List of Certificates and Documents Required on Board - Rev 2013-07

8/10/2019 List of Certificates and Documents Required on Board - Rev 2013-07

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Certificate or Document Reference Restrictions

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1 SOLAS 74

1.1 Certificates

Passenger Ship Safety Certificate Reg. I / 12Vessels carrying more than12 Passengers X X - - - - - - - -

Cargo Ship Safety Construction Certificate Reg. I / 12 Cargo Vessels 500 GT - - X X X X X X - -

Cargo Ship Safety Equipment Certificate Reg. I / 12 Cargo Vessels 500 GT - - X X X X X X - -

Cargo Ship Safety Radio Certificate Reg. I / 12 Cargo Vessels 300 GT - - X X X X X X - -

Cargo Ship Safety Certificate 1 Protocol 88Reg. I / 12

Cargo Vessels 500 GT - - X X X X X X - -

Exemption Certificate Reg. I / 12Cargo Vessels 500 GTPassenger Vessels X X X X X X X X - -

Document of Compliance with the special Requirements forShips carrying Dangerous Goods

Reg. II 2 / 19.41994 HSC Code 7.1.2.5

2000 HSC Code 7.17.4

Vessels carrying DangerousGoods X X - - - X X X X X

Minimum Safe Manning Document Reg. V / 14.2Cargo Vessels 500 GTPassenger Vessels X X X X X X X X X X

Document of Authorization for the Carriage of GrainReg. VI / 9

Grain Code

Vessels carrying Grain inBulk - - - - - X - X - -

International Certificate of Fitness for the Carriage ofDangerous Chemicals in Bulk

Reg. VII / 10IBC Code Sec. 1.5..4.1

IGC Code Sec. 1.5.4.3

Vessels carrying DangerousChemicals in Bulk, built on

or after 1 July 1986

- - - X X - - - - -

Revision 2013-07Statutory: List of Certificates and Documents required on Board

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International Certificate of Fitness for the Carriage ofLiquefied Gases in Bulk

Reg. VII / 13IGC Code Sec. 1.5.4.1

Vessels carrying LiquefiedGases in Bulk, built on orafter 1 July 1986

- - - - X - - - - -

International Certificate of Fitness for the Carriage of INFCargo

Reg. VII / 16INF Code Reg. 1.3.4

Vessels carrying PackagedIrradiated Nuclear Fuel,Plutonium and High-LevelRadioactive Wastes

X X - - - - X X X X

Safety Management Certificate (ISM) Passenger Vessels X X - - - - - - X -Reg. IX / 4ISM Code Reg. 13.7 Cargo Vessels

500 GT

MODUs 500 GT- - X X X X X X - X

Document of Compliance (ISM) Companies operatingPassenger Vessels X X - - - - - - X -Reg. IX / 4ISM Code Reg. 13.2 Companies operating

Vessels or MODUs 500 GT- - X X X X X X - X

High Speed Craft Safety CertificateReg. X / 31994 + 2000 HSC Codepara. 1.8

High-Speed Craft - - - - - - - - X X

Passenger Ships, MODUs X X - - - - - - X -International Ship Security Certificate

Reg. XI-2/1.12

ISPS Code A/19.2 Cargo Vessels 500 GT - - X X X X X X - X

1.2 Plans and DocumentsCoating Technical File

For more information regarding SOLAS Reg. II-1/3-11

applicable 2013-01-01 refer to MSC.288(87) / GL RulesPilot, Entry NO. ID 4296

Reg. II-1/3-2Cargo Vessels 500 GT refer to IMO Resolution MSC.215(82)


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Emergency towing procedures Reg. II - 1/3-4.2

Cargo Vessels

500 GTconstructed on or after 1January 2010;Cargo Vessels constructedbefore 1 January 2010, notlater than 1 January 2012

Passenger Vessels, notlater than 1 January 2010

X X X X X X X X - -

For more information refer to GL Rules Pilot, Entry NO. ID 3466 and ID 3503 http://www.gl-group.com/en/gltools/5832.php

