LocalLeader’sGuide

TABLEOFCONTENTS

1. StarttheArts!1.1 AboutPTAReflections1.2 RolesandResponsibilities1.3 TheArtofFamilyEngagement1.4 ThemeSearchContest1.5 ArtsinEducationGrants

2.OrganizingandPlanningYourProgram 2.1OrganizingYourTeam

2.2TipsforRecruitingVolunteers 2.3RecruitingJudges

3.PromotingReflections 3.1ProgramMessages 3.2StudentRecruitmentMessages 3.3IdeasforPromotingReflections

4.OrganizingArtworkforJudging 4.1UnderstandingProgramRules 4.2JudgingProcess

5.CelebratingandRecognizingYourParticipants 5.1RecognizeStudentsLocally

5.2AdvancingEntriestotheNextRound 5.3RegionalandState-LevelRecognition 5.4National-LevelRecognition

6.WrappingUp 6.1RecognizePartnersandVolunteers 6.2ReturnStudentArtwork 6.3ReportParticipation 6.4EvaluateYourProgram

Visitmopta.org/reflections-toolkitforMissourispecifictoolsandresources.

LocalLeader’sGuide

1.StarttheArts!Participationinartsprograms—likePTAReflections—playsacriticalroleinstudents’success,inschoolandbeyond.PTAbelievesthatallchildrendeserveopportunitiestoexploreandbeinvolvedinthearts.

1.1AboutPTAReflections

TheNationalPTAReflectionsprogramisPTA’scornerstoneartsprogram.Itwasdevelopedin1969byColorado’sPTAPresidentMaryLouAndersontoencouragestudentstoexploretheirtalentsandexpressthemselves.Sincethen,theReflectionsprogramhasinspiredmillionsofstudentstoreflectonaspecificthemeandcreateoriginalartwork.Eachyear,studentsinPre-Kthroughgrade12arerecognizedforbringingthethemetolifethroughdancechoreography,filmproduction,literature,musiccomposition,photographyandvisualarts.

2016-2017ReflectionsProgramTheme:WhatIsYourStory?ThisthemewassubmittedthroughtheReflectionsThemeSearchContest

byBriannaEismanofJacksonville,Florida.StudentssubmittheirartworktolocalPTAsforinitialjudging.InMissouri,localwinningentriesthenadvancetothestateround.TopentriesfromourstatePTAReflectionscontestadvancetoNationalPTAforthefinalroundofjudging.1.2RolesandResponsibilitiesAsaReflectionsChairofthisprogram,youwillplayacriticalroleinpromotingexplorationofartsandcultureinthehome,schoolandcommunity.StudentswhoparticipateintheReflectionsprogrammaynotrecognizethemselvesasartistswhentheysignup—butbytheendoftheReflectionscelebrations,theywill.AsthePTAReflectionsChair,youwillberesponsibleforthefollowingtasks:

• RecruitPTAReflectionsCommitteemembers.• OverseethePTACommittee’splanningandimplementationoftheReflectionsprogram.• CommunicatewithotherPTAleadersduringonlineandin-personopportunities.• RepresentyourPTA’sarts-relatedactivitiesatschoolandcommunityevents.

1.3 TheArtofFamilyEngagement

Thearts—andtheNationalPTAReflectionsprogram,inparticular—canbeavaluabletoolforbuildingstrongerpartnershipsinyourschoolcommunity.NationalPTAdevelopedtheNationalStandardsforFamily-SchoolPartnershipstoserveasaframework

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forthinkingabout,structuring,andassessingfamilyengagementthroughoutyourReflectionsprogram.VisitPTA.org/FamilyEngagementtolearnmore.1.4 ThemeSearchContest

NationalPTAReflectionssponsorsastudent-focusedThemeSearchContestannuallytodetermineafutureprogramtheme.ThewinnerwillbeselectedinJanuaryandwillreceive$100andrecognitionattheNationalPTAConvention.

Usethethemesearchformtosubmitthemeideas.Onlysignedoriginalformswillbeconsidered andmust be submitted toMissouri PTA bymidnight, October 31, 2016(postmarked).Formscanbesubmittedbymailoremail.Seethethemesearchformformoredetails.1.5 ArtsinEducationGrants

TheNationalPTAMaryLouAndersonReflectionsArtsEnhancementGrantsprovidematching-dollarfundingtolocalPTAstosupportin-schoolandafter-schoolartsenhancementprogramsinlocalcommunities.PTAsservingat-riskstudentpopulationsareparticularlyencouragedtoapply.ApplicationswillbeavailableatPTA.org/AwardsonJanuary9,2017anddueFriday,March17,2017.

