LESSONS LEARNED FROM ARAPAHOE HIGH SCHOOL INCIDENT …
Transcript of LESSONS LEARNED FROM ARAPAHOE HIGH SCHOOL INCIDENT …
LESSONS LEARNED FROM ARAPAHOE HIGH
SCHOOL INCIDENT REPORTS
APS HEALTH AND SAFETY PLAN
2016
Every Student Shapes a Successful Future
9/14/2016
Presented by: Anthony Sturges, Jessica O’Muireadhaigh, Greg Cazzell , Mark Calhoun, Desmond Grant , Jennifer Gutierrez, Danette Lippman and Kathy Reiner
Every Student Shapes a Successful Future
APS Health and Safety Plan
Why is this topic on the board agenda?
To update the Board of Education on the progress of the APS Health and Safety Plan
What are we asking the board to do with this information?
Review the information
How is this linked to the Strategic Plan, Vision, Mission, goals & core beliefs?
Student and staff safety is essential to our vision and mission
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APS Health and Safety Plan
Student safety is a top priority in Aurora Public Schools
In APS, we utilize a multi-phase approach to health and safety planning by creating meaningful, thoughtful, coordinated and aligned systems consistent with best practices and the recommendations from the Arapahoe High School shooting report.
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APS Health and Safety Plan
Aligns with APS 2020 Core Beliefs
Student and staff safety is essential to our vision and mission.
Students, families, staff and community members share the responsibility for student achievement.
Student achievement and growth are driven by a highly-effective and respected staff working as a team.
Families are our partners in education.
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Social/Emotional Safety Physical and Infrastructure Safety
Social/Emotional Safety Mental Health and Counseling Support
Prevention
Intervention
Post-vention
Health Services Support
Prevention
Intervention
Post-vention
Crisis Response
Prevention
Intervention
Post-vention
Physical and Infrastructure Safety Common response protocol
Access control protocols and procedures
Preparedness/Planning/Training
Common mapping protocols
Communication protocols
APS and APD Support
Crisis Response
IT Network and Infrastructure
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Social/Emotional and Mental Health Prevention Staffing
57 School Counselors 78 School Psychologists and
Social Workers 30 Aurora Mental Health
Center providers
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APS Social/Emotional and Mental Health Prevention and Intervention Supports
Consultation for staff and families
Data Driven Multi-Tiered Support Systems
Risk and threat assessments and support plan development
Referrals for families seeking outside resources
In addition, school psychologists and social workers focus on students with disabilities
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Community-Based Social/Emotional Safety Prevention and Intervention
Electronic referral system Community Partners Include
• Aurora Mental Health • Excelsior Youth Center • Arapahoe House • Children’s Hospital Colorado
Pediatric Mental Health Institute City of Aurora Victim Assistance Fund Colorado Crisis Services provides
services • 24/7 Crisis Support 1-844-493-TALK
(8255) • Mobile Crisis Center • Walk-In Crisis Center/Referral
Crisis response support for APS staff students and families
Insert Photo
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Social/Emotional Safety Intervention and Post-vention
The APS Crisis Support Team School counselors, psychologists and
social workers Second line or proactive response in
the areas of social/emotional and behavioral support to staff and students in response to traumatic events
Counseling support Assessments for harm to self or
others Psychoeducation for students, staff
and caregivers Additional support from the Aurora
Mental Health Crisis Support Team or national crisis support, if necessary
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Department of Health Services Prevention, Staffing, Training
Staffing P-8, middle and high school sites staffed by full-
time registered nurse. Elementary schools staffed by itinerant
registered nurses APS school nurses collaborate with school staff
in the assessment and identification of students in need of mental health, substance abuse assessment, etc.
