Microsoft Office Excel

LESSON-3

Maj AsadK 503 MBA-10

Excel ChartsExcel Charts

A chart is a graphic which provides visual representations of the workbook data, and is not located in a specific cell or range

Data Series – is a set of values that you want to chart.255 data series can be plotted in a single chart.

Data point – Each value in a data series is called a data point i.e. the value in a cell.

A data series can contain upto 32,000 data points/values for 2 dimensional chart and 4,000 for three dimensional chart.

Category – is the label or heading under which the values are stored.

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Data Series & CategoriesData Series & Categories

Category

Data Series

Data point

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Data marker

X- axis

Y axis

Tick mark

ChartTitle

Y axisTitle

Chart Area Plot Area

Tick Mark

X axisTitle

X axis Labels

Legend

Chart ElementsChart Elements

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Chart ElementsChart Elements

Chart Area – the area where all the chart elements reside. Plot Area – within the chart area where the chart is plotted i.e. the rectangular area bounded by the X and Y-axis. Data Marker – is a graphic representation of value of data point in a chart. Axis – is the line that contains a measurement by which you compare plotted value.X-axis – contains data markers denoting category values.Y-axis – contains the value of data being plotted.

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Chart ElementsChart Elements

X-axis Title – which briefly describe the X-axis categories. Y-axis Title – identifies the values being plotted on the Y-axis. Chart Title – which labels or describe the entire chart. Tick Marks – are small lines similar to marks on a ruler, that are uniformly spaced along each axis and identify the position of category names or values. Grid Lines – are the extensions of tick marks that helps identify the value of the data markers. Legend – A chart legend indicates which data marker represents each series when you chart multiple series.

Maj AsadK 503 MBA-10

Types of Excel ChartsTypes of Excel Charts

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Chart Placement, PlanningChart Placement, Planning

Chart can be placed in two ways Embedded chart – Placing a chart near data in same worksheet.

Adv: Can see and print data and chart on the same page.Chart sheet – Placing a chart on a separate sheet.

Adv: Much larger and No data on chart page.

Chart planning guidelines What is the purpose of the chart i.e. comparison trend and etc? What data to be represented by the chart? Which chart type is the best to represent the data? Where should the chart be placed - along with the data or on a

separate sheet ? What feature should the selected chart type contain - i.e.

markers, legends etc? Sketch the chart and decide finally.

Maj AsadK 503 MBA-10

Creating a chartCreating a chart

A chart can be created using Chart Wizard (from Insert menu).

The Chart Wizard is a four-step, on-screen guide that helps you prepare a chart from an Excel worksheet. Choose the chart typeChoose the data to chart and how it appearsAdd chart optionsDetermine chart placement

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Moving and Resizing a ChartMoving and Resizing a Chart

Selection handle

Common mouse pointers

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Editing a ChartEditing a Chart

Change value here…

…see data marker change here

Changing data values in the worksheet automatically Changing data values in the worksheet automatically updates the chartupdates the chart

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Formatting a ChartFormatting a Chart

Formatting Option

Formatting a Chart’s Plot Area Data Series Chart Area

Maj AsadK 503 MBA-10

Annotation text

Arrow

A text annotation is a label that you add to a chart to further describe data

Annotating a chartAnnotating a chart

You can improve a chart by including / deleting or updating a data series .

Insert or delete a column or row and update with data. Drag the data range and include or remove in the chart.

Improving a chartImproving a chart

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Working with 3-D Pie ChartsWorking with 3-D Pie Charts

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Click the Chart Wizard button In the first step of the chart wizard, select the pie chart type

and sub-type 3D with visual effect. In the second step select chart's data range and series in

( row / column) In the third step, make any modifications to the chart's

appearance In the fourth and final step, specify the location for the chart,

then click the OK button

Working with 3-D Pie ChartsWorking with 3-D Pie Charts

Working with 3-D Pie Charts -Select Chart from “Menu Bar” – chart option - then chose “3D view”

Maj AsadK 503 MBA-10

Working with 3-D Pie ChartsWorking with 3-D Pie Charts

Exploding a pie sliceEmphasize a pie slice in a pie chartClick and drag the desired pie slice

Exploded pie slice