LOCAL AGENCY PROGRAMA YEAR IN REVIEW

COUNTY ENGINEER’S WORKSHOPFEBRUARY 6, 2020

Tracie Leix, P.E.

Ryan Doyle, P.E.

Bruce Kadzban, P.E.

Kelly Crannell, P.E.

LAP INTRODUCTIONS

MDOT Real Estate – Sharon Simon

MDOT Government Contracts – Monica Uribe

LAP Staff Engineers – Amy Zokvic

- George Masinda

TRANSITIONS

• Mark Harrison Retirement – July 31, 2020

• LAP NEPA Coordinator Vacant (Eric Costa)

• Work with Mark Harrison/Lynnette Firman

• LAP Real Estate Coordinator Vacant (India Heard)

• Work with Sharon Simon

LAP INTRODUCTIONS

MDOT Office of Economic Development

Grant Coordinators

Cathy Sampselle – Grand & North Regions

Chris Valvano – Southwest and University Regions

PROGRAM HIGHLIGHTS

• Obligation authority for FY19

• Used all non-RTF

• Carry over <$500,000 RTF

• NEPA implementation (MDOT 5323 form)

• NEPA screening tool – DEGR (via MiLogin)

• JobNet access (via MiLogin)

MDOT Webinar Feb. 13 at 1:30PM

LETTING STATS

412

LAP

$513M

LAP

340

MDOT$1.1B

MDOT

$33M

other

16

other

Does not include Force Account

LET’S BE REAL

As of January 2020 letting:

103 LA projects bid

Estimated $93.4 M

On average, as-read bids are about 2% over the estimate

LET’S BE REAL

This week’s February letting:

Another 58 additional LA projects bid

Estimated $69.7 M

LPA STAKEHOLDER

PARTNERING

• Webpage development

• Current issues

• Issues refresh

• Notice of Proposed Rulemaking

NEPA (5323) UPDATES

• Monitoring agency knowledge

• MDOT

• FHWA

• Tribal consultation

• DEGR Updates

DEGR VIA MI-LOGIN

COMMON 5323 COMMENTS

• General

• Supporting documentation

• Map

• Threatened & Endangered Species

• Follow approved process (Flow chart)

• Provide documentation from IPaC and EGLE

SHPO CONDITIONAL LETTERS

• Contact LAP staff engineer

• Local agency, MDOT LAP, FHWA signoff process

• Incorporate conditions into plans/proposal

• SP for Environmentally Sensitive Areas

MUTUAL BENEFIT

Effective for GI submittals on or after October 1, 2020

• When acquiring right of way

• Commonly used for temporary consents

• Not in compliance with Uniform Relocation Act

• Eliminate use by MDOT and local agencies

MUTUAL BENEFIT

• Real estate work will need additional time

• Property owners allowed 30 days to consider offers

• Compensation to property owner (waiver allowed)

• Cannot gap out work

MORE INFORMATION:

LTAP Webinar March 19, 2020

EGLE LEAD AND COPPER RULES

• Project impacts – Before, During, With

• ROW impacts

• Agreement language

FABRICATION INSPECTION

• CFR requirement

• Cannot write out of proposal with a unique SP

• Cannot omit during construction

BRIDGE PROGRAM

• FY23 Call for Projects

• February release; Due MAY 1

• Electronic submittal ONLY

• Asset management plans encouraged

• Innovations and increased local participation encouraged

NBIS COMPLIANCE

• 30-day posting challenges

• May 7, 2019 Bridge Advisory

Update

• BA-2019-01

• Non-compliance

MDOT TRAFFIC SIGNAL DESIGN

UPCOMING CHANGES

• Conflict of Interest

• Total project cost in S/TIP

• Do not confuse w/ Total phase cost (25% threshold)

• Real estate certification and mutual benefit

LAP

URBAN & SAFETY

RYAN DOYLE

SAFETY PROGRAM

• FY21 Call for Projects

• Selection List posted on LAP Website

• 11 of 11 Systemic Projects Selected ($1.2M)

• 25 of 25 Qualifying HRRR Projects Selected ($6.8M)

• 38 of 93 HSIP Projects Selected ($10.2M)

• FY22 Call for Projects

• Goal = March Call Letter, June Submittals, October Awards

CRA HMA VOLUMETRIC STA SP

• Pilot Status by FHWA

• Replaces 501J when used

• Single Test Acceptance with Pay Factors (Density, Air Voids, VMA, Binder C.)

• 15 Test Locations (Both Fed-Aid and Local) – 11 Currently Identified

• Lenawee: 129641 (Round Lake Hwy.), 206251 (Holloway Road, and Ridge Hwy.)

• Allegan: 129676 (Blue Star Hwy) and 207031 (30th St. to be built in FY21)

• Cheboygan: 205301 (South River Road- FY20), 205297 (South River Road -FY21)

• Antrim: 130363 (Mancelona Rd)

• Roscommon: 207257 (Maple Valley Road), 3 Local Projects

• Looking for Volunteers!

