area. All staff must familiarize themselves with and adhere to thes

High standard of cleanliness, hygiene and housekeeping shall be m

within the units.

Safe and clear means of access to and egress from places of work

maintained by AFC The storage of materials and equipment mus

obscure any sign. All safety signs will be inspected regularly by b

safety manager to ensure that they are in the proper position and are c

Employees found to be under the influence of alcohol and/or drugs wil

immediately and be subject to disciplinary procedures. Each employe

other employees who are believed to be in this condition to the superv

No-one shall knowingly be permitted or required to work while his ab

impaired by fatigue, illness, temperature or other cause that might ex

others to injury. It is equally the responsibility of each employee to rep

if they feel unable to continue work due to any of these conditions.

A no smoking policy is in place on site, whereby smoking is only perm

smoking areas (designated areas are shown on the site logistics pla

required to comply with this policy. Any designated areas within the u

between the Tenant fitout contractors and Meraas with formal recordin


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6.4: PERMITS TO WORK OUTSIDE THE UNIT

Any works to be executed outside of the unit must be done so in accordaand Safety procedures. A permit is to be obtained via AFC and full Method

Assessment will be carried out by the Tenant fitour contractors and be app

to issuing said permits. Copies of all permits to work should be displayed o

to allow easy inspection by the AFC HSE staff.

6.5: COSHH REGISTER

A list or register of all materials kept in the unit that are hazardous to hea

and a copy displayed on the unit notice board. Where material safety dat

supplied with the materials, a copy of the MSDS must also be retained in t

available should an accident occur. The MSDS must be shown to the att

doctor in the event of an incident. All hazardous material to be removed

same day/night shift. All records pertaining to COSHH within the unit will b

by Meraas.

6.6: TOOLBOX TALKS

AFC recommend that the tenant fitout contractor conducts a daily toolb

workforce on the current days work activities and ensure that all and any ha

the job are identified and controls put in place. This should be discussedMeraas.

6.7: HOUSEKEEPING

Good housekeeping in the unit is mandatory for the safety of the works an

their work locations are free from slip, trip and fall hazards created by poor

works areas shall be kept clear of all discarded packaging and other mat

fire hazard and waste material removed at the end of each shift to the des

marked on the attached logistics plan. The management of work within th

the management of Meraas.


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6.9: COMPETENT PERSONS

The Tenant/Tenant contractor must ensure that only trained and aupermitted to: (Meraas need to satisfy themselves that all personnel are com

Use and / or mount abrasive wheels

Use cartridge operated power tool

Operate technical equipment, tools, plant or vehicles

Work on high or low voltage systems

Work on fire alarm and other life safety equipment Work on gas systems

Work on water systems

Access plant rooms

Access roof areas

Work at heights

Erect scaffold or tower scaffold structures

Additionally, all management and supervisory staff must be able to demo

the supervision of their staff and, ideally be conversant in Arabic and Englis

Note: AFC will not be held responsible for carrying out checks on the above

6.10: FIRST AID BOX

All units are required to hold a first aid box containing sufficient items to cov

working within the unit. Regular checks are to be undertaken by the Tenan

Meraas to ensure compliance.

6.11: MISCONDUCT

The Tenant’s Fitout Contractors are to conduct themselves in a profes

manner at all times. AFC will not tolerate written, spoken or implied abus

site, and offenders will be removed for any misconduct.


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Failing to adhere to an instruction from any AFC management personn

Any other serious breach of health and safety rules and regulations

Talking on mobile, eating, sleeping, resting, listening music and otheperformed other than designated area

Drawing or writing inappropriate, offensive, rude, discriminative and v

sentences or sketches on walls, material or delivery packages

Not implementing or executing the works in accordance with AFC site

6.12: FIRE EGRESS PLAN

The Tenant Contractor must display a copy of Fire Exit or Emergenc

site within the unit.

Fire exit routes and vehicle access routes will be clearly explained in

Safety Officer. AFC will provide one copy of fire egress plan to Tenant

AFC will provide assembly point and plan to all Tenant Fitout Contract

7.0 WELFARE

7.1: TOILET FACILITIES

The Tenant Fitout Contractor and his subcontractors will be permitted to

toilets provided by AFC. These are located around the site and indicated on

(Appendix E). AFC is responsible for the regular cleaning and maintenance

Any person found defecating at any location other than the WC will be rem

Tenant Fitout Contractor will be fined the minimum 500AED to cover the

infected area. In case of repeated strikes, contractor will be removed

indefinitely.

7.2: DRINKING WATER POINTS

The AFC will provide ‘drinking water’ stations around the site as indicate

Pl E h T t Fit t C t t i t id it bl t bl l


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AFC is responsible of maintaining these areas tidy and clean between th

that Tenant Fitout Contractors employees take all waste food and rubbish

this in the bins provided.

7.4: PRAYER AREA

AFC has a designated area for all contractors and subcontractors to

Rooms/Areas. Prayer Rooms/Area will be indicated on Tenant Logistic Plan

8.0 TEMPORARY POWER, LIGHTING AND WATER

8.1: TEMPORARY POWER SUPPLY

The AFC will be responsible for the distribution of a shared temporary singl

to all the Retail Units. AFC will supply distribution boards at 110V, in line

within the pricing document.

The Tenant Fitout Contractor shall submit a written application to Funtastic

it to AFC for action.

Any requirements for 220V or 380V power provisions are to be forw

Funtastic) for approval. Power supply more than 110V shall be supplied o

instruction by Meraas and it will be subject to extra charge and will be ma

work system managed via Meraas.

8.2: TEMPORARY THREE PHASE POWER SUPPLY

The AFC will supply, install and to maintain 3-phase, reduced voltage, 30Alarger units to allow the use of the following equipment:

Arc welder

Th di hi


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The Tenant Fitout Contractor shall provide all task lighting to provide an ad

to install their works in a safe manner.

Fluorescent light fittings will be used. LED lights are also encouraged to b

lights.

8.4: TEMPORARY WATER SUPPLY

AFC will provide temporary water points within the units. The quantum of w

the pricing document.

The Tenant Fitout Contractor shall submit a written application to Fun

provision of temporary water supply in the Unit. The Tenant Fitout Con

length of time that this water supply is required.

8.5: CABLING AND SOCKETS

Tenant Fitout Contractor must use IEE regulations and HS code of practice

Industrial sockets must be used only. No open joints in cables. All cab

sealed with insulation tape. Meraas should ensure they are satisfied within

the units.