2.ProgramPlanningYourMissouriPTAStateReflectionsChairisresponsiblefortheoverallimplementationoftheNationalPTAReflectionsprograminyourstate.AkeyaspectofthisroleistoprovidetrainingtolocalPTAsonhowtoimplementandpromotetheprogramintheircommunities.RegisterandReportParticipationOnlineatPTA.org/Reflections.

1. RegisterYourPTAOnline:July1—November12. ReportProgramSuccessOnline:September1—March1

Uponregistration,youwillhavetheopportunitytoconnectwithotherPTAReflectionsleaders.YourReflectionsnetworkisasupportsystemcomprisedofnational,stateandregionalPTAleaderseagertoansweryourquestionsandsharebestpractices.

ForstateeventsandupdatesvisittheMissouriPTAwebsite,www.mopta.orgoremailquestionstoreflections@mopta.org.Wearealsoonsocialmedia

FacebookPage:https://www.facebook.com/pages/Missouri-PTA/147585775628PinterestPage:http://www.pinterest.com/missouripta/

TwitterPage:https://twitter.com/MissouriPTA

Fornationalevents,visitPTA.org/Reflections.

LocalLeader’sGuide

BelowaretherecommendedstepsforadministeringyourReflections®program.UsethisPTALeaderCheckListtoorganizetasksandscheduledeadlines.Step1.StarttheArts

¨ RegisteryourPTAatPTA.org/Reflections.¨ ConfirmthatyourlocalPTAisingoodstandingwithMissouriPTAandeligibleto

participate.¨ MakesuretheReflectionsprogramisincludedinyourPTA’sprogrambudgetforthe

schoolyear.¨ VisityourstatePTAwebsite(www.mopta.org)forprogramregistrationinformationand

materials.Step2.OrganizeandPlanYourProgram

¨ Recruityourcommittee/volunteersandengageschoolpersonnelandcommunitymembersforadditionalsupport.

¨ Recruitcreativeprofessionalstojudgestudentartwork.¨ DeterminewhichartscategoriesandgradedivisionsyourPTAwilloffer.Newprogram

leadersmayconsidergettingstartedwithoneormoreartscategoryanddivision.¨ Establishatimelineforthefollowingactivities.

Step3.PromoteReflections

¨ Distributeprogramrulesandstudententryform.¨ Promoteartworksubmissiondeadlineandinstructions.

Step4.OrganizeArtworkforJudging

¨ Collectandorganizeartworkbycategoryanddivision.Checkentriesforqualification.¨ Facilitatejudgingandsupportjudgesasneeded.¨ Collectjudges’scoresandrankentries.Assignawardsandprepareartworkfor

exhibition.Step5.CelebrateandRecognizeYourParticipants

¨ Announceawardeestothewholeschoolcommunity.¨ HostaReflectionsCelebrationEventtoshowcasestudentworkanddistribute

certificates/awards.¨ Offerstateandnationalopportunitiesforstudentrecognitionbysendingyourfinalists

tothenextjudginground.ThedeadlineforadvancingentriestotheMissouriPTAStateRoundisDecember17,2016.SeetheGuideforOnlinePortalsforsubmissiondetails..

Step6.WrapUp

¨ Returnnon-advancingstudentartwork.¨ Recognizevolunteersandevaluateyourprogramtoconsiderfutureimprovements.¨ ReportstudentparticipationtotalsandprogramsuccessatPTA.org/Reflections.

Don’tforgettoregisterandreportparticipationatPTA.org/Reflections.Visit

mopta.org/reflections-toolkitforMissourispecifictoolsandresources.

LocalLeader’sGuide

2.1OrganizingYourTeam

AsalocalPTAReflectionsChair,youwillberesponsibleforoverseeingtheadministrationofthePTAReflectionsprograminyourcommunity.Thisisabigjob,butyouarenotexpectedtodoitalone!YourstatePTAArtsChairisheretohelpateverystepoftheprocess.

Wealsostronglyrecommendthatyourecruitacommitteeofvolunteerstohelp.Volunteerswillenrichtheprogrambybringingavarietyofideas,talentsandskills;andtheywillmakeyourjobmucheasierandmoreenjoyablebyensuringthatprogramtasksdon’tfallonyourshouldersalone.

Whenbuildingyourcommittee,keepthePTA’sNationalStandardsforFamily-SchoolPartnershipsinmind.Welcomingallfamilies,communicatingeffectively,sharingpowerandcollaboratingwiththecommunityareallstrategiesthatwillenhanceyourcommitteeandhelpmakeyoureventsasuccess.

