APPROVEDBy Order No V-607 of Minister of Education and Science of the Republic of Lithuania of 8 July 2014  

GUIDELINES FOR APPLICANTS FOR OBTAINING SUPPORT UNDER THE 2009-2014 EUROPEAN ECONOMIC AREA FINANCIAL MECHANISM PROGRAMME LT08 “EEA

SCHOLARSHIP PROGRAMME”

I. GENERAL PROVISIONS

1. Guidelines for applicants for obtaining support under the 2009-2014 European Economic Area (hereinafter referred to as EEA) Financial Mechanism Programme LT08 “EEA Scholarship Programme” (hereinafter referred to as the Guidelines) establish the goals, supported activities of the Programme LT08 “EEA Scholarship Programme”, its provided financing, requirements, terms and conditions applied to the applicants intending to submit project applications (hereinafter referred to as the application), project partners and participants, requirements for projects, eligible and ineligible expenses, terms and conditions of publication of call for proposals and acceptance of applications, project assessment, selection and implementation provisions.

2. The Guidelines were developed following the Memorandum of agreement between the Republic of Lithuania and Iceland, Principality of Lichtenstein, and Kingdom of Norway of 18 May 2011 on implementation of the European Economic Area Financial Mechanism 2009-2014 (hereinafter referred to as the Memorandum of agreement), Regulation of implementation of the European Economic Area Financial Mechanism 2009-2014 (hereinafter referred to as the Regulation) approved by the Financial Mechanism Committee of EEA of 18 January 2011, including all amendments, Resolution No. 57 On the administration of Financial Mechanisms of the European Economic Area and Norway in Lithuania of the Government of the Republic of Lithuania of 18 January 2012, Rules of financing and implementation of the programmes and projects under the Financial Mechanisms of the European Economic Area and Norway 2009–2014 (hereinafter referred to as the Administration rules), Description of functions of the institutions in charge of management and control of the Financial Mechanisms of European Economic Area and Norway in Lithuania 2009-2014 (hereinafter referred to as the Description of functions), Description of the procedure of implementation and supervision of procurements carried out by Legal entities other than contracting authorities under the Public Procurement Law of the Republic of Lithuania, when implementing projects of the European Economic Area and Norwegian Financial Mechanisms 2009-2014 (hereinafter referred to as the description of the procedure of implementation and supervision of procurements carried out by Legal entities other than contracting authorities under the Public Procurement Law of the Republic of Lithuania), approved by the Order No. 1K-135 of the Minister of Finance of the Republic of Lithuania of 11 April 2012 on the implementation of the European Economic Area and Norway Financial Mechanisms 2009-2014 in Lithuania, Programme support agreement No. 1S-82 of the Ministry of Finance of the Republic of Lithuania and Financial Mechanisms Committee of 28 October 2013 on financing of the EEA Scholarship Programme

(hereinafter referred to as the Programme support agreement), and the Agreement No. EEE-LT08-ŠMM/1S-88/S-498/2013/4-9-12 between the Ministry of Finance of the Republic of Lithuania, Ministry of Education and Science of the Republic of Lithuania and Public enterprise Central Project Management Agency of 19 November 2013 on the implementation of Programme LT08 “EEA Scholarship Programme” (hereinafter referred to as the Programme).

3. Terms used in the Guidelines shall have the same meaning as defined in the Regulation, Resolution No. 57 of the Government of the Republic of Lithuania of 18 January 2012 on the administration of Financial Mechanisms of the European Economic Area and Norway in Lithuania 2009-2014, Description of functions, Administration rules, and other legal acts.

4. All the documents mentioned in these Guidelines, as well as information about the Programme and its implementation and contact details of the officials of the Ministry of Education and Science of the Republic of Lithuania (hereinafter referred to as the Ministry) who are responsible for provision of information on the Programme and its implementation, and employees of Public enterprise Central Project Management Agency (hereinafter referred to as the CPMA) who are responsible for provision of information about the Guidelines and evaluation of applications are available on the Ministry's website www.smm.lt, CPMA's website www.cpva.lt and website of the European Economic Area financial mechanism www.eeagrants.lt.

II. AIMS OF THE PROGRAMME, SUPPORTED ACTIVITIES AND THEIR FINANCING

5. The programme pursues two aims:5.1. Enhancing student achievements in preschool, general education and vocational training

through modernisation of curricula and improvement of teacher training and in-service training of educational staff;

5.2. Improving adults' participation in lifelong learning through development of competences of adult education staff.

6. In pursuit of the first aim of the Programme, the following is stipulated:6.1. Improving cooperation and knowledge exchange between educational staff and

education providers, enhancing their competences;6.2. Applying evidence of international performance tests to improve the education content

and process;6.3. Developing of more effective models of educational process organisation and curricula

implementation in preschool education, general education and vocational training schools;6.4. Offering effective support to low performing schools;6.5. Developing competences of democratic school management, human rights, active

citizenship, etc. 7. In pursuit of the second aim of the Programme, the following is stipulated:7.1. Improving cooperation and knowledge exchange between educational staff and

education providers, enhancing their competences;7.2. Developing general competences of adults (e.g. basic skills, education for democratic

citizenship and others) and motivation by increasing flexibility of learning agreements and

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providing effective support to adult education institutions;7.3. Developing competences of teaching and managerial staff to organise adult learning;7.4. Developing more effective financing schemes encouraging adult education.8. Outcome indicators of the Programme:8.1. Number of developed good practice handbooks or guidelines (programmes,

recommendations). Minimum value to be reached - 1;8.2. Number of evidences of forecasted / further cooperation. Minimum value to be reached

- 1;8.3. Number of papers / posters / reports concerning the funded projects presented at

conferences, seminars. Minimum value to be reached - 1;8.4. Number of joint articles / publications / reports prepared, published or submitted for

publishing, also those published in electronic environment or/and those accepted for peer reviewed academic journals. Minimum value to be reached - 1.

9. Under the EEA Financial Mechanism 2009-2014, the support of LTL 5,768,206.25 (five million seven hundred sixty eight thousand two hundred and six Litas 25 cents) (equivalent to EUR 1,670,588) is granted for the Programme implementation. Including: support of LTL 4,902,976.01 (four million nine hundred two thousand nine hundred and seventy six Litas 1 cent) (equal to EUR 1,420,000) granted by EEA Financial Mechanism (hereinafter referred to as support funds), while the sum of LTL 865,230.24 (eight hundred sixty five thousand two hundred and thirty Litas 24 cents) (equal to EUR 250,588) represents co-financing funds of the Republic of Lithuania (hereinafter referred to as co-financing funds).

10. Projects planned to be financed under the Programme funds received the support for its implementation in the total amount of LTL 4,961,525.13 (four million nine hundred sixty one thousand five hundred and twenty five Litas 13 cents), (equal to EUR 1,436,957), including LTL 4,217,296.98 (four million two hundred seventeen thousand two hundred and ninety six Litas 98 cents) (equal to EUR 1,221,513.63) support and LTL 744,228.15 (seven hundred forty four thousand two hundred and twenty eight Litas 15 cents) (equal to EUR 215,543.37) co-financing funds.

11. In the implementation of the Programme aims according to the Guidelines the following measures are financed:

11.1. Mobility projects in educational institutions or organisations authorised to provide education (hereinafter referred to as Measure I);

11.2. Inter-institutional cooperation in the field of education (hereinafter referred to as Measure II).

12. Output indicators of the Programme when implementing Measure I:12.1. Number of pedagogical staff that took part in mobility project. Minimum value to be

reached - 4;12.2. Number of administrative staff that took part in mobility projects. Minimum value to

be reached - 4;12.3. Number of students that took part in mobility projects. Minimum value to be reached -

4;

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12.4. Number of institutions that took part in the mobility projects. Minimum value to be reached - 2;

12.5. Number of mobility projects that were implemented in cooperation with partners' institutions. Value to be reached - 1.

13. Output indicators of the Programme when implementing Measure II:13.1. Number of projects that were implemented in cooperation with partners' institutions.

Value to be reached - 1;13.2. Number of institutions that took part in the projects. Minimum value to be reached - 2.14. Total amount of funds planned for implementation of Measure I is LTL 1,983,574.90

(one million nine hundred eighty three thousand five hundred and seventy four Litas 90 cents) (equal to EUR 574,483), including support funds of LTL 1,686,032.48 (one million six hundred eighty six thousand and thirty two Litas 48 cents) (equal to EUR 488,308.75) and co-financing funds of LTL 297,542.42 (two hundred ninety seven thousand five hundred and forty two Litas 42 cents) (equal to EUR 86,174.45). The amount of LTL 991,789.18 (nine hundred ninety one thousand seven hundred and eighty nine Litas 18 cents) (equal to EUR 287,242) is planned for the projects under Measure I of the call for proposals (hereinafter referred to as the Call).

15. The total amount of funds planned to be assigned for implementation of the Measure II is LTL 2,977,950.23 (two million nine hundred seventy seven thousand nine hundred and fifty Litas 23 cents) (equal to EUR 862,474), including support funds of LTL 2,531,264.50 (two million five hundred thirty one thousand two hundred and sixty four Litas 50 cents) (equal to EUR 733,104.87), and co-financing funds of LTL 446,685.73 (four hundred forty six thousand six hundred and eighty five Litas 73 cents) (equal to EUR 129,369.13). The amount of LTL 1,488,975.12 (one million four hundred eighty eight thousand nine hundred and seventy five Litas 12 cents) (equal to EUR 431,237) is planned for the projects under Measure II of the Call.

16. Activities supported under Measure I are as follows: 16.1. Lecturing visit for a period up to 6 weeks. Minimum requirement for the lecturing visit

participant is to deliver lectures for minimum 5 hours in the applicant’s or partner's institution throughout the visit period;

16.2. Participation in conferences, seminars, workshops or other training events for period up to 6 weeks;

16.3. Traineeship of a project participant in applicant’s or partner’s institution for purposes of training or research (“job shadowing”).

17. Activities supported under Measure II are as follows:17.1. Support to inter-institutional cooperation in the field of education between the

institutions in the Republic of Lithuania and Donor State, including such measures as exchanges of education institutions’ administrative staff, teachers, lecturers or students, or placements of students or administrative staff;

17.2. Modernisation of curriculum;17.3. Modernisation of teaching (learning) methods or teaching (learning) tools;17.4. Advising on development of the educational offer or education system.18. Minimum amount of support and co-financing funds requested in the application for the

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project is LTL 172,640 (one hundred seventy two thousand six hundred and forty Litas) (equal to EUR 50,000), maximum amount is LTL 345,280 (three hundred forty five thousand two hundred and eighty Litas) (equal to EUR 100,000). The amount of support and co-financing funds requested in the application must be indicated in the General (A) Part of the project application in the Paragraph 1 Requested Funds of the Column 10 Financing Sources of Eligible Expenses of the Project.

19. Financing intensity under Measure I is 100% of eligible project expenses.20. The highest financing intensity under Measure II is 85% of eligible project expenses.

Applicant's and (or) partner's (partners') own contribution must account for minimum 15% of eligible expenses of the project.

21. Applicant must indicate the own funds of the applicant and (or) partner (partners) in the table Financing Sources of Eligible Expenses of the Project in General (A) Part of the project application (hereinafter referred to as part (A) of the application). Financing sources of the applicant and (or) partner (partners) must be clearly defined, reliable, time of their use must be properly defined, they must be real at the time of submitting the application.

