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Return to the FastCourse Outlook 2007 web page Lesson 2: Working with Email
Transcript of Lesson 2: Working with Email - labpub.com · Lesson 2: Working with Email. ... Internet Service...
Return to the FastCourse Outlook 2007 web page
Lesson 2: Working with Email
Lesson Objectives
After studying this lesson, you will be able to:
Set email options
Send messages
Handle incoming messages
Organize your Inbox
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Getting Started with Outlook Email
Sources for email accounts
Internet Service Provider (ISP)
Company/corporate email servers
Webmail: Hotmail, Gmail, Yahoo
Email settings required
User information
Server information
Logon information
Getting Started with Outlook Email
Displays Account Settings dialog box
Your information
Change the Your Name setting
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Getting Started with Outlook Email
Send/Receive
Send/Receive button
Set interval for Automatic Send/Receive
Check for New Messages
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Sending Messages
All email addresses follow the same format
No spaces allowed in an email address
Username and domain name are separated with @
User name Domain name
Sending Messages
Separate multiple recipients email addresses in the same box with semi-colons
Cc – Sends a carbon copy to recipients
Bcc – Sends a blind copy to recipients
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Sending Messages
Use Signatures to Save Time
Displays the Email Signature Dialog Box
Signature name
Signature information
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Handling Incoming Messages
Check for messages manually at any time
Set option to check for messages automatically
Use the Send/Receive button on the toolbar
Handling Incoming Messages
Messages appear in the Contents pane with icons next to themUnopened envelope indicates a message not yet read
Paperclip indicates an attachment
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Handling Incoming Messages
Reply automatically adds the sender’s email address to the To box
Reply to All automatically sends your reply to all the original recipients
RE: appears in front of the subject
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Handling Incoming Messages
Forwarding a message send a copy of it to the addressees
Attachments are forwarded with the message
FW: appears in front of the subject
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Handling Incoming Messages
Print message
Prints the sender’s and recipient’s name, subject, date, and the message
Print message with attachment options
Print message from Outlook and the attachment from its associated program
Print message and attachment from Outlook
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Organizing Your Messages
Folders and subfolders are used to keep messages organized
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Inbox holds all incoming messages
Outbox holds a sent message until the process is completed
Sent Items keeps a copy of all sent messages
Deleted Items holds a copy of messages deleted until it’s emptied
Plus sign means folder contains subfolders
Minus sign indicates subfolders being displayed
Organizing Your Messages
Move a message to a folder
Two methods to move messages
Drag the message over onto the folder
Edit Cut and Edit Paste
Select multiple messages to move
Hold down the Ctrl key and click on individual messages
Hold down the Shift key, click on the first message then click on the last message to select the entire group
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Organizing Your Messages
Deleting moves a message to Deleted Items
You can drag it back to its original folder to Undelete it
Messages are permanently removed from the computer when you empty the deleted items folder
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Return to the FastCourse Outlook 2007 web page
Lesson 2: Working with Email
