LGMA 2014 Annual Report

Annual Report2014

Table of Contents LGMA 3

Table of Contents

INTRODUCTION 4

PRESIDENT’S MESSAGE 5

BOARD OF DIRECTORS 6

CHAPTER REPRESENTATIVES 7

EXECUTIVE DIRECTOR’S MESSAGE 8

RESPONDING TO THE CHANGING NEEDS OF OUR MEMBERS 9

HOW WE DELIVERED ON THESE COMMITMENTS IN 2014 10

Member Survey 10Membership Review 11New Programming 12Policy Support 14Succession Planning 15

BOARD OF EXAMINERS REPORT 16

2014-19 STRATEGIC PLAN 18

Core Strengths 18Strategic Results to Support Our Core Strengths 21

SUSTAINABLE FINANCIAL MODEL 27

CHAPTER REPORTS 30

North Central 30Rocky Mountain 31Lower Mainland 32Thompson Okanagan 33Vancouver Island 34West Kootenay Boundary 35

MINUTES OF THE 2014 ANNUAL GENERAL MEETING 36

4 LGMA Introduction

To be a responsive, innovative and dynamic organization promoting professional excellence for local government professionals in BC

LGMA VISION

LGMA is dedicated to supporting excellence in local government by providing high quality, practical training and resources; encouraging the development of professional networking and connections; and facilitating the exchange of ideas and best practices among members

LGMA PURPOSE/MISSION

Professionalism: supporting and encouraging members to be the best they can be

Ethical behavior: promoting the expectations for ethical conduct as expressed in the Association Code of Ethics and demonstrating honesty and integrity in management

Quality: committing to the highest quality of professional programs and services

Inclusiveness: serving the diverse needs of our membership, respecting both size and geography

Innovation: seeking improvement, applying ingenuity and advancing new ideas

Accountability: being responsive to the needs of members, transparent and resourceful

Forward thinking: scanning and anticipating future trends

LGMA VALUES

The Local Government Management Association of British Columbia (LGMA) is a non-profi t organization dedicated to promoting professional management and leadership excellence in local government.

The LGMA strives to make the BC local government manager’s quality of working life more enjoyable and meaningful by providing professional development products and services that help managers do their jobs better, make the right connections, and advance their careers.

LGMA 5 President’s Message

In refl ecting on the past year, one of the constants in the world of local government has been the rapidly changing environment – political, social, technical, legislative – that we all work in. The LGMA Board and staff has made a commitment to better understand and respond to the needs of our members to support them in their increasingly complex and demanding roles.

With baby boomers approaching retirement age, local governments across British Columbia are facing an imminent skills and knowledge shortage. Many regional and municipal managers, administrators, clerks, treasurers, and other non-elected, senior government offi cials will soon be ready to step aside and begin a new phase of their lives. When they do, they will hand the responsibility for the daily operations of BC’s communities to a new generation of managers.

The LGMA is making sure that new generation is ready, and in 2014 we launched a fi ve-year Strategic Plan that includes the development of new tools and programs to support local government managers with the knowledge and resources they need to be more successful in their jobs.

It’s been an inspiring year, with more professional development and training programs, resources and supports than ever rolled out to help our members improve their skills, make the right connections, and advance in local government. This report provides an overview of the work of the LGMA over the past year and some of the key measures of success.

We asked you what you expect from the LGMA for the future, and you told us that you benefi t the most from the professional development and the networking offered, but that you

thrive on the spirit of collaboration and support you receive from being a part of the LGMA. It is very rewarding to see members helping one another, sharing knowledge, providing assistance and encouraging one another to be the best they can be. The LGMA’s membership is here for one another, and the Board and staff strive to do everything we can to support the LGMA family. We are always open to your ideas and feedback on how we can do better.

On behalf of staff and your Board of Directors, it is my pleasure to present the 2014 Annual Report.

Kelly RidleyActing President

President’s Message

”“It’s been an inspiring year,

with more professional

development and training

programs, resources and

supports than ever rolled out

to help our members improve

their skills, make the right

connections, and advance in

local government ”

6 LGMA Board of Directors

Board of DirectorsThe Local Government Management Association of British Columbia is governed by a 13-member Board of Directors. The positions of President, First and Second Vice President,

Secretary-Treasurer, and the Directors at Large are elected by the regular membership during the Annual General Meeting held in conjunction with the Annual Conference.

The six Chapter Representative positions are elected by the local Chapter members during their respective Annual General Meetings and appointed to the Provincial Board of Directors.

SONIA SANTAROSSA

Secretary TreasurerChair, Education Committee

KELLY RIDLEY

Acting PresidentChair, Special Initiatives and External Relations Committee

PAUL MURRAY

Second Vice PresidentChair, Operations and Member

Services Committee

CORIEN BECKER

Past President

KEN WATSON

Director at LargeEducation Committee

MARK KOCH

Director at LargeEducation Committee

THERESA LENARDON

West Kootenay Boundary Chapter Special Initiatives and External

Relations Committee

President

LYNDA FLOYD

Lower Mainland ChapterOperations and Member Services

Committee

PATTI BRIDAL

Thompson Okanagan ChapterEducation Committee

SARAH JONES

Vancouver Island ChapterOperations and Member Services

Committee

SHERYL WORTHING

North Central Chapter Operations and Member Services

Committee

TERRY MELCER

Rocky Mountain ChapterSpecial Initiatives and External

Relations Committee

Board of DirectorsChapter Representatives

Board of Directors: Chapter Representatives LGMA 7

8 LGMA Executive Director’s Message

Executive Director’s Message

LGMA STAFF (LEFT TO RIGHT):

Ana Fuller (Program Manager)Elizabeth Brennan (Program Manager)Nancy Taylor (Executive Director) Randee Platz (Finance Offi cer)Dawn Boyle (Administrative Assistant)Shannon Gustafsson (Event Coordinator)

This past year has been an extremely rewarding one, with strong uptake on our programs, workshops and conferences and excellent results, both in terms of the feedback from participants on their learning experiences and the fi nancial health of the Association. These results would not have been possible without the hard work and dedication of the LGMA team – Ana Fuller, Randee Platz, Elizabeth Brennan, Dawn Boyle, and the latest addition, Shannon Gustafsson, who joined us in late April as our new Event Coordinator. We were sorry to accept the resignation of Renee Johansson, our part-time Accountant this past year. Randee has very capably stepped up and taken over the day-to-day fi nancial responsibilities as Finance Offi cer, and we have engaged the services of BDO to provide strategic fi nancial advice and oversight.

These changes have allowed us to restructure our operations to balance workloads and increase our ability to

effectively deliver on an expanding number of events each year.

Working with the Board of Directors and representatives from our six regional Chapters and with signifi cant inputs from our members, we completed the 2014-19 Strategic Plan, which sets the direction for the Association as we move towards our 100th Anniversary in 2019. The Strategic Plan recognizes the emerging trends and increasing complexity of the local government environment in which our members work and identifi es key goals and strategies to improve and enhance the professional development and training opportunities we provide to our members. The Plan includes defi ned performance metrics, and this year’s Annual Report provides the progress to date, where possible, against those metrics.