School nurses serve as advocates, facilitators and counselors of mental health services both within the school and community
Health insurance enrollment support increases student access to mental health services
Programs and Training Prevention and Intervention of Child Abuse and
Neglect Young Parent Support Program Professional development regarding
assessment and identification of students with behavioral health needs
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Health Services Programs - Intervention
Emergency Response Participate in District Emergency Response
planning Support training of staff in CPR/1st aid for all on
and off-site activities Provide for student and staff health needs during
evacuation, lockout/lockdown
Behavioral Health Support School nurses spend up to 32% of their time
providing mental health services1 Collaborate with school staff and the community
in the intervention, referral and care coordination of children in need of mental health services
Facilitate and coordinate services for students who require Home Hospital or Children’s Medical Day program
Collaboration and Referral to Community Providers
Three school-based health centers to improve access to primary care including behavioral health services
APS liaison for Children’s Hospital Colorado Member of Tri-County Child Protection and
Fatality Review committees
APS Medicaid Services and Care Coordination
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Health Services Programs Post-vention
School nurses provide ongoing support of students and staff post-event via follow-up
Partner with behavioral health staff when providing post-vention crisis support
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Health Services Programs for Health and Safety - Post-Vention
Emergency Response Participate in district emergency response planning Participate in suicide and threat assessment teams
Disease and Injury Prevention and Control Assess acute illnesses and injuries, implement appropriate steps to limit potential spread
of communicable diseases, limit impact of injury and prevent disability. Concussion referral and school management
Ensure compliance with Colorado School Immunization Law to protect schools and community from vaccine preventable disease outbreaks.
Chronic Disease Management Develop health care plans for students with chronic illnesses to support optimal health
for learning Chronic disease management Collaborate with student engagement advocates on health-related absences
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Physical and Infrastructure Safety
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*Common response protocol
*Access control protocols and procedures *Preparedness/Planning/Training *Common mapping protocols *Communication protocols *APS and APD Support *Crisis Response *IT Network and Infrastructure
Every Student Shapes a Successful Future
Physical and Infrastructure Safety
Common Response Protocol
Adopted common “lockout/lockdown” threat terminology in partnership with Aurora Police Department
Common terminology used by both Cherry Creek Schools and Aurora Public Schools
Provides a smooth transition with our first responders who regularly patrol both school districts
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Physical and Infrastructure Safety
Access Control Protocols and Procedures
Exterior doors locked at preschool, elementary, P-8 and middle schools
Interior doors locked at all school sites
High school entry doors locked or monitored
Visitors are required sign in at school offices and wear visitor badges
24/7 state-of-the-art camera/video monitoring system
Proximity card access control system
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Physical and Infrastructure Safety
Access Control – Raptor
Replaces pen and paper sign-in
Allows us to know who is in our schools in the event of a fire or evacuation
Provides a level of certainty on the background of our visitors
Adds a layer of verification for court custody orders
Screens visitors quickly
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Physical and Infrastructure Safety
Preparedness/Planning/Training
Ongoing safety trainings with site leaders
Ongoing facility security inspections
Annual functional drill with principals and first responders
Annual districtwide tabletop exercise with first responders
Quarterly IRT meetings
Safety drill monitoring
Strong partnerships with first responders
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Physical and Infrastructure Safety
Common Mapping Protocols Site and building floor plans updated and shared
with first responders annually Hallways and corridors marked for easy
identification Strategic placement of Knox Boxes Exterior doors numbered
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Physical and Infrastructure Safety
Communication Protocols Letters, text messages and e-mail notifications Automated School Messenger calls to affected
stakeholders Coordinated media statements with City of
Aurora Staff talking points Website and social media posts
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Physical and Infrastructure Safety
APS and APD Support
18 APS security staff members
APD School Resource Officers (SRO) and Police Area Representatives (PAR)
Campus monitors at middle and high schools
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Crisis Response: Incident Response Team
Definition and Responsibilities The Incident Response Team (IRT) is responsible for working directly with schools and
other district sites to address potential or real security incidents. Examples of incidents commonly addressed by the IRT include: Police activity in the surrounding area that triggers a prolonged lockout or
lockdown Missing students Significant student injury or death
The APS Incident Response Team is made up of: Trained APS staff members Aurora Police Department Aurora Fire Department Note: Each IRT member has a defined role on the team and the Chief Operating Officer serves as the Incident Commander. The IRT meets quarterly to review safety and security trends, procedures and protocols.
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Physical and Infrastructure Safety
Cyber Safety
Awareness – Prevention, Policy, Education Digital Citizenship; cyberbullying, Internet safety, etiquette & responsibility.
Policy Management; responsible use, CIPA, identity protection.
Mediums & Methods of Education on Cyber Safety
Monitoring & Response Social Media Monitoring Tools
Incident Response; data breach, online threats, emergencies.
