Leveraging data collection and analysis to meet OFCCP Compliance Challenges

America’s Job Exchange

187 Ballardvale St. B110

Wilmington, MA 01810

www.americasjobexchange.com

Leveraging Data Collection and Analysis to Meet OFCCP Compliance Challenges

16th Annual AZILG Compliance Conference - Phoenix, AZ - November 8, 2013

Rathin SinhaPresident, America’s Job Exchange

Visit www.americasjobexchange.com/employer or Call 1-866-923-6284

Successor to America’s Job Bank

Launched on the heels of termination of the AJB program of DOL

Destination for Job Seekers/Employers to Connect

Specializes in the recruitment of diversity candidates and non-executive jobs

Specialists in online Diversity Recruitment and OFCCP Compliance

Specializes in veterans and disability recruitment outreach and mandatory job listing online

AJE is a leading provider of recruitment advertising and OFCCP compliance solutions

America’s Job Exchange


Represents the benefits of job seekers and employees• EO11246 – Equal Employment

• Section 503 - Americans with Disabilities

• VEVRAA/Section 4212 - Protected Veterans

Conducts compliance evaluations and imposes corrective actions if deficient• Scheduling Letter, Information Request

• Desk Audits, On-Site Audits,

• Conciliation Agreement, Penalties, Debarment

The OFCCP enforces regulations relating equal employment & affirmative action

OFCCP Compliance Evaluation


Hiring Benchmark• Maintain 8% ‘hiring benchmark’ for protected veterans or establish own benchmark

Data Collection• Invite all ‘applicants’ and ‘offers’ to voluntarily self identify protected veteran status

Documentation• Document ‘computations or comparisons pertaining to applicants and hires’

• Document all activities associated with good faith efforts and communications

Data Analysis• Analyze saved and newly collected data to analyze effectiveness of programs

Data Management• Maintain all data in support of affirmative action plans for 3 years

Revisions for VEVRAA regulations show emphasis on data collection and analysis

New Revisions for Protected Veterans


Utilization Goal• Maintain 7% ‘utilization goal’ for individuals with disabilities

Data Collection• Invite all ‘applicants’ and ‘offers’ to voluntarily self identify as individuals with disability at the pre-offer stage, as well as “post-offer’ and ongoing

Documentation• Document ‘computations or comparisons pertaining to applicants and hires’

• Document all activities associated with good faith efforts and communications

Data Analysis• Analyze saved and newly collected data to analyze effectiveness of programs

Data Management• Maintain all data in support of affirmative action plans for 3 years

Similarly, revisions to Section 503 show emphasis on data collection and analysis

New Revisions for Individuals with Disabilities


Recruitment Outreach

• Job listings in job boards – general categories as well as for veterans and disabled

• Job listings to state and local job services such as 1-stops centers, state job bank

Proof of Outreach

• Proof that job listing was posted in jobs sites – general sites and veterans and disabled

• Proof that Job listings were sent to state and local agencies in a usable format

Effectiveness of Outreach

• Views and applies to the job listings – ideally by source of views and clicks

• Data tracking about applicant flow and result of outreach in actual hires

Summary of Requirements for Implementation


Recruitment Outreach

Job Opening


Job listing is imported via an automatic feed for FTP, XML or direct scraping, or using online interactive posting

Job Posting as Outreach Media

Your Job


The imported job is posted on the AJE national and state specific websites

Job Posting Outreach : Step 1

Your JobYour Job


The job listing is then automatically posted on the AJE Mobile App.


Your JobYour Job


And then posted on the AJE Facebook App as part of Social Job Initiative


Your JobYour Job


The job opening is posted in the AJE network of Diversity Job Exchanges e.g. Veterans, Disability and much more.

Job Posting Outreach: Step 4

Your JobYour Job


The job is included in relevant job alert emails sent to subscribed job seekers

Job Posting Outreach : Step5

Your JobYour Job


The job opening is sent to aggregator sites to reach a broader audience

Indeed

Simply Hired

Beyond

ZipRecruiter

Juju


Your JobYour Job


It is then sent for distribution and posting to our partner sites e.g.

Veteran Job Boards●www.VeteranJobs.Net

●www.Jofdav.com

●www.allveteranjobs.com

Disability Job Boards●www.disabilityjobs.net

●www.disabledperson.com

Diversity Job Boards●www.asianhires.com

●www.africanamericanhires.com

●www.alllgbtjobs.com

●www.allhispanicjobs.com

●www.diversityjobs.com


Your JobYour Job

http://www.veteranjobs.net/

http://www.jofdav.com/

http://www.allveteranjobs.com/

http://www.disabilityjobs.net/

http://www.disabledperson.com/

http://www.asianhires.com/

http://www.africanamericanhires.com/

http://www.alllgbtjobs.com/

http://www.allhispanicjobs.com/

http://www.diversityjobs.com/


The job posting is now sent to community based organizations (CBO) via emails

Goodwill● Local chapters

Easter Seals● Local chapters

The Arc● Local chapters serving persons with intellectual

disabilities

Department of Rehabilitation● Local state offices

U.S. Department of Veterans Affairs● www.va.gov


Your JobYour Job

http://www.va.gov/


It is then sent to the relevant state employment delivery systems e.g.

1-Stops, DVOPs, LVERs via emails.


Your JobYour Job


Finally the job posting is sent to the state job bank by direct feed or online posting


Your JobYour Job


Comprehensive 10 Step Outreach Program

Job Opening

Your Job


Proof of Outreach

Job Opening


Confirmation of Import/Export

Report to make sure that jobs have been

received and processed by AJE

Helps fix any errors in job posting and

distribution


Distribution Summary

Reports for the company as a whole or by

division

Select date range for report

Detailed outreach and distribution information,

including delivery method and date and time

stamp

Exported to PDF and Excel format


Proof of Outreach: Individual Job Records

Individual job records details on distribution to our

network partners and the states

Links to job descriptions on AJE exchange sites along

with links to outreach partner sites


Proof of Posting : AJE Website

Link to job description – Active or Expired

For expired jobs, it provides when job was

posted and when expired


Proof of Outreach: Veteran/Disability Partner Site

Actual job posting at partner site for veterans


Proof of Outreach: Individual Job Records

Links to emails and CSV files as evidence of distribution to

community partners and state one-stop offices

Jobs manually posted to the states include the state confirmation

ID in your report


Proof of Posting : 1-Stop Center Distribution

Daily news delivered with job listings within 25 miles of

the center

Job description just one click away, and apply another


Proof of Outreach : State Job Sites

Screen shot of job postings on the state job site saved in database for

>2 years


Effectiveness of Outreach

Job Opening


Outreach Effectiveness

Ability to add tracking code to identify the source of

each candidate

Compare posting pattern with views and clicks to find

effectiveness of outreach


Data Analysis and Reporting Summary

Online 24x7 Access

Select by date, range of dates

Select by location, parent or division

Data saved for more than 3 years

Data saved in SAS 70 class hosted environment

Data integrity and access protected

For more information, please contact:

Thank You

Rathin Sinha

978-946-5863

[email protected]

mailto:[email protected]

mailto:[email protected]

Leveraging data collection and analysis to meet OFCCP Compliance Challenges

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