Let's Go Camping Lesley Johnson Walden...

Let's Go Camping

Lesley Johnson

Walden University

Dr. Deanna Romano

EDUC 6145: Project Management in Education & Training

December 22, 2013

Lesley

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Table of Contents

• Statement of Work

o Worksheet: The Project Charter

• Rationale Statement

• Work Breakdown Structure

o Work Breakdown Structure: General Overview

o Work Breakdown Structure: Workload breakdown by teams

o Work Breakdown Structure: Mind map breakdown by teams

• Cost Estimation

• Resource Allocation

• Gantt Chart

• Responsibility/Accountability Matrix

• Monitoring the Project

• Communication

o Communication Plan

o Communication Calendar

o Monitoring Communication

• Approval & Sign-off Matrix

• Project Checklists

o Project Manager's "Let's Go Camping" Checklist

o Writing Team's "Let's Go Camping" Checklist

o Design Team's "Let's Go Camping" Checklist

o Panel of SMEs' "Let's Go Camping" Checklist

o Client's "Let's Go Camping" Checklist

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Back to Table of Contents

Worksheet: The Project Charter Project Name: Our Nation and Society: Let's Go Camping! Date: _November 17, 2013_______

Project Manager: _Gordon Anderson _________________________________________

Project Tracking Number: _CS1P12 ________________ ___________________________

Project Justification:

As the winners of the of a tender for SchoolsOnline, our team is thrilled to begin the project with the learning object, "Let's Go Camping!", an online resource for primary schools through SchoolsOnline. This particular learning object will be created for K-2 learners, but it will be adaptable for grades 3-6 as well. "Let's Go Camping!" will address the differences between needs and wants by having students go on a camping trip with their family, a camping trip that will be done wholly online. Students will choose what items to pack for their camping trip and as they pack, they will journal about their choices so that instructors may ask follow-up questions that further guide the learner. The learning object will provide feedback through the family members who are camping with them. Both forms of feedback will employ the constructivist theories SchoolsOnline strives to use. As requested by SchoolsOnline, Flash™ will be used to create the learning object; however, it is recommended HTML5 be used so that it will be compatible on all mobile devices. This project will be the first of 15 learning objects our team will complete for SchoolsOnline. There is a writing team, design team, and panel of subject and education experts who will be working together with Gordon Anderson, the project manager, who will oversee the project. Each team is responsible for their own portion of the project (see "Primary Stakeholders & Roles" below for more details) but all parts will collaborate to create a finished product that meets SchoolsOnline's expectations and standards.

Overview of Deliverables:

• Students will bring their virtual family camping with them. They will have to pack everything they need for the weekend. They will have to choose between their needs and their wants−tent, bedding, food, candy, chips, soda pop, water, flashlights, firewood, portable devices, swimming suit, towel, etc.

• Students will have a certain amount of space in their bags and in the car so they will need to choose wisely.

• Students will journal about their choices so that the instructor can see the students' thought processes. This journal may be done on paper or it may be done in a Word Document so that it can be uploaded to the CMS (course management system) which would help keep the SchoolsOnline learning object smaller in file size. If the user has no CMS, e-mail would be an acceptable alternative.

• The family members will help provide feedback by asking for the essential things the student should have packed. For example, before the evening, the tent needs to be set up and someone will ask for it.

• If students are ill-prepared, they can go home early but they will get to hear their family members' reactions (i.e., they were hungry all night, they were cold, they got a stomach ache from eating too much candy, etc.).

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• Students can choose to go camping again to see if they make better choices.

o animation: all of the objects (tent, bedding, etc.), bedroom, kitchen, shed, packing bag, camping location, setting up camp, playing camp scene.

o text: Title Page−Let's Go Camping! Content: You are going camping with your family! How many people are in your family? (Student chooses) You must prepare for a camping trip with __ people. Choose what you want to bring with you. Let's start in your bedroom. What are you going to bring with you? (Student selects items.) Great! Let's go to the kitchen. What are you going to bring with you? (Student selects items.) Great! Now let's go outside to the shed. What are you going to bring with you? (Student selects items.) Are you ready? Let's go camping! [Create feedback from various characters−mother, father, brother, sister.]

o audio: Goes along with text. Use different voices for the mother, father, brother, and sister.

Specific Project Objectives & Success Criteria:

Learning Objectives: • Students will know the difference between a want and a need. • Students will select the appropriate supplies to take camping. • Students will review and discuss their choices.

Project Objectives: • Create a learning object that meets the learning objectives. Benchmarks will be created

using the learning objectives so there is a measurable result that shows the student has learned.

• Build a learning object that will be adaptable for older learners. • Generate a learning object that utilizes constructivist theories. • Construct a learning object that will function on multiple devices. • Design a learning object that can be used in a number of contexts to help learners explore

the difference between wants and needs.