Ship Structure Access Manual * Reg. II - 1/3-6.4Oil tankers > 500 GTconstructed on or after1 July 2004

Bulk Carriers 20,000 GT,constructed on or after1 January 2005

- - X - - X - - - -

As-built construction drawingsReg. II - 1/3-7

MSC/Circ.1135Cargo Vessels 500 GTPassenger Vessels

X X X X X X X X - -

Ship Construction File(Future Application; refer to GL Rules Pilot ID 4352)

Reg. II - 1/3-10MSC.1/Circ.1343

Oil Tanker, Bulk Carrier >150 m in lengthRP Entry NO. ID 4352

X X

Noise Survey Report

Future Applicatiion expected to enter into force on 1/7/2014

Reg. II - 1/3-12

Code on noise levels

Applicable to new ships of 1,600 gross tonnage and above, excluding dynamically supportedcrafts, high-speed crafts, fishing vessels, pipe-laying barges, crane barges, mobile offshoredrilling units, pleasure yachts not engaged in trade, ships of war and troopships, ships notpropelled by mechanical means, pile driving vessels and dredgers.


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Deck Log-Book

Reg. II 1 /15.6.5, 15.9.4,15.10.2, 17.3.3.2, 25.2,25.9.4 and III /19.5

1994 + 2000 HSC Codepara. 18.5.7

Cargo Vessels 500 GTPassenger Vessels

X X X X X X X X X X

Intact Stability Booklet * Reg. II 1 /5, 22, 25-8ILLC Protocol 88, Reg.10Cargo Vessels 24 m inLengthPassenger Vessels

X X X X X X X X X X

Damage Control PlanReg. II 1 / 19

HSC CodeCargo Vessels 500 GTPassenger Vessels

X X X2 X

2 X

2 X X X X X

Damage Control Booklet Reg. II 1 / 19 Cargo Vessels 500 GT

Passenger VesselsX X X

2 X

2 X

2 X X X

Operating and Maintenance Manual Reg. II 1 / 23-2.4 Ro-Ro- Passenger Vessel - X - - - - - - - -

A/Amax Ratio Information Reg. II 1 / 8-1, 8-2 Existing Vessels if altered - X - - - - - - - -

Manoeuvring Information Reg. II 1 / 28Cargo Vessels 500 GT

Passenger VesselsX X X X X X X X - -

Maintenance Plan/Programme Reg. II 2 / 14.2.2 Vessels 500 GT X X X X X X X X - -

Maintenance Plan/Programme for low-location lighting Reg. II 2 / 14.3Vessels carrying more than36 Passengers X X - - - - - - - -

Maintenance Plan/Programme for inert gas systems, deckfoam systems, fire safety arrangements in cargo pump-rooms, flammable gas detectors

Reg. II 2 / 14.2.4 Tanker - - X X - - - - - -


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Training Manual Reg. II 2 / 15.2.3 Vessels 500 GT X X X X X X X X - -

Fire Control and Safety PlanReg. II 2 / 15.2.4

1994 + 2000 HSC Code7.9

Vessels 500 GT X X X X X X X X X X

Fire Safety Operational Booklet Reg. II 2 / 16 Vessels 500 GT X X X X X X X X - -

Documentation Evaluation of the alternative design and

arrangements * as applicableReg. II 2 / 17 Vessels 500 GT X X X X X X X X - -

Instruction Manual for Inert Gas Systems FSS Code Reg. 15 / 2.4.4 Tankers 20.000 tdw - - X - - - - - - -

Muster ListReg. III / 8, 37

1994 + 2000 HSC Code8.4

Cargo Vessels 500 GT

Passenger Vessels

(* format of muster list onPass. V. to be approved)

X X X X X X X X X X

Emergency InstructionsReg. III / 8

1994 + 2000 HSC Code8.4


Passenger Vessels

X X X X X X X X X X

Ship-specific plans and procedures forrecovery of personsfrom the water

Future application expected to enter into force 2014-07-01

Reg. III / 17-1

MSC.1/circ. 1447

All ships shall have ship-specific plans and procedures for recovery of persons from the water.Ships constructed before 1 July 2014 shall comply with this requirement by the first periodicalor renewal safety equipment survey of the ship to be carried out after 1 July 2014, whichevercomes first. Ro-ro passenger ships which comply with reg. III/26.4 shall be deemed to complywith this regulation.