2.2TipsforRecruitingVolunteers

YoumayfindthefollowingtipshelpfulwhenrecruitingvolunteerstohelpwithyourlocalPTAReflectionsprogram:

• Announceplanningmeetingswidely,ratherthanrelyingonthesamesmallcircleofvolunteers.Asktheprincipaltosuggestparentswhomightbeinterestedingettingmoreinvolved,andhaveyourboardmembersextendapersonalinvitation.Youmightbesurprisedwhostepsup!

• Invitearepresentativeofthestudentcouncilorstudentgovernmenttoparticipateontheplanningteam—oraskthestudentcounciltopromotetheprogramandhostevents,withPTAsupport.

• Considerrecruitingschoolstaffwhohaveanaturalinterestinartseducationforyourcommittee.Thesemightincludechoirorbanddirectorsorteachersofotherart,music,media,technology,journalismorcreativewritingclasses.Schooladministrativestaffmightbewillingtohelptoo,bycollectingandorganizingstudententries,forexample.

• Peoplewhodon’twanttoattendplanningcommitteemeetingsmightstillbewillingtohelpwithaspecificrole.Thesemightincludepromotingtheprogramthroughsocialortraditionalmedia,creatingaflyerorbannersormakingphonecallstosolicitcommunitysupport.

• CreativeartsprofessionalsmightbeinterestedinparticipatingasReflectionsjudges.Seemoreaboutthisinthesectionon“CollectingandJudgingStudentEntries.”

Assigningprojectleadersanddividingtaskswillsavetimeandenergy.Usethevolunteersign-upsheettohelprecruitvolunteerswithspecificskills/interests.

LocalLeader’sGuide

2.3RecruitingJudges

Invitingprofessionalsintheartsandcommunityleaderswhoserveastrustees,donorsandpatronsofartsorganizationstoparticipateasReflectionsjudgesincreasesthecredibilityofyourprogramandexposureforPTA.Alljudgesshouldhaveaworkingknowledgeoftheirassignedartsarea.Sourcesofjudgesmightinclude:

• Parentswhoworkasprofessionalsintheartsorartseducation.• Schoolandcommunityteachersofmusic,art,dance,theatre,languagearts,writing,

graphicdesignandmediaarts.• Workingprofessionalsinorganizationsorcompaniessuchasmuseumsdirectors,

curators,symphonyandchoraldirectors,musicians,librarians,editorsofnewspapers,photographersandlocaltelevisionpersonalities.

Alwaysrecognizejudgesinpromotionsandthankthemfortheirparticipation.SomePTAsgiveeachjudgeasmallPTAgiftorcertificateofappreciation.

3.PromotingReflectionsOneofyourmostimportanttasksistopromotetheReflectionsprogramtostudentsandfamilies,toencourageasmanystudentsaspossibletoparticipate.Takingtimetopromotetheprogramtoschoolpersonnelandthecommunitycanhelpincreaseparticipation,enhancefamilyengagementattheschoolandgarneradditionalsupport.

3.1ProgramMessages

BelowaresomeimportantmessagestoemphasizeasyouspreadthewordaboutthePTAReflectionsprogram,especiallythroughthemediaortoschoolandcommunitypartners:

• PTAReflectionswelcomesstudentsofallgradesandallabilitiestoexploretheirinnerartist.

• Studentsmayexploreoneorallsixartsdisciplines,including:DanceChoreography,FilmProduction,Literature,MusicComposition,PhotographyandVisualArts.

• Studentsreflectontheannualthemeinschoolorathomeandarerecognizedfortheirparticipationandachievementinthearts.

• Everystudentisrecognizedfortheiraccomplishmentswiththeopportunityforstateandnationalawardsandrecognition.

• Theloveofartandcelebrationofstudentscanbringpeopletogether–families,teachers,andfriendsinthecommunity.

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• Newacademicstandardsrequiremorecriticalthinkingandproblemsolving,whichtranslatesintomorecreativityanddeeperreflection.That’swhyReflectionsisn’tjustforartsclasses.

• Familiescansupporttheirchildren’sparticipationbycreatingtimeandspaceforstudentstoworkontheirentries,providingencouragementandneededmaterialsandvolunteeringtosupporttheReflectionsprogram.

• Entriesshouldrepresentstudents’uniquecreativity.Adultsarewelcometoencouragestudentsbutareaskednottoassistinanywaywiththeirinterpretationofthethemeorartisticexpression.