22. Project promoter and (or) partner (partners) must ensure financing of the eligible project expenses to the extent not covered by the support and co-financing funds, and financing of ineligible project expenses from their own funds.

III. ELIGIBLE APPLICANTS, PROJECT PARTNERS AND PARTICIPANTS

23. A legal entity registered in the Republic of Lithuania, providing educational services and authorised to provide education following the procedure established by the laws of the Republic of Lithuania, conforming to other requirements set in the Annex 1 to the Guidelines and not conforming to any of the criteria set in the Paragraph 184 of the Administration Rules, is considered to be an eligible applicant.

24. The applicant must implement the project with at least one project partner from the Donor State. If the partner is from the Donor State, a legal entity providing educational services legally operating in the Donor State and corresponding other requirements listed in Annex 1 to the Guidelines is considered to be an eligible project partner. In addition to at least one partner from the Donor State, the applicant may also implement a project with a project partner (partners) from the Republic of Lithuania. If the partner is from the Republic of Lithuania, then a legal entity registered in the Republic of Lithuania, providing educational services and authorised to provide education following the procedure established by the laws of the Republic of Lithuania and corresponding other requirements listed in Annex 1 to the Guidelines, is considered to be an eligible project partner. Application must be supported by the partner's signed declaration in the form established in Paragraph 16 of part (A) of the application, in which the partner states that he has familiarised himself with the project, his rights and duties in the course of project implementation. The applicant and project partner (partners) must meet all eligibility criteria listed in Eligibility assessment methodology (Annex 1 to the Guidelines) and meet none of the criteria listed in paragraph 184 of Administrative rules.

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25. When choosing a project partner, the applicant should consider his knowledge, experience and competences needed for performing the activities stipulated in the project, capacity to supplement the projects with the required resources.

26. Project partner takes part in project implementation and uses its results in proportion to the contribution made by the latter, but it is the applicant's obligation to ensure proper implementation, coordination of the project and proper use of funds. Project contract is signed with the applicant, who becomes project promoter from the day the project contract enters into effect. When implementing the project, eligible expenses incurred by the project partners will be reimbursed by the project promoter. Support and co-financing funds assigned for the whole project implementation are directly received exclusively by the project promoter who makes payments to the project partner. Project partner does not receive support and co-financing funds directly. Project partner (partners) shall not be allocated more than half of all support and co-financing funds in total allocated for the project implementation.

27. The applicant and project partner when submitting an application must produce a copy of the effective partnership agreement. Partnership agreement must be executed in English.

28. Partnership agreement must be signed by the applicant and project partner (partners).29. Partnership agreement must have the following provisions discussed:29.1. Persons representing the applicant and project partner (partners);29.2. Purpose of the agreement, distribution of tasks in the course of project implementation

between the applicant and project partner (partners);29.3. Thorough project budget, eligibility to financing of expenses incurred by the project

partner (partners) and their payment, distribution of eligible and ineligible expenses between the applicant and project partner and their payment, provisions on indirect expenses including a method of calculating indirect costs and an amount of indirect costs calculated according to Subparagraph 46.11 of the Guidelines and Annex 3 of the Guidelines;

29.4. Currency exchange rules;29.5. Parties' obligations and rights regarding the project (each party's financial and material

contribution into the project, rights to the jointly-created or acquired property, including intellectual property, project results, etc.) and parties' liability, as well as obligations to observe the fundamental good partnership practice rules specified in Paragraphs 30-32 of the Guidelines;

29.6. Provision stating the project partner's (partners') obligation to create conditions for inspecting and auditing project and project-related documents for institutions authorised to perform the latter in the course of programme implementation, as well as provisions related to auditing of expenses of the project promoter's partner (partners) from the Donor State. If payment requests to the CPMA will declare expenses that were incurred by the project partner (partners) from a Donor State, the project promoter when submitting payment requests to the CPMA will have to enclose also audit report on the eligibility of expenses incurred by the project promoter's partner (partners) from a Donor State executed in Lithuanian or English;

29.7. Provisions on dispute settlement. 30. All project partners must have read the project application and be familiar with it. 31. In the course of project implementation, project promoter must consult the project

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partner (partners) on a regular basis and keep him (them) informed about the progress of project implementation.

32. Project promoter must send copies of all CPMA reports to all project partners.33. Partnership agreement can be amended prior to and after signing the project contract

provided that such amendment would not have or would not have had crucial impact on project assessment and (or) decision on project financing and would not contradict the Administration rules and Guidelines. Any amendments to the partnership agreement must be coordinated with the CPMA.

34. Project promoter, when carrying out procurements in the course of project implementation must follow the Public Procurement Law of the Republic of Lithuania or Procedure of execution and supervision of procurements by legal entities other than contracting authorities under the Public Procurement Law of the Republic of Lithuania. Project partners that are legal entities registered in the Kingdom of Norway, Principality of Lichtenstein or Iceland, must perform procurements in the project following the laws of the Kingdom of Norway, Principality of Lichtenstein or Iceland, respectively. Inclusion of a partner (partners) into the project in order to avoid public procurements is prohibited.

35. The biggest number of project partners is not limited, but an applicant must choose such legal entity to be his project partner, who will bring actual contribution into the project activities.

36. A partner not claiming financing, which brings actual contribution into the project activities, who is exempted from the requirements applied to the project partner and project applicant, can participate in the project. Expenses incurred by such partner will not be recognised as eligible expenses of the project. If an applicant submits an application with a partner not claiming financing, then it must be indicated in the application and a declaration in the form established in Paragraph 16 of part (A) of the application signed by each partner not claiming financing must be enclosed, and must state that the partner not claiming financing is familiar with the project, his rights and duties in the course of project implementation. The application must be supported also by a copy of the cooperation agreement signed between the applicant and partner not claiming financing, which must state the scope of participation in the project by the partner not claiming financing, discuss the parties' obligations and rights in respect of the project, and a copy of the articles of association (regulations, statute) of the partner not claiming financing.

37. Eligible participants of project activities:37.1. Managerial staff of general education and vocational training schools;37.2. Officials from institutions under the Ministry responsible for education;37.3. Officials from municipal administrations responsible for education;37.4. Teachers active in associations of teachers of different teaching subjects;37.5. Managerial and teaching staff of adult education centres;37.6. Staff of municipal education centres;37.7. Staff of non-formal education providers;37.8. Researchers carrying out research studies in the field of education; 37.9. Students with no academic debts in postgraduate and doctoral programmes studying

education content, process or education policy.

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IV. REQUIREMENTS FOR THE PROJECT

38. Project is considered eligible to financing if:38.1. It meets Programme aim to improve adults' participation in lifelong learning through

development of competencies of adult education staff;38.2. It complies with one measure specified in Paragraph 11 of the Guidelines (one project

can meet only one measure);38.3. Project activities match the activities supported by the chosen measure (the project

must include at least one activity supported by the respective measure);38.4. Need for support is validated in the application - without the support, the project could

not be implemented or it would be implemented in smaller scope, of lower quality, in longer term;38.5. Project activities will be launched within 90 days from the day the project contract

comes into effect;38.6. All project activities will be completed by the deadline established in the project

contract, but in no event later than by 30 September 2016, while the final payment request must be submitted no later than 30 days after implementation of the project or no later than 30 October 2016 (depending on whichever date is the earlier), if the project contract does not establish other deadline for submitting the final payment request;

38.7. The amount of support and co-financing funds requested in the application satisfies the requirements laid down in Paragraph 18 of the Guidelines;

38.8. The application indicates the value added to be created by the project outcomes; i.e. how the chosen outcome indicators of the Programme named in Paragraph 8 of the Guidelines, output indicators of the Programme specified in Paragraph 12 or 13 of the Guidelines will be achieved by implementing the project activities. If the application is submitted under the measure I at least one Programme outcome indicator and at least two Programme output indicators from the ones indicated in Subparagraphs 12.1-12.3 must be chosen, it is also obligatory to choose both Programme output indicators indicated in Subparagraphs 12.4 and 12.5 If the application is submitted under the measure II, at least one Programme outcome indicator and two Programme output indicators indicated in Paragraph 13 of the Guidelines must be chosen. More detailed information about measurement and calculation of project monitoring indicators is provided in the Monitoring indicators measurement and calculation methodology (Annex 7 to the Guidelines);

38.9. Project activities were launched not earlier than the day of registration of the application in the CPMA. Project expenses are considered eligible to financing from the day the decision of the Programme operator to grant support and co-financing funds to the project comes into effect. Project expenses incurred in the period from the application registration day till the day the decision of the Programme operator to grant support and co-financing funds to the project comes into effect will not be financed and will be covered by the applicant and (or) partner (partners). If the project, support for which is requested, is launched prior to registration of the application, the whole project becomes ineligible to financing and no support is granted to it;

38.10. Meets the general project selection criteria established in Annex 1 to the Guidelines,

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and aspires meeting of the special priority criteria of project selection established in Annex 5 to the Guidelines;

38.11. Does not violate the principles of state aid, i.e. no state aid is provided for the project under these Guidelines.

39. Support cannot be granted to the project if the latter or project activities were or still are financed and upon financing is granted are submitted for financing under other programmes financed from the national budget, European Union and other international support funds, at the result of which the same eligible expenses of the project or any part thereof can be paid for several times (double financing is impossible).

40. Project must be intended to satisfy public interests (pursuing purposes of social importance, rather than commercial interest or satisfaction of one individual's needs (legal or private person)).

41. Project impact on implementation of sustainable development principle in the fields of environment protection, social, economic and regional development, and good management principle, the principle of gender quality and equal opportunities cannot be negative. The project must promote implementation of sustainable development principle.

V. ELIGIBLE AND INELIGIBLE EXPENSES

42. Project expenses are considered to be eligible to financing if they satisfy the requirements laid down in the Regulation, Administration rules, Programme support agreement and Guidelines. The period of expenses eligibility in the course of project implementation according to the Guidelines starts on the day the project contract comes into effect and finishes on the day established in the project contract, but no longer than by the date specified in Subparagraph 38.6 of the Guidelines. All activities of the project, for implementation of which support was granted, must be completed, all documents validating project expenses must be issued and all expenses must be covered within the period of eligibility of expenses.

43. In exceptional cases, expenses invoiced in the last month of the period of eligibility of expenses are still considered eligible to financing, provided that the invoice justifying the project expenses is paid within 30 days from the end of the period of eligibility of expenses.

44. Expenses incurred by project partner, which are in compliance with the conditions set forth in Paragraphs 42 and 43 of the Guidelines, are considered eligible to financing, but it is the project promoter who reimburses them.

45. Project promoter must transfer the financing amount assigned for a project partner within 5 working days from the day of receipt of the money. Project promoter is prohibited to use financing that is intended for a project partner.