Timeline: This is the first of 15 learning objects that will be completed over the next three months. Therefore, we hope to complete this project in two weeks' time. • Day 1−Analyze the learners and w rite project goals. • Day 2−Write learning objectives; list all deliverables; set deadlines for deliverables; and

create master schedule. • Day 3−Approve project goals and learning objectives; list expenses; create budget; and

develop the storyboard. • Day 4−Approve storyboard; write narration script; and design the learning object setting

and packable items. • Day 5−Design the learning object family members; compile setting, items, and family

members to create learning object; approve narration script; and write journal prompts. • Day 6− Create the website to host the learning object; approve journal prompts; and write

feedback.

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• Day 7−Add in narration and journal prompts to learning object; approve feedback. • Day 8−Add feedback; edit learning object. • Day 9−Approve the learning object; create facilitator guide. • Day 10−Approve facilitator guide; publish the learning object.

Cost: • Will be finalized by Gordon Anderson after he has spoken to each team (writing team,

designing team, and panel of subject matter and educational experts). The estimated cost is $15,000 for labor and software.

Constraints:

• Time will be our largest constraint. Completing a learning object in two weeks is a lofty goal, but we will do our best.

• Flash™ will limit the users of the learning object because many people own devices that are not compatible with Flash™.

• Technical difficulties may slow the project. • Communication issues may slow the project.

Primary Stakeholders & Roles:

• Gordon Anderson will oversee the entire project and facilitate communication between the project teams and SchoolsOnline. Mr. Anderson will also give the final approval of each stage of the project and for the final product.

• The writing team (Chris Smith, Jo Jones, and Fran Johnson) will write the storyboard and script of the learning object.

• The design team (Scott Allen, Jeff Parker, Penny Johnson, and Tracey Ward) will use Flash™/HTML5 to design the learning object using the storyboard and script provided by the writing team.

• The panel of subject matter and educational experts will be available to the writing and design team through e-mail, conference calls, and video chat (i.e. Skype). They may be contacted earlier in the development process so that the writers or designers may address issues before getting too far in the design process. The panel will also be responsible for the revision of the learning object and noticing content-or learning-specific issues.

• SchoolsOnline is responsible for running a to-scale pilot test and giving the teams enough time to complete any necessary revisions before the learning object is provided to a larger audience.

Key Assumptions:

• This is a project for Australian learners and instructors. • Designers can use HTML5 instead of Flash™ because it is more applicable for today's

digital world. • If Flash ™ is used, however, the design team will not be held responsible for unhappy

customers who try to use the learning object on a device that is not Flash™ compatible. • If the sponsor is unhappy with the quality of the first learning object, the timeline will be

revisited so that the 15 learning objects can be completed to the sponsor's liking.

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• The first users will be the full-scale pilot test. After the first use of the learning object by a school, the learning object will undergo further revision before becoming available to more users.

• The sponsor will be in constant communication with Gordon Anderson. • The sponsor will be responsible for delivering the learning object to users. • More time will be given to the design team to adapt the learning objects for older

learners.

Signatures—The following people agree that the above information is accurate:

Project team members: Gordon Anderson (manager), the design team: Scott Allen, Jeff Parker, Penny Johnson, and Tracey Ward, and the writing team: Chris Smith, Jo Jones, and Fran Johnson.

Project sponsor and/or authorizing manager(s): SchoolsOnline

Rationale Statement:

I chose "Case Study 1: Scott Allen - Designing Learning Objects for Primary Learners" for my project. I did make up the names of the writing team. I also invented the budget for this project using PayScale's website and personal experience, but I tried to use the text to avoid making assumptions. Nevertheless, I did have to make one assumption and that was that the team will continue with their camping trip idea since the learning object will then be more realistic and easily adapted for older learners. I also made the assumption that the Design Team and the Development Team are one and the same. I am lacking knowledge in this area so I can't grasp what the Development Team would do that the Design Team isn't; therefore, they have become one group. Everything else I have taken from the text after multiple readings and used my own personal experiences with instructional design via Walden courses and working as a school teacher.

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References

Ertmer, P., & Quinn, J. (Eds). (2007). The ID casebook: Case studies in instructional design (3rd

ed.). Upper Saddle River, NJ: Pearson Education, Inc.

Greer, M. (2010). The project management minimalist: Just enough PM to rock your projects!

(Laureate custom ed.). Baltimore: Laureate Education, Inc.

Program Project Manager Average Salary. (2013). In PayScale. Retrieved from

http://www.payscale.com/research/US/Job=Program_Project_Manager/Salary

Portny, S. E., Mantel, S. J., Meredith, J. R., Shafer, S. M., Sutton, M. M., & Kramer, B. E. (2008). Project

management: Planning, scheduling, and controlling projects. Hoboken, NJ: John Wiley & Sons,

Inc.