3.2StudentRecruitmentMessages

SharethefollowingsamplemessageswithteachersandstudentleaderstopromotethePTAReflectionsprogram.Youmayfindthesemessagesworkbestwithinaschoolnewspaper,duringmorningannouncements,andatactivityfairspromotingschoolclubs.

• Doyouliketodance,produceafilm,writeapoemorstory,composeasong,takeapictureorcreateapieceofvisualart?Thisyear’sPTAReflectionsthemeis“WhatIsYourStory?Tellusyourstory.PickupaPTAReflectionsEntryFormfrom<INSERTNAME>andgetcreative!Submityourentryby<INSERTDUEDATE>.

3.3IdeasforPromotingReflections

Usethefollowingsuggestionstokick-startyourplantopromotethePTAReflectionsprogram.ToStudentsandFamilies:Useavarietyofchannelstoreachstudentsandfamilies.Considercreatingpromotionalmessagesandmaterialsinmultiplelanguagestoreachallfamiliesinyourschoolcommunity.Somepossibilitiesinclude:

• Hostaschoolwideassemblytointroducetheprogram.Featureexamplesofartworkfromlastyear’swinnersatthelocal,stateandnationallevels.

• Includemessagesinstudents’morningannouncements.• Hangpostersandflyersinvisiblelocations,andsendcopiesofflyershometoparents.

Youcanfindsampleflyersatmopta.org/reflections-toolkit.• Postthedeadlineandremindersonsignsnearstudentdrop-offandpick-uplocations.• Postannouncementsandupdatesontheschooland/orPTAwebsiteandviasocial

media(Facebook,Twitter).• WriteanarticleaboutReflectionsforaPTAorschoolnewsletter.Showcaseprioryears’

winnersand/orthebenefitsofartseducation.Askastudenttowriteasimilararticlefortheschoolnewspaper.

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• Appoint“studentambassadors”totalkpositivelyabouttheprogramamongpeers.Willingstudentsmightbefoundinartordanceclassesorclubs,schoolmusicprograms(choir,band,andorchestra)orcreativewritingorjournalismclasses.

AmongTeachersandAdministrators:InviteartsteacherstoserveasReflectionsco-chairs,committeemembersorvolunteers.Themoreinvolvedtheyareinplanning,themorelikelytheywillbetoserveas“champions”oftheprogramamongotherfacultyandstaff,aswellastostudentsandparents.Otherwaystoengageschoolstaff:

• RequesttimeatastaffmeetingtopresenttheReflectionsprogramtoteachers.Highlightthebenefitsofartseducationandinvitetheirideasabouthowtheymightencouragetheirclassestoparticipate.

• Providesuggestionsforhowthisyear’sthememightbelinkedtocurriculum.Askateachervolunteertocreateasamplelessonplanandshareitwithpeers.

• Engageschoolstaffinplanningtheawardsceremony/celebration.Theschoolmightbewillingtoholdaschool-wideassemblyorhostaspeciallunchforparticipantsandwinners.

IntheCommunity:Whenreachingouttopotentialcommunitypartners,focusontheimpactoftheReflectionsprogramonstudents,schoolsandfamilies.Forexample,sharehowalocalPTAshowcasesstudents’artworkandbringsfamiliestogethertocelebrate.Herearesomewaysyourcommunitycangetinvolved:

• Invitecommunitymemberstoserveasjudges.• Reachouttonearbygatheringplaces(neighborhoodcenters,barber/beautyshops,

coffeehouses)toexhibitstudentartwork.• LocalbusinessesmightbewillingtosupportfundraisersforReflections(forexample,a

localrestaurantmighthosta“dineout”night,withaportionofreceiptsbenefittingtheprogram).Proceedsmighthelppayfortrophies,ribbonsorcertificatesforstudentparticipants;foodforthecelebration;orasuppliesscholarshipforastudentwhomightnototherwisebeabletoparticipate.

• Otherbusinessesmightprovidein-kindcontributions.Askalocalartssupplyorcraftstorefordonationsofpaintbrushes,paperorpaints;oralocallibraryorprintshopmightallowstudentstousetheircomputersandphoto-editingsoftwareforentries.

• Workwithschoolofficialstocustomizemediareleasestoinvitelocalcoverage.Don’tforgetsmaller,localmediaoutletssuchasneighborhoodassociationblogsandnewsletters.

• Communitybulletinboardscanbegoodplacestopromotetheprogramorannouncestudentwinners.