8.6: SAFE WORKING PRACTICE

Power Supply

Only 110V temporary power supply is to be used at site. It is the Tena

responsibility to manage the use of this power supply in accordance wi

wiring and connections shall be in accordance with the IEE Regulations, H

and AFC’s permit to work system (outside the unit). The Tenant Fitou

interfere with provisions installed by the AFC at any time.

Water Supply

The Tenant Fitout Contractor will be entirely responsible for the control and

Unit. The Tenant Fitout Contractor is alerted to the risk of water damage to


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9.0 SECURITY OF UNITS

9.1: RETAIL UNIT SECURITY

The Tenant Fitout Contractor is entirely responsible for the security of th

their control. AFC accept no liability or responsibility for any loss, damage o

10.0 SAFE SYSTEM OF WORK, PERMISSIONS AND PE

Coordination, management, supervision and implementation of over

environment, security, various policies and logistics inside the unit is

Tenant/Tenant Fitout Contractor and will be fully managed by AFC.

10.1: WORK METHOD STATEMENT AND RISK ASSESSMENT

AFC will not be responsible for the checking, approval, administration

contractors activities within the unit.

Any works executed outside of the unit require a Method Statement and

prepared by the Tenant Fitout Contractor unit (including roof and basem

Statement and Risk Assessment in AFC format must be completed an

contractor for approval prior to execution of the works:

Identify all risks and hazards associated with the job.

Select a method of carrying out the job with the least risks or hazards i

Identify any safety requirements associated with the job.

Ensure all workers are briefed on the remaining risks and hazards.

(An example copy is attached for information and guidance ref Appendices

10.2: PERMIT TO WORK


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It is encouraged that the Tenant’s Fitout Contractor adapts a Permit to Wo

the Tenant’s Fitout Contractor On-site Project Manager for all activities liste

Work on live ‘life safety systems’ – fire protection / alarms system

switches, panels)

On live mains supplies (gas, electric, water)

Cut and core concrete

Hot works

Confined spaces

Works involving MEWPs and Craneage Works on the roof areas

COSHH – Control of Substances Hazardous to Health

The Tenant’s Fitout Contractor is strongly encouraged to establish acce

other parties required to work inside their unit. AFC will not be responsib

participating in any works within the units.

10.3: HOT WORKS

A Hot Works Permit is required for any work involving open flame, heat o

welding, gas cutting, grinding, metal cutting, soldering, brazing, etc.

Contractor is required to ensure that all safety precautions as listed in the

applied before work outside of the unit starts (Refer Appendix G). The tena

need to liaise with Meraas for requirements within the building unit.

10.4: REMOVAL OF SAFETY CONTROLS

Safety controls are put in place to prevent accidents or incidents happenin

but are not limited to, edge protection (e.g. Guardrails, tow boards etc) an

and horizontal openings (shaft/riser covers). Before works commence withis to be formally issued to AFC to enable the removal of safety controls et

the unit, AFC’s responsibility for the management of Safe System of Wo

cease and it will be controlled and be responsible by Meraas. The Ten

complete a Temporary Removal of Safety Controls Permit (Refer Appendix


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10.6: CONFINED SPACE ENTRY PERMIT

A confined space can be described as any space of an enclosed nature wdeath or injury from hazardous substances or dangerous conditions (e.g. la

of oxygen or poisonous gases present). Some adverse conditions may al

confined space but others may arise due to work being carried out (e.g. ga

welding or the use of solvents, adhesives, etc). Before any work can begi

outside of the unit a Work Method Statement, Risk Assessment and Confin

must be completed (Refer Appendix K).

10.7: ACCESS PERMIT TO ROOF AREAS

A permit is required before access will be granted to any roof area outside

roof space. The permit must detail the works to be carried out and be a

Tenant Liaison Manager (Refer Appendix P).

10.8: ACCESS PERMITRISER/LIFT SHAFTS

No access will be permitted to any riser or lift shafts without a permit to ente

for any work in the riser shafts and must detail the works to be carri

Contractor is required to ensure that all safety precautions as listed in t

applied before work starts.

11.0 MATERIALS DELIVERY AND ACCESS

11.1: SITE ACCESS

Access and egress arrangements may be subject to change at the discprivate vehicles will be allowed on site. There are no designated parking

parking is off site.

Security gates for access and egress have been established and these mu

b l ki t it (Pl l i ti l tt h d f d


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For access to the Tenant’s specific unit refer to the logistics plan (Refer Ap

also includes direction for units without rear access.

11.2: BULK DELVERY

All bulk deliveries are to be notified to the AFC using the Delivery Advice F

name, telephone number, delivery date and time is to be stated on the

(Refer to Appendix ).

The Tenant Fitout Contractor will be required to give 3 working days notic

ensure arrangements are in place to accommodate same.

All deliveries will be met by a representative of the Tenant Fitout Contracto

and escorted to the designated loading bay indicated on Tenant Logistic Pl

E2).

Each delivery will be given 1 hour in the loading bay as a general rule. Unp

be accommodated if there are vacant delivery slots, however there ar

available and unplanned may be turned away.

A Mobile crane (35 ton) and/or telehandler will be provided to Tenant F

request (Refer Appendix S) for material handling outside the unit. This will

unloading, loading and relocation (one time relocation). In the first instan

Material delivery will go to Tenant Liaison Manager who will organize site lo

case of any changes, TFC will be notified accordingly.

11.3: MATERIAL OUT-PASS

The Tenant Fitout Contractor can remove unused or excess material, toosite only through submission of Material Out-pass form (Refer Appendix T

given to Morganti for approval who shall be responsible to check that ta

machinery belongs to Tenant Fitout Contractor. No vehicles will be allo

without this pass in place.


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AFC will control access and egress to and from the site for deliveries and p

is advised that other construction works will be running concurrent to thei

the Developers areas and in adjacent areas being serviced via the same init is vital that Tenant’s and their representatives comply with all access and

ensure minimum delays.

11.6: TENANT’S PERSONNEL SITE ACCESS PASSES

On completion of the AFC site induction, all personnel will be issued with a

the security pass. First issue of the card will be free of charge. The ca

Operatives at all times to gain access to the site. Anyone without a pass w

the site. Passes are also to be carried at all times when on site and T

required to show their passes when requested by site security or AFC perso

There will be a charge for replacement of passes of 200 AED each.

No security card, no entry to site.

A security card is not issued as a sign of HSE Induction has been carr

issue safety induction sticker to be placed on a safety helmet at a visib

The Tenant Fit-out contractor is to issue AFC with an attendance

presentation on site no later than 9:00AM each day. A copy of this is

Meraas.