We are proud of the successes we’ve had this past year and recognize that they are only possible because of the

committed leadership of the Board of Directors, the incredible support we receive from hundreds of volunteers each year who assist with the development and delivery of our programs, and the generous assistance we receive from our long-time sponsors. I am very grateful for the guidance of the Board and the sound advice and great ideas that come from our members.

Thank you for all your support in making 2014 such a great year for the LGMA!

Nancy TaylorExecutive Director

http://www.lgma.ca/EN/main/about/strategic-plan-mission-vision-values.html

LGMA 9 Responding to the Changing Needs of Our Members

Responding to the Changing Needs of our MembersIn March 2014, the LGMA Board, staff and representatives from the six Chapters around the province met to develop the 2014-19 Strategic Plan to guide the strategies, services, and supports of the Association for the coming fi ve years. We reaffi rmed the values that underpin all that we do

as an Association and to support our members with access to best-in-class educational and professional development offerings, leadership training and supports, and opportunities for career growth through professional development and networking.

Our Ongoing Commitment to Helping Members Learn, Lead, Grow

1

WE ADAPT

to the needs and demands of our

members and adjust our programs and services to create value and respond

to the evolving conditions that are

impacting their work

WE DELIVER

on our core strengths of professional

training and networking

WE ENSURE

our program and service offerings

contribute to stable growth for the

Association within a sustainable funding

model

2 3

10 LGMA How We Delivered on Our Commitments

How We Delivered on These Commitments in 2014

Member SurveyThe 2014-19 Strategic Plan refl ects what you, our members, told us was important to you. Considerable research, including online focus groups with 36 local government professionals and an electronic survey with 266 respondents, was undertaken by independent research fi rm Insights West to identify emerging trends impacting local government and priority needs for professional development and training.

“Recognizing my

desire to exit soon

into retirement, as

are a number of

my staff, the whole

concept of succession

planning and preparing

for the transfer of

responsibilities is of

concern.”

MEMBER, LARGER COMMUNITY OUTSIDE LOWER MAINLAND

“Legal updates are

always worthwhile –

the landscape of the

legislative framework

we work within is

constantly evolving.”

MEMBER, LOWER MAINLAND COMMUNITY

KEY HIGHLIGHTS FROM THE 2014 MEMBER SURVEY

We asked

You responded

Access to professional development and training and professional networking are the two main reasons that LGMA members continue to be members

Overall there are very high levels of satisfaction with LGMA – 87% were highly to extremely satisfi ed

Education and career development programs and professional resources received the highest satisfaction scores

Legislation, municipal law, board/council/staff relations and leadership skills are the most important skills for the future

More high-level “refresher” courses, legal education and succession planning, along with shorter and more online-based delivery methods are preferred

LGMA 11 How We Delivered on Our Commitments

Membership ReviewWith the research support of University of Victoria Masters in Public Administration co-op student Kipp Sezginalp, the LGMA undertook a membership review in 2014. We were interested in learning from the experiences of other non-profi t associations in the education and professional sector in engaging members and options for membership fees and structures.

The research identifi ed new strategies and techniques to attract and retain members and to improve members’ experience and interactions with the Association. The LGMA, through staff and Board Committee work, is evaluating how to implement a number of the key recommendations from the research.

KEY RECOMMENDATIONS

Review and evaluate member products and services for “member only” value

Revamp electronic communications with members and consider implementing direct message options and broad social media strategies to encourage feedback and engagement

Consider broadening member defi nition beyond full-time management or statutory offi cials and their deputies

Attract a younger demographic with discounts for fi rst year members and create a “new professional” category of membership

Develop a formal mentorship program

Build collaborative marketing relationships with UVIC, CapU, UBC, TRU, UNBC and SFU local government programs


You Asked We DeliveredYou asked us – through the membership survey and in your evaluations of LGMA programs - to consider a number of new programming ideas, delivery options, and services and supports. We developed and delivered a number of new programs in 2014.

New Programming

EFFECTIVE FIRE SERVICE ADMINISTRATION FOR FIRE CHIEFS AND LOCAL GOVERNMENT CHIEF ADMINISTRATIVE OFFICERS

Developed in partnership with the Offi ce of the Fire Commissioner and the Fire Chiefs’ Association of BC and piloted in 2014, this program supports communities operating predominately volunteer and smaller paid on call/composite fi re departments. The focus of this practical, interactive training is to support fi re chiefs and CAOs to build

cooperative relationships and collaborative strategies to administer local fi re services. Emphasis is placed on the administrative, management and operational challenges of running a local fi re service and developing delivery models and service levels appropriate to the needs and capacity of communities.

The faculty and program developers for the Prince George Effective Fire Service Administration for Fire Chiefs and Local Government CAOs pilot (Nov 7-9, 2014)

Left to Right: Chris Jancowski, Fire Chief, Esquimalt Fire Department; Elizabeth Brennan, LGMA; Allison Habkirk, LGMA consultant; Ken Watson, City Manager, City of Port Alberni; Melanie Perrin, Fire Services Coordinator, Regional District of Fraser-Fort George; Janis Bell, CAO, Cariboo Regional District; Tim Pley, President, Fire Chiefs’ Association; Gord Anderson, Fire Commissioner, Offi ce of Fire Commissioner; Peter Weeber, CAO, District of Mackenzie; Darrell Blades, Fire Chief, 100 Mile House Fire Department; Fred Banham, CAO, District of Sicamous

89%

thought the program content and materials were

excellent/very good

100%

strongly agreed/agreed the program was good

value for money


WORKPLACE BULLYING AND HARRASSMENT

With the introduction of Bill 14, an amendment to the Workers’ Compensation Act permitting claims for ‘mental disorders’ stemming from workplace events including harassment and bullying, the LGMA partnered with the BC Municipal Safety Authority to meet members’ requests for assistance in understanding their responsibilities under the new legislation.

Training, including workbooks and a toolkit, aim to help address challenging workplace situations and provide options, remedies and strategies to mitigate bullying and harassment for local governments across BC, especially those without human resource departments.

87%

thought the program content and materials were excellent/very good/good

HYBRID TRAINING (FACE TO FACE AND ONLINE)

The LGMA tested a hybrid training model to respond to members’ requests to make training more accessible. Two webinars were held in February and March on Freedom of Information and Protection of Privacy (FOIPP) and Records Management Basics with 67 and 63 attendees respectively from across the province.

Three one-day regional workshops were then held combining Advanced FOIPP and Records Management in Prince George, Qualicum Beach and Golden with a total of 80 participants.

MATI – THE SUCCESSFUL CAO

Designed in 2014 by a team of veteran CAOs and educators, this new fi ve-day residential MATI has been developed in partnership with Capilano University for those who are new to the job of CAO or thinking of moving into the role. Responding to members’ desire to have more leadership skills development, the program aims to help ensure success in the CAO role, analyzing the challenges of the role and the special skills and adaptive behaviours necessary to navigate the complex and demanding responsibilities of a CAO. The fi rst offering will be held in October 2015.

83%

had an excellent/very good overall impression of content, quality of course

content and materials

92%

gave the presenters excellent/very good ratings

90%

strongly agreed/agreed the course was good value for

money


Policy Support

FIPI

The LGMA’s Constitution clearly articulates its purpose to promote professional management and leadership in local government. The Association is not an advocacy body, but at the request of

the Government of BC, our members frequently are called upon to provide technical advice and input into policy discussions and legislative updates.