LocalLeader’sGuide

4.OrganizingArtworkforJudgingTheprocessofjudgingstudententriesfortheReflectionsprogramincludesdistributingandenforcingprogramrules,collectingartwork,determiningeligibilityandhostingjudging.Thefirststepofthisprocessistodetermineadeadlineforstudentstosubmittheirwork.Expecttoneedatleasttwoweekstofacilitatethejudgingprocessandanothertwoweekstopreparewinners’artworkandcompletetheregistrationprocesssothatwinnersmayadvancetothenextround.Therefore,setyourLocalPTAdeadlineapproximatelyonemonthbeforesubmissionsareduetothenextround.

MissouriPTAunitsmustutilizetheonlineportalforadvancingentriestothestateroundofjudging.Thedeadlinetoadvance

entriesforconsiderationisDecember17,2016.

4.1UnderstandingProgramRules

AllstudentsmustadheretotheOfficialRules,aswellastherulesfortheirspecificartscategory.ProgramrulesandstudententryformsareprovidedbyyourstatePTA.Toreferencenationalrules,visitPTA.org/ReflectionsToolkit.TheMissouriPTAStudentEntryForm,rulesofgoodstandingandspecificartscategoryrulesareavailableatmopta.org/reflections-toolkit.StudentEligibilityandEntryGuidelines:StudentsmustparticipateintheNationalPTAReflectionsprogramthroughalocalPTA/PTSAingoodstanding,asdeterminedbytheirstatePTA.ItisyourLocalPTAReflectionsCommittee’sresponsibilitytoconfirmthatyourPTAisingoodstandingandtodetermineeachstudent’seligibility.IfyouarenotsurewhetheryourPTAisingoodstanding,talkwithyourPTApresidentorcontactreflections@mopta.org.Thefollowingadditionalguidelinesapplytostudententries:

• Eachentrymustbetheoriginalworkofonestudentonly.• Astudentmaydevelopanentryinsideoroutsideoftheschool.• InMissouri,astudentmaysubmitmorethanoneentryinanartcategoryorparticipate

inmultipleartcategories.• Eachstudententrymustbeaccompaniedbyapaperstudententryform,signedbya

parentorguardian.• Studententriesmustincludeatitleandanartiststatement,whichcommunicatesthe

artist’sinspirationfortheworkandhowitrelatestothetheme.Thestatementmustdescribethecontentandincludeatleastonesentencebutnotexceed100words.

LocalLeader’sGuide

StudentswithDisabilities:StudentswithdisabilitiesmayparticipateintheNationalPTAReflectionsprograminoneoftwoways.

1. EnterinSpecialArtistDivisiontoreceivenon-artisticaccommodationandassistancefromanadult.StudentsarerecognizedandawardedprizesaspartoftheSpecialArtistDivision.TheSpecialArtistDivisionisanoptionaldivisionoftheReflectionsprogram,acceptingstudentsinallgrades,forstudentswhosephysical,cognitiveormentalhealthchallengesmeetguidelinessetforthintheAmericanswithDisabilitiesAct.MissouriPTAwillrecognizefirstthroughfifthplaceanduptosixhonorablementionintheSpecialArtistDivisionofthesixartcategories.NationalPTAwillhonoronespecialartistfromacrossallartscategoriestoreceiveanOutstandingInterpretationAward.UptosixadditionalspecialartistswillreceiveaNationalPTAAwardofExcellence.

2. Enteringradedivisionmostcloselyalignedtothestudent’sfunctionalabilities.Studentsarerecognizedandawardedprizesaspartofthegeneralstudentpopulationwithoutregardtospecialneedsorchallenges.Inthiscase,studentsfollowallgeneralrulesandartscategoryrulesbutmaysubmittheirentriesinthegradedivisionmostcloselyalignedtotheircognitiveorfunctionalabilities.

Originality:SpecificrulesrelatedtooriginalityforeachartscategoryareprovidedbyyourstatePTA.NationalrulescanbereferencedatPTA.org/ReflectionsToolkit.Ingeneral:

• Anadultmaynotalterthecreativeintegrityofastudent’swork.• Onlyonestudentmayberecognizedforeachentry;collaborationwithotherstudentsis

notallowed.Otherindividualsmayappearinorperformastudent’swork,buttheworkitself—thedancechoreography,filmproduction(i.e.,screenplay,cameraworkanddirecting)ormusicalcomposition(i.e.,writtenscoreandanylyrics)—mustbethecreativeproductofonestudentalone.

• Theartworkmustbeinspiredbythecurrentyear’sthemeandcreatedexpresslyfortheprogram.Artworkproducedbeforethedisseminationofthethemeorusedforanothercompetitionorprogrammaynotbesubmitted.