Russell, L. (2000). Project management for trainers. Alexandria, VA: ASTD Press.

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http://www.payscale.com/research/US/Job=Program_Project_Manager/Salary

Work Breakdown Structure: General Overview Our Nation and Society: Let's Go Camping!

Planning 1. Analyze the learners 2. Write project goals 3. Write learning objectives 4. Approve goals and objectives 5. List all deliverables 6. Set deadlines for deliverables 7. Create Master Schedule 8. List expenses 9. Create Budget

Mockups 1. Develop storyboard 2. Approve storyboard 3. Design learning object settings 4. Design learning object items 5. Design learning object family

members 6. Compile settings, items, and family

members to create learning object 7. Create the website to host the

learning object

Final Product 1. Write narration script 2. Approve narration script 3. Approve learning object 4. Add in narration 5. Write journal prompts 6. Approve journal prompts 7. Add journal prompts 8. Write feedback 9. Approve feedback 10. Add feedback 11. Edit learning object 12. Create facilitator guide 13. Approve facilitator guide 14. Publish learning object

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Work Breakdown Structure: Workload breakdown by teams Our Nation and Society: Let's Go Camping!

Project Manager Writing Team Design Team Panel of Subject Matter and Educational Experts

Planning 1. Analyze the learners 2. Write project goals 3. Write learning objectives 4. Approve goals and objectives 5. List all deliverables 6. Set deadlines for deliverables 7. Create Master Schedule 8. List expenses 9. Create Budget

Mockups 1. Develop storyboard 2. Approve storyboard 3. Design learning object settings 4. Design learning object items 5. Design learning object family

members 6. Compile settings, items, and family

members to create learning object 7. Create the website to host the

learning object

Final Product 1. Write narration script 2. Approve narration script 3. Add in narration 4. Write journal prompts 5. Approve journal prompts 6. Add journal prompts 7. Write feedback 8. Approve feedback 9. Add feedback 10. Edit learning object 11. Approve the learning object 12. Create facilitator guide 13. Approve the facilitator guide 14. Publish learning object

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Work Breakdown Structure: Workload breakdown by teams Our Nation and Society: Let's Go Camping!

Project Manager Responsibilities

1. Write project goals 2. List all deliverables 3. Set deadlines for all

deliverables 4. Create master schedule 5. List expenses 6. Create Budget 7. Final approval

a. Goals b. Learning Objectives c. Learning Object d. Facilitator guide

8. Monitoring team progress

Writing Team Responsibilities

1. Write learning

objectives 2. Develop storyboard 3. Write journal

prompts 4. Write narration

script 5. Write feedback 6. Write facilitator

guide

Design Team Responsibilities

1. Design learning object

settings 2. Design learning object

items 3. Design learning object

family members 4. Compile settings, items,

and family members to create learning object

5. Add narration to learning object

6. Add journal prompts to learning object

7. Create the website to host the learning object

Panel of Subject Matter and Educational Experts

Responsibilities 1. Analyze the learners 2. Final approval

a. Goals b. Learning Objectives c. Storyboard d. Narration Script e. Journal Prompts f. Feedback g. Learning Object h. Facilitator guide

3. Suggestions

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Work Breakdown Structure: Mind map breakdown by teams Our Nation and Society: Let's Go Camping!

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Task Duration

Resource Name: Project

Manager Rate: $40.00/hr

Resource Name:

Writing Team Rate: 3 people

at $20/hr = $60/hr

Resource Name:

Design Team Rate: 4 people

at $30/hr = $120/hr

Resource Name: Panel

of SMEs Rate: 3 people

at $35/hr = $105/hr Misc. Cost TOTAL

Analyze the learners 8 hours $840.00 $840.00Write project goals 2 hours $80.00 $80.00Write learning objectives 3 hours $180.00 $180.00Approve project goals and learning objectives

2 hours

$80.00 $210.00 $290.00List all deliverables 3 hours $120.00 $120.00Set deadlines for deliverables 2 hours $80.00 $80.00Create master schedule 1 hour $40.00 $40.00List expenses 2 hours $80.00 $80.00Create budget 2 hours $80.00 $80.00Adobe Creative Cloud Monthly Plan

N/A$49.99 $49.99

Develop a story board 5 hours $300.00 $300.00

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Cost Estimation

Task Duration



Resource Name:


at $20/hr = $60/hr

Resource Name:


at $30/hr = $120/hr




Approve story board 2 hours $210.00 $210.00Design learning object settings 4 hours $480.00 $480.00Design learning object items 4 hours $480.00 $480.00Design learning object family members

4 hours$480.00 $480.00

Compile settings, items, and family members to create learning object

4 hours

$480.00 $480.00Create the website to host the learning object

8 hours

$960.00 $960.00Write narration script 3 hours $180.00 $180.00Approve narration script 1 hour $105.00 $105.00