11.7: VISITORS PASSES

All Tenants personnel requiring infrequent access to the site for a period

(visitors) will be required to attend Main Contractor visitor safety induction

sign the Visitors Site Safety Briefing Form (Refer Appendix C) and assure t

set of Personnel Protective Equipment (safety boots, safety helmet, safety

and high visibility vest) before being allowed safety induction and access to

Visitors will be provided with a temporary visitors pass for the duration

Visitors pass is valid for one visit only. If a visitor requires multiple vis

attend visitors safety induction again.

The Tenant is required to ensure that a member of their site based


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11.8: DELIVERY/LOADING DOCKS

It is the Tenant’s responsibility to ensure that their delivery drivers are informemanual.

Please refer to the site logistics plans Appendix E1 & E2 for location of

area and location of loading docks.

On arrival the driver must have the name and number of the retail

delivering ready to present at the gate on addition to full PPE (Refer Ap The delivery must be met at the gate by a Tenant Fit-out representativ

The Holding area queues are coordinated with the colour coded loadin

When the driver is given permission he must proceed directly to the c

bay following the colour coded signs with his escort.

The driver must display his colour coded card given to him on entry in

Drivers must not obstruct any route, be it vehicular, pedestrian or eme

the permission of AFC. Vehicles found blocking access routes will be removed from the site.

Drivers will be required to leave some form of security at the gate (

card) to ensure that they return the colour coded card when leaving the

The colour coded card will show the route they are to take to the gate

site to the loading bay applicable for their delivery.

The Tenant Fitout Contractors shall meet delivery at entrance and

deliveries with entrance gate opening hours. If the gates are shut on arrival the drivers must not obstruct the Public

Only 3 delivery vehicles per unloading bay are will be allowed to ente

time until they have unloaded and exited the retail site to ensure cong

there is sufficient room at the loading bays to unload in a safe and orde

A loading bay coordinator, security guard(s) and banksmen will be sta

area. The loading bay/banksmen will direct the delivery vehicles into

bay area. Security guard(s) will control access into and egress from the build

permitted to enter the building and must remain with their vehicles to

situations, their vehicles can be moved quickly from the loading bay ar

Each Tenant Fitout Contractor will be required to liaise with their own


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Goods or materials left unattended at unloading areas will be dispos

costs to the Tenant.

All materials (unless otherwise approved in writing by AFC) mustloading points via back of house corridors, using goods lifts (where a

the site logistics plan.

The basement Car Park may be used to deliver materials to the up

through the Car Park will be advised and controlled by only AFC. The

will be subject to AFC change due to completions of the Car Park floor

The Tenant Fitout Contractor is advised of the following physical con

size and weight of deliveries thought the Car Park entrance:

o Maximum Headroom 2200mm AFFL (Ramp 2, refer to A

o Maximum Headroom 4300mm AFFL (Service Ramp refe

o Permissible Live Load 30 tons total (truck plus load)

11.9: LIFTS

Tenant Fitout Contractors are to note the sizes of the lifts and doors.

Lifts in building 1, 2, 3, 6 & 8 will be made available. If additional l

agreement to be arranged with Landlord (Refer to Appendix E1 & E2 fo

When scheduling deliveries and maximum sizes of materials (note pro

inside of lift cars).

Lifts will be operated by AFC personal.

Any damaged caused by Tenant Fitout Contractors will be charge

Tenant.

Maximum lift load is 1800kg.

Lift operating time is from 6.30am to 5.30pm.

11.10: OVERSIZE DELIVERIES

Any material which is too large to fit into a lift shall require special arra

for vertical transportation which shall be at the Tenant’s cost.

Prior arrangements must be made with the AFC Tenant Coordinato


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11.12: STORAGE AREAS

No storage is available on site and tenants must arrange “just in timdirectly within the constraints of their unit. Due to logistic limitations a

as sand, gravel, etc. has to be delivered in 25kg or 50kg bags.

11.13: LOADING BAY COORDINATION

The Tenant will be responsible for all Loading Bay Coordination.

11.14: HEAVY LIFTING

All lifting operations to be carried out in accordance with AFC safety pr

Details about delivery date, time, load description, size, weight and pla

submitted to AFC through Heavy Load Lifting Request (Appendix V) 48

hours in advance if additional plant has to be provided. With Heavy Load Lifting Request, roof layout with exact location has to

Engineer/Architect (WSP) approval

Required plinths or/and up-stand location shall be checked by Tenant

Additional plinths or/and up-stands build requests are to be coordinate

EI to Main Contractor.

Main Contractor is obliged to provide 35ton crane for lifting purpose. A

crane greater than 35ton must be instructed by Landlord prior to arrang

12.0 TEMPORARY WORKS (Outside the unit)

Temporary works may be defines as: “Any temporary structures required to a

permanent structure or used to support a permanent structure during its erecti

self-supporting”.

Where applicable, all temporary works must be designed and checked, and i

AFC Temporary Works Procedures and must be properly checked and appro

the AFC Temporary Works Coordinator and should therefore be presented


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13.0 ACCESS EQUIPMENT AND SCAFFOLDING

13.1: ACCESS EQUIPMENT AND SCAFFOLDING:

Will be the sole responsibility of the Tenant Fitout Contractor.

System scaffolding, Putlog type scaffolding can be used for demandi

works. Aluminium scaffoldings can be used for light weight works or

(up to 4m). Static and Mobile scaffolding tower can be used.

Scaffolding to only be erected, altered and dismantled by third party tra

Scaffolding to be inspected by third party certificated Scaffolding sup

used only after scaffolding approval and green tagging.

Frequency of inspection will be immediately after erection. Any alterati

weather such as storms, heavy rains etc., and if scaffolding is hit by a

as vehicle or lifting operation requires new inspection and approval.

Tagging system:

o Green Tag – inspected - clear to use scaffolding

o Yellow Tag – inspected, need to be rectified - don’t use scaffo

o Red Tag – not inspected - don’t use scaffolding

Barriers and protections within the unit to be managed by Tenant Fitou

AFC do not envisage being involved with Tenant scaffolds as all works wi

the unit.

14.0 REMOVAL OF TENANT’S WASTE

It is the Tenant’s responsibility to place all waste in designated skips or w

remove; with the exception of hazardous waste.