46. Eligible expenses of the project include:46.1. The salary costs of project participants, who are employees of the project promoter and

(or) partner (partners) as well as salary costs of project promoter‘s and (or) partner‘s (partners‘) staff assigned for the project administration and (or) implementation, which comprise actual salaries plus social security charges and other statutory costs included in the remuneration, provided that

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this corresponds to the project promoter’s or project partner’s (partners‘) usual policy on remuneration. The corresponding salary costs of staff of national administrations are eligible to the extent that they relate to the cost of activities which the relevant public authority would not carry out if the project concerned were not undertaken;

46.2. Expenses to pay for experts' services;46.3. Expenses to pay for project administration services;46.4. Travel expenses of employees of project promoter and (or) partner (partners) who

administrate and implement the project, and project participants, provided these expenses are in compliance with the usual procedure on establishing amounts of this kind of expenses applied by the project promoter and partner and do not exceed the relevant national scales (purchases related to travel expenses of project participants who are not employees of project promoter and (or) partner (partners) must be carried out by and expenses must occur to project promoter and (or) partner (partners). When travelling by air, only economy class travel expenses are eligible to reimbursement;

46.5. Accommodation expenses of employees of project promoter and (or) partner (partners) who administrate and implement the project, and project participants , provided these expenses are in compliance with the usual procedure on establishing amounts of this kind of expenses applied by the project promoter and partner (purchases related to living space rent expenses of project participants who are not employees of project promoter and (or) partner (partners) must be carried out by and expenses must occur to project promoter and (or) partner (partners);

46.6. Daily allowance expenses of employees of project promoter and (or) partner (partners) who administrate and implement the project, and project participants’ who are employees of project promoter and (or) partner (partners), provided these expenses are in compliance with the usual procedure on establishing amounts of this kind of expenses applied by the project promoter and partner (partners) and do not exceed the relevant national scales;

46.7. Catering expenses of employees if project promoter and (or) partner (partners) who administrate and implement the project, and project participants’ if these expenses are needed for implementation of the project activities (purchases related to catering expenses of project participants who are not employees of project promoter and (or) partner (partners) must be carried out by and expenses must occur to project promoter and (or) partner (partners). The latter expenses may not exceed the amounts set in the Resolution No. 1515 of the Government of the Republic of Lithuania of 2 December 2003 on the determining of non-taxable monetary compensatory amounts.

46.8. Scholarships for students (scholarship paid for students arriving from partner institutions of Donor States to the project promoter's institution amounts to LTL 2,071.68 (two thousand and seventy one Litas 68 cents) (equal to EUR 600) per month, scholarship paid for students arriving from the project promoter's institution to the partner institution of a Donor State amounts to LTL 3,384.40 (three thousand three hundred and eighty four Litas 40 cents) (equal to EUR 1,125) per month);

46.9. Expenses of publishing (printing) good practice handbooks, guidelines, papers, articles, posters, publications, reports;

46.10. Registration fee to conferences, seminars or other training events related with the

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project activities;46.11. Indirect expenses. Indirect expenses are the expenses necessary for the project

implementation, which cannot be directly allocated to the project, as well the expenses which are not, were not and will not be attributed to the direct expenses of the project. Indirect expenses are calculated following the flat rate methodology presented in Annex 3 to the Guidelines and also available on the CPMA website www.cpva.lt;

46.12. Other necessary administrative expenses (audit, publicity, etc.).47. Expenses can be recognised as eligible to financing, provided they satisfy the following:47.1. They are stipulated in the project contract and satisfy the requirements established in

the Guidelines, Programme support agreement and the Regulation;47.2. They are incurred during the period of eligibility of expenses established in the project

contract; 47.3. They are needed for project implementation, used exclusively for achieving the goals

and outcomes of the project, conform to the principles of transparent financial management, costs validity and efficiency, and were incurred by the project promoter and (or) project partner (partners);

47.4. They are included into the payment requests of the project promoter;47.5. They are actual expenses justified by documents and expenses payment evidences,

excluding indirect expenses calculated following the flat rate methodology, they do not have to be justified by documents and expenses payment evidences, when submitting the payment request;

47.6. In case of advance payment, they are recorded in the advance payment invoice issued by the goods supplier or service provider to the promoter and (or) project partner (partners), and supported by a bank guarantee or a guarantee issued by any other financial institution or a warranty letter of the insurance company for the amount of the advance payment effective throughout the validity term of the agreement, under which the goods or services are purchased, unless otherwise established in the project contract. The latter expenses are considered to be eligible to financing only if by the end of the project implementation term the goods are supplied or services are provided, for which the advance payment was made;

47.7. They are incurred and paid without breaching the laws of the European Union, Republic of Lithuania, Kingdom of Norway, Principality of Lichtenstein or Iceland, requirements of the international treaties of the Republic of Lithuania, are included into the applicant's or project partner's (partners') accounting and can be identified, inspected and approved by respective accounting documents holding all required details of accounting documents established in the Accounting Law and other laws of the Republic of Lithuania, or are equal to the documents of justifying value and in line with the Paragraph 94 of the Guidelines.

47.8. They are incurred when carrying out procurements in accordance with the Public Procurement Law of the Republic of Lithuania or Procedure of execution and supervision of procurements by legal entities other than contracting authorities under the Public Procurement Law of the Republic of Lithuania. Partner who is a legal entity registered in the Kingdom of Norway, Principality of Lichtenstein or Iceland, performs procurements in the project following the laws of the Kingdom of Norway, Principality of Lichtenstein or Iceland, respectively;

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47.9. They were not, are not and must not repeatedly reimbursed from other programmes financed from the national budget, European Union and other international support funds.

48. Value added tax (hereinafter referred to as VAT) is considered to be eligible expenses provided the applicant and (or) project partner (partners) is (are) not able to have it refunded or to deduct it following the laws, other legal acts of the Republic of Lithuania and (or) Kingdom of Norway, Principality of Lichtenstein or Iceland. VAT eligibility to financing is determined following the Memo on eligibility of purchase and (or) import VAT from the funds of the EEA and Norwegian Financial Mechanisms and (or) co-financing available on the CPMA website: www.cpva.lt.

49. The following expenses are considered to be ineligible to financing: 49.1. Established in Subparagraph 7.6 of the Regulation;49.2. In-kind contribution; 49.3. Compensatory fee for the reproduction of audio-visual production or production

recorded in phonograms for personal use, which in accordance to the laws of the Republic of Lithuania and (or) Donor States, other legal acts can be included into the report and retrieved by the project promoter and (or) partner (partners);

49.4. Other that are not specified in Paragraph 46 of the Guidelines.

VI. ANNOUNCEMENT OF CALL AND ACCEPTANCE OF APPLICATIONS

50. The Call in Lithuanian will be published on newspaper’s “Official Gazette” annex “Information notices” and at least one national daily newspaper. The Call in Lithuanian and English will be published on the websites: www.eeagrants.lt and www.smm.lt.

51. All the information that applicants should know about the Call and organised training will be published on the websites: www.eeagrants.lt and www.smm.lt.

52. Applicant can ask questions regarding the conditions of support granting stipulated in the Guidelines, as well as other questions concerning completing an application and financing granting by the CPMA's phone, in writing, by electronic mail and orally according to the details specified in the Call. Applicant's questions will be answered according to the terms and conditions established in the Paragraph 267 of the Administration rules.

53. Answers to the questions that may be relevant to many potential applicants will be published on the websites: www.eeagrants.lt and www.cpva.lt.

54. Applications must be submitted to the CPMA in a sealed envelope. Before the deadline specified in the Call, applications can be sent by registered mail (application will be considered delivered in time if the date of the post stamp on the envelope is not later than the last day for submitting applications) and (or) by courier (application will be considered delivered in time if the date and time of handing over the application to the courier specified on the envelope is not later than the last day for submitting applications) or delivered in person to CPMA to the following address: S. Konarskio str. 13, Vilnius. Applications sent by any other modes of delivery, delivered to any other addresses, and after the deadline established in the Call will be rejected.

55. When sending an application by registered mail and (or) courier or delivering in person,

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the title and number of the Call, applicant's name and address must be written on the envelope.56. Application consists of part (A) - Annex 9 to the Administration rules, and special (B)

part - Annex 4 to the Guidelines (hereinafter referred to as part (B) of the application), and all additional documents listed in part (B) of the application are enclosed. Forms of the part (A) and part (B) of the electronic application ready for completion and their filling-in instructions are available on the websites: www.eeagrants.lt and www.cpva.lt.

57. Applications that are properly completed, precisely adhering to the application forms, must be submitted to CPMA.

58. Applicant is free to add any additional documents to his/her application, which he/she considers important when evaluating the project.

59. In order to ensure transparency of applications assessment and applicants' equal rights, any correction, specification, completion of applications or enclosure of any additional documents at the applicant's initiative after their submission to CPMA is prohibited, other than correction of arithmetical mistakes, certificates and other documents, issue of which was requested from competent institutions and reply of which was not received at the moment of application submission to CPMA.

60. Applicant must submit one original application, one copy of the application and one electronic version of the application in computer medium. Both original application and electronic version of the application must have identical contents. If electronic application version is discovered to have different content from the original, the information provided in the printed original application will prevail.

61. Forms and annexes to the application must be filled in by computer, printed out and fastened into easily-opened folder, without using spiral or thermal binding means, cases. All documents on file must be of A4 format, save for documents issued by other institutions or organisations that may be of different format. Application pages must be numbered. Application must be signed by the applicant's head or his authorised person.

62. Accepted application is registered following the procedure established in the Administration rules.

63. Applicant after submitting an application will be sent a notice on confirmation of application registration (in writing, by facsimile or electronic mail) containing the unique code assigned to the application within the period of 15 working days from the day of receipt of the application at CPMA.

64. Information about applications registered under the Call will be published on the websites: www.eeagrants.lt and www.cpva.lt within 15 working days from the deadline for submission of applications, with indication of the applicant's name, project title, brief description of the project, unique code of the application and requested support amount.

VII. ASSESSMENT AND SELECTION OF PROJECTS

65. Projects will be assessed and selected following the procedure established in the Administration rules.

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66. Assessment of projects will be organised and performed by CPMA by completing the forms established in Annexes 1, 2 and 5 to the Guidelines. Projects will be assessed within 3 months from the deadline for submission of applications, when CPMA registers all applications submitted in time. CPMA has the right to start assessing applications from the day of their registration. If there are not enough qualified employees in CPMA (or there are no with such qualification as needed), CPMA hires as many external experts as needed in the specific case.

67. Applicant has the right to waive the application. 68. During the stage of assessment of administrative compliance and eligibility to financing,

the following will be determined:68.1. If the application contains all the documents listed in the Guidelines and if they satisfy

all the requirements of administrative compliance assessment laid down in Annex 2 to the Guidelines;

68.2. If the project meets all general and special selection criteria of projects laid down in Annex 1 to the Guidelines;

68.3. The maximum permitted amount of project expenses eligible to financing, maximum permitted amount and intensity of funds to finance the project.

69. If a decision is made to reject an application because of its failure to satisfy the administrative compliance and eligibility to financing requirements, projects eligibility to financing assessment is not performed. If a decision is made to reject an application because its failure to at least one eligibility to financing criteria, application will be not assessed according other criteria. CPMA will include the results of administrative compliance and eligibility to financing evaluation in to Projects administrative compliance and eligibility to financing assessment report (Annex 13 to the Administration rules) and approve it. After approval of Projects administrative compliance and eligibility to financing assessment report, CPMA prepares and sends to those applicants whose applications were rejected an information note about the rejection of the application and thoroughly explains the reasons of rejection of the application. Applicants may appeal CPMA’s decision to the Programme operator within 10 working days from the day they received CPMA’s information note about the rejection of the application.

70. Information about the results of evaluation of administrative compliance and projects eligibility to financing will be published on the websites: www.eeagrants.lt and www.cpva.lt within 10 working days from the approval of the report on the assessment results of administrative compliance and project eligibility to financing – indicating the applicant's name, project title, application code and requested support amount, as well as total number of registered applications and the number of applications that passed the stage of administrative compliance and eligibility assessment.

71. If the project is determined as satisfying all the requirements on assessment of project administrative compliance and eligibility to financing, application will be submitted to benefits and quality assessment, during which compliance of the project to the special priority criteria of project selection specified in Annex 5 to the Guidelines will be established.