Decision Support System Reg. III / 29 Passenger Vessels X X - - - - - - - -


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Training Manual for Lifesaving AppliancesReg. III / 35

1994 + 2000 HSC Code18.2.3

Cargo Vessels 500 GTPassenger Vessels

X X X X X X X X X X

Instructions for on-board maintenance of life-savingappliances

Reg. III / 36

1994 + 2000 HSC Code8.9.2


Passenger VesselsX X X X X X X X X X

Radio Record

Reg. IV / 17

1994 HSC Code 14.16

2000 HSC Code 14.17



Plan for SAR Co-operation Reg. V / 7.3 Passenger Vessels X X - - - - - - X -

Voyage Data Recorder System-certificate of complianceReg. V / 18.8

2000 HSC Code 13.16.2



AIS test reportReg. V /18.9

MSC.1/Circ.1252



Conformance test report (LRIT) 3 Reg. V /19-1.6

MSC.1/Circ.1307



International Code of Signals,up-to-date copy IAMSAR Manual, Volume III Reg. V / 21



Deviation Curve for Magnetic CompassReg. V / 19.2.1.3

1994 + 2000 HSC Code13.2.3



Nautical Publications Reg. V /19 + 27Cargo Vessels



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List of Operational LimitationsReg. V / 301994 + 2000 HSC Code18.2.2

Vessels trading on fixedroutes X X - - - - - - X X

Cargo Securing Manual * Reg. VI / 5.6Reg. VII/5 Vessels 500 GT - X - - - - X X - X

Material Safety Data Sheets (MSDS) Reg. VI / 5-1Ships carrying MARPOLAnnex I cargoes and marinefuel oils

X X X X X X X X X X

Cargo-Handling Booklet Reg. VI / 7.2 Vessels 500 GT carrying

Bulk Cargoes- - - - - X - X- - -

Cargo Log-Book Reg. VI / 7.8 Vessels 500 GT carrying

Bulk Cargoes- - - - - X - - - -

Dangerous Goods Manifest or Stowage PlanReg. VII / 5MARPOL Annex III Reg. 4

Vessels carrying DangerousGoods X X - - - - X X X X

Shipboard emergency plan * Reg. VII /INF Code Reg. 10.1Vessels carrying PackagedIrradiated Nuclear Fuel,Plutonium and High-LevelRadioactive Wastes

X X - - - - X X X X

Permit to Operate High-Speed Craft

Reg. X / 3

1994 + 2000 HSC Code1.9

High Speed Craft - - - - - - - - X X

High-Speed Craft Operating ManualReg. X / 3

1994 + 2000 HSC Code18.2.1


Route Operational ManualReg. X / 3

1994 + 2000 HSC Code18.2.2



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Training ManualReg. X / 3

1994 + 2000 HSC Code18.2.3


Maintenance and Servicing ManualReg. X / 3

1994 + 2000 HSC Code18.2.4


Type Rating CertificateReg. X / 3

1994 + 2000 HSC Code18.3.3


Passenger Ships, MODUs X X - - - - - - X -Continuous Synopsis Record (CSR) Reg. XI -1/5

Cargo Vessels 500 GT - - X X X X X X - X

Passenger Ships, MODUs X X - - - - - - X -Ship Security Plan (SSP) * ISPS Code A/9 Cargo Vessels 500 GT - - X X X X X X - X

Enhanced Survey Report File

Reg. XI-1 / 2

Res. A.744(18)