No loose waste is to be placed outside of tenant’s demises. Tenants

not complying with this will be issued with a clean up notice. This will b

a hazard to health in which case it will be immediate. Photographic e

and will be produced with the improvement notice (Refer Appendix O)


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soiled bandages) or any food waste which is to be removed by th

contractors at the end of each working day.

15.0 PROTECTION OF WORKS

15.1: GENERAL RESPONSIBILITY

The Tenant’s Fitout Contractor must ensure that AFC works/finishes are during the movement of materials, plant, equipment and personnel. The c

such works/finishes will be recovered directly from the Tenant.

The Tenant/Tenant’s Fitout Contractor is responsible for the protection of th

for the finishing, sealing, provision of trims between his works at the adja

The protection measure to be applied by the Tenant’s Fitout Contracto

protection must be agreed with AFC prior to commencement of the Tenanwill be charged the full cost of rectification of any damage caused to the wo

The Tenant/Tenant’s Fitout Contractor shall not alter any work done by oth

pay the full costs for the works of others to be modified. Modification will be

the Tenant’s Fitout Contractor, AFCs relevant subcontractor and the AFC.

15.2: PROTECTION OF LANDLORD’S AREAS

Floors in Landlord’s areas outside the units are to be left clean and tidy at

must be kept inside the units and not left outside causing blockages to acce

Movement of materials and bulky equipment is only permitted within th

specified within this document, or approved by AFC.

16.0 HOARDINGS (IF REQUIRED)


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Landlord provided unit identification sign to be removed from inside t

temporary AFC hoarding and repositioned on the Tenants hoarding at

The Tenant will require written approval from the Landlord to removeduring the Tenant’s works.

Compliance with the relevant fire regulations must be maintained at all

Tenant need to provide floor protection in low level area within hoardin

The Landlord reserves the right to change the specifications/design and loc

giving the Tenants written notification of any change required.

AFC will not be responsible for ensuring compliance of the above.

17.0 INSPECTIONS AND MONITORING

AFC if directed by Meraas, reserves the right to:

Inspect units and have the Tenant carry out any reasonable request in

reasonable time to satisfy themselves that all requirements of the Site C

being followed.

Be present to witness the testing of the mechanical and electrical installatio

Supervise any connections to the Landlord’s services.

18.0 CO-ORDINATION MEETINGS

Cooperation and coordination is essential to ensure communication is m

stake holders on the project. This will include attendance by the Tenants a

at various meetings required by AFC and/or the Client.

19.0 PLANT, EQUIPMENT AND TOOLS

19.1: PLANT:Plant equipment and tools are the responsibility of the Tenant Fitout Contra


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20.1: FIRE ALARMS SYSTEMS

Final connection for the Tenant’s unit to the Landlord’s fire alarm system AFC following prior notification to and approval from the Client Managemen

to notify the Landlord when the final connection has been comple

subsequently test the system to ensure that the fire alarm is operational.

rectified immediately by the Tenant.

20.2: ELECTRICAL SUPPLY

AFC shall provide temporary single phase 110v power to a supply point in

Tenant’s use throughout the Fitout period if a permanent metered power s

220v power supply will be provided only on special request and upon landlo

For any works require power supply more than 110V (220V & 380V) E

obtained.

20.3: WATER

Temporary building water shall be provided by AFC to Tenant Fitout

location. Location to be coordinated with AFC Liaison Manager.

20.4: GAS

If supplied, gas fittings and gas pipes are not to be interfered with or adjuste

written permission of AFC.

20.5: CONNECTION TO PERMANENT SERVICES

The Tenant provided all commissioning provisions such as water, fuel

completes all commissioning works on a stand-alone basis and disposal of

be the responsibility of the Tenant.

It sho ld be noted that the Tenant cannot interfere in an a ith on


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systems of data recording or BMS, etc. AFC shall not be responsible for

costs.

MAIN POWER CONNECTION:

No un-authorised connection to electrical distribution network shall be perm

for connection into the Main Contractor systems shall be subject to an

signed by both parties. The following needs to be considered:

The Tenant has to complete his electrical installation within theinspection for approval to Tenant witnessing authority.

The Tenant has to obtain all necessary DEWA NOC’s

The Tenant has obtained DEWA inspection and clearance

All earthing works to be completed and inspected by the Meraas

All metering is provided by Tenant to meet Meraas and DEWA requ

Testing and commissioning of the electrical system to be completed

All relevant documents such as, but not limited to, DEWA Ncommissioning test sheet report, DEWA clearance, etc. Shall be c

to AFC along with formal Power On Request (POR) for approval.

When POR is approved, WSP and Funtastic shall meet at required

energize the Tenant unit.

A 2 day notice period shall b required for this final connection.

No unauthorised connection to the Main Contractor electrical dis

be permitted and all connections shall be subject to an agreed PTboth parties.

Meraas will be fully responsible for managing the above.

WATER, DRAINAGE & HVAC CONNECTION:

No break-ins or tie-ins to either water, drainage or HVAC systems shallrequests for connection into the Main Contractor systems shall be subje

system, signed by both parties. The following needs to be considered:

The tenant should be instructed to use the same chemical treatme


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All relevant documents shall be collated and submitted to AF

Connection Request (CR) for approval.

When CR is approved, AFC, WSP and Meraas shall meet at requwill complete the connection.


TELEPHONE AND DATA SYSTEMS CONNECTION:

Telephone and Data System requests shall be direct between the ten

operator.

LPG CONNECTION:

LPG installation within the Tenant unit shall be the responsibility of the Ten

need to use Gulf Gas (Specialist Contractor whom installed the base build

their installation. The Client is to ensure the metering strategy is clearly und

of connection. Upon completion and certification of the LPG installation, theconsidered:

The Tenant has to complete his system installation within the

inspection for approval to Tenant witnessing authority.

A request form with clearance certificates should be submitted to A

connection.

This connection shall only be available after the AFC Main Systcommissioned and available for connection.

All relevant documents shall be collated and submitted to AF

Connection Request (CR) for approval.

A 5 day notice period shall be required for this final connection.

When CR is approved, AFC, WSP and Meraas shall meet at requ

will complete the connection.


FIRE FIGHTING CONNECTION

Sprinkler installation and connection shall be subject to a written request


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A 3 day notice period shall be required to make the final conne

interface signals and flow valves, etc.


FIRE ALARM CONNECTION

Sprinkler installation and connection shall be subject to a written request

and re-test all flow and interface devised. The following needs to be conside

The Tenant shall obtain all necessary DCD NOC’s.