REVISED CONFLICT OF INTEREST GUIDELINES FOR LOCAL AGENCIES

• Guidelines Updated! No More Matrix!

• 4 Prohibited Scenarios

• Utilizing consultants in multiple phases addressed

• Conflict of Interest Self-Certification Form

• Required if using FAHP funds on consultant services

• Industry review comments were due 1/31/2020

• Final Draft to FHWA for Approval Soon

• New procedure will go into effect with Oct. 1 GIs

2019-2022 STRATEGIC HWY SAFETY PLAN

• Toward Zero Deaths on Michigan Roadways

• Reduce Fatalities 974 (2018) 945 (2022)

• Reduce Serious Injuries 5,586 (2018) 4,994 (2022)

• Improve Communication, Coordination, Collaboration

• 4 Emphasis Areas

• High-Risk Behaviors, At-Risk Road Users, Engineering

Infrastructure, & System Administration

LAP

RURAL & ENHANCEMENT

BRUCE KADZBAN

LAP SUMMARY - 2019Training and Information Sharing

Participated in over 12 podcasts and webinars

Issued 19 LAP Advisories and postings

Monthly reports of Federal Fund Obligation

Program Updates –

NEPA Submittal

Updated Program Application forms

Parabolic Crowns on Roadways

LAP WEB SITE –

WWW.MICHIGAN.GOV/MDOTLAP

LISTSERV REGISTRATION

BOTTOM LEFT AREA OF THE WEBSITE

LAP SUMMARY - 2019Training and Information Sharing

Participated in each Region’s Partnership meetings

Over 20 Region, TSC, and local workshops

Approximately 12 project “initial coordination meetings” for special funded projects

LAP SUMMARY - 2019Emergency Response (ER) Program

All ER events from FY 2016 and earlier are closed

Mid June 2017 – Central Michigan & June 2018 Western UP Event – nearing completion

July 2019 Lake County – documents filed with FHWA

EMERGENCY RESPONSE PROGRAMTraining and Information Sharing

Can’t predict the next one

If “it” happens, expect emails and phone calls from

MDOT’s Office of Safety and Security

MDOT LAP

WHAT'S COMING IN 2020Training and Information Sharing

Continuing with Region & TSC workshops

Continuing initial project meetings for TAP and Safe Routes to Schools projects

LAP website enhancements

Updates to each Program Application form

LAP

CONSTRUCTION

KELLY CRANNELL

2020 MDOT SPEC BOOK

• Final draft with impasse results forwarded to CRA

• Training Pending

• Utilization for Oct ‘20 Letting

• Electronic Version first

• Hard copy to follow

LABOR DISPUTE

AASHTOWARE

• MDOT trunkline pilots – 2020

• MDOT start conversion – 2021

• Local Agency pilots – possibly late 2020 or 2021

• Full AASHTOware Conversion – earliest Oct ‘22 Let

• Field Manager Help desk – 1-800-4MI-MDOT

• Local Let solution – pending thru CRA subcommittee

PROJECTWISE

• Archiving files per MDOT Retention Schedule

• Locals to retain official project records

PROGRESS SCHEDULE

• Schedule submitted after award

• No interaction w/contractor prior to award

PROMPT PAYMENT FUSP

• Timely contract modification

• Timely pay estimates

• DBE payments

ADA COMPLIANCE

• Form 1105 – pre Oct ‘19 Letting

• Form 1105 A – post Oct ‘19 Letting

CONSTRUCTION MANUAL UPDATES

• Local Agency Program – Division 1 Supplemental Information

• Clarify roles & responsibilities

• Set project delivery expectations

• Detail guidance specific to LAP Project administration

• Explain other MDOT/Local partnerships –

operations/maintenance/signals

• Responsible Charge– align w/CFR

CONSTRUCTION MANUAL UPDATES . . . CONTINUED

• Project Close out Process Improvements

• Final Project Review Procedures (FPR)

• Interim File Review

• Escalation of Accountability

• Certified Engineer Program – opening to Consultants

• Letter to file procedures

MATERIAL QUALITY ASSURANCE PROCEDURES (MQAP MANUAL)

• Defines ‘Basis of Acceptance’

• Cannot omit fabrication inspection w/unique SP

• Plastic pipe BOA change in 2020

• No more tested stock

• Now BOA by test or approved manufacturer

OUTREACH

• LAP Region Workshops

• Webinars being scheduled

• Inspection 101

• Office Technician 101

TRUNKLINE – THINGS TO KNOW

• Project .pdf delivery – 1 per TSC in 2020

• Changing paint markings from 4” to 6”

OTHER TIDBITS OF INFORMATION

• Local Program Peer Exchange

• Low-Volume Road Conference - attended Sept ’19

QUESTIONS?

LAP VISION STATEMENT:

MDOT WILL ASSIST LOCAL AGENCIES WITH PRESERVING STATE AND FEDERAL AID IN A

FAIR AND CONSISTENT MANNER AND SERVE AS AN INFORMATION RESOURCE