Managing Electronic Data for Litigation and Regulatory Readiness
Litigation Readiness
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Transcript of Litigation Readiness
![Page 1: Litigation Readiness](https://reader033.fdocuments.us/reader033/viewer/2022052508/559c4da01a28ab042d8b459a/html5/thumbnails/1.jpg)
Allison Brecher, Marsh & McLennan Co.Hilary Lane, NBCCheryl Strom, McDonaldsBruce Whitney, Air ProductsDominic Jaar, Bell Canada
Identifying Risk Areas Developing a Solution “Selling” it to Management
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Telecommunications – Dominic JaarFood Services – Cheryl StromMedia/Entertainment – Hilary LaneFinancial Services – Allison BrecherIndustrial – Bruce Whitney
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Need for Uniformity and Cost-effective Solution to
E-Discovery
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Built a custom solution to manage legal holds and document preservation Created a short webinar for outside counsel describing our systems and capabilitiesPreparing web-based training for employees involved in a legal hold
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Emphasize cost savings, both on outside counsel spend and reducing riskEvaluated products on the market and assessed cost of and time involved in building a custom solutionThe e-discovery rules will likely catch on outside the US…better to be prepared now
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Cost control in a new environment
E-discovery is still at its early stage in CanadaHigher management sees it as an extraordinary situation where they would rather spend the money on a case by case basis rather than invest in education, processes and toolsMeanwhile, the legal department’s budget is not increased while the expenses relating to e-discovery soar
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Benchmark peer companiesCreated a Steering CommitteeEducate each other and management about e-discoveryHandle legal hold notices and prioritize technology investments
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Compliance with Legal Hold PolicyGetting employees to understand their responsibilitiesMaking the process easier for in-house counsel
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Employee training and certificationCurrently testing various solutions to more easily search for relevant ESI
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Improving communications while promoting e-discovery
awareness and enhancing technology capabilities
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Established working group of litigators and IT personnel to collect documents, monitor/prioritize, consider best practices Hire IT personnel dedicated to e-discoveryNew software
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Starting from scratch
Sweeping changes in e-discovery obligations required:
creation of uniform procedures major technology investments
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Purchased two software products to classify records on a company-wide basis and implement legal hold noticesCurrently developing e-discovery extranetConsidering selection of single firm to handle e-discovery issues
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Many employees join company via acquisitionNeeded to develop cohesive and uniform records management strategy
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Developing internal website based on Sharepoint with access given to records managersWebsite used to
maintain and revise records retention policiesfacilitate communication among different subsidiaries identify confidential data
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Explosion of the volume of e-docs transformed litigators in records collectors and analystsLitigators spent a great deal of time
dealing with IS/IT understanding the infrastructure interviewing custodians
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Developed a clear process to handle e-discovery by delegating different tasks to IS/IT, RM, security, etc. Put in place a semi-automated litigation hold procedure supported by interview forms
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Legal Searches for Electronic InformationNeeded a way to search and preserve electronic information
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Identified and evaluated various e-discovery solutions that would enable paralegals/attorneys to search electronic information across all repositories (including web-content) and preserve potentially relevant informationParalegals/attorneys would be able to cull out potentially relevant information before exporting to outside counsel for additional review