72. In the stage of project benefit and quality assessment, a score will be given to the project which is equal to the average of scores given by the evaluators. The highest score possible to give

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for the project under all benefit and quality assessment criteria is 100 points. If a project receives less than 50 points during the benefit and quality assessment, the project will not be granted financing and will be rejected.

73. Information about the results of benefit and quality assessment stage within 5 working days from the day of approval of the benefit and quality assessment report of the projects received through competition is published on the websites: www.eeagrants.lt and www.cpva.lt – containing the applicant's name, project title, application code, and requested financing amount, score given to the application, as well as total number of registered applications and applications that successfully passed the stage of benefit and quality assessment of projects.

74. CPMA can perform benefit and quality assessment also before assessing administrative compliance and eligibility to financing, or can perform both assessments at the same time. The right to choose is applied depending on the number of applications received to the Call. If benefit and quality assessment is performed before assessing administrative compliance and eligibility to financing or both assessments were performed at the same time, information about the results of benefit and quality assessment stage and about the results of administrative compliance and eligibility to financing stage together with ruling part of the minutes of the Projects Selection Committee is published on the websites www.eeagrants.lt and www.cpva.lt within 5 working days from the day of approval of the administrative compliance and eligibility to financing assessment report and the benefit and quality assessment report of the projects received through competition.

75. If it is determined during project assessment that some required documents are missing, they are of inadequate quality and (or) because of information provided in the application the evaluators are not able to make proper assessment of the application, CPMA will send a written request to the applicant within its established term, which may not be shorter than 3 working days in the stage of the assessment of administrative compliance and projects eligibility, and not shorter than 5 working days in the stage of the assessment of projects benefit and quality, unless otherwise agreed by mutual agreement of CPMA and applicant, requesting to correct the application, to send the missing documents or additional information. If the applicant fails to submit the corrected application, requested documents and (or) additional information or provides not all the documents and information requested within the established term, CPMA has the right to decide to reject the application in the stage of assessment of projects administrative compliance and eligibility or to assess the application on the basis of the information available at the stage of projects benefit and quality assessment.

76. During the project assessment, on-site inspection can be carried out at the location of project implementation named in the application, interviews with the applicant can be organised following the procedure established in the internal procedures manual of CPMA.

77. Having assessed all applications received, CPMA will submit to the Ministry a report on the assessment results of the administrative compliance and projects eligibility to financing, benefits and quality assessment report for the projects received through competition, assessment reports on individual applications (hereinafter referred to as application assessment report) (Annex 6 to the Guidelines), executed in Lithuanian and English, which will be submitted for examination by the Projects Selection Committee formed at the order of the Minister of Education and Science. CPMA

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will also submit copies of the applications and their annexes and copies of the correspondence with the applicants to the Ministry.

78. If following benefits and quality assessment of the projects, several projects share the same score, the projects in the project applications assessment report will be entered by their date of receipt, i.e. earlier received project at CPMA will be entered first.

79. Projects Selection Committee referring to the project applications assessment reports drawn by CPMA, considering the CPMA's conclusions on projects eligibility to financing, other information and explanations provided, argumentation and information provided by the observers of Projects Selection Committee (social and economic partners, representatives and experts of other institutions and organisations), will give one of the recommendations named in Subparagraph 232.1 of the Administration rules (to grant financing; not to grant financing; or to submit a different prioritization of the projects, if the Committee decides that some projects are more important to country’s social and economic development, enhancement of social, economic cohesion between different regions of Lithuania) to the Ministry.

80. If Projects Selection Committee submits to the Ministry different priority ranking of projects than it was indicated in the project applications assessment reports prepared by CPMA, the latter upon receipt of the descriptive part of the minutes of the Projects Selection Committee from the Ministry, will give a written notice to the applicants, applications of which were removed by the Projects Selection Committee from the list of applications eligible to support and co-financing because of the decision of the Projects Selection Committee to change the priority ranking and basis for such decision.

81. The ruling part of the minutes of the Projects Selection Committee will be published on the websites: www.eeagrants.lt and www.smm.lt within 2 working days from its signing.

82. Decision on project financing (non-financing) will be made by the Minister of Education and Science within the shortest time possible, but in no event later than within 30 working days from the day of signing the ruling part of the minutes of the Projects Selection Committee, taking into consideration the recommendations given by the Projects Selection Committee.

83. Information about the decision made by the Minister of Education and Science to assign or not to assign financing to the projects will be published on the websites: www.eeagrants.lt and www.smm.lt within 10 working days from the day the decision was made with indication of the applicant's name, project title, application code and the amount of support funds granted. Programme operator notifies CPMA about a decision to assign or not to assign financing within 5 working days from the day the decision was made. CPMA notifies the applicants within 5 working days from the day it receives and registers Programme operator’s decision.

VIII. PROVISIONS ON PROJECT IMPLEMENTATION

84. Applicant, whose project was granted financing, is invited to sign a (tripartite) project contract with the Ministry and CPMA. Project contract is signed with the applicant who submitted an application. No project contract is signed with a project partner.

85. Project contract is signed according to the sample form established in Annex 16 to the

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Administration Rules.86. Prior to signing a project contract, an applicant must open a separate account in the bank

for financing funds (unless expenses of the project promoter and (or) project partner are planned to be covered exclusively by expenses reimbursement method without advance payment, and unless the applicant already has an empty bank account not used for any other purposes), and submit amendments (if any) to the partnership agreement in writing to CPMA.

87. CPMA, after having agreed with the applicant and Ministry on draft project contract, sends it to the applicant and names the validity term of the invitation to sign a project contract, which may not exceed 10 working days from the day of dispatch of the project contract, unless relevant reasons for prolongation of the above-mentioned term are given by the signing parties.

88. If the applicant without any good reason fails to sign the project contract within the validity term of the invitation established in the CPMA's letter, CPMA will notify the Ministry about such failure and suggest changing the decision regarding financing granting for the project. When the validity of the invitation to sign a project contract expires, expenses of the project promoter and (or) project partner (partners) incurred from the day the decision of the Programme operator to grant support and co-financing funds to the project comes into effect till the end of the validity period day of the invitation to sign a project contract are considered ineligible to financing.

89. Project contract is signed by the authorised representatives of the applicant, CPMA and the Ministry. Project contract is executed in 3 copies with equal legal power.

90. Project contract comes into force on the day it is signed by the last party to the project contract. Project contract remains in effect until the parties fulfil all the obligations laid down in the project contract or until the project contract is cancelled.

91. Project contract can be amended or cancelled following the procedure established in the Administration rules and adhering to the provisions of the project contract.

92. Not later than within 15 working days from the day of signing the project contract, CPMA publishes the following information on the project contract on the websites: www.eeagrants.lt and www.cpva.lt: name of the project promoter, project title, project code, brief description of the project, total project value and the amount of support funds assigned to the project.

93. Project expenses can be reimbursed to the project promoter in the form of support and co-financing funds, by applying the mode of expenses reimbursement with advance payment or without advance payment and (or) mode of payment of invoices. Eligible expenses are covered following the procedure established in the Administration rules and in accordance with the provisions of the project contract.

94. If expenses are incurred by a project partner registered in the Kingdom of Norway, Principality of Lichtenstein or Iceland, the project promoter in accordance with the regularity for submission of payment requests established in the project contract, must enclose an audit report executed in Lithuanian or English on eligibility of expenses of the project partner from a Donor State to the payment request submitted to CPMA, in which the expenses incurred by the project partner registered in the Kingdom of Norway, Principality of Lichtenstein or Iceland are declared. The latter audit report must confirm that the expenses of the project partner registered in the

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Kingdom of Norway, Principality of Lichtenstein or Iceland were incurred in accordance with the requirements of the Regulation, Programme support agreement and adhering to the national laws and accounting principles of the Kingdom of Norway, Principality of Lichtenstein or Iceland.

95. Monitoring of the project contract and on-site inspections of the project implementation and administration will be carried out following the procedure established by the Administration rules and provisions of the project contract.

96. If project activities are not launched within 90 days from the day of entry into effect of the project contract, the Ministry has the right to cancel the project contract on unilateral basis, unless otherwise established in the project contract.

97. Project promoter having completed the project must submit reports to CPMA following completion of the project following the procedure established in the Administration rules and project contract.

98. In the period from the day of entry into effect of the project contract till the end of the project implementation, the project promoter and (or) project partner are not allowed to change the nature of their activities, for which the support and co-financing funds were granted, or implementation conditions and to cease such activities, to take part in reorganisation and to undergo reorganisation, as well as to be liquidated, if it could breach Article 7.15 of the Regulation, unless otherwise established in the special conditions of the project contract. If any important reasons that obstruct activities and may result in breach of Article 7.15 of the Regulation arise, the project promoter undertakes an obligation to give an immediate notice to CPMA.

99. Project promoter, when implementing the project, must exert all necessary actions publicising activities of the project, as established in the Administration rules and project contract.

IX. FINAL PROVISIONS

100. Guidelines can be amended by the order of the Minister of Education and Science following the procedure established in the Administration rules.

101. Complaints of applicants and project promoters are submitted and examined on the terms and conditions established in Chapter XI of the Administration rules.

102. In the cases, when third parties' acts or omission to act prevent CPMA and (or) Ministry from performing their functions established in the Guidelines or contractual obligations, support granting (including actions until the project contract is signed) is stopped without any consequences to CPMA and (or) Ministry.

103. Project promoter and project partner must ensure storage and accessibility of all the documents related with project implementation following the procedure established in the Administration rules.

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ANNEX 1

ELIGIBILITY FOR FINANCING ASSESSMENT METHODOLOGY

_________________

(date of the assessment)

1. General information about the application

Application codeApplication titleName of the applicantApplication has been assessed by (name, surname)

2. Assessment criteria

General criterion (in accordance with the criteria names and numbers of the Annex 12 of the Administrative Rules)

Aspects of the assessment of the criterion

Assessment questions and (or) statements, explanations

Yes / No / Not applicable

Comments

1. Eligibility of the applicant and (or) its partner(s).

1.1. Compliance of the applicant and (or) partner(s) with requirements of the Regulation and Guidelines.

1.1.1. Does the applicant and (or) partner(s) meet all requirements established in the Guidelines?Explanations: ascertaining whether the applicant and (or) partner(s) meet the special project selection criteria set in points 1.1.1.1–1.1.1.4 of this Methodology.1.1.1.1. The applicant and partner(s) is (are) Legal Entities;Source of information: part (A) of the application, documents accompanying the application (a copy of the registration certificate, if applicable).1.1.1.2. The applicant and partner(s) are registered in the Register of Legal Entities of the Republic of Lithuania (not applicable to partner(s) registered in the Kingdom of

Norway, the Principality of Liechtenstein or Iceland);Source of information: data check against the data from the Register of Legal Entities of the Republic of Lithuania.1.1.1.3. Partner is registered in the Kingdom of Norway in accordance with legal acts of the Kingdom of Norway, the Principality of Liechtenstein or Iceland.Source of information: documents accompanying the application (a copy of the registration certificate).1.1.1.4. The applicant and partner(s) from Lithuania are providing educational services and are authorised to provide education. Partner(s) from Donor State is (are) providing educational services.Source of information: part (B) of the application, documents accompanying the application: copy of articles of association (regulations and (or) statute).1.1.2. Does the applicant and (or) partner(s) have legal grounds (have opportunities to gain legal grounds) for engaging in the activities covered by the project?Explanations: ascertaining whether the applicant and (or) its partner(s) has (have) the right to engage in the activities covered by the project.Source of information: part (B) of the application, documents accompanying the application: copy of articles of association (regulations and (or) statute).1.1.3. Is the applicant and (or) its partner(s) not subject to any restrictions laid down by legal acts and are they eligible for the grant?Explanations: ascertaining whether the applicant and (or) its partner(s) meet the requirements set in points 1.1.3.1–1.1.3.9 of this Methodology. Where the applicant and (or) partner(s) is a budgetary authority, the latter’s conformity to the criteria in 1.1.3.1–1.1.3.3 shall not be examined.