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Task Duration



Resource Name:


at $20/hr = $60/hr

Resource Name:


at $30/hr = $120/hr




Add in narration 2 hours $240.00 $240.00Write journal prompts 2 hours $120.00 $120.00Approve journal prompts 1 hour $105.00 $105.00Add journal prompts 1 hour $120.00 $120.00Write feedback 4 hours $240.00 $240.00Approve feedback 2 hours $210.00 $210.00Add feedback 2 hours $240.00 $240.00Edit learning object 8 hours $960.00 $960.00Approve the learning object 4 hours $160.00 $420.00 $580.00Create facilitator guide 3 hours $180.00 $180.00Approve the facilitator guide 1 hour $40.00 $105.00 $145.00Publish learning object 8 hours $960.00 $960.00

GRAND TOTAL $9,614.99

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Activity Project Manager

Design Team Writing Team Panel of SMEs Client Duration (in hours)

Analyze the learners 8 8Write project goals 2 2Write learning objectives

3 3

Approve project goals and learning objectives

2 2 1 2

List all deliverables 3 3Set deadlines for deliverables

2 2

Create master schedule

1 1

List expenses 2 2Create budget 2 2Develop a story 5 5Approve story board 2 2Design learning object settings

4 4

Design learning object items

4 4

Design learning object family members

4 4


4 4

Create the website to host the learning object

8 8

Write narration script

3 3

Approve narration script

1 1

Add in narration 2 2

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Resource Allocation

Activity Project Manager

Design Team Writing Team Panel of SMEs Client Duration (in hours)

Write journal prompts

2 2

Approve journal prompts

1 1

Add journal prompts 1 1Write feedback 4 4Approve feedback 2 2Add feedback 2 2Edit learning object 8 8Approve the learning object

4 4 4 4

Create facilitator guide

3 3

Approve the facilitator guide

1 1 1 1

Publish learning object

8 8

TOTALS (in hours)

19 45 20 21 6 98

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Task Team/Person Responsible

Estimated Duration Start Finish 12/2/13 12/3/13 12/4/13 12/5/13 12/6/13 12/9/13 12/10/13 12/11/13 12/12/13 12/13/13

Analyze the learners

Panel of SMEs

8 hours 12/2/13 12/2/13

Write project goals

Project Manager

2 hours 12/2/13 12/2/13

Write learning objectives Writing Team

3 hours 12/3/13 12/3/13


Panel of SMEs & Client

2 hours 12/4/13 12/4/13

List all deliverables

Project Manager

3 hours 12/3/13 12/3/13

Set deadlines for deliverables

Project Manager

2 hours 12/3/13 12/3/13


Project Manager

1 hour 12/3/13 12/3/13

List expenses

Project Manager

2 hours 12/4/13 12/4/13

Create budget

Project Manager

2 hours 12/4/13 12/4/13

Develop a story board Writing Team

5 hours 12/4/13 12/4/13

Approve story board

Panel of SMEs

2 hours 12/5/13 12/5/13

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Gantt Chart



Design learning object Design Team

4 hours 12/5/13 12/5/13

Design learning object Design Team

4 hours 12/5/13 12/5/13

Design learning object

Design Team

4 hours 12/6/13 12/6/13

Compile settings, items, and family members Design Team

4 hours 12/6/13 12/6/13

Create the website to host the learning object Design Team

8 hours 12/9/13 12/9/13

Write narration script Writing Team

3 hours 12/5/13 12/5/13


Panel of SMEs

1 hour 12/6/13 12/6/13

Add in narration Design Team

2 hours 12/10/13 12/10/13

Write journal prompts Writing Team

2 hours 12/6/13 12/6/13


Panel of SMEs

1 hour 12/9/13 12/9/13

Add journal prompts Design Team

1 hour 12/10/13 12/10/13

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Write feedback Writing Team

4 hours 12/9/13 12/9/13

Approve feedback

Panel of SMEs

2 hours 12/10/13 12/10/13

Add feedback Design Team

2 hours 12/11/13 12/11/13

Edit learning object Design Team

6 hours 12/11/13 12/11/13

Approve the learning object

Project Manager, Panel of SMEs, &

8 hours 12/12/13 12/12/13

Create facilitator guide Writing Team

3 hours 12/12/13 12/12/13


Project Manager, Panel of SMEs, &

1 hour 12/13/13 12/13/13

Publish learning object Design Team

8 hours 12/13/13 12/13/13

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Responsibility/Accountability Matrix Task Project Manager Design Team Writing Team Panel of SMEs Client

Analyze the learners R P, A I, S Write project goals P, A I, S Write learning objectives