UseofCopyrightedMaterials:Useofcopyrightedmaterialisprohibitedintheliterature,musiccomposition,photographyandvisualartscategories.Thisincludestheuseofcopyrightedcartooncharacters,copyrightedmaterialfromtheInternet,advertisementsoradvertisingideas,musicalthemesfromexistingcopyrightedcompositions,copyrightedrecordedmusic,copyrightedphotographsorstockimages.Useofcopyrightedmusicindancechoreographyand

LocalLeader’sGuide

filmproductionentriesisacceptablewhenthetitle,composerandperformerofanymusicinthesubmissionarecitedonthestudententryform.Filmproductions,photographyandvisualartmayincludepublicplaces,well-knownproducts,trademarksorothercopyrightedmaterial,aslongasthatcopyrightedmaterialisincidentaltothesubjectmatterofthepieceandisasmallerelementofthewhole.Visualartscollagesmayincludeportionsofexistingcopyrightedworks,suchasportionsofphotos,magazineclippings,internetimagesandtypecutoutofanewspaper,aslongasthosepiecesofcopyrightedworksareusedtocreateacompletelynewanddifferentworkofart.Acollageshouldbejudgedforitswhole—notitsparts—anditscreativityasanoriginalworkofart.Misuseoftheabovematerialsconstitutesplagiarism—takingandusinganother’swords,ideasorinventionsasone’sown.

AddressingStudentIneligibility:Occasionally,entriessubmittedtotheReflectionsprogramareineligible.OnereasonforineligibilityisthatthelocalPTAisnotingoodstanding.ItisveryimportantthatyoucheckwithyourPTApresidenttoensureyourPTAisingoodstandingwiththestate.Othercommonreasonsforineligibilityareplagiarismandresubmission.Thefollowingrecommendedproceduresapplytobothplagiarizedandresubmittedentries:

1. ScanentriestoensurethatallareoriginalandhavenotpreviouslybeensubmittedtoReflectionsoranotherartcompetition.

2. Alertjudgestothepossibilitythatsomepiecesmaynotbeoriginalandencouragethemtocommunicatewhenonemaybequestionable.

3. CheckquestionableentriesviaGoogleoranothersearchengine.4. Returnineligiblepiecestostudents,andexplainwhytheyarebeingreturned.5. Talkwithappropriateschoolpersonnel,suchasschoolcounsellors,theprincipalor

teachersaboutwaystoaddresstheseriousnessofcopyingsomeoneelse’sworkorresubmittingartworkwiththestudentandhis/herfamily.

Ifineligibilityisconfirmedafterjudging,determinewhetherawards(includingawardmoney,pins,certificates,etc.)shouldbereturned.

4.2 JudgingProcessThejudgingprocesshastwogoals:(1)TodeterminewhichstudententrieswilladvancetothenextroundofjudgingforourstateReflectionsprogram.(2)ToawardotherprizesandrecognitionasdeterminedbyyourlocalReflectionsCommittee.Tofacilitatethejudgingprocess,judgesshouldreceivethetitleandartiststatementforeachentryandtherulesspecifictotheirartscategory.Distributejudges’guidelinesandscorecardsthatareavailableatmopta.org/reflections-toolkit.

LocalLeader’sGuide

Itisimportanttoconductblindjudging—wherejudgesdonotseetheartists’names—insituationswherejudgesmayknowastudent.Herearesometipsforfacilitatingjudging:

• Dance,Film,LiteratureandMusic:Senddigitalcopiesofartworktojudges.CompiledigitalcopiesofartworkonaCD/USBdriveoronlinefilesharingsiteforjudgestoreview.Providejudgeswithalistofartworktitlesandartiststatements.

• PhotographyandVisualArts:Hostajudgingevent.Displayartworkontablesaroundtheroom.Tri-foldthestudententryformtohidepersonalinformationandplacetheartiststatementinfrontofartwork.Havejudgesrotatearoundtheroomtoscoreeachentry.

Thefollowingjudgingcriteriaistobeusedbyjudgeswhenreviewingentries.Noticethatinterpretationofthethemeisweighedmoreheavilythantheotherconsiderations.

• InterpretationofTheme(20pts.)Howcloselythepiecerelatestothetheme,basedontheartworkitselfandtheartiststatement.

• Creativity(10pts.)Howcreativeandoriginalthepieceisinitsconceptionofthethemeanditspresentation.

• TechnicalSkill(10pts.)Thelevelofskilldemonstratedinthebasicprinciples/techniquesoftheartsarea.