The Tenant has to complete his Fire Alarm system installation an

unit and to raise an inspection for approval to Tenant witnessing au

The Tenant shall obtain DCD inspection and clearance to energise

Testing and commissioning of the sprinkler system shall be comple

All relevant documents like, but not limited to, DCD NOC, approved

test sheet report, clearance certificate, etc. shall be collated and suwith formal Connection Request (CR) for approval.

A 3 day notice period shall be required to make the final conne

interface signals and flow valves, etc.


21.0 BASIC SITE RULES

All staff operating within the boundary of the retail site are required to follo

as all other contractors. These basic site rules are shown at Appendix A to this

APPENDICES


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APPENDIX ABASIC SITE RULES(SITE CONSTRAINTS MANUAL)

All Tenants, Tenant Fit-Out contractors, contractors, sub-contractors, suppand any other agents acting on behalf of or for Tenants are required to follow the scontractors.

The following rules apply:

Ear and respiratory protection must be worn when the task requires. Full PPE must be worn at all times - Safety footwear, HiViz vest, safety he

and gloves. Know the emergency evacuation procedure and where the assembly points Only use the access and egress routes designated for your unit(s).

All injuries, however trivial, must be reported and recorded in the Site Acwho and where the first aiders are located and how they are identified. Diabetics, asthma & epilepsy sufferers and persons using drugs for medica

report their condition to their managers to allow suitable work to be allocatewill be treated confidentially.

Alcohol, drug and solvent abuse is not permitted on site at any time. Anbeing under the influence of alcohol / drugs / solvents whilst attempting to erefused entry.

Anyone found on site under the influence of alcohol, drugs or solvents will

liable to disciplinary action, which will involve removal from site, and/or Polic A high standard of housekeeping shall be maintained - keep welfare faciland put all rubbish in the bins provided.

No fires are allowed to be lit on site, whatever the circumstances. This contract operates a waste-recycling scheme where waste is to b

separate skips and anyone found abusing the system liable to disciplinary a Consumption of food on site is prohibited, except within offices, welfare

designated areas. Smoking is only permitted in designated smoking areas. Anyone cau

unauthorized area may be removed from the site. Radios and Walkman personal stereos, etc. are not permitted on site. Do not indulge in horseplay. Anyone involved in fighting will be permanentl

site. Urinating or defecating on site except in the toilet facilities provided is

Offenders will be permanently removed from site. Personnel are requested not to cause a public nuisance keep swearing


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APPENDIX ABASIC SITE RULES

(SITE CONSTRAINTS MANUAL)

Reversing on site is forbidden except under the control of a trained Banksmen.

Passengers must not be carried on items of plant except where the manufacturer’s fitted passenger seat.

Do not stand at the back of, or on the blind side of machines, plant or vehicwithout warning. Make sure the driver/operator knows you are there.

Engines are to be switched off when plant is not in use or left unattended.

Fuel and oil spillage' are to be reported and cleaned up as soon as practicwhere the emergency spillage kit is located.

Scaffolds must not be altered except by trained /competent scaffolders. Mobonly to be erected and altered by trained personnel.

Edge protection in the form of toe boards, handrails and mid rails are to be scaffolding including mobile towers that exceed 2m in height. However, Riskwarrant that these measures be taken for platforms lower than 2m.

Full body safety harnesses must be worn when working at height and securesupport the full weight of a falling person.

Ladders are only to be used for short duration work and must be either tied anfirmly held by a co-worker before use.

Vertical and Horizontal voids are not to have the protection removed until theWork has been received from JV HSE team.

Do not enter barricaded off areas unless authorized to do so. No excavation is to be entered unless authorized to do so by a JV manager.

Lifting Equipment must have a valid 6 month test certificate. Damaged slings oused.

Trained and authorized banksmen / riggers / slingers are required during all lifti

Do not walk or drive through a crane slewing radius if there is material suspenhook. Always look up when approaching a crane, and if necessary find an alter

Material Safety Data Sheets are required prior to the use of any paints, solventread the instructions and apply them.

Wear any additional PPE / equipment specified. Ensure you provide your staassessment for the particular product.

Do not decant COSHH materials into unsuitable or unmarked containers.

Under no circumstances should oil, paraffin or flammable solvents be kept in stored separately and in a locked metal mesh container with adequate fireavailable at the location


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APPENDIX APERMITS ARE REQUIRED FOR THE FOLLOWING OPEOR ADJUSCENT TO AFL WORKS:

Permit to work on live services.

Permit to Access the roof areas.

Permit to Discharge (waste water).

Permit to enter (Confined Spaces).

Permit for Hot Works, including welding brazing, grinding and cutting.

Permit to Remove Horizontal and Vertical opening protection.

Permit to Provide Electrical connection.

Permit for isolation of hazardous energy (Lockout/Tagout).

The main contractor (AFC) retains the right to introduce and enforce additio

required at any time without prior notice.


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APPENDIX B

SITE SAFETY INDUCTION BOOKING PROCESS

All Tenant Fit-out contractors are required to attend a site safety induction before b

City Walk site. The Site Safety Induction Booking Form can be found appendix B1 to this T

The Site Safety Induction and the system orientation will take approximately 90 minutes to

Complete all details in the Booking Form and deliver to AFC Senior HSE Advisor M

him at:

[email protected]

and must be copied to Funtastic team.

On receipt of your booking form, HSE department will arrange a date and tim

induction. They will call the contact person shown on the booking form and info

have any problems with the date and time arranged you must contact the above

reschedule your inductions. Please ensure that your staff arrives on time for the in

All staff must arrive for the induction with the following items:

o Personal Protection Equipment (PPE): Safety Helmet, HiViz Vest, Safety

Boots

o Proof of Identification: Original National Identity Card or Passport

Personnel arriving without the above items will not be inducted or allowed on site

Personnel will first be checked against the names on the booking form and thei

then take all personnel to safety induction.