ESP Code January 2014

Bulk Carriers acc. to IX/1.6and Oil Tankers acc. toII-1/2.12

- - X - - X - - - -

Copy of IBC CodeReg. VII/8

IBC Code Reg. 16.2.1IGC Code Sec. 1.5.4.3

Vessels carrying DangerousChemicals in Bulk, built onor after1 July 1986

- - - X X - - - - -

Copy of IGC CodeReg. VII/11

IGC Code Reg. 18.1.3

Vessels carrying LiquefiedGases in Bulk, built on orafter 1 July 1986

- - - - X - - - - -


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2 MARPOL 73 / 78 Annex I

2.1 Certificates

International Oil Pollution Prevention Certificate (IOPPCertificate) Reg. 7.1

Oil Tankers 150 GT

Other Vessels 400 GTX X X X X X X X X X

Statement of Compliance with CAS

(as a supplement to ships IOPP Certificate)Reg. 20.6 /21.6 non-double hull oil tankers

5 000 tdw- - X - - - - - - -

2.2 Plans and Documents

Dedicated Clean Ballast Tank Operation Manual * Reg. 18.8Existing Product Carriers 40 000 tdw operating withDedicated Clean BallastWater Tanks

- - X - - - - - - -

Operations and Equipment Manual for Crude Oil WashingSystems (COW Manual) * Reg. 35

Existing Crude Oil Tankers 40 000 tdwNew Crude Oil Tankers 20 000 tdw

- - X - - - - - - -

Record of Oil Discharge Monitoring and Control System forthe last Ballast Voyage Reg. 31.2, 31.3, 36.6 Oil Tankers

150 GT - - X - - - - - - -

Oil Discharge Monitoring and Control System OperationalManual * Reg. 31.4 Oil Tankers 150 GT - - X - - - - - - -

Oil Record Book, Part 1

(Machinery Space Operations)Reg. 17.1, 36.1

Oil Tankers 150 GT

Other Vessels 400 GTX X X X X X X X X X

Oil Record Book, Part 2(Cargo / Ballast Operations) Reg. 17.2, 36.2 Oil Tankers

150 GT - - X - - - - - - -


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Procedure and Arrangement Manual * Reg. 14P&A Standard Vessels carrying NoxiousLiquid Substances in Bulk - - X X X - X X - -

Cargo Record Book Reg. 15 Vessels carrying NoxiousLiquid Substances in Bulk - - X X X - X X - -

Shipboard Marine Pollution Emergency Plan for NoxiousLiquid Substances * Reg. 17

Vessels 150 GT certified

for carrying Noxious LiquidSubstances in Bulk - - X X - - -

4 MARPOL 73 / 78 Annex IV

International Sewage Pollution Prevention Certificate Reg. 5Vessels 400 GT orcarrying more than 15Persons

X X X X X X X X X X

Result of calculation of moderate rate of discharge in

accordance with MEPC.157(55) * Reg. 11.1.1

Res. MEPC.164(56)

Vessels 400 GT orcarrying more than 15Persons fitted with asewage holding tank foruntreated sewage

4

X X X X X X X X X X


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5 MARPOL 73 / 78 Annex V

Garbage Management Plan Reg. 9 Vessels 400 GT or

carrying 15 PersonsX X X X X X X X X X

Garbage Management Plan applicable 1 January 2013 Reg. 9Vessels 100 GT orcarrying 15 Persons

PlatformsX X X X X X X X X X

Garbage Record Book Reg. 9 Vessels 400 GT or

carrying 15 PersonsX X X X X X X X X X

Garbage Record Book applicable 1 January 2013 Reg. 9 Vessels 400 GT orcarrying 15 Persons

PlatformsX X X X X X X X X X

6 MARPOL 73 / 78 Annex VI

International Air Pollution Prevention Certificate

Reg. 6.1Vessels 400 GT

Platforms and Drilling RigsX X X X X X X X X X

Engine International Air Pollution Prevention Certificate

incl. Technical File and Record Book of Engine Parametersif applicable.