Withthesecriteria,eachentrymayreceiveatotalofnomorethan40pointsfromeachjudge.Havejudgesrecordtheirpointsforeachentryonascorecard.Addthepointsfromeachjudgeandranktheartworkaccordingly.Iftwoentriesaretied,theentrywiththehigherscoreforinterpretationofthemereceivesmorerecognition.

5.CelebratingandRecognizingYourParticipantsNowit’stimeforyoutobecreativetoo!FollowyourPTAandschooltraditionsoraddnewwaystocelebratestudentparticipationinthearts.Recognitionhelpsallstudentsrecognizethemselvesasartists,encouragesfamilyengagementandprovidesopportunitiestoconnectwiththecommunity.

5.1RecognizeStudentsLocally

TheReflectionsprogramoffersopportunitiesforPTAvisibilitythroughouttheyear.TherearemanywayslocalPTAscelebrateReflectionsparticipantsandwinners.Examplesinclude:

• PresentationsatPTAandschoolboardmeetings• Schoolawardsnights,banquetsorluncheons• Announcementsintheschoolnewsletteroronthewebsite

LocalLeader’sGuide

• Exhibitsatcommunityartsgalleriesorotherpublicspaces(e.g.,shoppingmalls,communitycenters,coffeeshops)

• Featuresinlocalnewspapersortelevisionbroadcasts• Sharingphotos,links,quotesoranecdotesabouttheReflectionsprogramorrelated

eventsthroughsocialmediachannelssuchasTwitterorFacebook• Invitethemediatoyourcelebration!Customizethetemplatemediaadvisoryandpress

releasewithyourownlocaldetailsandPTAlogo.Emailittothemediainyourhometownandfollow-upwithaphonecalltoencouragetheirpresenceorpost-eventcoverage.

Visitmopta.org/reflections-toolkitforaReflectionscelebrationeventplanningguide,templatecertificate,andothercelebrationtools.5.2AdvancingEntriestotheNextRound

Provideyourstudentswithanopportunitytosharetheirartworkacrossthestateandnation.NationalPTAReflectionsisamulti-layeredprogramthathasLocalPTAUnit,council,stateandnationallevelsofrecognition.PTAsareencouragetoadvancetheirfinaliststothenextavailableround.

Attachtheoriginalstudententryformtoeachsubmissionandfollowtheinstructionsbelow:

SpecificinstructionsforMissouriPTAunitsadvancingstudentsubmissionstothestateroundofjudging:

• Nomorethan3studententriesperdivisionofeachartcategorymaybeadvanced.Forexamplenomorethan3primaryentriesforvisualartscanbeadvanced.

• Unitsmustadvanceentriesutilizingtheonlinesubmissionprocess(StudentEntryPortal).Nophysicalentrieswillbesubmitted.

• Pleaseconsulttheindividualartcategoryrulesforacceptablefileformatsfordigitalfiles.

• LabelvideofilewithyourUnit,ArtsCategory,GradeDivision,LastName,FirstName(Example:TURNEYPTSA.DANCE.PRI.SMITH.JOHN)

• EntriesmustbesubmittednolaterthanDecember17,2016.• Onlyentriesfromunitsthatareingoodstandingwillbeconsideredonthestatelevelof

judging.Anytimeyouhavequestions,contactreflections@mopta.org.

LocalLeader’sGuide

STUDENTENTRYPORTAL:MissouriPTAsadvancingentriestotheStatePTARoundwillneedtosubmittheseonlineutilizingtheStudentEntryPortal.VisitPTA.org/ReflectionstoaccesstheStudentEntryPortal.The2016-2017ReflectionsGuideforOnlinePortalsisaonepageguidethatprovidesstep–by-stepinstructionsforlocalunitsto:

• RegistertoparticipateintheNationalPTAReflectionsProgram.• Reportoverallstudentparticipation.• Createanaccountforonlineadvancementofstudententries.• Advanceentriesforconsiderationatthestatelevel.

EntriesadvancingtotheMissouriPTAStateRoundaretobesubmittedonlineatPTA.org/Reflections.

• Login/SignUpatPTA.org/Reflections.• SubmitastudententryforeachsubmissionadvancingtotheStatePTARound.• Attachadigitalcopyofartworktothestudent’ssubmission.• CompletedsubmissionsareautomaticallyadvancedtotheStatePTARound.