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1.1.3.1. The applicant and (or) its partner(s) is (are) not subject to a bankruptcy case or initiation of extra-judicial bankruptcy proceedings; Source of information: part (A) of the application, data check against data from the Register of Legal Entities of the Republic of Lithuania.1.1.3.2. The applicant and (or) its partner(s) is (are) not in liquidation; Source of information: part (A) of the application, data check against data from the Register of Legal Entities of the Republic of Lithuania.1.1.3.3. The applicant and (or) its partner(s) is (are) not subject to restructuring proceedings; Source of information: part (A) of the application, data check against data from the Register of Legal Entities of the Republic of Lithuania.1.1.3.4. A pre-trial investigation has not been started with regard to business-commercial activity of the applicant and (or) its partner(s);Source of information: part (A) and part (B) of the application.1.1.3.5. The applicant and its partner(s) has (have) fulfilled the obligations related to the payment of taxes and social insurance contributions in compliance with legal acts of the Republic of Lithuania or the Kingdom of Norway, the Principality of Liechtenstein or Iceland (institutions the activities of which are financed from the state or municipal budgets, and legal entities for which the time limits for payment of taxes or social insurance contributions have been postponed in accordance with the procedure laid down respectively by legal acts of the Republic of Lithuania or the Kingdom of Norway, the Principality of Liechtenstein or Iceland , also project partner (partners) who are not claiming financing may be exempted from the application of this provision);Source of information: documents

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attached to the application (submission of the certificate, documents in compliance with the legal acts of the Kingdom of Norway, the Principality of Liechtenstein or Iceland), data check against data held by the State Social Insurance Fund Board under the Ministry of Social Security and Labour.1.1.3.6. The applicant and (or) partner(s) has (have) not provided any misleading information in the application and its annexes;Source of information: part (A) and part (B) of the application, documents attached to the application.1.1.3.7. There is no court order enforced in relation to the violation of any other agreement of the applicant and (or) partner(s) on the financial support from the European Union or any other international financial support or from the budget of the Republic of Lithuania;Source of information: part (A) and part (B) of the application.1.1.3.8. The applicant and (or) partner (partners) has (have) reimbursed to competent authorities all illegally disbursed and (or) used funds of financial assistance of the European Union or any other international financial support or from the budget of the Republic of Lithuania;

Source of information: part (A) and (B) of the application.1.1.3.9. The applicant and (or) partner (partners) has (have) not attempted to obtain any confidential information or influence the PI Central Project Management Agency carrying out the assessment, members of the Project Selection Committee, or Programme operator making decision on the award of the support and co-financing funds during the present or previous assessment or selection process.

Source of information: part (A) of

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the application.2. The applicant is capable of implementing the project in due and timely manner from the organisational point of view.

3. The project complies with the Programme and covers activities to be financed under it.

2.1. The applicant meets formal requirements and is capable of implementing the project.

2.1.1. Does the applicant possess adequate administrative capacity to implement the project? Explanations: ascertaining whether the applicant possesses sufficient administrative capacity for the administration of the project – forms a team, ensures the allocation of staff with required competences for the performance of certain administrative functions, or foresees buying of services, etc.Source of information: part (B) of the application.2.1.2. Will the applicant be able to carry out the project activities during the project implementation period? Explanations: ascertaining whether the project implementation plan is feasible and reasonably mapped. For example, assessing whether the applicant has enough sources, whether the activities plan complies the project specificity, etc. Also assessing, whether the project length complies with the requirements set out in the Guidelines, project activities will be carried out not later than before 30 September 2016. Project activities indicated in the part (A) and part (B) of the application are logic, consistent, length of the activities is justified.Source of information: part (A) and part (B) of the application, documents accompanying the application.2.1.3. Is the partnership in implementing the project justified and generates value added? Explanations: ascertaining whether partners have been involved in the project reasonably, i.e. partnership generates value added. For example, partners have respective experience necessary for the implementation of the project, carry out the project activities.The application shall be accompanied by a valid copy of the partnership agreement, in compliance with the requirements

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stated in Paragraphs 28 and 29 of the Guidelines.Source of information: part (B) of the application, documents accompanying the application, partnership agreement.

3.1. Does the application justify the relationship between the project aims and objectives with the Programme aim?

3.1.1. Are the project aims clearly linked to the Programme aim indicated in the Subparagraph 5.2. of the Guidelines, as well as one of the measures set out in Paragraph 11 of the Guidelines? Explanations: ascertaining whether the aims of the project comply with the aim of the Programme indicated in the Subparagraph 5.2 of the Guidelines, one of the measures set out in Paragraph 11 of the Guidelines, whether their linkage is apparent and causal.

Source of information: part (A) of the application.3.1.2. Is the impact of the implemented project on the aim and outcome and output indicators of the Programme positive? Explanations: ascertaining whether it can be stated that after implementation of the project the impact of the outcomes and outputs on the aim and chosen outcome and output indicators of the Programme will be positive. The relevance of the project and its impact on addressing problems is specified in the application. Source of information: part (A) of the application.

3.2. Do the activities of the project comply with the supported activities of the chosen measure?

3.2.1. Do the project activities comply with the activities of the chosen measure set out in the Guidelines? Explanations: ascertaining whether the aims and planned activities of the project are compatible with at least one of the supported activities set out in Paragraph 16 (if the measure I has been chosen) or Paragraph 17 (if the measure II has been chosen) of the Guidelines.Source of information: part (A) and

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part (B) of the application.3.3. Is the project intended to satisfy public interests?

3.3.1. Is the project pursuing purposes of social importance?Explanations: ascertaining whether the project is not pursuing commercial interest or satisfaction of one individual’s needs (legal or private person).Source of information: part (A) and part (B) of the application.

3.4. Is the need for support for the project justified?

3.4.1. Is the need for support for the project justified adequately?

Explanations: ascertaining whether the project could not be implemented or would be implemented of a smaller scope, lower quality or in a longer term

Information source: part (B) of the application.

4. The project seeks clear and feasible quantitative objectives consistent with the Programme aim.

4.1. Project contributes to the implementation of indicators of the Programme.

Does the project seek respective outcome and output indicators of the Programme? Explanation: ascertaining whether the project seeks respective outcome and output indicators set out in the Programme and when the activities of the project are implemented these indicators will be reached.NB. Respective outcome indicators set out in Paragraph 8 of the Guidelines, output indicators set out in Paragraph 12 (if Measure I has been chosen) or Paragraph 13 (if Measure II has been chosen) of the Guidelines shall be chosen as mandatory (at least one outcome indicator must be chosen, and if Measure I has been chosen, at least two output indicators from the ones indicated in Subparagraphs 12.1-12.3 of the Guidelines and both output indicators indicated in Subparagraphs 12.4 and 12.5 of the Guidelines must be chosen, or, if Measure II has been chosen, both output indicators indicated in Paragraph 13 of the Guidelines must be chosen).Source of information: part (A) of the application.

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4.2. Consistency of the intrinsic logic of the project and good quality of the project objectives.

4.2.1. Is the intrinsic logic of the project maintained?Explanations: ascertaining whether the consistent intrinsic logic of the project is maintained, i.e. project outcomes are the results of the project activities, project activities create preconditions for realisation of project objectives, and objectives facilitate the implementation of the established aims of the project.Source of information: part (A) and part (B) of the application.4.2.2. Are the objectives of the project specific, measurable, achievable, connected and set in timely manner? Explanations: ascertaining whether project objectives are:- specific, i.e. reflect the nature and characteristics of the project;- measurable, i.e. quantitatively expressed and can be measured;- achievable, t. y. realistic;- connected, i.e. consistent with the project activities carried out; - set in timely manner, i.e. the beginning and end dates are clear. Source of information: part (A) and part (B) of the application.

5. The project supports the principle of the good governance.

5.1. The project does not include any actions which might negatively affect the implementation of the good governance principle.

5.1.1. Are there any limitations envisaged in the project which might preclude the implementation of the principle of good governance?Explanations: ascertaining whether the project implementation does not preclude the implementation of the principle of good governance.Source of information: part (A) of the application.

6. The project supports the principle of sustainable development.

6.1. The project does not include any actions which might negatively affect the implementation of the principle of sustainable

6.1.1. Environmental protection area (quality of environment and natural resources, climate change, protection of environment).Explanations: ascertaining whether the project implementation does not have any negative impact for the implementation of the principle of sustainable development in the area of environmental protection.Source of information: part (A) of

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development. the application.6.1.2. Social area (employment, poverty and social exclusion, health, education and science, cultural identity).Explanations: ascertaining whether the project implementation does not have any negative impact for the implementation of the principle of sustainable development in the social sphere.Source of information: Part (A) of the application.6.1.3. Economic area (sustainable development of the main sectors of economy and regions).Explanations: ascertaining whether the project implementation does not have any negative impact for the implementation of the principle of sustainable development in the economic area. Source of information Part (A) of the application.6.1.4. Regional development area (reduction of environmental, social and economic inequalities).Explanations: ascertaining whether project implementation does not have any negative impact for the implementation of the principle of sustainable development in the regional development area.Source of information: Part (A) of the application.

6.2. The attempts to promote the implementation of the principle of sustainable development are reflected in the project.

6.2.1. The specific measures are proposed which ensure that the project contributes to the implementation of the principle of sustainable development. Explanation: the project captures specific activities or measures (manifests active initiative), which contribute to the implementation of the principle of sustainable development (assessed in connection with the criterion 3.2 of this Methodology).Source of information: Part (A) of the application.

7. The project supports the

7.1. The project does not include

7.1.1. Are there any limitations envisaged in the project which might

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principle of gender equality and equal opportunities.

any restrictions which might negatively affect the implementation of the principle of gender equality and equal opportunities.

preclude the implementation of the principle of gender equality and equal opportunities?Explanations: ascertaining whether the project implementation does not have any negative impact on the implementation of the principle of gender equality and equal opportunities:- men and women are provided with

equal opportunities to participate in the project and use the project outcomes;

- representatives of each race or ethnical origin, religion or beliefs, age, disability, sexual orientation have equal opportunities to participate in the project.

Source of information: Part (A) of the application.

8. The project has a clear package of financing: defined, clear and secured sources of financing of the project expenses.