LGMA staff monitored the Fire Inspection and Prevention Initiative (FIPI) launched by the BC government in October 2012, completing its support to the Communications Sub-Committee in 2014. FIPI was established to improve fi re code compliance in primary wood product manufacturing operations that have combustible wood dust-producing processes.

The LGMA advised the Communications Sub-Committee on the local government sector and facilitated communications about FIPI to its members to improve health and safety conditions and reduce the risk of combustible dust fi re, defl agration and explosion.

BUILDING CODE

Throughout 2014, provincial government working groups examining the impacts to local government of the proposed changes to the Building Act were supported by the following LGMA experts:

• Paul Gipps, CAO, Fraser Valley Regional District• Mike Rohde, Senior Building Inspector, District

of Mission• Graham Barbour, Manager, Inspection Services,

District of Saanich

A separate Fire Sprinklers Working Group, established as a sub-committee to support examination of the changes to the Building Act and tasked with developing recommendations on fi re sprinkler requirements has been supported by the following experts on behalf of the LGMA:

• Paul H. Thorkelsson, CAO, Regional District of Nanaimo

• David Trawin, CAO, City of Kamloops• Brian Bydwell General Manager, Planning,

Properties & Permits, District of North Vancouver

Beginning in 2013, the very dedicated members of the LGMA Elections Advisory Committee provided technical advice and expertise to the province on election campaign fi nancing limits and procedures, culminating in 2014 in the introduction of the Local Elections Campaign Financing Act and the Local

Elections Statutes Amendment Act. Ongoing technical advice to support procedural changes and training for election administrators in BC was provided by:

• Lee-Ann Crane, CAO, Regional District of East Kootenay

• Karla Graham, City Clerk, City of North Vancouver

ELECTIONS FINANCE

EMERGENCY RESPONSE

LGMA members have participated in provincial government advisory committees providing strategic recommendations and direction on the most appropriate role of First Responder agencies in British Columbia during 2014, identifying gaps and shortfalls in the delivery system and advising on changes in the role of First Responders to ensure comprehensive

coverage and services in both urban and rural communities. The LGMA has been represented by:

• David Stuart, CAO, District of North Vancouver (Urban representative)

• Wallace Mah, CAO, District of Kent (Rural representative)


Every year, the LGMA Board and staff members make presentations on the role and benefi ts of the Association and the rewards of a career in local government

to audiences around BC. The aim of these presentations is twofold – to raise the profi le and professionalism of local government managers in BC and to

attract new entrants to the profession and potential new members. Some additional activities to support succession planning from 2014 are highlighted.

CAMA MARKETING AND COMMUNICATIONS PARTNERSHIP

The LGMA, along with the Ontario Municipal Administrators’ Association, the Association of Municipal Clerks and Treasurers of Ontario, and the Association of Municipal Administrators of New Brunswick have partnered with the Canadian Association of Municipal Administrators (CAMA) to develop common marketing and communications tools

and materials to increase awareness of local government as a career choice. A communications/marketing plan will be developed to be adapted for use in each provincial jurisdiction to assist with activities highlighting career benefi ts and options to recruit the next generation of local government leaders.

SCHOLARSHIPS

Each year, scholarships are awarded by the Board of Examiners and the LGMA and travel scholarships are awarded by the Municipal Finance Authority to support MATI Foundation participants. Scholarships are a vital tool in supporting new professionals in local government to enhance their career prospects and improve their skills to take on progressively more senior roles.

$12,000The Municipal Finance Authority awarded $12,000 from the James Craven Travel Subsidy to 23 MATI Foundations participants

$21,000

$21,000 in scholarships was awarded in 2014 to 15 recipients studying in the fi eld of local government:

GRANT ANDERSON COMMEMORATIVE SCHOLARSHIP – a total of $2,000 awarded to 2 recipients

LGMA DISTINGUISHED MEMBERS LEGACY FUND – a total of $9,000 was awarded to 9 recipients

KEN DOBELL PUBLIC SERVICE EDUCATION FUND – a total of $10,000 was awarded to 4 recipients

Succession Planning

16 LGMA Board of Examiners Report

The Provincial Board of Examiners operates under the Local Government Act and is responsible for awarding certifi cates to local government employees in municipalities, the City of Vancouver, regional districts and

improvement districts, who meet the standards of qualifi cation in local government administration as prescribed by the Board’s Regulation. In conjunction with the Union of British Columbia Municipalities, the Board awards

scholarship funding to eligible local government employees. The principal goal of the Board is to improve the professional skills of local government employees in British Columbia.

Board of Examiners Report For Period: April 2014 – March 2015

Certifi cation ProgramFour categories of certifi cation are available -- Certifi cate in Local Government Service Delivery, Certifi cate in Local Government Administration, Certifi cate in Local Government Statutory Administration, Certifi cate in Local Government Executive Management -- each requiring a level of competency in local government administration and management, services, fi nance, law, policy, and economics, as well as relevant work experience. A Professional Development Endorsement, to encourage a commitment to ongoing learning of CAOs

and Deputy CAOs, is also offered to holders of the Certifi cate in Local Government Executive Management.

Following an extensive review, signifi cant changes to the BOE certifi cation program became effective on March 21, 2014 which now provides more options for local government staff to satisfy core course requirements.

For full details, refer to “Policy 1 – Core Courses Mandatory for Certifi cation” at www.cscd.gov.bc.ca/lgd/gov_structure/board_examiners/index.htm.

In 2014/15, twenty-two (22) certifi cates were awarded and three applications were denied.

FELICITY ADAMS, Director of Development Services, Town of Ladysmith

PAUL DUPUIS, Planning Technician, District of Peachland

SUSAN HUNT, Executive Assistant, Sunshine Coast Regional District

BRIAN MCLOUGHLIN, Engineering Technologist, City of Campbell River

GARRETT SCHIPPER, Manager of Technical Services, City of Chilliwack

KIMBERLEY STRATFORD, Community Recreation Coordinator, Neighbourhoods, City of Victoria

STEFANIE VUKELIC, Clerk Stenographer, District of North Vancouver

ANSON YEUNG, System Analyst, District of Saanich

SCOTT SOMMERVILLE, CAO, City of Kimberley

THOMAS DOHERTY, Deputy Fire Chief, City of Campbell River

EMILIE GORMAN, Policy Analyst, City of Victoria

STEPHANIE NICHOLS, Deputy Corporate Offi cer, City of Kamloops

JANET PRESTLEY, Director of Legislative and Administrative Services, City of Fort St. John

NEIL SMITH, CAO, Village of Kaslo

FOURTEEN (14) CERTIFICATES IN

LOCAL GOVERNMENT SERVICE DELIVERY

LGMA 17 Board of Examiners Report

Board of Examiners Report

MARK KOCH, Director of Planning and Development, District of Lake Country

POLLY PEREIRA, Director of Corporate Administrative Services, District of Port Edward

TREVOR KUSHNER, Director of Engineering and Operations, District of Port Hardy

KAREN STANTON, Manager, Long Range Planning, City of Chilliwack

POLLY PEREIRA, Director of Corporate Administrative Services, District of Port Edward

KARI BOLTON, Director of Corporate & Financial Services/Deputy City Manager, City of Quesnel

JANET PRESTLEY, Director of Legislative and Administrative Services, City of Fort St. John

PAUL THORKELSSON, CAO, Regional District of Nanaimo

FOUR (4) CERTIFICATES IN LOCAL GOVERNMENT

ADMINISTRATION

THREE (3) CERTIFICATES IN

LOCAL GOVERNMENT STATUTORY

ADMINISTRATION

ONE (1) CERTIFICATE IN LOCAL GOVERNMENT

EXECUTIVE MANAGEMENT

Scholarship Program

Five (5) applicants declined their award. Funding remains at $50,000 from the UBCM Commemorative Scholarship fund and $5,000 from the Jeff McKelvey Scholarship fund.

