Lms agm pt 2
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Transcript of Lms agm pt 2
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+
We are all in this
together!!! 4 Nov @18:30 – LGOS Library
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+House rules before we start
When more than one voices are in the room, nobody
is listening. So…..
There MAY be time for questions. HOWEVER, ask
questions with Rukunegara 5 in mind – provocative
questions are no-no‟s.
We welcome CONSTRUCTIVE feedbacks NOT
ARMCHAIR CRITICS
We came as Malaysians, we will stay as Malaysians
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+AGENDA FOR THE NIGHT
Introduction to Liverpool Malaysians Society
Past Events Report
Financial Report
Overall reflection
Announcement of the results + Transfer of power
ceremony
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+What are we?
We are a Malaysian Society in the UK.
Set up to promote Malaysians‟ welfare among Malaysians
A platform – use it or lose it
English-medium during formal interactions
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+Our Affiliation
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+Mission Statement
“To provide a platform for Malaysians to
do activities together & to make
Liverpool a second home for
Malaysians”
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+Aims and Objectives
Welfare
To assist Malaysian Students in Liverpool in
terms of accommodation and point of contact in
the university
To represent the voices of Malaysians in the
University of Liverpool.
Financial
To subsidise members in all events
To have a minimum balance of £400 for the next
committee
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+Aims and Objectives
AGM
AGM date to be changed to Semester 1
2011/2012 (subject to committee‟s unanimous
approval) as it is argued that there would be a
better response in attendance at an earlier stage
of the year. Motivation levels are higher at the
beginning of the year
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+Aims and Objectives
Events
To plan and successfully execute events catered
for Malaysians
Annual calendar to be structured to advertise to
members of upcoming events and as means of
keeping interest from members.
Liverpool Malaysian Night proposed (if desired)
to be held in Semester 1 2011/2012.
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+Society‟s Values
Teamwork
Rights and responsibilities
Justice
Integration while maintaining personal values
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+Membership
Fee: £3
Paid members :
Charged at every events that we
subsidise
What is it for:
Contribute to funds for running the
society.
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+Committee Members
FULL TERM
President: Muhammad Hariz Bin Sa‟id (E)
Vice President: Alden Yeoh Shuen Chun
Treasurer: Chloe Tan Vun Fui (E)
Sports Representative: Joyce Ang
Event Manager: Muhammad Zaim Bin
Zulkifli (E)
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+Committee Members
PARTIAL TERM AND STILL IN OFFICE
Secretary: Edison Tam (From Oct 2010)
LJMU Representative: Emily Vun (From Jan 2011)
Supreme Member: Shahnon Lau (From Jan 2011)
PARTIAL TERM AND NO LONGER IN OFFICE
Amzar Abdullah – Secretary (June 2010)
Ahmad Aizzuddin Bin Omar – Webmaster (June-
Oct 2010)
Vivian Lo – LJMU Representatives (May-Dec
2010) - - Elected
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+What does the society do for you?
„ROAR‟
Reference point
Organise events
Arrange activities
Represent
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+What do you do for the society?
Play an active role
Constructive criticism
Be helpful (ie. Not a pain)
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+ Other Malaysian Societies in
LiverpoolContrary to popular belief, Malaysians are UNITED
and the reason for different societies existing is
because of different roles and functions
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+Committee‟s Reflection
Having less than 10 part-timers is not enough to run
a society with 100 +++ members
Lots of idea but little could be done
Some of us are not that experienced with running a
big society like this
BIG EXPECTATIONS BUT LITTLE SUPPORT
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+Areas undeveloped:
Sponsorship
Constitution
Activism
Charity
Publicity
Sports
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+BREAK 1
We are all in this together!
All for one, One for all.
There is no I in team
No man is an island
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+AGM 2009/2010
To report and elect new committee members
~20 people
4 people ran for 4 different posts
Reflection:
Minimal participation from members
Probably end of year is not the best time.
