Joyce Lee, MD, MPHhttp://www.doctorasdesigner.com/Twitter: @joyclee

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Decreasing Attention Residue, Increasing Productivity, and Optimally Using Distraction

JAMA Pediatrics (Social Media Editor)UnitioSamuelson AssociatesVerily

Lifehacking“any trick, shortcut, skill, or novelty method that increases productivity and efficiency, in all walks of life”

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-Gloria Mark@joyclee 5

11 minutes Time spent by each employee on any given project before being interrupted and whisked off to do something else

3 minute tasks comprised the 11-minute projects (e-mail messages, reading a Web page working on a spreadsheet)

25 minutes for worker to return to the task after distraction

Attention Residue

Task A -> Task BA residue of your attention remains stuck thinking about the original task

The word puzzle experiment:Group A: interrupt subject doing word puzzle & tell them that they needed to move on to a new task Group B: let the subjects finish before giving them the next task

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“To learn hard things quickly, you must focus intensely without distraction”

-Cal Newport

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Deep Work SchedulingDO NOT do this:

Ad hoc scheduling of blocks of time for writing

DO this:

A set daily starting time for writing

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Batching at multiple levels

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Year: Teaching=fall semester; Research=spring/summer

Semester: For 3-4 days=close door and use email out-of-office auto-responder

Location: Decide on a location for deep work

Rules: Ban Internet use, or maintain a metric such as words produced per twenty-minute interval

Ritual: Start with a good cup of coffee or integrate light exercise

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The round-trip business-class ticket to Tokyo

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I stopped taking advice.I created a "feelgood" email folder.I work fixed hours and in fixed amounts.I try to be the best "whole" person I can.I found real friends.I have fun "now".

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Fixed-schedule productivity: Set a limit of fifty hours a week and work backwards

Reduce shallow work: Quotas on the major sources of shallow academic endeavors

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Meetings

Limit to 25 minutesGroup the timing of meetingsCancel if not necessaryTalk by phone/videoconference“Standing” meetings “literally”Block out days in your calendar

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E-mail

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Do not email first thing in the AM

Turn off notify

Do not leave e-mail open

Check e-mail infrequently (12 PM & 4 PM)

Process to zero (Inbox Zero)

Tip #1: Make People Who Send You E-mail Do More Work

Sender Filter:

“If you have an offer, opportunity, or introduction that might make my life more interesting, e-mail me at interesting [at] calnewport.com. For the reasons stated above, I’ll only respond to those proposals that are a good match for my schedule and interests”

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Tip #2: Do More Work When You Send or Reply to E-mailsE-mail: “It was great to meet you last week. I’d love to follow up on some of those issues we discussed. Do you want to grab coffee?”

“I’d love to grab coffee. Let’s meet at the Starbucks on campus. Below I listed two days next week when I’m free. For each day, I listed three times. If any of those day and time combinations work for you, let me know. I’ll consider your reply confirmation for the meeting. If none of those date and time combinations work, give me a call at the number below and we’ll hash out a time that works. Looking forward to it.”

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Tip #2: Do More Work When You Send or Reply to E-mailsE-mail: “I took a stab at that article we discussed. It’s attached. Thoughts?”

“Thanks for getting back to me. I’m going to read this draft of the article and send you back an edited version annotated with comments on Friday (the 10th). In this version I send back, I’ll edit what I can do myself, and add comments to draw your attention to places where I think you’re better suited to”

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Inbox Zero

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(<2 minutes)

(Do the task)

(>2 min)

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http://pomodorotechnique.com/

Decide on the task to be doneSet the pomodoro to 25 minutes

Work on the task until the timer rings; record “x”Take a short break (5 minutes)

Every four "pomodoros" take a longer break (15–20 minutes)

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Cut down on interruptions

Improve mental agility

Decrease time-related anxiety

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Be Lazy: Delegate

Pulling PDF’s

Formatting slides

Manuscript submission formatting/websites

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People completed the tasks 10 to 44 percent more quickly on a 42 inch screen vs a 15 inch screen

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Q: Are there any other uses of social media in clinical medicine or research that you want to learn about?

A: “No. This is a complete waste of time. This is not real research. The fad will

die out soon.”

You are a Public Physicianwhether you like

it or not

Conversations cannot be controlled, they can only be joined

-Facebook Effect

When a physician asks, “Should I post thison social media?” the answer does notdepend on whether the content isprofessional or personal but insteaddepends on whether it is appropriate for aphysician in a public space

Twitter: @joycleehttp://www.doctorasdesigner.com/

http://twittersuperuser.com/http://www.healthdesignby.us/

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