Respectfully submitted,

Gary Paget, Chair

Ron Poole, Member and LGMA Representative

Marie Crawford, Member and UBCM Representative

SCHOLARSHIP TOTAL BREAKDOWN OF MATI COURSES ALL OTHER COURSES

UBCM Commemmorative

82 PADM 204 PADM 205 PADM 207 PADM 208

5 11 8 3 55

Jeff McKelvey 10

22

certifi cates were awarded in 2014/2015

92

scholarships were awarded in 2014/2015

18 LGMA 2014-19 Strategic Plan

Our Guiding Framework:2014-19 Strategic Plan

LEARN, LEAD, GROW

CORE STRENGTHS, GOALS, OBJECTIVES AND STRATEGIES

The LGMA has identifi ed core strengths of the Association that will continue to be the focus for the Association’s future programs and resources.

CORE STRENGTH 1: EDUCATIONAL AND PROFESSIONAL DEVELOPMENT

GOAL

To enhance best-in-class educational and professional development offerings for local government professionals in BC

OBJECTIVE

Provide relevant high-quality, practical educational and training programs, conferences, workshops and seminars to meet the current and emerging professional development needs of the local government management community

STRATEGIES

Focus on LGMA’s competitive advantage as the recognized resource for practical, professional training and development for local government in BC

1

Increase access to professional development and training through expanded delivery options2

Enhance current First Nations programming to strengthen engagement and collaboration within the local government system

3

LGMA 19 2014-19 Strategic Plan

CORE STRENGTH 2: PROFESSIONAL NETWORKING

GOAL

To support professionals in the local government sector to make connections and build enduring, mutually benefi cial professional relationships

OBJECTIVES

1. Deliver well-organized and recurring opportunities throughout the province to increase the prospects for local government professionals at all levels to effectively network as a catalyst for personal and professional success

2. Sustain LGMA’s liaison role within the broader local government system to strengthen and leverage sectoral relationships

STRATEGIES

Program and dedicate suffi cient time and space at annual professional development events to encourage successful networking

1Leverage dedicated networking opportunities at LGMA events in order to accelerate and sustain the success of the Association.

2

CORE STRENGTH 3: LOCAL GOVERNMENT RESOURCE MATERIALS

GOAL

To anticipate current and future professional resource needs in the local government sector

OBJECTIVE

Develop and distribute manuals, publications and other best-practice resource tools to meet the specialized needs of local government professionals in BC

STRATEGIES

Refi ne, update and redevelop manuals and toolkits based on legislative changes, legal rulings and best practices

1

Develop new professional resources to support emerging program areas2

Evaluate demand, pricing, and format of publications and resources from the local government professional community

3


CORE STRENGTH 4: SERVICES FOR MEMBERS

GOAL

To offer member services that deliver a return on their membership investment

OBJECTIVE

Make member services available that meet the specialized needs of local government professionals in BC

STRATEGY

Deliver valuable membership services1

GOAL

To ensure a sustainable operating model with sound governance and fi scal health that delivers value to a strong membership base

OBJECTIVES

1. Sustained membership numbers in the Association with active members from both urban and rural local governments

2. Greater Association visibility and profi le with local government professionals in BC to promote fi nancial growth and operational sustainability

STRATEGIES

Improve communications and outreach with membership2

Ensure membership is open and affordable to local government managers who want to join1

Enhance internal operations to support organizational stability and good governance

3

CORE STRENGTH 5: MEMBERSHIP AND VOLUNTEER DEVELOPMENT, ENGAGEMENT & RETENTION

Four issues of Exchange magazine were distributed in 2014, helping to raise the profi le of the Association and focus on key challenges and solutions with existing and potential members.

FAST FACT

2014-19 Strategic Plan LGMA 21

Strategic Results to Support Our Core Strengths

BEST-IN-CLASS EDUCATIONAL AND PROFESSIONAL DEVELOPMENT PROGRAMS

The LGMA is committed to providing relevant, high quality, practical educational and training programs, conferences, workshops and seminars to meet the current and emerging professional development needs of our members and the broader local government community.

Throughout 2014, participants who completed an educational offering from the LGMA reported they found the experience insightful and practical.

HOW WE WILL MEASURE SUCCESS:

90% of full course enrolment for every educational program

80% or above program satisfaction with content, materials, speakers, accessibility and value for fees for every educational program

“Any courses offered by LGMA provide a benefi t and adds value to local government practitioners.

Their courses offer best practices, keep us current, allows for networking and provides both a

personal and professional development opportunity. Ongoing professional development, training

and education is essential in our work and in our profession.”

LOWER MAINLAND PARTICIPANT

“I’d recommend both of the courses that I took. They are both led by working professionals, which

is nice, and they both provided practical information that can be used in real-life scenarios.”

MEMBER, SMALL COMMUNITY PARTICIPANT

”FAST

FACTSelections administrators were trained in fi ve locations around the province

on the new requirements

380local government professionals

were trained in 2014 through LGMA programs

1,710 +212%was the increase in First Nation

participation in LGMA programs, to 2014 (25) from 2013 (8)


80% OR ABOVE :

• CAO Forum • Clerks and Corporate

Offi cers Forum • Administrative

Professionals Conference • MATI School for Statutory

Approving Offi cers • MATI Advanced

Communications

• MATI Managing People• MATI Leadership• MATI Foundations• MATI Community Planning

Our Success Indicators for 2014: Education and Professional Development

90% OR ABOVE :

• CAO Forum• Annual Conference• Elections Workshops• FOI/Records Workshops

and Webinars• MATI Advanced

Communications• MATI Managing People• MATI Leadership• MATI Foundations

• MATI Community Planning

• MATI School for Statutory Approving Offi cers

90%+

BELOW 90%:

• Clerks and Corporate Offi cers Forum: 85%

• Administrative Professionals: 86% • LGMA-CAMA Webinars: 75%

80%+

COURSE ENROLLMENT PROGRAM SATISFACTION

VALUE FOR MONEY

< 80%

BELOW 80%:

• Annual Conference: 77% of respondents rated the overall program as excellent/very good (up from 61% in 2013)

80%+

80% OR ABOVE :

• CAO Forum • Clerks and Corporate

Offi cers Forum • Annual Conference

• Administrative Professionals Conference

• MATI Foundations• MATI School for Statutory

Approving Offi cers

Survey respondents in the following programs rated the overall program as excellent/very good

Survey respondents in the following programs reported that they strongly agreed/agreed that the cost of the program provided good value

LGMA-CAMA E-LEARNING SERIES

The LGMA, in partnership with the Canadian Association of Municipal Administrators (CAMA), delivered a variety of professional development web-based training sessions providing greater accessibility for learning and networking by limiting travel costs and time constraints. Easy, effective and affordable training for local government leaders and their teams!