R P, A R I, S


P, A, S P, I P, I, S

List all deliverables P, A R Set deadlines for deliverables

P, A


P, A

List expenses P, A R, S Create budget P, A R, S Develop a story board P, A Approve story board A, R, S P, I Design learning object settings

P, A


P, A


P, A


P, A


P, A

Write narration script P, A

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Activity Project Manager Design Team Writing Team Panel of SMEs Client Approve narration script

A, R, S P, I

Add in narration P, A Write journal prompts P, A Approve journal prompts

A, R, S P, I

Add journal prompts P, A Write feedback P, A Approve feedback P, I Add feedback P, A Edit learning object R P, A Approve the learning object

P, A, R, S P, I I, R, S


P, A


P, A, R, S P, I I, S


A, R, S P, A I I, R, S

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Activity Baseline Start

Actual Start

Baseline Finish

Actual Finish

Baseline Duration

Actual Duration

Remaining Variance

Baseline Budget

Actual Cost Difference

Analyze the learners

12/2/13 12/2/13 12/2/13 12/2/13 8 hours 12 hours (4) hours $840.00 $1,260.00 ($420.00)

Write project goals 12/2/13 12/2/13 12/2/13 12/2/13 2 hours 3 hours (1) hour $80.00 $120.00 ($40.00)

Write learning objectives

12/3/13 12/3/13 12/3/13 12/3/13 3 hours 3 hours 0 $180.00 $180.00 $0.00


12/4/13 12/4/13 12/4/13 12/4/13 2 hours 1 hour 1 hour $290.00 $145.00 $145.00


12/3/13 12/3/13 12/3/13 12/3/13 3 hours 4 hours (1) hour $120.00 $160.00 ($40.00)


12/3/13 12/3/13 12/3/13 12/3/13 2 hours 1 hour 1 hour $80.00 $40.00 $40.00


12/3/13 12/3/13 12/3/13 12/3/13 1 hour 1 hour 0 $40.00 $40.00 $0.00

List expenses 12/4/13 12/4/13 12/4/13 12/4/13 2 hours 3 hours (1) hour $80.00 $120.00 ($40.00)

Create budget

12/4/13 12/4/13 12/4/13 12/4/13 2 hours 1 hour 1 hour $80.00 $40.00 $40.00

Develop a story board

12/4/13 12/4/13 12/4/13 12/4/13 5 hours 6 hours (1) hour $300.00 $360.00 ($60.00)

Approve story board

12/5/13 12/5/13 12/5/13 12/5/13 2 hours 1 hour 1 hour $210.00 $105.00 $105.00

Design learning object settings

12/5/13 12/5/13 12/5/13 12/5/13 4 hours 6 hours (2) hours $480.00 $720.00 ($240.00)


12/5/13 12/5/13 12/5/13 12/5/13 4 hours 3 hours 1 hour $480.00 $360.00 $120.00

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Monitoring the Project


Actual Start

Baseline Finish

Actual Finish

Baseline Duration

Actual Duration

Remaining Variance

Baseline Budget



12/6/13 12/6/13 12/6/13 12/6/13 4 hours 3 hours 1 hour $480.00 $360.00 $120.00


12/6/13 12/6/13 12/6/13 12/6/13 4 hours 4 hours 0 $480.00 $480.00 $0.00


12/9/13 12/9/13 8 hours $960.00 $960.00


12/5/13 12/5/13 3 hours $180.00 $180.00


12/6/13 12/6/13 1 hour $105.00 $105.00

Add in narration

12/10/13 12/10/13 2 hours $240.00 $240.00

Write journal prompts 12/6/13 12/6/13 2 hours $120.00 $120.00


12/9/13 12/9/13 1 hour $105.00 $105.00

Add journal prompts

12/10/13 12/10/13 1 hour $120.00 $120.00

Write feedback

12/9/13 12/9/13 4 hours $240.00 $240.00

Approve feedback

12/10/13 12/10/13 2 hours $210.00 $210.00

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Actual Start

Baseline Finish

Actual Finish

Baseline Duration

Actual Duration

Remaining Variance

Baseline Budget


Add feedback

12/11/13 12/11/13 2 hours $240.00 $240.00

Edit learning object 12/11/13 12/11/13 6 hours $720.00 $720.00


12/12/13 12/12/13 8 hours $580.00 $580.00


12/12/13 12/12/13 3 hours $180.00 $180.00


12/13/13 12/13/13 1 hour $145.00 $145.00


12/13/13 12/13/13 8 hours $960.00 $960.00

TOTAL $9,115.00 $4,385.00 $4,730.00

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Who Creates & Publishes Receiver What Information When (How Often) How (Form/Medium)

Panel of SMEs Project Manager, Writing Team, Design Team Learner analysis Once (morning of Tues., Dec.

