Lesson 2 Study GuideOffice 2003

tab

1.You can press the ____________________ key to move from one tab stop to the next.

font color

2.To change the color of the type used in a word, select the word, open the ____________________ drop-down menu, and click the color you want.

alignment

3.When you change a paragraph’s _______________, you change the way it lines up in relation to the document’s left and right margins.

templates

4.Word’s memo ____________________ make it easy to write a memo by supplying the basic formatting.

font

5.The ____________________ dialog box lets you apply a variety of character effects to text, such as Emboss and Subscript.

left

6.The ____________________ indent moves in the entire left edge of the paragraph whereas the first line indent only moves in the paragraph’s first line.

horizontal ruler

7.The ____________________ can be used to quickly change many settings, such as the first line indent and the left and right indents.

font

8.To increase the spacing between the characters in a word, select the word, open the ____________________ dialog box, and click the Character Spacing tab.

border

9.When you draw the reader’s attention to a paragraph by placing a box around it, you are creating a(n) ____________________.

font (typeface)

10.A(n) ____________________ is the overall design of a complete set of characters.

ABulleted list E Template

BNumbered list F Character

CBorder GShading

DHidden text HTypeface

____ 11.A line or box around the edge of text.____ 12.An individual letter, number, symbol, or punctuation mark____ 13.A list in which each item is preceded by a special symbol, such

as a dot.____ 14.Text that can only been seen when Show/Hide is selected.____ 15.Another name for a font.____ 16.A background color or pattern that has been added

to a text area.____ 17.A list in which each item is preceded by a number or letter.____ 18.A guide that contains the formatting for a specific document.

CF

A

DH

G

BE

Match each item with the correct statement below:

____ 19. Underline button____ 20. Font Color button____ 21. Bold button____ 22. Format Painter button____ 23. Align Right button____ 24. Center button____ 25. Numbering button____ 26. Bullets button____ 27. Justify button____ 28. Highlight button

GBE

A

I

CHD

J

F

Formatting is the first thing that a reader notices about a document, and will affect the reader’s opinion of the document. If a document is professional looking, the reader will probably have a good opinion about the writer’s business skills. Well formatted documents are more likely to attract the viewer’s interest and are more readable. The use of large-size fonts, color, shading, and borders can be used to attract the viewer’s attention to specific parts of the document. Changing the alignment of different parts of a document can also be used to attract the viewer’s attention.

Why is it important that business documents be well formatted?