Webinar Sessions :

• Strategic Planning for Councils & Staff• Communications Planning for Successful

Projects• Customer Service in the Public Sector• Effective Council Staff Relations• Managing Performance and Coaching

Skills• Social Media• How to Plan Successful Citizen Engagement• Media Relations• Essential Supervisory Skills

LGMA-CAMA webinars delivered in 2014

16

participants in total

149

of these participants were from BC

98

FAST FACT

< 90%


FAST FACT Northern Development Initiative Trust interns participated in MATI Foundations7

SUPPORTING LOCAL GOVERNMENT PROFESSIONALS TO MAKE CONNECTIONS AND BUILD NETWORKS

Not only is networking a major motivator for joining the LGMA, it is a big part of what local government managers fi nd valuable in their membership. Local government managers reach out to a variety of resources for support, including their colleagues, the LGMA and other professional associations, and external consultants who have been recommended by the Association. The LGMA is dedicated to delivering well-organized events throughout the province with networking

opportunities to increase the prospects for local government professionals at all levels to effectively make connections for professional success.


80% Excellent/Very Good evaluation feedback on formal networking events

80% Excellent/Very Good evaluation feedback confi rming opportunities were created for mentor connections

”“LGMA is an excellent

organization that fosters

a culture of sharing and

support.”

MEMBER FROM SMALL COMMUNITY

“Regular communications

(notices, bulletins – not

newsletters) and allocated

representative that the

member can contact and

expect a prompt reply are

key to members feeling like

they belong to something.”

NON-MEMBER WHO HAS PARTICIPATED IN LGMA EVENTS

Our Success Indicators for 2014:

Did you know?

In 2014 LGMA members participated in professional development opportunities with the International Institute for Municipal Clerks, the International City/County Management Association, the BC Human Resources Management Association, and the Local Government Leadership Academy to make connections and build new networks.

of participants reported that the dedicated networking activities at the 2014 Administrative Professionals Conference made it easier to meet new people

95%

of participants reported that they enjoyed the dedicated networking opportunities at the 2014 Clerks and Corporate Offi cers’ Forum, saying they found it easy to make connections

90%

of participants reported that they found the introduction of “Nuts and Bolts” at the 2014 Administrative Professional Conference to be excellent/very good/good, that they benefi tted from hearing about what was happening in other local governments, and that they made new connections through this session

93%

of participants at MATI Foundations reported that they found the networking opportunities met their needs. 92% found the introduction of a case study group discussion to be excellent/very good/good, fostered understanding of the similarities and differences across local governments and helped make connections for communities of similar size

89%

of participants at MATI School for Statutory Approving Offi cers program reported that they found the networking opportunities to be excellent or very good

96%


FORWARD-THINKING PROFESSIONAL RESOURCES

As the baby boomer generation is set to retire, the LGMA is well-positioned to train young newcomers to the industry, where the learning curve will be high and access to specialized tools and best-practice resources will be essential.

The highly specialized environment of local government also requires seasoned local government professionals to stay abreast of technical and legislative changes.


80% or above satisfaction in professional resources materials based on evaluation feedback

100% cost recovery for materials produced


The Elections Manual provides practical advice and best practices for local government elections administrators, and was a critical resource for election offi cials responsible for administering the 2014 local government elections. This edition also provided updated information on Local Government Act requirements including amendments made under the Local Elections Statutes Amendment Act, 2014 new requirements under the Local Elections Campaign Financing Act and associated regulations.

cost-recovery

100%

Manuals were distributed

242

Second edition of the Human Resources Toolkit, a best practices sourcebook on current human resource management practices and a “go to” reference especially for small local governments without an in-house human resource function.

Signifi cant updates included:

• Recent regulatory changes on WorkSafe BC bullying and harassment;• Step-by-step assistance for managing sick leave and absenteeism;• An integrated approach linking staffi ng, job evaluation, performance

management and employee development processes;• Templates for work plans for senior management positions.

cost-recovery

100%

Toolkits were distributed

62

Third edition of the Freedom of Information and Protection of Privacy Act Toolkit, which has been designed to assist all staff as well as those who have been designated as the Head or Coordinator for the purposes of administering the Freedom of Information and Protection of Privacy Act. The Toolkit includes best practice suggestions for designating staff for Freedom of Information purposes, and responding to requests and interpreting and applying the sections of the Act to withhold and disclose information. Signifi cant changes featured in this edition refl ect recent orders made by the BC Offi ce of the Information and Privacy Commissioner and includes new information on privacy complaints and breaches, privacy management, social media and electronic communications.

cost-recovery

100%

Toolkits were distributed

100


SERVICES THAT DELIVER A RETURN ON MEMBERSHIP INVESTMENT

The LGMA offers a range of member-only services designed to meet the specialized needs of local government professionals in BC.


10% improvement in satisfaction levels with services year over year over the 2014 baseline

50% increased awareness of member services in 2018 over 2013 baseline

No surveying of members was done in 2014 beyond the baseline from the members survey.


NEW ZEALAND OVERSEAS EXCHANGE

This program is one of a range of LGMA initiatives that provide leadership and development opportunities specifi cally tailored to the local government environment. It provides an opportunity for local government managers to

focus on their management skills, competencies, and knowledge as well as their career development in local government through a two week exchange with a partner manager in New Zealand.

“Being selected to participate in the 2014 Local Government

Manager Exchange will no doubt be a career highlight for both of

us. New Zealand is simply an amazing country. With a somewhat

common heritage and stunning scenery, in ways the country is

similar to British Columbia. We were welcomed graciously by our

local government colleagues, and were proud of the fact that the

collegiality of our profession clearly spans the oceans.”

MARK KOCH, DISTRICT OF LAKE COUNTRY AND RYAN SMITH, CITY OF KELOWNA

requests by members for Temporary Employee Database 24

TEMPORARY ASSIGNMENTS DATABASE

The LGMA maintains a database of experienced individuals and regularly shares it with local governments needing temporary help. The database currently includes individuals with experience in all aspects of local government including senior administration, fi nance, planning, parks and recreation and engineering.

PENSION CONSULTING – PLANNING FOR YOUR FUTURE

In partnership with pension specialist Jerry Woytack, the LGMA provides personal pension and retirement planning counseling services for its members.

CAREER TRANSITION COUNSELLING SERVICE – DEALING WITH INVOLUNTARY TERMINATION

From time to time, the severance of senior personnel occurs in local government just as it does in other areas of the public and private sector. Involuntary departure can come as a shock, even if it was somewhat expected. In conjunction with Right Management Consultants, LGMA members are provided with an initial two- hour confi dential counselling session following termination.

members received pension consultations22 members accessed confi dential

counselling sessions3

MARK KOCH AT STRATFORD DISTRICT COUNCIL

RYAN SMITH WITH FIONA GREENWELL, GROUP MANAGER, COMMUNITY SERVICES, SOUTH TARANAKI DISTRICT COUNCIL


$

MEMBER AND VOLUNTEER DEVELOPMENT, ENGAGEMENT AND RETENTION

Our members and volunteers are at the heart of the Association. They provide great ideas for programming, help to deliver high-quality sessions and support and guide the development of new work.