8.1. The project financing is guaranteed.

8.1.1. Do the own funds of the applicant and (or) partners meet the requirements? (Applicable only to projects under Measure II)Explanations: it is necessary to ascertain whether the requirements for own funds of the applicant an (or) partner(s) set out in Paragraphs 20 and 21 of the Guidelines are met, foreseen sources of financing of the project, according to the share of eligible project expenses and the way of the payment of expenses, are clearly defined, reliable, properly budgeted.The applicant and (or) partner(s) has (have) stable and adequate financial sources, can secure its activity continuation during the project implementation period and contribute to financing of the project. The own funds of the applicant and (or) partner(s) shall be clearly defined, reliable, actual, sufficient and properly budgeted throughout the project implementation period.Source of information: documents accompanying the application.8.1.2. Is the covering of ineligible project expenses guaranteed?Explanations: it is necessary to ascertain whether the financing of ineligible expenses provided in the

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project is guaranteed, whether the sources of financing of ineligible expenses are clearly defined, reliable and adequately planned, i.e. whether the financing of ineligible expenses would not have negative impact for the project implementation.Source of information: documents accompanying the application.8.1.3. Does the project satisfy the requirements for the amount of the sought grant?Explanations: ascertaining whether the amount of grant indicated in the application is not smaller or larger than the amount specified in Paragraph 18 of the Guidelines.Source of information: part (A) of the application, documents accompanying the application.

9. The efficient use of funds necessary for the project implementation is ensured.

9.1. Application of the cost-benefit analysis and acceptability of outcomes (if applicable).

9.1.1. Have the risks been assessed?Explanations: ascertaining whether the project risks have been assessed, including external and internal risks and whether their impact on the project has been appropriately identified and reasonably assessed and factors of their management have been provided.Source of information: part (B) of the application.9.1.2. Do the planned outcomes of the project correspond to estimated costs required for their implementation?Explanations: assessing whether the project outcomes correspond to investments (on the basis of analogous projects, activities, etc.).Source of information: part (B) of the application.

9.2. Compliance with the limitations of activities and expenses established in the Regulation and Guidelines.

9.2.1. Do the activities provided for in the project meet the requirements established for eligible activities and their volumes?Explanations: ascertaining whether project activities are eligible for the financing in observance of expenses eligibility requirements established in the Regulation and Guidelines.Also assessing whether project partner’s (partners’) expenses amount

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to not more than a half of total support and co-financing funds allocated for the project implementation. Source of information: part (A) and part (B) of the application.9.2.2. Are the expenses budgeted reasonably and efficiently?Explanations: ascertaining whether project expenses are necessary for the project activities and are consistent with market prices (whether expenses are clearly related to the planned activity, whether the need of expenses for carrying out the activities is explained, expenses are planned with due regard to the average annual growth of prices and currency risk).Source of information: part (A) and part (B) of the application, documents justifying the budget.9.2.3. Are the project activities implemented and expenses incurred and paid by the project promoter and its partner(s) during the period of eligibility of expenses?Explanations: ascertaining whether project activities will be implemented and expenses incurred before 30 September 2016. Source of information: part (A) and part (B) of the application.

3. Evaluator’s comments

4. Evaluator’s conclusion

Application complies with all eligibility for financing assessment criteria After the additional information and (or) documents are received, application complies with all eligibility for financing assessment criteria Application does not comply with eligibility for financing assessment criteria (reference to numbers of the criteria)

Evaluator __________________ _______________

12

(name, surname) (signature)

______________

13

ANNEX 2

ADMINISTRATIVE COMPLIANCE ASSESSMENT TABLE

_________________

(date of the assessment)

1. General information about the application

Application codeApplication titleName of the applicantApplication has been assessed by (name, surname)

2. Administrative compliance assessment criteria

Seq. No

Criterion Yes No N/A

1. The application for the project financing is filed before expiration of the deadline specified in the Call.

2. The application is submitted in compliance with paragraphs 54 and 55 of the Guidelines.

3. The application is fully completed and complies with requirements referred to in paragraph 56 of the Guidelines.

4. The electronic version of the application is submitted (recorded in computer medium and corresponding to the hard copy) together with the hard copy of the application.

5. The hard copy of the application is submitted – one original and one copy.

6. The document (original or copy) confirming the powers of the person signing the application is submitted, if the application is signed by the authorised person (if applicable).

7. The copy of articles of association (regulation and (or) statute) of the applicant are submitted.

8. The certificate (original or copy) about the applicant’s (not applicable to budgetary institutions) settlement with state and municipal budgets and state monetary funds issued by the County State Tax Inspectorate, or a document (original or copy) issued by the State Enterprise the Centre of Registers confirming joint data processed by competent authorities are provided not earlier than 2 months before the submission of the application. In the cases of deferred payment of taxes by virtue of agreement concluded with a tax administration authority, documents (originals or their copies) supporting the deferral of taxes are enclosed.

9. The certificate (original or copy) about the partner‘s from the Republic of Lithuania (not applicable to budgetary institutions) settlement with state and municipal budgets and state monetary funds issued by the County State Tax Inspectorate, or a document (original or copy) issued by the State Enterprise the Centre of Registers confirming joint data processed by competent authorities are provided not earlier than 2 months before the submission of the application. In the cases of deferred payment of taxes by virtue of agreement concluded with a tax administration authority, documents (originals or their copies) supporting the deferral of taxes are enclosed.

10. Decision by a competent body of the applicant or extract from the minutes, certified by the manager or authorised person of the applicant, to contribute to the project by own funds (allocated to cover eligible and ineligible project expenses), has been submitted; such document shall specify the size of own contribution, its share (percentage) allocated to eligible costs in total funding, source of funds and other documents by the applicant and (or) its’ partner(s) proving contribution (e.g. letter of indemnity from the bank, decision by the Council of the municipality regarding the financing or other documents proving project’s own contribution) (if applicable).

11. The plan of publicising of the project, prepared in line with the Annex 4 of the EEA Financial Mechanism Implementation Regulation, is provided.

12. The copy of the partnership agreement is submitted. 13. Information on each partner is submitted by filling in Subparagraphs 2.1. -2.7. of the Chapter “Information about

partner” of the special (B) part of the project application (Annex 4 to the Guidelines).14. The copy of articles of association (regulation, statute) of each partner is submitted.15. The copy of the registration certificate of each partner registered in the Kingdom of Norway, the Principality of

Liechtenstein and Iceland is submitted. 16. Documents (originals or copies) confirming the fulfilment of obligations of each partner registered in the Kingdom of

Norway, the Principality of Liechtenstein and Iceland with regard to the payment of taxes and social insurance contributions are provided in compliance with legal acts of the Kingdom of Norway, the Principality of Liechtenstein and Iceland. These documents are provided not earlier than 2 months before the submission of the application (not applicable to the partner(s), who is (are) a budgetary institution(s) or those which have deferred payment of taxes and social insurance contributions in compliance with legal acts of the Kingdom of Norway, the Principality of Liechtenstein and Iceland). In the cases of deferred payment of taxes by virtue of agreement concluded with a tax administration authority,

2

documents (originals or their copies) supporting the deferral of taxes are enclosed. 17. If the enclosed documents are in Norwegian, German or Icelandic language, translation of these documents into

Lithuanian or English language is enclosed (if applicable).18. The copy of articles of association (regulation, statute) of each partner not claiming finance is submitted (if applicable).19. The signed declaration of each partner not claiming financing is submitted.20. The copy of cooperation agreement between the applicant and each partner not claiming finance is submitted.21. Table of justification of project budget expenses (filled in according to the form provided in the CPMA website

http://www.cpva.lt/lt/dokumentai/projektu-dokumentai/578/p0.html) and documents supporting the validity of the budget are provided.

3. Evaluator’s comments

4. Evaluator’s conclusion

Application complies with all administrative compliance assessment criteria After the additional information and (or) documents are received, application complies with all administrative compliance assessment criteria Application does not comply with administrative compliance assessment criteria (reference to numbers of the criteria)

Assessor __________________ ________________

(name, surname) (signature)

3

ANNEX 3

FLAT RATE METHODOLOGY

1. The Flat Rate Methodology (hereinafter referred to as methodology) applies to the implementation of the European Economic Area and Norwegian Financial Mechanisms 2009–2014. This methodology is provided to calculate the indirect costs of the project covered by the flat rate.

2. The flat rate is the possibility to simplify the costs justification during project assessment and implementation stages. During and after the project implementation indirect costs calculated using flat rate method:

2.1. Should not be covered by supporting documents and will never be verified or audited, except the justification made during the assessment of the project;

2.2. Should not be refunded if the actual (real) indirect costs of the project promoter or (partner) incurred are lower than indirect costs calculated and reimbursed using the flat rate method.

3. The eligible indirect costs have to be declared with every payment claim where eligible direct costs are declared. The sum of the eligible indirect costs has to be calculated multiplying eligible direct costs by the flat rate calculated for the project.

4. This methodology is developed in accordance with:4.1. Paragraph 1(b) of Article 7.4 of the Regulations which tells that a project promoter and

project partners may opt for a flat rate of up to 20% of its total direct eligible costs, excluding its direct eligible costs for subcontracting and the costs of resources made available by third parties which are not used on the premises of the project promoter, and

4.2. Paragraph 4 of Article 7.13 of the Regulations which tells that the methodology of calculation of indirect costs shall insure the fair apportionment of the overall overheads of the project promoter and/or the project partners.

5. If the flat rate method is chosen the following cost categories are eligible as indirect costs (i.e. cannot be covered as the direct costs):

5.1. Rent of administrative premises (excluding premises for direct project activities);5.2. Utility costs of administrative premises (electricity, gas, heating, water, cleaning, security,

office supplies etc.);5.3. Telephone, fax, internet, mailing, copying, stationery etc.;5.4. Land and real estate taxes (excluding taxes of premises for direct project activities);5.5. Rent, leasing, purchase and maintenance (repair, spare parts, fuel, insurance etc.) of

equipment and software for administrative purposes (computers, vehicles etc.);5.6. Costs related with financial operations (bank charges, guaranties, insurance etc., except

ineligible costs listed in paragraph 2 part (a), (b), (c), (d) of Article 7.6 of the Regulations);5.7. Other indirect costs (labour costs of supporting employees (cleaners, security etc.), top

management costs not directly engaged on the project; commonly used assets and equipment etc.);5.8. Costs of general trainings which are not directly related with the project (if such costs are

eligible).6. Calculation of the flat rate is carried out in 2 steps:6.1. 1 step: calculation of limit for the indirect costs which can be covered by flat rate

according paragraph 1 (b) of Article 7.4 of the Regulations. 6.2. 2 step: calculation of the flat rate for the project. There are 2 options to do that:6.2.1. 1st option (simplified) – project promoter and/or partners accept the 15% of the total

direct staff costs (salaries of the working staff, travels of participants, participation in the events, salaries and travel costs of the administrative and implementation employees of the project) to cover all related overheads. This option does not require any justification and evidences of calculation of the indirect costs. Any applicant can opt for this option;

6.2.2. 2nd option (justification needed) – to evaluate real need of funds to cover overheads related with the project. It is necessary to justify the calculations providing evidences of this need. These documents have to be provided as evidences (choose the most appropriate):

6.2.2.1. The copies of current contracts for related services (rent of the premises to be used by the administrative and implementation employees of the project for administration of the project, purchase of equipment etc.);

6.2.2.2. Commercial offers from suppliers of services and (or) supplies;6.2.2.3. Actual prints from internet or press to justify the market prices;

6.2.2.4. Statements of account or certificates for the last 12 month or longer period to justify future costs (for supporting staff costs, utility costs, telephone, fax, mailing, taxes etc.). These statements or certificates have to be approved by chief accountant of the project promoter and/or partner;

6.2.2.5. Official statistical data or market researches (for staff costs, or services);6.2.2.6. Calculations based on real costs, forecasts or legal acts;6.2.2.7. Other appropriate evidences.7. All these costs have to be apportioned to the project using one of the formulas:1. Space area of the administrative premises used for the project (m2) / Total space area

of the administrative premises (m2) * Total costs of relevant services or supplies (LTL)2. Administrative employees in the project (units) / Total administrative staff (units) *

Total costs of relevant services or supplies (LTL)3. Project implementation period (months) / Total time of use of the services or supplies

(months) * Total costs of relevant services or supplies (LTL). No second hand equipment depreciation is eligible.