Personnel will then be handed over to the Tenant Contractor’s senior supervisor

correct access routes to and from their units.

mailto:[email protected]:[email protected]


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APPENDIX B1

TENANT FITOUT CONTRACTOR / VISITORS – SITE SAFETY INDUCTION BOOKING

FROM (Company Name): NAME OF CONTACT PERSON: TELEPHONE NUMBER:

UNIT NUMBER: UNIT TRADING NAME: EXPECTED START DATE:

____ / ____ / ____

Enter the full details of all staff who will be working on the City Walk 2 project in the building number as shown abo

different buildings. This form is to be submitted at least 48 hours in advance of required induction date. This form has to be

further processing and record. After review and approval the same shall be forwarded (CC’d) to AFC HSE Safety Man

Tenant Liaison Manager ([email protected] )

Full Name, as it appears onNational Identity Card or Passport

Job Title Nationality Dat

__

__

__

__

__

__

mailto:[email protected]:[email protected]


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APPENDIX B1

TENANT FITOUT CONTRACTOR – SITE SAFETY INDUCTION BOOKING FORM

Full Name, as it appears onNational Identity Card or Passport

Job Title Nationality Dat

__

__

__

__

__

__

__

__

__

__

__

__

__

__


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APPENDIX CVISITOR SAFETY BREIFING

This site safety briefing sheet must be read and signed by all visitors to the City Wa

the sheet to indicate their understanding and acceptance of the conditions of entry as detailed

Stay with your host at all times.

The minimum personal protection equipment (PPE) required on site is a hard hat, s

glasses, gloves and high visibility vests. You must bring your own PPE as described

SITE ACCESS.

Additional PPE, such as ear protectors, may be required if you are visiting areas wit

cutting/grinding operations and will be provided by your host prior to arriving on site.

Do not approach working plant or machinery unless the plant has stopped work and

clearly

Do not enter barricaded areas or walk inside edge protection markers.

Obey all instructions given to you by the site Engineers or Safety staff.

No private vehicles are allowed on site. All private vehicles must be parked in the de

CFC Tenant Fit-Out Offices. AFC nor CFC will not accept responsibility for any dam

may occur.

On arrival you will be issued a visitor pass which must be worn at all times whilst on

On leaving the site, please check out with reception and return your visitor pass.

Visitor Name (Print): ________________________________________

Visitor Signature: ________________________________________

Company: ________________________________________

When signing this form the host is confirming that they have previously undergone a


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APPENDIX D City Walk

GATE PASS

FROM (Company Name): TO (Consignee):

REMOVED FROM (Location): VEHICLE TYPE and COLOR:

VEHICLE REGISTRATION:

Item No. Make/Model Full Description of Item Qty Serial/Reg No

Sub-Contractor Use Only – To be signed by the Project Manager Security Gate Only

I, the undersigned, herby declare that the above items are the property of our company. This form is to be returned to the DFC Tena

Name: Security Guard Name:

Job Title: Security Guard Work No.:

Identity Card No.: Gane No.:

Signature Signature

Date: Date and Time:


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APPENDIX E1

SITE LOGISTIC PLAN – BASEMENT

SAFAROAD

Service Ramp

Ramp 2

LABOUR MESS

APPENDIX E2


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SITE LOGISTIC PLAN – GROUND FLOOR

Service Ramp

Ramp 2

TOILETS

S

A

F

A

R

O

A

D

POLI CE STATI ON

TOILETS

1


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APPENDIX FSITE ATTENDANCE BOOKING FORM

This attendance sheet forms part of the emergency evacuation procedureas such must be completed and updated on daily basis by the senior responsible peEach Unit must complete an attendance form daily and post the form on the exit doof an emergency evacuation, this form must be taken by the senior responsible

assembly point allocated to your Unit and all workers checked off. Also see the further details.

Name of Senior Person in Unit:

Title:

Date:

Unit No.: Assembly Point:

Company Name: ________________________________________

# Name ID No.OnSite(tick)

1

2

3

4

5

6

7

8

9


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APPENDIX GHOT WORK PERMIT – CLASS A

WELDING GAS CUTTING BRAZING GRINDING

Issue No. AC Date

Section - I DETAILS OF THE PERMIT RECEIVER

Project / Section Location(s)Permit Receiver (Engineer) Contact Number Mobile

DETAILS OF THE PERMIT HOLDER

Permit Holder (Supervisor) Contact Number Mobile

Name of the Operative Employee Number

Section - II PERMIT VALIDATIONS

Date Issued Valid Till (Not more than 1 shift)

Time Issued Valid Till (E

HOT WORK VALIDATION SHALL NOT EXCEED THE STATED D

Section - III PRE-REQUISITE (Work may be stopped if one of the following

tick for YES and cross for NO Yes N/A tick for YES and cross f

A Flammable materials removed from location K Appropriate working platform

B Welding gensets terminal insulation L Safety/Warning signs in place

C Adequate earthling M Adequate ventilation

D Area of work clean and dry N Condition of the welding cable

E Appropriate fire extinguisher provided O Adequate illumination

F Operatives trained in using fire extinguisher P Flash back arrestors – Gas cy(at least 3m away from workface)

G Fire blankets (non f lammable) provided Q Cylinders kept in trolley an

H Fire watch personal R Regulators in good conditio

I Area barricaded S Gas test required

J Appropriate PPE provided T Isolation of equipment requ

Declaration by the Permit Receiver Declaration by th

I_________________ representing _________________ herebydeclare that I have checked the location and the operative hasbeen briefed about the emergency procedure and a toolbox talkgiven on using the fire extinguisher to ALL involved in the activity.(Attach Copy) N.B. A Fire Warden will remain at the location of theHot Working activity and will undertake checks for up to 1 hour ft th h t k h d

I_________________ represhereby declare that I have chemployees have been briefed aand a toolbox talk given on Hotactivity. (attach copy)


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APPENDIX HHOARDING FOR TENANT FITOUT

On the Unit access date a hoarding is required to be fitted by the Tenan

scheduled to be fitted on this date and is to remain in position until the shop front ins

All fitout works are to be undertaken behind a hoarding which the Tenant mat his own costs.

Hoarding is to be positioned 1200mm outside from the demise line or as clobuild conditions.

Of MDF construction 2.4m high with a Perspex vision panel, painted whside as shown above.

Dust protection to be supplied and fitted by the Tenant on a triangular wfixed from the top of the hoarding to underside of the shop-front bulkhead.

Dust protection to be clear PVC sheet and to be fixed by nails to a trianguor 4x4inch timber fixed to the slab soffit.


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APPENDIX IREMOVAL OF SAFETY CONTROLS – PERMIT TO WORK

Issue No. AC DateBrief description of the work and location:

REMOVALREQUIRED FOR

BLOCKWORK

FINISHING ACCESS OTHERS (

Section - I DETAILS OF THE PERMIT RECEIVER

Project / Section Location(s)

Permit Receiver (Engineer) Contact Number


Permit Holder (Supervisor) Contact Number

Section - II PERMIT VALIDATIONS: one shift ONLY

Permit issue details Date: ________________ Time: _______________ NO EXON THPermit expiry details Date: ________________ Time: _______________

This permit authorises the Removal of Safety controls for entry / work to Al l work entailed after entry shall be covered by the appropr iate WORK PE

Section - III PRE-REQUISITE (Work may be stopped if one of the following

tick for YES and cross for NO Yes N/A tick for YES and cross fo

A Has a risk assessment been completed? F Will the area be monitored du

B

Have a Work Method Statement been

completed G

Have the areas been identifie

agreed?