Much of this new development is dependent on the ongoing support of our dedicated sponsors.


100% of local governments have a membership in LGMA by 2019 (100th Anniversary)

25% increased non-member awareness of LGMA in 2018 over 2013 baseline

Defi ned member market


51 members received 20-year pins

20 years

LONG SERVICE AWARDS

In 2010, the LGMA introduced Long Service Awards that recognize contributions by its members to celebrate local government service in milestones of 20, 25, 30 and 35 years


25 years


30 years


35 years

901members

up 5% from 2013

• 633 - Regular members• 183 - CAO, Regular members• 33 - Affi liate• 9 - Retired• 43 - Life

200+volunteers

contributed their time to successful programs,

events, and resource materials

22sponsors

$$contributed $79,800 for

professional development programing

Long Service Awards to members in 2014:

LGMA 27 Sustainable Financial Model

Sustainable Financial Model

28 LGMA Sustainable Financial Model

Sustainable Financial ModelLocal Government Management Association of BCStatement of Financial Position (Unaudited)

December 31 2014 2013

ASSETS

Current

Cash and cash equivalents $ 1,301,607 $ 1,132,588

Accounts receivable 117,903 79,743

Prepaid expenses and deposits 85,849 94,531

1,505,359 1,306,862

Property and equipment 6,807 16,106

$ 1,512,166 $ 1,322,968

LIABILITIES

Current

Accounts payable and accrued liabilities $ 100,247 $ 84,640

Deferred revenue 173,090 96,964

273,337 181,604

Net assets

Internally restricted for the following purposes:

Operating 825,223 825,223

Capital purchases 51,000 51,000

Invested in capital assets 6,807 16,106

Externally restricted for endowment purposes 14,500 14,500

Unrestricted 341,299 234,535

1,238,829 1,141,364

$ 1,512,166 $ 1,322,968

APPROVED ON BEHALF OF THE BOARD:

SECOND VICE PRESIDENTCHAIR, OPERATIONS AND MEMBER SERVICES COMMITTEE

ACTING PRESIDENT

LGMA 29 Sustainable Financial Model

Sustainable Financial ModelLocal Government Management Association of BCStatement of Operations (Unaudited)

These condensed fi nancial statements are derived from the fi nancial statements of the Local Government Management Association of BC for the year ended December 31, 2014, which a review engagement report was issued on May 4, 2015.

For the year ended December 31 2014 2013

REVENUE

Annual conference $ 269,628 $ 258,090

Municipal Administration Training Institute programs (MATI) 507,452 511,645

Membership fees 205,425 191,255

Newsletter 40,845 41,345

Investment income 17,146 16,741

Professional development 366,848 207,446

Job posting revenue 428,013 407,957

Manual sales 125,535 27,120

1,960,892 1,661,599

EXPENSES

Administration 447,245 404,601

Annual conference 267,797 261,502

Board of directors 61,344 34,881

MATI programs 418,844 418,841

Newsletter 43,147 41,984

Promotions and scholarships 24,574 18,946

Professional development 313,098 244,301

Job posting 241,828 230,496

Manual 45,550 12,660

1,863,427 1,668,212

Excess (defi ciency) of revenue over expenses $ 97,465 $ (6,613)

30 LGMA Chapter Reports

Chapter Report: North CentralGreetings LGMA members! It is my pleasure to present you with the 2014 North Central Chapter Report.

Last year, I reported on the NCLGMA’s renewed strategic plan. This year I am happy to say that we reached one of our goals which was to facilitate the exchange of relevant information to members by providing good solid professional development opportunities. Our annual conference and AGM saw 122 delegates from around the north participate in an exciting 3 day event. Our highest turnout ever! The support from LGMA was paramount as we delivered the fi rst of the election workshop sessions that were presented around the province. It’s so good to see that we can all benefi t from a little collaboration. Thank you to LGMA for your support and partnership.

Speaking of collaboration, one of the many great successes in the North this year demonstrated the spirit of partnership and cooperation that takes place in this region.

2014 was a year spent preparing for one of the biggest sporting events to ever take place in Northern BC, the 2015 Canada Winter Games. All eyes were on Prince George as the games descended upon the city in early 2015 with spring like conditions to welcome athletes, volunteers and spectators. This caused challenging conditions and forced the long track speed skating event to be moved from the outdoor oval in Prince George to the Pomeroy Sports Centre in Fort St. John. As Fort St. John had been asked by the City of Prince George to be an alternate speed skating venue, they immediately put their contingency plan in order. Anticipating the athletes would be disappointed with the sudden changes, the city organized a welcoming committee of local citizens to greet the athletes at the airport.

The athletes were further astounded when they received a warm welcome at the Pomeroy Centre from the local students who enthusiastically greeted them with cheers and placards. Way to go Fort St. John! The overall games were a great success and had great representation from the North with 30 athletes, six coaches, three managers and countless volunteers from Northern BC. It was great to see the northern representation step up on a national stage.

As always, I want to extend an invitation for you to visit the great North. Don’t forget, our chapter stretches as far south as 100 Mile House, east to Valemount, north to the Northern

Rockies Regional Municipality and west to the Queen Charlottes. There are many beautiful places and endless fun activities. Please visit soon!

Warm regards,

Sheryl Worthing

North Central Chapter Representative

SEVEN SISTERS MOUNTAINS

LGMA 31 Chapter Reports

Chapter Report: Rocky MountainAs Chapter Representative for the Rocky Mountain Chapter, I am pleased to provide this update on our activities for the past year.

GOALS:

Members of the Rocky Mountain Chapter made a decision a few years back to focus on bringing training opportunities to our area, in lieu of a fall Chapter

conference. We have been quite successful in reaching this goal, as our Chapter brought 13 days of targeted training to our members in the past two years.

EVENTS AND PROJECTS IN 2014:

Our Chapter executive was pleased to participate in the LGMA Strategic Planning workshop held in March. The work accomplished during that session will help guide our organization well into the future.

Golden was the setting for the “Most Rocking Ever” Joint Rocky Mountain/West Kootenay Chapter Conference in April. Jon Wilsgard (or simply, “Wilsgard”), has set the bar high for the next host community.

The conference theme was “What Keeps you up at Night” and many skilled professionals kept a record number of participants engaged. Rocky Mountain also took the trophy for the fi rst annual softball tournament preceded by a generous amount of pre-game smack talk.

KEY SUCCESSES:

The Golden Conference, topped off with the leadership training delivered by Mohamed Doma of Canadian Professional Management Services, were highlights for our Chapter in 2014.

We couldn’t accomplish what we have without the support of our members and their communities; a special you to the City of Kimberley, for providing their Conference Facility for the CPMS Training series and Jon Wilsgard and the Town of Golden for hosting an amazing joint conference.