4. No formula needed if the supplies or services foreseen to use exclusively for the project implementation purposes.

8. To make calculation of the flat rate simple, the MS Excel spreadsheet with formulas is developed and can be found in the Central Project Management Agency website www.cpva.lt

_____________________________

2

ANNEX 4

SPECIAL PART (B) OF THE APPLICATION FOR THE PROJECT FINANCING UNDER 2009-2014 EUROPEAN ECONOMIC AREA FINANCIAL MECHANISM PROGRAMME “EEA

SCHOLARSHIP PROGRAMME” AND INSTRUCTION ON HOW TO FILL IT IN

I. GENERAL INFORMATION ABOUT THE PROJECT

Application form is filled IN LITHUANIAN. Separate requirements about the language of filling the application applied to Chapter II of the application are set out in Chapter II of the application.

1. 1. PROJECT TITLE

1.2. PROJECT MEASURE

Please choose under which Measure the project is being submitted: Mobility projects in educational institutions or organisations authorised to provide education; Collaboration of institutions in the field of education.

1.3. PROJECT SUMMARY IN ENGLISH

Please provide the project summary in English providing the information about partner(s)’ role, activities and budget, provided in the Paragraphs 2.3 and 2.4 of the part B of the application for the project financing.

1.4. DESCRIPTION OF THE PROJECT ACTIVITIES AND JUSTIFICATION

Activity No. Title of the project activity

Period of the activity

implementation

Description of the activity and justification

1.1.1.*

1.1.2.

1.2.1.

1.2.2.

Table is filled in according to the information provided in the table “Logical justification of the project” in the part A of the application for the project financing. In the rows marked with * numbers and titles of the activities shall match the numbers and titles of the activities indicated in the table of the part A. In this table describing in detail and justifying project activities, how they will contribute to the achievement of project aims and objectives, etc. If several activities are combined in the table of the part A, in this table they are divided in separate rows.

1.4. B) INFORMATION ABOUT THE PROJECT BENEFIT ON NATIONAL/REGIONAL/INSTITUTIONAL LEVEL (Applied to projects under measure II)

Please describe the benefits of project results in the area of adult education on national/regional/institutional level.

1.5. JUSTIFICATION OF THE NEED FOR SUPPORT

Please provide justification that the project could not implemented without support, or would be implemented of a smaller scope, lower quality or in a longer term.

1.6. PROJECT RISKS AND THEIR MANAGEMENT FACTORS

The major risks that can arise during the project implementation (e.g. financial, legal, institutional and etc.), and their mitigation measures.

Risk, its impact to the project Risk mitigation measures

1.7. RECEIVED (PLANNED TO RECEIVE) SUPPORT

1.7.1. Has the application for support to this project or part of this project been submitted from other programme, financed from State budged, European Union, EEA or other international support funds?

YesIf yes, please describe in detail (provide the financial measure concerned, numbers of references, dates, sought sums, allocated sums, etc.)

No1.7.2. Does this project or a part of this project complement any other project, which is already being funded or will be funded from State budget, European Union, EEA or other international programme funds?

Yes If yes, please describe in detail (provide specific data, numbers of references, dates, sought sums, allocated sums, etc.)

No

2

1.8. IMPLEMENTATION OF THE CONTRACTUAL OBLIGATIONS OF THE APPLICANT

There is no court order enforced in relation to the violation of any other agreement of the applicant on the financial support from the European Union or any other international financial support or from the budget of the Republic of Lithuania.

Yes (there is no court order enforced) No (there is a court order enforced)

1.9. REIMBURSEMENT OF FUNDS ILLEGALLY DISBURSED TO THE APPLICANT

The applicant has reimbursed to competent institutions all illegally disbursed and (or) used funds of the European Union or other international support, or funds from the budget of the Republic of Lithuania, if any.

Yes (the applicant repaid the funds, or there were no such funds) No (the applicant has not repaid the funds)

1.10. BUSINESS-COMMERCIAL ACTIVITY OF THE APPLICANT AND ITS EMPLOYEES

A pre-trial investigation has not been started with regard to business-commercial activity of the applicant or its staff.

Yes (a pre-trial investigation has not been started) No (a pre-trial investigation has been started)

II. INFORMATION ABOUT PARTNER

If there is more than one partner, chapter II of the application is filled for each partner separately. For partner from a Donor State, Chapter II of the application shall be filled in both in Lithuanian and in English.

2.1. INFORMATION ABOUT PUBLIC PROCUREMENT

Is partner a buying organisation according to the Law on Public Procurement of the Republic of Lithuania (if partner is registered in the Republic of Lithuania), legal acts regulating public procurement in Donor State (if partner is registered in Donor State) and (or) the Regulation implementing EEA Financial Mechanism?

Yes, partner is a buying organisation No, partner is not a buying organisation

2.2. JUSTIFICATION OF PARTNER CHOICE

Please justify how partner(s) will contribute to the project implementation with human resources, administrative resources and (or) material resources. (Max. 2000 symbols)

3

2.3. PARTNER‘S ROLE AND ACTIVITIES IN THE PROJECT

Title of the activity Period of activity implementation

Description and justification of the activity

1.1.1*

1.1.2.

1.2.1.

1.2.2.

Table is filled in according to the information provided in the table “Logical justification of the project” in the part A of the application for the project financing (hereinafter referred to as table). In the rows marked with * numbers and titles of the activities shall match the numbers and titles of the activities indicated in the table. In this table describing in detail and justifying project partner’s activities, how they will contribute to the achievement of project aims and objectives, etc. If several activities are combined in the table, in this table they are divided in separate rows.

2.4. PARTNER‘S BUDGET IN THE PROJECT

Exp. row No. (complies to

the numbers of expenses rows indicated in

the part (A) of the application for the project

financing)

Expenses row title (complies to the

numbers and titles of expenses rows

indicated in the part (A) of the application

for the project financing)

Total sum of project partner‘s eligible

expenses, LTL

Total sum of partner‘s eligible expenses, LTL

year X year X+1 year X+2 year X+3

If partner is not claiming financing, this table shall not be filled in.

2.5. IMPLEMENTATION OF PARTNER‘S CONTRACTUAL OBLIGATIONS

There is no court order enforced in relation to the violation of any other agreement of partner on the financial support from the European Union or any other international financial support or from the budget of the Republic of Lithuania.

4

Yes (there is no court order enforced) No (there is a court order enforced)

2.6. REIMBURSEMENT OF FUNDS ILLEGALLY DISBURSED TO PARTNER

Partner has reimbursed to competent institutions all illegally disbursed and (or) used funds of the European Union or other international support, or funds from the budget of the Republic of Lithuania, if any.

Yes (partner repaid the funds, or there were no such funds) No (partner has not repaid the funds)

2.7. BUSINESS-COMMERCIAL ACTIVITY OF PARTNER AND ITS EMPLOYEES

A pre-trial investigation has not been started with regard to business-commercial activity of partner or its staff.

Yes (a pre-trial investigation has not been started) No (a pre-trial investigation has been started)

III. PROJECT IMPLEMENTATION CAPACITIES

3.1. ADMINISTRATIVE SKILLS AND EXPERIENCE OF THE APPLICANT Please indicate human resources that are planned to be used for the project implementation.

Functions that would be assigned

Experience of employees (competence)

Number of available project implementation employees

Number of additional project implementation employees

Number of employees planned to assign to the project It is planned to purchase project administration services: Yes No

IV. LIST OF DOCUMENTS ACCOMPANYING THE APPLICATION

5

Seq. No.

Documents that are being submitted

Submitted (tick)

Number of pages

Page number(s) in the application

1. The part (A) of the application for the project financing. 2. The special part (B) of the application for the project

financing.

3. Electronic version of the General part (A) of the application (in excel format) and special part (B) of the application (in word format) written into storage devices and in compliance with the paper version of the application.

4. The copy of the application for the project financing. 5. The document (original or copy) confirming the mandate of

the person signing the application (if the application is signed by the authorised person).

6. The certificate (original or copy) about the applicant’s (not applicable to budgetary institutions) settlement with state and municipal budgets and state monetary funds issued by the County State Tax Inspectorate, or a document (original or copy) issued by the State Enterprise the Centre of Registers confirming joint data processed by competent authorities are provided not earlier than 2 months before the submission of the application. In the cases of deferred payment of taxes by virtue of agreement concluded with a tax administration authority, documents (originals or their copies) supporting the deferral of taxes.

7. The copy of articles of association (regulation and (or) statute) of the applicant.

8. The certificate (original or copy) about the partner’s from the Republic of Lithuania (not applicable to budgetary institutions) settlement with state and municipal budgets and state monetary funds issued by the County State Tax Inspectorate, or a document (original or copy) issued by the State Enterprise the Centre of Registers confirming joint data processed by competent authorities are provided not earlier than 2 months before the submission of the application. In the cases of deferred payment of taxes by virtue of agreement concluded with a tax administration authority, documents (originals or their copies) supporting the deferral of taxes.

9. The copy of articles of association (regulation and (or) statute) of each partner from the Republic of Lithuania.

10. Documents (originals or copies) confirming the fulfilment of obligations of each partner registered in the Kingdom of Norway, the Principality of Liechtenstein and Iceland with regard to the payment of taxes and social insurance contributions in compliance with legal acts of the Kingdom of Norway, the Principality of Liechtenstein and Iceland. These documents are provided not earlier than 2 months before the submission of the application (not applicable to the budgetary institution(s) or those which have deferred payment of taxes and social insurance contributions in

6

compliance with legal acts of the Kingdom of Norway, the Principality of Liechtenstein and Iceland). Documents shall be accompanied with their translations into English or Lithuanian.

11. The copy of articles of association (regulation, statute) of each partner and their translation into English or Lithuanian.

12. The copy of the registration certificate of each partner registered in the Kingdom of Norway, the Principality of Liechtenstein and Iceland and their translation into English or Lithuanian.

13. A copy of the cooperation agreement signed between the applicant and partner not claiming financing.

14. Decision by a competent body of the applicant or extract from the minutes, certified by the manager or authorised person of the applicant, to contribute to the project by own funds (allocated to cover eligible and ineligible project expenses), has been submitted; such document shall specify the size of own contribution, its share (percentage) allocated to eligible costs in total funding, source of funds and other documents by the applicant and (or) its’ partner(s) proving their contribution (e.g. letter of indemnity from the bank, decision by the Council of the municipality regarding the financing or other documents proving project’s own contribution).

15. The copy of the partnership agreement. 16. CV of employees, directly implementing the project, of the

applicant and each partner. CVs of the employees of partner(s) from Donor State(s) are submitted in English or Lithuanian.

17. Table of justification of project expenses (filled in according to the form provided in CPMA website www.cpva.lt) and documents supporting the validity of the budget. More detailed information about validation of expenses foreseen in the budget is provided in CPMA website www.cpva.lt and (or) will be presented during the training for applicants.

18. The plan of publicising of the project, prepared in line with the Annex 4 of the EEA Financial Mechanism Implementation Regulation.

19. The signed declaration of each partner not claiming financing.

20. The copy of articles of association (regulation, statute) of each partner not claiming financing.

The applicant can submit additional documents with the application, which in his opinion can be important during the assessment of the application.