NOx Technical Code

Reg. 2/2.3.4/2.4.1Marine Diesel Engines 130 KW X X X X X X X X X X

International Energy Efficiency Certificate

1 st intermediate or renewal IAPP survey after 2013-01-01Reg.6.4 Vessels 400 GT X X X X X X X X X X

6.1 Plans and Documents List of equipment containing Ozone Depleting Substances

Ozone Depleting Substances Record Book. (if ship is

equipped with rechargeable system that contain ozone-depleting substances)

Reg. 12.5

Reg. 12.6

Vessels 400 GT

Platforms and Drilling Rigs

X X X X X X X X X X


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Fuel Oil Changeover Procedure and Log-Book Reg. 14.6

Vessels 400 GT

Platforms and Drilling Rigs

If using separate fuel oilsentering/leaving ECAs

X X X X X X X X X X

Volatile Organic Compound (VOC) Management Plan * Reg. 15.6

Res. MEPC.185(59),Guidelines for theDevelopment of a VOCManagement Plan

Tanker carrying crude oil

Gas Carrier see Reg. 15.7- - X - X - - - - -

Manufacturers Operating Manual for Incinerators Reg. 16.7Vessels 400 GT

Platforms and Drilling Rigs X X X X X X X X X X

Bunker Delivery Note and Representative SampleReg. 18.6

Reg. 18.8

Vessels 400 GT

Platforms and Drilling RigsX X X X X X X X X X

Ship Energy Efficiency Management Plan (SEEMP)

Mandatory for each ship (newbuilding and ship in service)from 2013-01-01. For existing ships, verification of therequirement to have a SEEMP on board: 1 st intermediate orrenewal survey whichever is the first, on or after 1 January2013 (IACS UI MPC102).

Reg. 22 Vessels 400 GT X X X X X X X X X X

Energy Efficiency Design Index (EEDI) Technical file * Contract date on or after 2013-01-01; or delivery date on orafter 2015-07-01.If the ship is delivered before 2015-07-01 and no contractdate is available, the keel-laying date on or after 2013-07-01 applies instead.

Reg. 20

Vessels 400 GT

footnote: do not apply toships which have diesel-electric propulsion, turbinepropulsion or hybridpropulsion systems

-- -- X X X X X X __ __


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7 Load Line 1966

International Load Line Certificate Art. 16, ILLC Protocol 88Art. 18 Vessels 24 m in Length X X X X X X X X X X

International Load Line Exemption Certificate Art. 16 Vessels 24 m in Length X X X X X X X X X X

8 International Tonnage Convention 69 International Tonnage Certificate Art. 7 Vessel 24 m in Length X X X X X X X X X X

9 International Convention on the Control of Harmful Anti-fouling Systems on Ships, AFS ConventionInternational Anti-fouling System Certificate Annex 4 Reg. 2(1) Ships 400 GT X X X X X X X X X X

International Anti-fouling System Declaration Annex 4 Reg. 5(1) Ships 24 m and < 400 GT X X X X X X X X X X

10 STCW 1978 / 95

Certificates for Masters, Officers and Ratings Art. VI, Reg. I/2,STCW Code A- I/2 Seafarers serving on BoardMerchant Vessels X X X X X X X X X X

Records of Hours of RestSTCW Code A- VIII/1

MLC 2006 Seafarers serving on BoardMerchant Vessels X X X X X X X X X X

11 Special Trade Passenger Ships Agreement (Pilgrim Trade)

Special Trade Passenger Ships Certificate Reg. 6Special Trade PassengerShips

5

X X - - - - - - - -


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Application


P a s s e n g e r

V e s s e

l

R o - R o

P a s s e n g e r

V e s s e

l

O i l T a n

k e r

C h e m

i c a

l T a n

k e r

G a s

C a r r

i e r

B u

l k C a r r

i e r

C o n

t a i n e r

V e s s e

l

G e n e r a

l C a r g o

V e s s e

l

P a s s e n g e r

H i g h

S p e e

d C r a

f t

C a r g o

H i g h S p e e

d

C r a

f t

12 Space Requirements for Special Trade Passenger Ships (Pilgrim Trade)

Special Trade Passenger Ships Space Certificate Rule 5Special Trade PassengerShips