Terry Melcer

Rocky Mountain Chapter Representative

KIMBERLEY


Chapter Report: Lower MainlandAs your incoming President we endeavor to pursue the goal of promoting the Lower Mainland LGMA Chapter.

We have struggled to increase our membership in the Lower Mainland Chapter over the years so... what’s the answer in getting more participants?

Perhaps there are so many educational institutions down south that our colleagues and senior employees do not see the value in attending and supporting the Lower Mainland LGMA. Perhaps having a Spring Seminar “is not good timing due to year end, budgeting, and audits”.

I thank past President Susan Rauh, City of Port Coquitlam, Corporate Administration, for abandoning me as she decided to move onto retirement. Susan has done a tremendous job in attempting to strengthen the Lower Mainland LGMA. I also want to recognize Lynda Floyd, Chief Administrative Offi cer, Village of Belcarra, as our past chapter representative for her efforts in keeping our chapter connected with the LGMA. Lynda will be missed on our team and we wish her well.

Our chapter looks forward to reviewing the feedback from our recent Spring Seminar held on April 10, 2015 to ascertain what we can improve upon to attract more local and provincial government professionals in attending our one-day session in the future.

The LGMA as you may be aware is a leadership institution in support of our diverse professionals in local government. The LGMA is not just about promoting education and learning but a fraternity of experienced colleagues encouraging best practices in developing communities, building support relationships, recommending legislative changes in improving our roles in providing more effi cient services for our public.

The Lower Mainland LGMA is no different – just that we are a neighbour of the main body and we encourage our Lower Mainland municipalities to send your staff to our annual Spring Seminar. We want to empower our young professionals to step up and learn more about our various operations in local government.

Wallace Mah

Lower Mainland Chapter President

VIEW OF MT. SIESSE

FROM CHILLIWACK


Chapter Report: Thompson OkanaganWarm greetings from the Thompson Okanagan (TOLGMA) Chapter of LGMA. Our Chapter geographical area covers the Okanagan Valley from Osoyoos north to Salmon Arm, East to Revelstoke, to the west as far as Lillooet and North up to Clinton and the newly incorporated resort community of Sun Peaks, encompassing many municipalities, First Nations, and regional districts. We are famous for our orchards, lakes, vineyards, skiing, golf, deserts, mountains, valleys and everything in between.

The TOLGMA Chapter did not host an AGM Conference in 2014. It was a year of transition for the chapter, with varying degrees of challenges and commitments by the executive in other matters, as well as a busy election year. As a result, the Chapter deemed that all memberships paid in 2014 were valid for 2015.

A TOLGMA Member Feedback survey was sent to 150 members in December 2013. 40 responses were received which represents a rate of return around 28%. Key fi ndings identifi ed most members are repeat offenders with 63% of them working in communities fewer than 15,000 people. Most members felt the networking/information exchange was the main benefi t, with the conference and training at 66%. Although most (69%) were satisfi ed to very satisfi ed with the annual conference, 84% believe that some of the content could be improved upon. Many suggestions included updated legal issues facing local government, Management and Leadership Skills, Council Orientations and Staff Relations, followed with Strategic Planning Workshops. The other key area was communications. How do we communicate with our membership? ….with each other….All suggestions this executive is considering.

The 2015 Conference and AGM is scheduled for September 9 to 11, at the Walnut Beach Resort in Osoyoos. The executive is currently fi nalizing the presenters and sessions to be offered. By the time you read this review the registration should be available on CIVIC Info.

TOLGMA over the past few years has been extremely fortunate for the continued support of many sponsors and we are so appreciative! A special thank-you to our sponsors, without your support we would not have the fi nancial means to provide such a quality educational program.

The 2015 Executive is complimented by Stephen Fleming, President, (City of Kelowna), Ian Wilson, Vice-President (City of Kelowna), Stephen Banmen, Treasurer, (District of Lake Country), Joni Heinrich, Secretary (Village of Chase), Carolyn Black, Director at Large (TNRD), Janette Van Vianen, Director at Large, (Town of Osoyoos) and myself Patti Bridal, LGMA Rep (City of Vernon). It is always a challenge to recruit a group of people to participate and donate their valuable time as an executive member, and for this we are very thankful. I would encourage all municipal employees to consider participating on their local chapter executive in the future. It can be a

rewarding opportunity to ‘give back’ to the municipal community.

Wishing everyone a healthy, rewarding and inspirational year ahead.


Patricia Bridal

Thompson Okanagan Chapter Representative

LAKE COUNTRY


Chapter Report: Vancouver IslandGreetings from VILGMA, the Vancouver Island/Sunshine Coast Chapter of the LGMA. With over 200 members representing almost 50 local governments and 10 affi liated agencies, the opportunity to share and learn from each other grows every year.

Our diverse membership makes the annual conferences illuminating and memorable. The colleagues one meets or becomes reacquainted with at these events can be counted on for scintillating conversation and invigorating real life examples of workplace victories. In connecting, conference attendees often have those cathartic moments, realizing they are not alone in the world of local government.

With local government elections on the horizon, the May 6-7, 2014 VILGMA conference in Sidney had themes of “Council-Staff Relations” (Gord Horth), “Codes of Conduct” (Allison Habkirk), and “Council Orientation” (Stephen Fleming). Michael Kerr provided inspiration in both his presentation and after dinner entertainment about leadership and an energized workplace. On May 8, the LGMA held their Elections Workshop at the same venue, providing an excellent refresher as well as information about legislative changes particularly around fi nancial reporting for candidates.

The AGM saw a new executive member elected for 2015 – Liz Cornwell (District of Central Saanich) who joins Don Schaffer (Victoria-area consultant), Darren Kiedyk (Village of Sayward), Anja Nurvo (Township of Esquimalt), Michael Dillabaugh (District of Sooke), Tina Neurauter (District of Highlands), Heather Svensen (Town of Qualicum Beach), Jake Martens (City of Port Alberni), Selina Williams (Town of Gibsons), and Sarah Jones (Town of View Royal). Many thanks to Andrew Hicik (Town of Sidney) for his valuable volunteer work as he steps down from the VILGMA executive. His knowledge and advice in not only fi nancial, but all matters was indispensable.

At the time of writing, the executive team is actively working on preparations for the 2015 AGM and conference set for the City of Nanaimo from November 18-20, 2015.

Mark your calendars! Content will focus on broadening skill sets for all levels of management across your organization – keeping your perspective, getting your “To Do” list done, and undertaking job interviews. Like all VILGMA conferences, this inexpensive professional development opportunity should not be missed.

In addition to educational opportunities afforded at our chapter conferences, VILGMA continues to support post-secondary education related to public administration programs through scholarships and bursaries at the University of Victoria, Vancouver Island University, Camosun College, and Capilano University.

In closing, I am left thinking about the successes we all want to have over the new four-year term with our locally elected offi cials and the value that shared training and learning can bring to those challenges we’ll face. Together may we thwart Isaac Asimov’s observation that “[a]nti-intellectualism

has been a constant thread winding its way through our political and cultural life, nurtured by the false notion that democracy means that ‘my ignorance is just as good as your knowledge’.”