3)

Face-to-face presentation. A visual aid must be created to show and share as a reference throughout the project. Upload to a shared Google Drive folder. If a face-to-face conference isn't a possibility, we will video conference with all teams.

Project Manager Panel of SMEs, Writing Team, Design Team Project Goals Once (morning of Tues., Dec.

3)


Writing Team Project Manager, Panel of SMEs, Client Learning Objectives Once (morning of Wed., Dec.

4)

E-mail a link of a Google Document that was created in the shared Google Drive folder.

Project Manager Panel of SMEs, Writing Team, Design Team, Client

Approval of project goals and learning objectives Once (Wed., Dec. 4)

E-mail with finalized goals and learning objectives. Also, create a document will be stored in shared Google Drive folder.

Project Manager Panel of SMEs, Writing Team, Design Team, Client

List of all deliverables and deadlines

Once (morning of Wed., Dec. 4)

Face-to-face presentation with the list created in the shared Google Drive folder.

Project Manager Panel of SMEs, Writing Team, Design Team Project's master schedule Once (morning of Wed., Dec.

4)

Face-to-face presentation with the schedule created in the shared Google Drive folder.

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Communication Plan


Project Manager Client Estimated project budget Once (morning of Thurs., Dec. 5)

Face-to-face meeting. Must show Excel file of projected budget and have rationalizations prepared. (Note: Do not store this file in the shared Google Dirve folder.)

Writing Team Project Manager, Panel of SMEs, Design Team Project story board Once (morning of Thurs., Dec.

5)


Project Manager Panel of SMEs, Writing Team, Design Team

Approval of project story board Once (Thurs., Dec. 5) E-mail confirmation of approval.

Design Team Project Manager Summary of learning object settings & items design Once (morning of Fri., Dec. 6) E-mail summarizing progress.

Project Manager Panel of SMEs, Writing Team, Design Team, Client Weekly Progress Report Every Monday

E-mail bulleted point report of progress. Highlight good things in green and areas to remain cautious in yellow. Upload report to the shared Google Drive folder for future reference.

Design Team Project Manager

Summary of the compiling of the settings, items, and family members to create the learning object

Once (Mon., Dec. 9) E-mail summarizing progress.

Design Team Project ManagerSummary of the website created to host the learning object

Once (Tues., Dec. 10) E-mail website link with any necessary instructions or questions.

Writing Team Project Manager, Panel of SMEs Narration script Once (Thurs., Dec. 5)


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Project Manager Panel of SMEs, Writing Team, Design Team Approval of narration script Once (Fri., Dec. 6) E-mail confirmation of approval.

Writing Team Project Manager, Panel of SMEs Journal prompts Once (Fri., Dec. 6)


Project Manager Panel of SMEs, Writing Team, Design Team Approval of journal prompts Once (Mon., Dec. 9) E-mail confirmation of approval.

Design Team Project Manager Addition of narration and journal prompts Once (Tues., Dec. 10) E-mail summarizing progress.

Writing Team Project Manager, Panel of SMEs Learning object feedback Once (Mon., Dec. 9)


Project Manager Writing Team, Design Team Approval of learning object feedback Once (Tues., Dec. 10) E-mail confirmation of approval.

Design Team Project ManagerSummary of final learning object with added feedback and editing

Once (Wed., Dec. 11) E-mail summarizing progress.

Project Manager Panel of SMEs, Writing Team, Design Team

Approval of the learning object Once (Thurs., Dec. 12) E-mail confirmation of approval.

Writing Team Project Manager, Panel of SMEs Facilitator guide Once (Thurs., Dec. 12)


Project Manager Panel of SMEs, Writing Team, Client

Approval of the facilitator guide Once (Fri., Dec. 13) E-mail confirmation of approval.

Design Team Project Manager, Writing Team, Client

Notification of the publication of the finalized learning object Once (Fri., Dec. 13) Face-to-face meeting. Must

deliver learning object.

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2 3 4 5 6

Learner analysis Learning Objectives Estimated project budgetSummary of learning object settings & items design

Project Goals Approval of project goals and learning objectives Project story board Approval of narration

script


Approval of project story board Journal prompts

Project's master schedule Narration script

9 10 11 12 13

Weekly Progress ReportSummary of the website created to host the learning object

Summary of final learning object with added feedback and editing

Approval of the learning object

Approval of the facilitator guide


Addition of narration and journal prompts Facilitator guide

Notification of the publication of the finalized learning object

Approval of journal prompts

Approval of learning object feedback

Learning object feedback

Calendar Key: Project ManagerWriting TeamDesign Team

Panel of SMEs

December

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Lesley

Typewritten Text

Communication Calendar

Who Creates & Publishes Receiver

What Information

When (How Often) How (Form/Medium) Completed Notes

Panel of SMEs

Project Manager, Writing Team, Design Team

Learner analysis

Once (morning of Tues., Dec. 3)


Yes

Meeting held Tuesday at 10:00 a.m. All present. 45 min. long. PPT saved as "Learner Analysis" in Google Drive.

