Lesson 11 Exploring Microsoft Office 2007

1Lesson 6Exploring Microsoft Office 2007Computer Literacy BASICS: A Comprehensive Guide to IC3, 3rd EditionMorrison / Wells

Lesson 61222ObjectivesStart Microsoft Office 2007 applications.Switch between application windows.Navigate and identify the common elements in application windows.Identify the elements in the new Office 2007 user interface.Customize the Quick Access Toolbar.Close documents and applications.Open, save, and print documents.Use onscreen and online Help features.

Lesson 62333Vocabularyapplication windowDialog Box Launcherdocument windowfilefile compatibilityfile extensionfoldersI-beaminsertion pointopen a documentpathRibbonsave a document

Lesson 6444Vocabulary (continued)ScreenTipscroll

Lesson 6555Introduction Microsoft Office 2007 is an integrated software package that enables you to share information between several applications.

Lesson 6Quick Quizzes:Microsoft Office 2007 is a(n) ___________ software package that enables you to share information between several applications. Answer: integratedWhich application enables you to work with text, numbers, and formulas to create tables, worksheets, and financial documents?Answer: Excel

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Lesson 677Starting Office 2007 ApplicationsYou can start Office 2007 applications by double-clicking the application icon on the desktop, clicking the application button on the taskbar, or by using the Start button in the bottom-left corner of the screen.7

Lesson 688Starting Office 2007 Applications (continued)You can have multiple applications open at the same time.To switch from one open application to another, click the application button on the taskbar or click the Switch between windows button on the Quick Launch toolbar to the right of the Start button.8

Lesson 6Step-by-step 6.1Note that the windows been used in the practice is Windows Vista.9

Lesson 6Quiz:True or False? You start a new application by clicking the Office Button on the taskbar.Answer: False. You start a new application by clicking the Start button on the taskbar.True or False? You can have Word and Excel open at the same time.Answer: True.

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Lesson 61111Navigating Application WindowsWhen an application is launched, an application window appears.11

Lesson 61212Navigating Application Windows (continued)To scroll, use the horizontal or vertical scroll bars.

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Lesson 6Class ActivityOpen your book page 115 and define the following:Insertion pointI-BeamScrollStep-by-step 6.213

Lesson 6Quiz:1)When positioned within the document window, the pointer changes from an arrow to a(n) ____.Answer: I-beam2)The ____ is a blinking vertical line that indicates the location in the document where the new text and data will be entered.Answer: insertion point3)True or False? The Restore Down button reduces the document to a button on the taskbar.Answer: False. The Minimize button reduces the document to a button on the taskbar.

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Lesson 61515Using the New Office User InterfaceSeveral of the Office 2007 applications use a new visual design which is referred to as the Microsoft Office Fluent user interface.15

Lesson 61616Using the New Office User Interface (continued)Using the Office Ribbon:The Ribbon is the blue banner that stretches across the top of the screen, just below the title bar.The Ribbon makes it easy to find commands because related commands and options are organized in groups on each tab.16

Lesson 61717Using the New Office User Interface (continued)Using the Office Ribbon (cont):As you work in a document, the Ribbon adapts by providing appropriate commands and options.You can position the mouse pointer over a button to see the name and description of the command in a ScreenTip.If you prefer to use the keyboard instead of the mouse, you can access the tabs on the Ribbon by using keyboard shortcuts that you can show on the Ribbon.Step-by-Step 6.317

Lesson 61818Using the New Office User Interface (continued)Minimizing the Ribbon:If you want to maximize the screen space for your document window, you can minimize the Ribbon.Step-by-step 6.4

18The Ribbon minimized

Lesson 61919Using the New Office User Interface (continued)Using and Customizing the Quick Access Toolbar:By default, the Quick Access Toolbar is positioned above the Ribbon in the upper-left corner of the application window.The default settings include only three options, but you can customize the toolbar to include the commands you use most often.Step-by-step 6.5

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Lesson 6Quiz:1)What is the small arrow that appears in the lower-right corner of some groups on the Ribbon?Answer: Dialog Box Launcher2)By default, where is the Quick Access Toolbar located?Answer: By default, the Quick Access Toolbar is positioned above the Ribbon in the upper-left corner of the application window.

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Lesson 62121Closing Documents and Applications21To close a document, you can click the Close button in the application window or click the Office Button and choose the Close command.If you have multiple documents open, clicking the Close button or using the Close command will close only the active document.To close an application and all documents at the same time, click the Office Button and click the Exit command.Step-by-step 6.6

Lesson 6Quiz:1)True or False? The software saves your work automatically before you close if you made any changes since your last save.Answer: False. The software prompts you to save your work if you made any changes since you last saved.

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Lesson 62323Opening, Saving, and Printing Documents23You use similar procedures to open and save documents in all Office applications.To open a document means to load a file into an application. A file is a collection of information saved in a unit.

Lesson 62424Opening, Saving, and Printing Documents (continued)24Opening a Document:The Open command, which is accessed using the Office Button in most Office 2007 applications, enables you to open a file from any available disk and folder.

Lesson 62525Opening, Saving, and Printing Documents (continued)25Opening a Document (cont):Once you locate the file, double-click the filename. If necessary, your computer will launch the associated application and the document will open.File extensions identify the type of file. An extension is usually three or four characters. Folders are containers used to organize documents into manageable groups. The path identifies the disk and any folders relative to the location of the document.Step-by-step 6.7 (download DataFilesforStudents folder from my wiki under lesson 6 files)

Lesson 62626Opening, Saving, and Printing Documents (continued)26Solving Problems with Opening Files:You may encounter the following types of problems when opening files:File compatibilityOperating system compatibilityUnable to locate a fileA file is in a format that cannot be read by the application you are usingA file is corrupted

Lesson 62727Opening, Saving, and Printing Documents (continued)27Saving a Document:You can save a document to the hard drive on your computer, to the desktop, to an auxiliary drive or a network location, or to portable media.To make it easier to find documents, choose filenames with words that help describe the document.You should make a habit of saving frequently and after making any major changes to your document.

Lesson 62828Opening, Saving, and Printing Documents (continued)28Saving a Document (cont):The quickest and easiest way to save a document is to click the Save button on the Quick Access Toolbar.You can use the Save As command to open the Save As dialog box where you can change a files name, location, or format.Step-by-Step 6.8

Lesson 62929Opening, Saving, and Printing Documents (continued)29Printing a Document:When you point to the arrow next to the Print command, three print options appear in a submenu.

Lesson 63030Opening, Saving, and Printing Documents (continued)30Printing a Document (cont):The Print option opens the Print dialog box, and you can select a printer, the number of copies to print, and the range of pages to print.Step-by-Step 6.9

Lesson 6Quiz:True or False? The x in a file extension indicates the XML format.Answer: True. True or False? Folders are usually part of a path.Answer: True.True or False? Office 2007 files are saved in a new format, and they will not normally open in earlier versions of Office applications.Answer: True.

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Lesson 6CLASSROOM ACTIVITIESTrue or False? Filenames can include the following characters: ?,,*, and