Sarah Jones

Vancouver Island Chapter Representative

SIDNEY BC


Chapter Report: West Kootenay BoundaryOur Chapter covers the two Regional Districts of Kootenay Boundary and Central Kootenay and 10 villages, six cities and one town, with a combined population of 100,000.

We identifi ed two main goals for 2014. First, we wanted to increase the Chapter Membership with

new members through more local government employee awareness about the Chapter and the LGMA overall and promoting the benefi ts of becoming a Chapter member. And we were successful in doing that!

Secondly, we wanted to make contact with existing members who haven’t been active in attending Chapter events and other LGMA programs. We focused in particular on how we can bring back members and provide worthwhile educational information and presentations at our Chapter meetings and events to draw more participants. Chapter members, both exempt and CUPE, have increased their participation in the LGMA webinars, which has proven to be a great opportunity for learning and networking at minimal cost.

In 2014, the Chapter hosted the Joint West Kootenay Boundary/Rocky Mountain LGMA Spring Chapter Meeting. Golden, B.C., which was a great success.

Chapter attendees enjoyed the sessions, in particular the Executive Leadership Training Program facilitated by Mohamed Doma of Canadian Professional Management Services. The now annual East vs West softball game was a ton of fun.

The WKB Chapter President and Vice President participated in the LGMA Strategic Planning session, which proved extremely valuable to guide our Chapter members and to model our Chapter in line with the LGMA Strategic Plan.

The Chapter Executive has spent some time identifying new strategies for the membership, including reviewing and researching options to formally affi liate with the LGMA to meet proposed changes in the BC Society Act. Efforts have also paid off in terms of networking and partnering

with Columbia Basin Trust, BC Hydro, and Columbia Power Corporation to identify professional development and sponsorship opportunities.


Theresa Lenardon

West Kootenay Boundary Chapter President and Chapter Representative

KOOTENAY LAKE

36 LGMA Minutes of the 2014 AGM

President, Corien Speaker

First Vice President, Mark Brennan

Second Vice President, Kelly Ridley

Secretary-Treasurer, Paul Murray

Director at Large, Sonia Santarossa

Director at Large, Ken Watson

Vancouver Island Chapter Representative, Sarah Jones

Rocky Mountain Chapter Representative, Terry Melcer

Lower Mainland Chapter Representative, Lynda Floyd

North Central Chapter Representative, Sheryl Worthing

Thompson Okanagan Chapter Representative, Patti Bridal

West Kootenay Boundary Chapter Representative, Theresa Lenardon

Dawn Boyle

Elizabeth Brennan

Ana Fuller

Randee Platz

Shannon Gustafsson

Nancy Taylor

Approximately 230

President Corien Speaker called the meeting to order at 9:00 a.m.

It was confi rmed that the Notice of the Annual General Meeting had been given in accordance with the Bylaws of the Association sent March 17, 2014.

Minutes of the 2014 Annual General Meeting

Westin Bayshore HotelWednesday, June 11, 2014

IN ATTENDANCE:

STAFF:

MEMBERS:

LGMA 37 Minutes of the 2014 AGM

MINUTES OF THE 2013 ANNUAL GENERAL MEETING AS CIRCULATED IN THE ANNUAL REPORT

MOVED by Brian Woodward

Seconded by Kathleen Day, That the minutes of the 2013 Annual General Meeting held on June 12, 2013 be adopted as amended on page 30 to read: The committee is pleased to nominate the following individuals for consideration as members of the Board of Directors for the Local Government Management Association of BC for the 2013/14 year.

CARRIED

PRESIDENT’S REPORT

MOVED by Valla Tinney

Seconded by Monica Dalziel, That the President’s Report be adopted as circulated in the 2013 Annual Report.

CARRIED

FINANCIAL STATEMENTS

MOVED by Heather Avison

Seconded by Monica Dalziel, That the 2013 Financial Statements be adopted as circulated in the 2013 Annual Report.

CARRIED

REPORTS OF BOARD OF EXAMINERS AND CHAPTER REPRESENTATIVES

MOVED by Tim Palmer

Seconded by Colleen Hannigan, That the reports of the Board of Examiners and Chapter Representatives as circulated in the 2013 Annual Report be adopted.

CARRIED

NOMINATING COMMITTEE REPORT

Kathleen Day, Co-Chair of the Nominating Committee, presented the report of the Nominating Committee.

The committee is pleased to nominate the following individuals for consideration as members of the Board of Directors for the Local Government Management Association of BC for the 2014/2015 year:

President Mark Brennan, CAO, Village of Lytton

First Vice President Kelly Ridley, City Clerk, City of Port Moody

Second Vice President Paul Murray, CAO, District of Saanich

Secretary-Treasurer Sonia Santarossa, Senior Manager, Legislative & Information Services/ Corporate Offi cer, Capital Regional District

Director at Large (2-yr) Mark Koch, Director of Planning and Development, District of Lake Country

David Allen, CAO, City of Courtenay

The following positions were fi lled by acclamation:

President Mark Brennan, CAO, Village of Lytton

First Vice President Kelly Ridley, City Clerk, City of Port Moody

Second Vice President Paul Murray, CAO, District of Saanich

Secretary-Treasurer Sonia Santarossa, Senior Manager, Legislative & Information Services/ Corporate Offi cer, Capital Regional District

38 LGMA Minutes of the 2014 AGM

APPOINTMENT OF RETURNING OFFICER

MOVED by Tim Palmer

Seconded by Brian Woodward, That Karla Graham be appointed as Returning Offi cer for the Election of Director at Large.

CARRIED

UPDATE — MUNICIPAL PENSION PLAN

Diana Lokken, Trustee, Municipal Pension Plan, provided an update on the plan and the issues facing the Trustees.

2013 ANNUAL REPORT

Nancy Taylor, Executive Director provided an overview of the highlights from the 2013 Annual Report.

LGMA 2014-19 STRATEGIC PLAN

Mario Canseco, Vice President, Insights West presented an overview of the research fi ndings that supported the development of the new fi ve-year strategic plan.

President Corien Speaker reviewed the key elements of 2014-2019 Strategic Plan.

MOVED by Raeleen Manjak

Seconded by Brian Woodward, That the 2013 Annual Report be adopted as presented.CARRIED

ADJOURNMENT

MOVED by Kathleen Day

Seconded by Danny Dwyer, That the Annual General Meeting be adjourned and reconvened at 12:30 pm on Thursday, June 12, 2014 to receive the results of the Election for the Director at Large position.

CARRIED

THE MEETING ADJOURNED AT 9:50 A.M.

MEETING RECONVENED THURSDAY, JUNE 12, 12:50 P.M.

Returning Offi cer Karla Graham announced the Board election results. Mark Koch was elected to the two-year Director at Large position.

MOVED by Raeleen Manjak

Seconded by Linda Adams, That the results of the election be accepted.

CARRIED

ADJOURNMENT

MOVED by Elsie Lemke

Seconded by Ken WatsonCARRIED

THE MEETING ADJOURNED AT 12:52 P.M.

7th Floor, Central Building620 View Street, Victoria BCV8W 1J6, Canada

Email: offi [email protected]: www.lgma.caPhone: 250.383.7032

We’d like to hear from you!

LGMA 2014 Annual Report

Documents

Transcript of LGMA 2014 Annual Report