Project Manager

Panel of SMEs, Writing Team, Design Team

Project GoalsOnce (morning of Tues., Dec. 3)


Yes

Meeting held as part of learner analysis meeting. 15 min. long. Document saved as "Project Goals" in Google Drive.

Writing Team

Project Manager, Panel of SMEs, Client

Learning Objectives



YesReceived Wed., Dec. 4. Subject: "Learning Objectives" (Document has the same title.)

Project Manager

Panel of SMEs, Writing Team, Design Team, Client

Approval of project goals and learning objectives

Once (Wed., Dec. 4)

E-mail with finalized goals and learning objectives. Also, create a document will be stored in shared Google Drive folder.

Yes

Done Wed., Dec. 4 at 12:00 p.m. Subject: "Project Goals & Learning Objectives" (Document has the same title.)

Project Manager




Face-to-face presentation with the list created in the shared Google Drive folder.

Yes

Meeting held Wed. morning at 10:00 a.m. Gave everyone a handout of "Let's Go Camping Deliverables" and saved the document with same name in Google Drive. 15 min. long

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Lesley

Typewritten Text

Monitoring Communication

Project Manager


Project's master schedule


Face-to-face presentation with the schedule created in the shared Google Drive folder.

Yes

Included in above meeting. Gave everyone a handout of "Let's Go Camping Schedule" and saved the document with same name in Google Drive. 15 min. long.

Project Manager Client Estimated

project budget

Once (morning of Thurs., Dec. 5)

Face-to-face meeting. Must show Excel file of projected budget and have rationalizations prepared. (Note: Do not store this file in the shared Google Dirve folder.)

Yes

Met Thurs. at 9:00 a.m. All elements approved. Saved as "Let's Go Camping Budget" on my (Gordon) laptop.

Writing Team

Project Manager, Panel of SMEs, Design Team

Project story board

Once (morning of Thurs., Dec. 5)


Yes

Received Thurs. at 9:00 a.m. Subject: "Let's Go Camping Story Board" (Document has same title.)

Project Manager


Approval of project story board

Once (Thurs., Dec. 5) E-mail confirmation of approval. Yes Team e-mailed at 2:00 p.m.


Summary of learning object settings & items design

Once (morning of Fri., Dec. 6) E-mail summarizing progress. Yes

Received Fri. at 9:30 a.m. Subject: "Learning Object Design Team Progress"

Project Manager


Weekly Progress Report

Every Monday

E-mail bulleted point report of progress. Highlight good things in green and areas to remain cautious in yellow. Upload report to the shared Google Drive folder for future reference.

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Once (Mon., Dec. 9) E-mail summarizing progress.


Summary of the website created to host the learning object

Once (Tues., Dec. 10)

E-mail website link with any necessary instructions or questions.

Writing TeamProject Manager, Panel of SMEs

Narration script Once (Thurs., Dec. 5)


Project Manager


Approval of narration script

Once (Fri., Dec. 6) E-mail confirmation of approval.


Journal prompts

Once (Fri., Dec. 6)


Project Manager


Approval of journal prompts

Once (Mon., Dec. 9) E-mail confirmation of approval.

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Addition of narration and journal prompts

Once (Tues., Dec. 10) E-mail summarizing progress.


Learning object feedback

Once (Mon., Dec. 9)


Project Manager

Writing Team, Design Team

Approval of learning object feedback

Once (Tues., Dec. 10) E-mail confirmation of approval.


Summary of final learning object with added feedback and editing

Once (Wed., Dec. 11) E-mail summarizing progress.

Project Manager


Approval of the learning object

Once (Thurs., Dec. 12) E-mail confirmation of approval.


Facilitator guide

Once (Thurs., Dec. 12)


Project Manager

Panel of SMEs, Writing Team, Client

Approval of the facilitator guide

Once (Fri., Dec. 13) E-mail confirmation of approval.

Design Team

Project Manager, Writing Team, Client

Notification of the publication of the finalized learning object

Once (Fri., Dec. 13)

Face-to-face meeting. Must deliver learning object.