__________ (position)

___________(signature)

_______________(name, surname)

______________

7

8

ANNEX 5PROJECT BENEFITS AND QUALITY ASSESSMENT METHODOLOGY

_________________(date of the assessment)

1. General information about the application

Application codeApplication titleName of the applicantApplication has been assessed by (name, surname)

2. Benefits and quality assessment criteriaSeq. No.

Special project selection criteria

Key aspects of evaluation Rating scale

(points)

Evaluator‘s score

Source of information

1. Project added value A higher score is given to projects, which implementation in seeking of chosen Programme outcome and output indicators would bring actual contribution into the achievement of Programme aims.

Rating scale:20 points – project results bring actual contribution into the achievement of Programme aims, create clear added value;10 points – project results contribute to the achievement of the respective programme aim, but do not create clear added value; 0 points – project results only partially

0–20 Part (A) and (B) of the application

contribute to achievement of the respective project aim or are not relevant to the project aim.

2. Achievement of the chosen Programme outcome and output indicators

A higher score is given to projects, in which all chosen Programme outcome and output indicators will be exceeded by the proposed to be implemented actions and the achieved results during the project implementation period.

Rating scale:30 points – values of five of more chosen Programme outcome and (or) output indicators are exceeded by 51 or more percent by the indicated results of the activities.

27 points – values of at least four chosen Programme outcome and (or) output indicators are exceeded by 51 or more percent by the indicated results of the activities.

25 points – values of at least three chosen Programme outcome and (or) output indicators are exceeded by 51 or more percent by the indicated results of the activities.

22 points – values of at least two chosen Programme outcome and (or) output indicators are exceeded by 51 or more percent by the indicated results of the activities.

18 points – value of at least one chosen

0–30 Part (A) and (B) of the application

2

Programme outcome and (or) output indicator is exceeded by 51 or more percent by the indicated results of the activities.

15 points – values of five or more chosen Programme outcome and (or) output indicators are exceeded up to 50 percent by the indicated results of the activities.

12 points – values of at least four chosen Programme outcome and (or) output indicators are exceeded up to 50 percent by the indicated results of the activities.

10 points – values of at least three chosen Programme outcome and (or) output indicators are exceeded up to 50 percent by the indicated results of the activities.

7 points – values of at least two chose Programme outcome and (or) output indicators are exceeded up to 50 percent by the indicated results of the activities.

3 points – value of at least one chosen Programme outcome and (or) output indicator is exceeded up to 50 percent by the indicated results of the activities.

0 points – minimum values of all chosen Programme outcome and output indicators are reached by the indicated results of the activities.

3. Project impact to the principles of sustainable

A higher score is given to projects, where the impact to the principles of sustainable

0 - 10 Part (A) and (B) of the application

3

development, good governance, gender equality and equal opportunities

development, good governance, gender equality and equal opportunities is positive.

Rating scale:10 points – the project fosters the implementation of all these principles and a positive impact is justified in the application, particular measures are indicated and described in detail;5 points – the project fosters the implementation of the principle of sustainable development and a positive impact to the implementation of at least one other principle is justified in the application, particular measures are indicated and described in detail;0 points – the project fosters the implementation of the principle of sustainable development and the impact to the implementation of other principles is neutral.

4. Project impact to the intensity of cooperation between the Republic of Lithuania and Donor States

A higher score is given to projects, which have more partners from Donor States.

Rating scale: 10 points – there is more than one partner from a Donor State or different Donor States in the project;0 points – there is one partner from a Donor State in the project.

0 - 10 Part (A) and (B) of the application

5. Project range 5. a) Applied to projects under Measure I:

0 - 10 Part (A) and (B) of the application

4

A higher score is given to projects, where all three Programme output indicators indicated in Subparagraphs 12.1.-12.3. of the Guidelines have been chosen.

Rating scale:10 points – all three Programme output indicators indicated in Subparagraphs 12.1.-12.3. of the Guidelines have been chosen;0 points – two Programme output indicators indicated in Subparagraphs 12.1.-12.3. of the Guidelines have been chosen.5. b) Applied to projects under Measure II:

A higher score is given to projects, the results of which benefit to the field of adult education on the national level.

Rating scale:10 points – project results benefit to the field of adult education on the national level;5 points - project results benefit to the field of adult education on the regional level;0 points - project results benefit to the field of adult education on the institutional level.

0 - 10 Part (A) and (B) of the application

6. Project implementation structure, particularity and consistency, implementation plan

A higher score is given to projects, where the project implementation plan is detailed, structured and realistic, project implementation stages are described

0–20 Part (A) of the application

5

consistently by naming every project activity and their connection to the project results (results to be reached at the end of every activity are clearly distinguished), the project length is indicated and the period of each activity implementation is presented, which will let to secure the attainability of all chosen Programme outcome and output indicators.

Rating scale:20 points – the project implementation plan is detailed, structured and realistic, project implementation stages are described consistently by naming every project activity and their connection to the project results, the project length is indicated and the period of each activity implementation is presented, there is no doubt that all activities will be implemented on time;10 points – the project implementation plan is detailed and structured adequately, project implementation plan is realistic, project implementation stages are described adequately consistently, however the connection between activities and project results are not sufficiently clear, the project length is not indicated, the period of all activities implementation is not presented and there are doubts that if unexpected risks arise, a part of activities will not be implemented on time; 0 points – the project implementation plan

6

is not detailed and structured sufficiently, project implementation plan is not realistic, project implementation stages are described inconsistently, the connection between activities and project results is unclear, the project length is not indicated, and the period of each activity implementation is not presented and there is an obvious risk that a part or all activities will not be implemented on time.

Arithmetic point score (1+2+3+4+5+6): 0–100 –

NB.Interim scores are given by comparison of particular criterion evaluation result to the above principles of scoring.

3. Justification of scores given by the evaluatorSeq. No.

Justification of scores given by the evaluator

1.  2.  3.  4.  5.6.  

Evaluator _______________________ ____________ (name and surname) (signature)

______________________

7

ANNEX 6PROJECT APPLICATION ASSESSMENT REPORT

___________20 __ No _____________________ (date) (Call No)

Application code ___________________

1. Project details:

Name of the applicant Name of the partner(s)Project title Programme titleProject summary Project aims and objectivesProject activitiesProject implementation term monthsProject implementation placeMonitoring indicators: indicator unit value

Output indicator

Outcome indicators

2. Information about the project expenses for which the financing is sought and proposed (to complete the table below):

Expenses category

Application details Assessment details

Project value, LTL

Amount of eligible

expenses, LTL

Amount of financing

soughtProject value, LTL

Amount of eligible

expenses, LTL

Amount of expenses eligible for including in the

statement of expenses, LTL

Amount of proposed financing

% LTL % LTL

Total

Conclusions:

Comments of evaluators:

3. Results of the benefits and quality assessment of the application:

Seq. No.

Assessment criterion(corresponds to the special project selection criteria titles and numbers as set out in the Annex 4 of the Guidelines)

Rating scale

Evaluator‘s score

Justification of the given scores

1. Project added value 0–202. Achievement of the chosen Programme outcome

and output indicators0–30

3. Impact of the project to the implementation of principles of sustainable development, good governance, gender equality and equal opportunities

0-10

4. Impact of the project to the intensity of cooperation between Republic of Lithuania and Donor States

0-10

5. Project range 0-106. Structure, particularity and consistency of the

project implementation, project implementation plan

0-20

TOTAL SCORE

2

Comments of evaluator:

4. Identified essential risks:

5. Comments with regard to the conclusion of the project contract:

6. Conclusions and recommendations of the CPMA with regard to granting the financing for the project:

______________________

__________________ (position)

_____________ (signature)

________________ (name, surname)

3

ANNEX 7

METHODOLOGY OF MEASUREMENT AND CALCULATION OF MONITORING INDICATORS 

Seq. No.

Type and title of the indicator Explanation of the indicator

Measurement of the indicatorInstitution or

person in charge of the provision of

information to the CPMA and (or)

Ministry of Education and

Science

Mandatority of the indicator

Measurement unit Information source

1. Outcome indicator:Number of good practise handbooks or guidelines (programmes, recommendations) developed.

Number of good practise handbooks or guidelines (programmes, recommendations) in relation to the aim and activities of the project developed and printed during the project implementation.

Project promoter shall choose in the part (A) of the application at least one of these indicators.

Number Primary source: Copies of the good practise handbooks or guidelines (programmes, recommendations).Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter 

2. Outcome indicator:Number of evidences of forecasted/further cooperation.

Number of further cooperation initiatives planned by the project promoter after the project implementation.

Number The final project completion report and payment claims submitted by the project promoter.

Project promoter

3. Outcome indicator:Number of articles/posters/reports concerning funded projects presented at conferences, seminars.

Number of articles/posters/reports in relation to the programme and project aims that were presented at conferences, seminars during the project implementation.

Number Primary source: copies of articles/posters/reports.Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter

4. Outcome indicator:Number of joint articles / publications / reports prepared, published or submitted for publishing, also those published in electronic environment or/and those

Number of jointly developed articles/publications/reports in relation to programme and project aims prepared, published or submitted for publishing, also those published in electronic environment or/and those

Number Primary source: copies of articles/publications/reports.Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter

accepted for peer reviewed academic journals.

accepted for peer reviewed academic journals during the project implementation.

5. Output indicator: Number of pedagogical staff that took part in mobility projects.

Number of pedagogical staff that took part in supported mobility project activities.

Project promoter shall choose in the part (A) of the application at least two indicators related to the project activities, if the project is implemented under Measure I.

Number Primary source: Nominal list of the pedagogical staff that took part in the project.Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter

6. Output indicator: Number of administrative staff that took part in mobility projects.

Number of administrative staff that took part in supported mobility project activities.

Number Primary source: Nominal list of the administrative staff that took part in the project.Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter

7. Output indicator: Number of students that took part in mobility projects.

Number of students that took part in supported mobility project activities.

Number Primary source: Nominal list of students that took part in the project.Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter

8. Output indicator: Number of institutions that took part in mobility projects.

Number of project promoter and each partner’s institutions that implemented the mobility project.

Project promoter shall choose this indicator in the part (A) of the application, if the project is implemented under Measure I.

Number Primary source: List of institutions that took part in the mobility project (submitted together with the final project implementation report).Secondary source: The final project implementation report and payment claims submitted by the project promoter.

Project promoter

9. Output indicator: Number of mobility projects

Number of implemented mobility projects.

Project promoter shall choose this

Number The final project implementation report and

Project promoter

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that were implemented in cooperation with the partner institutions.

indicator in the part (A) of the application, if the project is implemented under Measure I.

payment claims submitted by the project promoter.

10. Output indicator: Number of projects that were implemented in cooperation with the partner institutions.

Number of projects intended for institutional cooperation in the field of education and implemented in cooperation with the institution(s) of the partner(s).

Project promoter shall choose this indicator in the part (A) of the application, if the project is implemented under Measure II.

Number The final project implementation report and payment claims submitted by the project promoter.

Project promoter

11. Output indicator: Number of institutions that took part in projects.

Number of project promoter and each partner’s institutions that took part in projects intended for inter-institutional cooperation in the field of education.

Project promoter shall choose this indicator in the part (A) of the application, if the project is implemented under Measure II.

Number Primary source: List of institutions that took part in the project (submitted together with the final project implementation report).Secondary source: The final project completion report and payment claims submitted by the project promoter.

Project promoter

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