CIs there a contingency plan during restbreaks?

H Has the method of fail rest be

D

Has authority been given to a nominatedperson responsible for removal and re-instatement of the safety controls?

Nominated Person __________________

IDoes the receiver of the PTWhis workers cannot leave the the covers are replaced?

Details of Employee working onthe opening.

Name, ID No., Trade

Declaration by the Permit Receiver Declaration by th

I_________________ representing _________________ herebydeclare that I have checked the location and that the PermitHolder has been briefed about the hazards of the task and the

d

I_________________ representideclare that I have checked the have been briefed about the haz


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APPENDIX J

Issue No.

Section – I

Project / SectionPermit Receiver (Engineer)

Permit Holder (Supervisor)

Name of the Welder

AC/

Location (s)Contact Number

HAZARDOUS MATERIALS – PERMIT TO WORK

Date

DETAILS OF THE PERMIT REC

DETAILS OF THE PERMIT HOL

Contact Number

Employee number

Section – II

Date issued

Time Issued

PERMIT VALIDATIONS

Valid Till

Valid Till

Section -111 CATEGORY OF COSHH MATERIAL (PLEASE TICK)

IRRITANT TOXIC HARMFUL CORROSIVE HIGHLY

Brief Description of the work involving the COSHH Material:

Section – IV

A

B

C

D

PRE-REQUISITE

Yes

(Work may be stopped if one of the foll

for YES and X for No for YES and X for No

Has the MSDS been read and understood?

Has the appropriate PPE been issued?

Has a WMS and RA been approved ?

Is there a controlled issue process in place for theCOSHH material to be used?

NA

E

F

G

H

Is there a need for rethe material?Is forced air ventilation

Are air extraction fans

Is there a procedure fused materials?

Declaration by the Permit Receiver

I_________________ representing _________________ herbydeclare that I have checked the work location and the PermitHolder has been briefed about the inherent hazards andemergency procedures for working with this COSHH Material.

Declaration b

I_________________ reherby declare that I havethat the work party has bemergency procedures aCOSHH Materials


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APPENDIX K

Issue No.

ENTRY REQUIRED FOR

Section – I

Project / SectionPermit Receiver (Engineer)

Permit Holder (Supervisor)

Section – II

PERMIT ISSUE DETAILS

PERMIT EXPIRY DETAILS

PAINTING

AC

FINISHING HOT WORKS

CONFINED SPACE ENTRY – PERMIT TO WORKDate

Others

DETAILS OF THE PERMIT RECE

Location (s)Contact Number

DETAILS OF THE PERMIT Holder

Contact Number

PERMIT VALIDATIONS

Date ____________________

Date ____________________

Time ________________

Time ________________

This permit covers ENTRY ONLY to a confined space.

All work entailed in effecting entry and after entry shall be covered by the appropriate W

Section – III

A

B

C

D

E

F

G

H

I

J

PREREQUISITE

for YES and X for No Yes

(Work may be stopped if one of the follow

NA

K

L

N

P

R

S

T

for YES and

If so, are the equipmen

Is the main source of su

Air intake system locate

Work Method Statemen

Adequate illumination t

Appropriate PPE Provid

Watcher(s) required?

Atmosphere in the Confined Space Tested?

Oxygen level is 19.5% (Should not be less/more)

Will the atmosphere be monitored during work?

Continuously/Periodically Specify Interval

Has the space been ventilated before entry?

Will ventilation be continued during work? (LEV)

Was the space found unacceptable?

If so, after ventilation was the area retested?

Have all routes of energy ingress been isolated/Plugged?

Will any other equipment be used in the space?

M Has the toolbox talk bee

O Preparedness for emerg

Q Will any Chemicals be u

Details of Employee working in the confined space

Name, Id.No. , Trade

Details of Equipment and/or Material being used


I_________________ representing _________________ herebydeclare that I have checked the location and all the employees

Declaration by the

I_________________ reprhereby declare that I have


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INCIDENT REPORT FORM

Incident Report No:

Location/Unit No:

Type of Incident: (Tick where applicable)

Near Miss

Unsafe Act

Property Damage

other (Specify)

Asset Damage Fire

APPENDIX L

Contractor Name:

If Property Damage Caused By:: (Tick where applicable)

Personnel

Crane

Pallet Truck

other (Specify)

Tools Fire

Details Of Operator: (If applicable)

Name:

Time:

Employee No:

Date:

Trade/Jo

Nationa

Details Of Reporter

Name:

Time:

Employee No:

Date:

Trade/J

Nationa

Brief Description of Incident:


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APPENDIX M ACCIDENT REPORT FORM

Location: Contract No :

TYPE OF Incident: (Tick where applicable)

Fatality

First Aid

Name:

Date :

Major Injury

Others (Specify):

+3 Days Injury Medical treatment C

DETAILS OF INJUREDEmployee No:

Time: Nationality:

Trad

Age

DETAILS OF INJURIES: (Tick where applicable)

Head Face Neck Back Shoulder Arms Wrist Hands Fingers L

TYPE OF INCIDENT

Struck Against (Running or Bumping)

Fall on Same Level (Slip and Fall, Trip Over))

Fall from Elevation to Lower Level

Caught Between or Under (Crushed or Amputated)

Environmental Release

Struck By (Hit By Moving O

Equipment Failure

Caught In (Pinch and Nip

Caught On (Snagged, Hun

Overstress/Overexposure/

Contact With (Electricity, Heat, Cold, Radiation, Caustics, Toxics, Biological, Noise)

NAMES OF WITNESSES:

Name:

Employee:Trade:

Name:

Employee:Trade:

BRIEF DESCRIPTION OF ACCIDENT:

CAUSATION FACTORS:

City Walk

Person injured does have insurance cover Y


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APPENDIX N

TENANT FITOUT PROHIBITION NOTICE

This notice has been served for a condition observed in the Unit or surroundingimmediate risk that could result in ill health, personal injury or loss. The cond

unacceptable and the work stopped until the condition has been rectified.