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Estimated Duration

Actual Duration

Estimated Start

Estimated Finish

Actual Start

Actual Finish

Approval Needed From

Date of Approval

Sign-off Needed From

Date of Sign-off

Analyze the learners Panel of SMEs

8 hours 12/2/13 12/2/13 Project Manager, Client Client

Write project goalsProject Manager

2 hours 12/2/13 12/2/13Client Client

Write learning objectivesWriting Team

3 hours 12/3/13 12/3/13 Project Manager, Client Client

List all deliverablesProject Manager


Set deadlines for deliverables Project Manager


Create master scheduleProject Manager

1 hour 12/3/13 12/3/13Client Client

List expensesProject Manager


Create budgetProject Manager


Develop a story boardWriting Team

5 hours 12/4/13 12/4/13Panel of SMEs

Project Manager

Design learning object settings Design Team

4 hours 12/5/13 12/5/13Project Manager

Project Manager

Design learning object items Design Team


Project Manager

Design learning object family members Design Team


Project Manager

Compile settings, items, and family members to create learning object Design Team

4 hours 12/6/13 12/6/13

Project ManagerProject Manager

Create the website to host the learning object Design Team


Project Manager

Write narration scriptWriting Team


Project Manager

Add in narrationDesign Team


Project Manager

Write journal promptsWriting Team


Project Manager

Add journal promptsDesign Team

1 hour 12/10/13 12/10/13Project Manager

Project Manager

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Lesley

Typewritten Text

Approval & Sign-off Matrix


Estimated Duration

Actual Duration

Estimated Start

Estimated Finish

Actual Start

Actual Finish

Approval Needed From

Date of Approval

Sign-off Needed From

Date of Sign-off

Write feedbackWriting Team


Project Manager

Add feedbackDesign Team


Project Manager

Edit learning object

Design Team

6 hours 12/11/13 12/11/13 Project Manager, Panel of SMEs, Client Client


Writing Team

3 hours 12/12/13 12/12/13 Project Manager, Panel of SMEs, Client Client

Publish learning objectDesign Team

8 hours 12/13/13 12/13/13Project Manager Client

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Project Manager's "Let's Go Camping" Checklist:

Tasks to do:

Task Start Date Due Date Approval From: Sign-off From: Write project goals

12/2/13 12/2/13 Client Client









List expenses 12/4/13 12/4/13 Client Client Create budget 12/4/13 12/4/13 Client Client Approve the learning object

12/12/13 12/12/13 Client Client


12/13/13 12/13/13 Client Client

Items to approve: Items to sign-off:

Items you must Approve

Date of Approval

Items you must Sign-off on

Date of Sign-off Notes

Learner analysis Story board Learning objectives

Learning object setting

Learning object setting

Learning object camping items

Learning object camping items

Learning object family members

Learning object family members

Compilation of learning object

Compilation of learning object

Website for learning object

Website for learning object

Narration script

Addition of narration in the

Addition of narration in the

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Lesley

Typewritten Text

Lesley

Typewritten Text

Project Checklists

learning object learning object Addition of journaling prompts in learning object

Journal prompts

Addition of feedback in learning object

Addition of journaling prompts in learning object

Editing of learning object

Feedback

Facilitator Guide Addition of feedback in learning object

Publishing the final learning object

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Writing Team's "Let's Go Camping" Checklist:

Tasks to do:

Task Start Date Due Date Approval From: Sign-off From: Write learning objectives

12/3/13 12/3/13 Project Manager, Client

Client

Develop a story board

12/4/13 12/4/13 Panel of SMEs Project Manager



Write journal prompts


Write feedback 12/9/13 12/9/13 Panel of SMEs Project Manager Create facilitator guide

12/12/13 12/12/13 Project Manager, Panel of SMEs, Client

Client

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Design Team's "Let's Go Camping" Checklist:

Tasks to do:

Task Start Date Due Date Approval From: Sign-off From: Design learning object settings

12/5/13 12/5/13 Project Manager Project Manager









Add in narration 12/10/13 12/10/13 Project Manager Project Manager Add journal prompts


Add feedback 12/11/13 12/11/13 Project Manager Project Manager Edit learning object

12/11/13 12/11/13 Project Manager, Panel of SMEs, Client

Client


12/13/13 12/13/13 Project Manager Client

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Panel of SMEs' "Let's Go Camping" Checklist:

Tasks to do:

Task Start Date Due Date Approval From: Sign-off From: Analyze the learners

12/2/13 12/2/13 Project Manager, Client

Client


12/4/13 12/4/13 N/A Client

Approve story board

12/5/13 12/5/13 N/A Project Manager



Approve feedback



12/12/13 12/12/13 N/A Client


12/13/13 12/13/13 N/A Client

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Client's "Let's Go Camping" Checklist:

Tasks to do:

Task Description Due Date Notes Approval & Sign-off Learner analysis 12/2/13 Approval & Sign-off Project goals and

learning objectives 12/2/13

Approval & Sign-off List of deliverables 12/3/13 Approval & Sign-off Project schedule 12/3/13 Approval & Sign-off Expense list 12/4/13 Approval & Sign-off Project budget 12/4/13 Approval & Sign-off Approve the

learning object 12/11/13

Approval & Sign-off Approve the facilitator guide

12/12/13

Approval & Sign-off Final learning object 12/13/13

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Let's Go Camping Lesley Johnson Walden...

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