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+Malaysian Study Group Session
To increase performance for exams
A few came. (< than 10)
Aka MASGO as in „Must-Go‟
Reflection:
Some find it useful
Better do it when there is actual interest in doing
study group among Malaysians
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+BBQ KUL-LMS-MSC BBQ
To have fun and bond with Malaysians
Can‟t estimate total members
Potluck style - Lots of good food
Reflections:
Members who came were mainly those who are also
members of MSC
Many could not come because already went back to
Malaysia
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+Welcome Fair + Ice Breaker
To promote LMS to new students
About 80 people came
We also promote the raya celebration which would
be held on the following week
Reflection
Not bad
Could be improved by greeting freshers at the airport
and assisting them with accommodation before
coming here
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+Chesire Oaks outing
To introduce Chesire Oaks to new members
About 20+ came
Basically, it is a field trip
Reflections
Objective achieved
Could have been better if we could get benefits of
going as a group
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+Halloween Night
To execute a smashing Halloween event with SingSoc and
HKSoc
About less than 10 tickets sold by the committee and another
20 tickets sold at the door (Malaysians)
Fun and exciting with many different costume
Reflections:
We need to change the culture of buying at the last minute (Buy
from committee =£5, At the door = £8)
Because of that, we got a lower profit margin
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+Liverpudlians go to Nottingham
Games To participate in the biggest Malaysian games in UK
About 33 people went to Notts.
We susidised registration fees instead of transportation
fee
Won silver in Men‟s single table tennis : Ridhwan
Reflections:
Not bad
Not enough training sessions and lack of monitoring
them
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+Winter makan-makan
To do an end of year dinner for Malaysians
50 people came
Held at Red Hot, 2 Birthdays on that day
Heavily subsidised to avoid a bigger loss
Reflections
To avoid loss, perhaps we should not book until we
are sure we have XX many people
Early promotion would have been needed
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+Chinese New Year
To celebrate Chinese New Year with a BANG!!
Opened a Facebook group to get everyone excited
Dinner and karaoke at Shang Ri-La – 50/60 came
Charged £1 extra as buffer
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+Chinese New Year
Reflections:
Could have been made bigger and more exciting by
joining XJTLU society
Should be made our core event
Book places when confirmed numbers that are
coming
If possible, let‟s change the place
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+Bulan Sukan Liverpool (joined with
KUL) To promote sportsmanship among Malaysians
Those who participated are mainly members of KUL
Lots of games included and a lot of Malaysian food
sold by our lovely kakak PhD.
Reflections:
Those who went had fun.
Should be promoted more to encourage participation
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+24 Festival Drums Launching at
Feedback Session
To launch 24FD and have a feedback session on
what people think of the society
Extremely low turnout
Reflections:
Low turnout resulted in us going back to our friends
and get their feedbacks (bias and not very helpful)
24FD – The guild is highly interested in them but
sadly, our members are not that keen.
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+UKEC Amazing Race Manchester
To promote UKEC to Malaysians and
encourage teamwork games in the
North West region
Sponsored 2 teams from Liverpool
Reflection:
The teams that went said it was a
good experience
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+Hijrah Project
To assist Malaysian students from Malaysia until
they reached Liverpool
A project organised by Education Malaysia with
cooperation of MSC and KUL
What did we do:
Help make the Student Survival Guide
Promote Cardiff‟s Freshers Camp
Student ambassador - Chloe
Meet and greet at the airport
Utilised Facebook group to help freshers during
pre-departure.
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+Hijrah Project
Reflection:
A very good initiative
Got in contact with students before they arrive
Managed to help almost everyone to get settle in
Hopefully, next year will be better
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+Welcome Fair + Ice Breaker
To encourage the members for 2011/2012 to get to
know one another.
100 people turnout for Ice Breaker
Survey to find out areas of interest.
Reflections:
Probably it would be better to get a bigger venue
Suggestions: To make multiple circles with one
facilitator in each circle to encourage a more active
participation. (LDK style)
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+Chesire Oaks Trip
To introduce Chesire Oaks to new members in
preparation for the cold winter.