5

X X - - - - - - - -

13 Bulk Chemical CodeCertificate of Fitness for the Carriage of DangerousChemicals in Bulk

refer toMARPOL Annex II

14 Gas Carrier Code (not mandatory)

Certificate of Fitness for the Carriage of Liquefied Gases inBulk Section 1.6

Vessels carrying LiquefiedGases in Bulk, built before1 July 1986

- - - - X - - - - -

15 ILO Conventions

15.1 Certificates

Maritime Labour Certificate (MLC)Mandatory for each ship (newbuilding and ship in service)from 2013-08-20

MLC, 2006Reg. 5.1.3


Certificate of Compliance for ILO 926

Accommodation of Crews(Revised) Vessels

500 GT X X X X X X X X X X

Certificate of Compliance for ILO 1336

Accommodation of Crews(SupplementaryProvisions)

Vessels 1 000 GT X X X X X X X X X X

Medical Certificate for ILO 736

Fitness for WorkProvisions Vessels

200 GT X X X X X X X X X X


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Application


P a s s e n g e r

V e s s e

l

R o - R o

P a s s e n g e r

V e s s e

l

O i l T a n

k e r

C h e m

i c a

l T a n

k e r

G a s

C a r r

i e r

B u

l k C a r r

i e r

C o n

t a i n e r

V e s s e

l

G e n e r a

l C a r g o

V e s s e

l

P a s s e n g e r

H i g h

S p e e

d C r a

f t

C a r g o

H i g h S p e e

d

C r a

f t

Load Test Certificate for ILO 1527

Occupational Safety andHealth in Dock Work

All Merchant Vessels withCargo Gear - - - - - X X X - -

15.2 Plans and DocumentsDeclaration of Maritime Labour Compliance Part I (DMLC I)

set up by Flag State Authority

Mandatory for each ship (newbuilding and ship in service)from 2013-08-20

MLC, 2006

Reg. 5.1.3Vessels 500 GT X X X X X X X X X X

Declaration of Maritime Labour Compliance Part II

(DMLC II) ** Mandatory for each ship (newbuilding and ship in service)from 2013-08-20

MLC, 2006Reg. 5.1.3


Register Book for ILO 1527

Occupational Safety andHealth in Dock Work

All Merchant Vessels withCargo Gear

- - - - - X X X - -

16 Liability Convention

Certificate of Insurance in Respect of Civil Liability for OilPollution Damage Art. VII

All Vessels carrying morethan 2.000 Tons of Oil in

Bulk as Cargo

- - X X X X X X - -

17 International Health Regulations (IHR) Ship Sanitation Control Exemption Certificate/ShipSanitation Control Certificate

Art 20, 27 39 and Annex 3of IHR (2005) All Vessels

X X X X X X X X X X


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18/19

Application


P a s s e n g e r

V e s s e

l

R o - R o

P a s s e n g e r

V e s s e

l

O i l T a n

k e r

C h e m

i c a

l T a n

k e r

G a s

C a r r

i e r

B u

l k C a r r

i e r

C o n

t a i n e r

V e s s e

l

G e n e r a

l C a r g o

V e s s e

l

P a s s e n g e r

H i g h

S p e e

d C r a

f t

C a r g o

H i g h S p e e

d

C r a

f t

18 International Telecommunication Union Conventions

18.1 CertificatesRadio Station License Ch. V Radio Reg. 18 Vessels Radio Station X X X X X X X X X X


Radio Service Document

Ch. IX RR 51; App.16;Documents acc. to ITU

RR 51.6 4 are coveredby GL Form F441, page 3

Vessels Radio Station

X X X X X X X X X X

19 Convention on the Law of the SeaCertificate of Registry Art. 91 All Vessels X X X X X X X X X X


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List of Certificates and Documents Required on Board - Rev 2013-07

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Transcript of List of Certificates and Documents Required on Board - Rev 2013-07