Data Privacy & Transparency; COPPA, HB-1423.
Network Security/Safety Network Security; perimeter, web content filtering, endpoint protection.
Identify & Access Management; defined and applied access to data and services.
Data protection; encryption, destruction, backup & restore.
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Continuous Improvement Next Steps
Hire Risk Assessment Coordinator
Develop Threat Assessment protocols that align with best practices
Establish and train a threat assessment team at every school
Create a Safe2Tell communication and engagement plan for staff, students and parents
Work in conjunction with APS Legal Division to establish Infinite Campus documentation protocols
Continuous safety and security training for staff, including lockout/lockdown procedures
Utilize bond dollars to construct vestibules at approximately 28 schools, update security cameras, public address systems and fire suppression systems
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Major Recommendations from the Arapahoe High School Shooting Reports Consistently implement threat assessment guidelines
Develop a threat assessment process including a manual
Develop threat assessment teams at every school
Train teams on principles and questions to be used to gather and evaluate early warning signs, risk factors, etc.
Information sharing Consistent use of and shared access to Infinite Campus
Document all student discipline and behavior incidents (conduct violations, interventions, academic concerns, threat assessment results and safety and support action plans, etc. in Infinite Campus
Establish consistent guidelines for who needs to know (administrators, teachers, mental health professionals, SROs, etc.)
Train and promote Safe2Tell among students and staff
Assess and update, as needed, Interagency Information Sharing Agreement with community agencies, including law enforcement, mental health service providers and social services agencies, etc.
Systems Thinking Continuous assessment of processes, protocols, etc.
Annual climate survey of students and staff reference health and safety in APS
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Mandatory Safety Drills
• Fire Drills
– Ten fire drills, including a hazardous materials safety drill
• Lockdown Drills
– One Red Lockdown Drill
• Lockout Drills
– One Orange Lockout Drill
• Tornado Drills
– One Tornado Drill in April
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Physical and Infrastructure Safety
• RED: Lockdown
– Severe risk threat in the school or building
– Immediately lock yourself down
– Classroom doors shut and locked
– Lights out, no talking, no using cellphone or radio
– All work stops, staff and students in a duck and cover position
• ORANGE: Lockout Secure Perimeter
– High risk threat in the neighborhood around your school or building
– All interior and exterior doors will be locked and closed
– Exterior window coverings are in the closed position
– Restrict building access to essential staff only
– Work inside continues, but no one leaves the building
– Any staff outside, comes inside
• YELLOW: Lockout Secure Perimeter
– Potential threat exists in neighborhoods around your building
– All exterior doors will be locked and closed
– High traffic doors must be monitored by staff members to allow building access to district staff in the building
– All interior doors will be locked
– Any staff outside, comes inside
– Work inside continues, but no one leaves the building
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Risk Assessment Coordinator
Training
District Level
Teams
Building Level
Teams
Calibration
District Level Team
Building Level
Teams
Systems and
Progress Monitoring
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Safe2Tell
An anonymous system for parents, students, teachers, school administrators and law enforcement to share information.
Created as a result of the Columbine tragedy
Monitored 24/7/365 by Colorado State Patrol
Tip submission process: Received by phone, web and app
Sent to APD dispatch, security director, APS dispatch and the building principal.
Addressed immediately when related to life/safety
Addressed the next day when involving bullying or other student conduct
Appropriate intervention determined after investigation of the validity of the tip.
One of our goals is to communicate how, when and why to use Safe2Tell.
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Students per Counselor
344
454
613
516
250
0
100
200
300
400
500
600
700
High Schools Middle Schools K-8 Schools Elementary Schools Recommended Average
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Campus Safety Officer Call & Data Information 2015-2016
Call Total Reports Assist Disturb. Assault Drug/Par Trespass Weapon SPED Traffic
/Parking Spec. Event
Alarm Other Total
Oct 77 68 25 16 2 3 16 2 7 4 8 3 36 190
Nov 76 67 26 13 1 4 8 3 6 0 2 12 8 150
Dec 66 55 16 7 0 2 2 0 4 0 0 20 17 123
Jan 93 85 22 11 2 1 9 1 14 4 1 22 9 181
Feb 119 118 24 11 1 4 12 4 26 3 2 16 24 245
Mar 104 104 23 20 1 4 7 4 9 1 0 17 44 234
Apr 112 111 23 17 0 8 5 2 19 1 1 15 29 231
May 105 106 17 17 0 3 15 2 21 1 0 8 38 228
0
50
100
150
200
250
300
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APS Cameras
87
436
179 230
385
91 95
1,503
0
200
400
600
800
1000
1200
1400
1600
CDC Elementary K-8 Middle High Alternative Admin TOTAL
Number of Cameras
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Incident Commander Checklist • This is the only position that must be filled at all times. Anthony Sturges is the designated Incident Commander. Rico Munn and
Marcelina Rivera will be primary/backup as directed by the Superintendent.