Turnout was great (Needed to make 2 trips)
A bit smarter this time, booked a group visit and got
discount cards
Reflections:
Permanently included in our annual calender
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+Halloween 2011
To make a Halloween event collaborated with
Chinese Society, HKSoc and SingSoc
Turnout was good
We managed to get some profit (coming from those
paying at the door and non-members)
Reflection:
Many enjoyed themselves
Nobody was admitted into A&E or arrested
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+Would Like To Do But Could Not…
Tour Liverpool – visit exciting places, go to museum etc
Travel trips to Chester, areas around or outside Liverpool
Liverpool Malaysian Night 2011
Paintball with Chinese Society
MASGO 2
Talks
End of year BBQ
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+What needs to be improved
5 people is definitely not enough to do all these
events well - Sometimes we have to juggle
managing more than one event at the same time
Promotion is super duper important
Facebook „attending‟ list is not reliable at all
Need more money to subsidise more
Many open meetings but low turnouts makes them
less useful.
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+What needs to be improved
Would be better if we could give members a
list of expected events so that they know what
to expect
Venturing with other societies is good to make
grander events and events which would be
difficult to cater by ourselves.
Get a photographer for each event
Suggestion: Project based management might
had been a better way to get more people
involve, lighten the load each person is
carrying and to make a grander event
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+Break 2
MENGIMBAS 2010:2011 (Reminiscing 2010:2011)
Take home message:
Many things you can do, achieve and accomplish while
you are here
Hope that all of you can get nice wonderful picture
Don‟t forget to stop and smell the roses every now and
then.
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+Financial Report
Why do I bother telling you this?
To inform where does the membership fees go
To help make everyone understand how the
society work
Financial challenges are the second biggest
obstacle after human resource problems
Not to scare but to let everyone know.
OPENING BALANCE = £860
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+Income
Description Amount (£)
UKEC Subsidy (May 2010) 300
Interest 0.08
Receipts of 2010/2011 Membership Fees 360
Receipts of Nottingham Games 2010 Transport Fee 570
Profits from Halloween 2010 81.20
Receipts of End of year Dinner (£13 x 50) 650
Receipts of Chinese New Year Dinner 900
Receipts of other events (other participants) 65.51
Receipts of 2011/2012 Membership Fees 420
TOTAL 3346.79
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+Expenditure
Description Amount (£)
AGM Dinner 2010/2011 210
Refreshment for MASGO 4.93
Donation BBQ Event 10
Freshers Fair + Ice Breaker Dinner 2010/2011 343.53
Participation fees of Nottingham Games 2010 109
Coach to Nottingham 2010 695
End of Year Dinner Payment (50 x £15) 800
Chinese New Year Dinner Payment 900
Ice Breaker Dinner 2011 300
Total 3372.46
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+Bottom Line
Opening Balance = £860
Net Cash Flow = -£25.67
Closing Balance = £834.33
Objective achieved!!
Wait, there‟s more:
Nottingham 2011 total expenses = £1180
Nottingham 2011 total income = £860
Halloween 2011 profit share
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+Any ideas for the next year
Annual budgets and event planning are all decided
by the committee in charge of that term
What it could look like
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+THE MOMENT YOU ALL HAVE
BEEN WAITING FOR….
UNVEILING THE NEW
COMMITTEE!!
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+
PRESIDENT
VICE
PRESIDENT
SECRETARIAL
OFFICE
SECRETARY
ASST
SECRETARY
TREASURY
TREASURER
EVENT
MANAGEMENT
SOCIAL HEAD
EVENT TEAM
AND
VOLUNTEERS
SPORTS &
RECREATION
SPORTS REP (M)
SPORTS REP (F)
TEAM CAPTAINS
SYAFIQCJ
KIAN TAT
MEENA
IZASYAZAN
ADIXON
AIRA
ORGANISATIONAL CHART 2011/12
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+Good Night!!