Name of Inspector

Description of the Work/Activity:

Notice reference number AFC/PRO/Notice/ 000

S

Reason for Stoppage: State what immediate risk to ill health, personal injury or loss is

Actions required by Contractor: Time frame to be agreed at the time of the Observatio

Unit No. Work Location Date Time


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APPENDIX O

TENANT IMPROVEMENT NOTICE

City

This notice has been served for a condition observed in the Unit or surrounding with the Local/National regulations or fails to meet industry best practice. The counacceptable and needs rectifying within the stated period.

Name of Inspector Notice reference number AFC/IMP/Notice/ 000

Description of the Work/Activity:

Reason for Stoppage: State what regulations have been contravened:

Actions required by site: Time frame to be agreed at the time of the observation:

Site Work Location Date Time


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APPENDIX PPERMIT TO ACCESS THE ROOF

This permit is required for access to any part of the Mall roof areas and is valid Additional permits may be required for types of work that would normally require a permit eg Hroof areas will be granted without this Permit.

Section – I REASONS FOR ACCESSING ROOF

Detailed Description of Work and Area of Roof where work required:

Section – 2

Permit Receiver (Manager)

DETAILS OF THE PERMIT RECEIVERContact Mobile Number


Permit Holder (Supervisor) Contact Mobile Number

Section – 3

Date issued

Time Issued


I declare that I shall only authorise the work asdescribed above and shall ensure any additional permits,method statements and risk assessments, where required,are available before work starts. All areas where work iscarried out shall be cleared immediately after the work is

PERMIT VALIDATIONS

Date Valid Till

Time Valid Till

Declaration by the

I declare that I shalabove and shall ensure statements and risk assessmbefore work starts. All areas cleaned immediately after material removed from the roo

Name:

Signature:

Date:

PERMIT SIGNATORY (JV Tenant Liaison Manager)

Name:

Signature:

Date:

Section 4


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APPENDIX QPERSONAL PROTECTIVE EQUIPMENT (PPE)

Safety Helmet

Safety Glasses

Safe

Safety Vest


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APPENDIX RPROJECT TEAM DETAILS

Who Name Address Telephone

Developer

MERAASHOLDING

Emaar SquareBuilding 1, Level 3 &5

P.O. Box 123311Dubai, UAEUnited ArabEmirates

800 MERASS(800-637227)

Engineer/Architect

WSPBoulevard Plaza2502 Tower 1Downtown DubaiUnited ArabEmirates

+971 4 350-5000

Project Manager

MORGANTIEmirates HillsP.O.Box 73346DubaiUnited ArabEmirates

+971 4 434-4416

MEP Consultant

WSPBulevard Plaza2502 Tower 1Downtown DubaiDubaiUnited ArabEmirates

+971 4 350-5000

Main Contractor

AL FUTTAIMCARILLION

Control Tower, 20fl.Motor CityP.O.Box 1811DubaiUnited ArabEmirates

+971 4 333-1200

RDD Coordination

FUNTASTICP.O.Box 39996 Abu DhabiUnited ArabEmirates

+971 2 501-0888

APPENDIX S

TENANT FITOUT CONTRACTOR BULK DELIVERY BOOKING FORM


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From (Company) To (Tenant Contractor)

Request Date Building/Unit No.

#Vehicle Size(e.g. 3T truck,

trailer, etc.)

Brief load description(e.g. block work 3 pallets, waterproofing 6 rolls, etc.)

Vehicle Plate No.Delivery

Date(dd/mm/yy)

DeliveryTime

(hh:mm)

Person to wthe gate and

(supe

1. ___ / ___ / ___ ___ : ___

2. ___ / ___ / ___ ___ : ___

3. ___ / ___ / ___ ___ : ___

4. ___ / ___ / ___ ___ : ___

5. ___ / ___ / ___ ___ : ___

6. ___ / ___ / ___ ___ : ___

7. ___ / ___ / ___ ___ : ___

Delivery is subject to AFC approval and shall be submitted th e AFC not less th an 72 hours prior arriva l to City

the site ONLY if arrived at specified date and time otherwise it has to wait for a free time slot (if available).Vehicle mus

Contractor responsible person (supervisor), directed to offloading location and escorted of the site as soon as offloading

(driver, co-driver, labourers etc.) must stay close to the vehicle at all times.

Tenant Contractor use only (at vehicle arrival time) Security Gate use only (at vehicl

Tenant Fitout Contractor welcomed person Security Guard name

ID number Gate No.

Signature Signature

Date & time Date & Time

APPENDIX T

SITE OUT-PASS


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Material FromTenant Fitout

Contractor Company

From Building No.

From Unit No.

ItemNo.

Load Description Qty. Qty. UnitVehicle

make/modelVe

1.

2.

3.

4.

5.

6.

7.

Tenant Fitout Contractor use only Security Gate use only

I, the undersigned, hereby declare that above items are the property of our company. This for is to be returned to the DF

Tenant Fitout Contractor Supervisor Name Security Guard Name

ID number Gate No.

Signature Signature

Date & time Date & Time


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APPENDIX URETAIL UNIT TEMPORARY PROVISIONS REQUEST

Tenant FitoutContractor Company

Building No.

Unit No.

ItemNo.

Provision Required From Until

1. Electrical supply 110V ___ / ___ / ___ ___ / ___ / ___

2. Electrical supply 220V ___ / ___ / ___ ___ / ___ / ___

3. Running water supply ___ / ___ / ___ ___ / ___ / ___

4. Water supply* _____ lit/__ ___ / ___ / ___ ___ / ___ / ___

5. Gas supply ___ / ___ / ___ ___ / ___ / ___

6. Other_________________ ___ / ___ / ___ ___ / ___ / ___

* Water quantity per time uni t (i.e lit/day, lit/week etc.)

COMENTS:


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APPENDIX VHEAVY LOAD LIFTING REQUEST

Tenant FitoutContractor Company

Building No.

Unit No.

Delivery Vehicle Details Weight(in tons)

Size(WxHxD, in cm)

Required Plant*

* AFC will provide 35ton crane for lifting operations. Any other plant required has to be requested withinwill be subject to availability.

ApprovedMethod

Statement Attached

YES / NO Approved Risk Assessment

Attached

YES / NOWSP app

attached

DETAILED LOAD DESCRIPTION AND LIFTING PROCEDURE:

APPENDIX X


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UNIT EMERGENCY NUMBERS

TENANT

Contact Person

ASSEMBLY POINT

APPENDIX Y


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APPENDIX Y

AFC METHOD STATMENT AND RISK ASSESMENT SA


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Logistic Manual - Sept 2015 Rev.04

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