5.3MissouriPTAState-LevelRecognition

• MissouriPTAState-levelawardrecipientsareannouncedbymidMarch.• Thewinnerslistwillbepostedonthestatewebsite,www.mopta.org.• Unitpresidentsandreflectionschairsarenotifiedbyemailtotheemailaddresslistedon

theunitdashboardlocatedontheMissouriPTAwebsite.• StudentsarerecognizedattheannualMissouriPTAStudentShowcase.Date,timeand

locationtobeannounced.• Studentrecipientsarenotifiedbymailandinvitedtoattendthestaterecognition.5.4

National–LevelRecognition

National-levelawardrecipientsareannouncedannuallyonMay1.Visitwww.mopta.orgforannouncementsrelatedtonationalawardsandevents.NationalPTAawardcategoriesincludethefollowing:

• OutstandingInterpretationAwards:SevenOutstandingInterpretationAwardsaregiven—onetothesubmissionineachartscategory,includingtheSpecialArtistDivision,thatbestinterpretsthetheme.

• AwardsofExcellence:Thesearegiventothetopthreescoresforeachartscategoryineachdivisionandonespecialartistofeachartsarea.

• AwardsofMerit:Thesearegiventothenextfivehighestscoresforeachartscategoryineachdivision.

LocalLeader’sGuide

NationalawardrecipientswillbenotifiedviaemailbyNationalPTAinMay.NationalawardsandcertificatesaremailedaftertheNationalPTAConvention,bytheendofJuly.AnyawardsorcertificatesreturnedtotheNationalPTAofficeduetoinsufficientorincorrectaddresseswillbemailedtotheappropriatestateoffice.Formoredetailsonnationalawardsandevents,visitPTA.org/Reflections.

6.WrappingUpYou’realmostdone!Thissectioncoversotherimportantitemsincludingrecognizingvolunteers,returningartworkandsharingprograminformationwithyourPTApresident.

6.1RecognizePartnersandVolunteers

AfteryourReflectionsprogramconcludesfortheyear,oneofthemostimportanttasksistothankthosewhohelpedmakeitasuccess.Usetheacknowledgementlettertothankstudentandparentleaders,schoolpersonnelandcommunityjudgesandpartnersfortheirsupport.

6.2ReturnStudentArtwork

NationalPTArecommendsthatoriginalphotographyandvisualartspiecesbereturnedtostudentartistsassoonaspossibleafterjudgingand/orrecognition.Artworkssubmittedelectronically,includingthoseinthedancechoreography,filmproduction,literatureandmusiccompositioncategories,typicallyarenotreturned.Non-advancingartworkcanbereturnedimmediatelyafterjudgingorafteryourlocalPTAcelebration.NationalPTArecommendsthatartworkbereturnedbytheendoftheschoolyear.Pleasebesensitivetosecondarystudentsneedingtheirartworkforcollegeadmission.Ifstudentartworkadvances,itwillbereturnedaccordingtostateand/ornationalpolicy(seebelow).MissouriPTAPolicies:Statelevelentriesaresubmittedonline.NationalPTAPolicies:EntriesthatreceivenationalawardswillbefeaturedintheonlineNationalPTAReflectionsProgramGalleryatPTA.org/Reflections.NationalPTAwillmakeeveryefforttoreturnphotographprintsandvisualartworkwithintwoyears.TheNationalPTAofficereceiveselectronicfiles/digitalentriesinfilmproduction,dancechoreography,literature,musiccomposition,andphotographyandthesearenotreturned.

6.3ReportParticipation

Afteryourprogramhasconcluded,visitPTA.org/Reflectionstoreportyourprogram’sstudentparticipationtotalsandfeedbacktoyourStateandNationalPTA.

LocalLeader’sGuide

6.4EvaluateYourProgram

EvaluationisacriticalpartofwrappingupyourReflectionsprogram.Itisimportanttounderstandwhatworkedandwhatdidn’t,sothatyoucanplanforanevenmoresuccessfulprogramnextyear.MeetwithyourReflectionsCommitteeandotherteammemberstoreflectontheprogram,gatherfeedbackanddocumentsuccessesandareasneedingimprovement.Sharingthisinformationwithnextyear’steamwillprovideasmoothtransitionfromoneReflectionsChairtoanother.Hereisasampleprogramevaluation.Surveystudents,parents,volunteers,communitypartnersandschoolleaders.Sharequotesinanewsletter,blogoratyourPTAandschoolmeetings.Withpermission,usethesequotestofurtherrecognizestudentachievementontheschoolorPTAwebsiteorsharethemwhenseekingfundingforyourPTA.

ForstateeventsandupdatesvisittheMissouriPTAwebsite,

www.mopta.orgoremailquestionstoreflections@mopta.org.WearealsoonsocialmediaFacebook

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