• Immediately establish contact via Telecom and Webinar with agencies/districts involved—establish contact with APD, AFD and on site APS Liaison Director on the scene. If this is an exercise, preface all comments on phones as “This is an exercise.”
• Log in to Adobe Connect Webinar.
• Instruct everyone one to mute their line (#6) and only unmute (*6) when directed by Incident Commander.
• Instruct everyone to submit their questions through the chat room.
• Monitor roll call to ensure correct IRT participants are in attendance.
• Confirm site administrator is calling into the teleconference using their cell phone.
• Confirm participation for the teleconference and identify participants.
• Confirm:
– What is the incident?
– Where is the incident?
• If a high school is in lockdown, check Community Campus schools
– Who is impacted?
– Protocols to keep students/staff safe
• Using GIS identify APS facilities in 1, 2 or 3 miles of the incident.
• Utilize wall maps in the EOC to determine perimeter within one, three or five mile radius of the incident location
• Establish objectives/outcomes
• Refer to Incident Flowchart Procedures and Evacuation and Reunification Flowchart. Fill out large board with big picture information to date
• Identify potentially impacted staff and students and consider facility lockdowns for affected sites.
• Receive initial Briefs from Security, School Services, Communication, Transportation, HR, Medical, Weather and Legal
• Get updated information from local authorities and Liaison Director who is at the scene. 9/14/2016 37
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Incident Commander Checklist • Ensure communication protocol is established by PIO.
– Connect Ed Call to BOE
– Press release prepared and coordinated with APD/AFD PIO
– Connect Ed call to principals/schools/sites of interest
– Connect Ed Call to Staff
– Connect Ed Call to Families
• Delegate tasks to Incident Response Team as necessary and ensure checklists are being followed.
• Real World: have security guard posted at entry to Suite 206 to monitor who comes and goes from the suite
• Consider releasing/holding individuals who are not directly needed for the incident.
• Get building schematics as necessary
• Bring up building cameras as necessary to view areas of interest
• Monitor TV telecasts that might be monitoring the incident—be prepared to record news telecasts for future review as needed
• Connect with Zonar and consider freezing all buses to ensure vehicles do not enter containment areas or exit containment areas without an APD escort, as necessary.
– Put 3 buses on alert for evacuation movement as necessary
• Establish Parent Re-unification site by notifying the respective school and deploy the Crisis Counselors to the site.
• Put reunification site in orange lockdown
• Brief the members in the EOC every hour with updated information using briefing slides.
• Send Incident log to APD/AFD every 15-30 minutes.
• Always monitor buildings on lockdown and release as necessary
• Always monitor the weather.
• Consider cancelling affected schools that have activities for that day and other days as necessary.
• Fax/scan/email/hand-deliver information on students and employees (pictures, medical information, etc.) as necessary.
– Information to assist on hostage negotiations 9/14/2016 38
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Incident Commander Checklist • Information to assist APD to distinguish suspects from innocents
• Account for personnel and ensure all are evacuated to a safe location ASAP
– Put names on white board who are not accounted for
– Put pictures of personnel of concern—remove as necessary as they are accounted for
– Assist APD with a person familiar with the area (custodian?) who can see if there is anything out of place
• Food services provide food as necessary
• Consider 24 hour operations and work shifts with alternate IRT members
• Once incident is over, notify dispatch to send page to end lockdown
• Work after incident contingency plan
– M&O cleanup
– Press conference
– Crisis Action Team plan for dealing with affected students (involved students, friends, siblings) or employees
– Plan for opening schools and how to do it.
– Consider memorial services if needed
• Ensure after action report is completed.
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