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Introduction to MS

Access 2007

Lesson 14

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Content

In this lesson you will :-

Explain what is MS Access 2007

Discuss MS Access 2007 program interface elements

Discuss MS Access 2007 database file

Discuss MS Access table views

Explain what is a Primary Key

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Activity

What is the piece of detail that distinctly differentiates

your house’s electricity bill with that of your

neighbor’s?

What is your enrollment number or class roll number?

Is it unique?

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What is Microsoft Access 2007?

Microsoft Access 2007 is a Relational Database

Management System (RDBMS).

It is radically different from its previous versions, both

in terms of the graphical user interface design as well

as database capabilities.

It provides features for data definition, data

manipulation and data control.

A database created by using the Access 2007 is

stored in a single file with a file extension of ‘.accdb’.

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MS Access 2007 Interface Elements

Office

Button

Quick Access Toolbar

Customize Quick

Access Toolbar button

New Blank

database

button Database

templates

Office Online

displays available

online information

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MS Access 2007 Interface Elements

Office Button : It displays commonly used commands like open, new, save and print. It also displays the recently opened files.

Quick Access Toolbar : It provides commonly used options. It is similar to the previously available toolbar.

Customize Quick Access Toolbar button : It is used to customize the Quick Access Toolbar.

Microsoft Office Online : This section displays available online information. To use this, your PC must be connected to the Internet.

Local and Online Database Templates : Predefined templates or structures that can be used to easily create databases.

Interface Elements to create a new database and open existing databases.

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Table Views

Access allows you to see tables in :

Design view

Datasheet view.

The Design view displays the structure of the table

with attributes and their types.

The Datasheet view displays the data or records

stored in the table.

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Table Views: Design View

Navigation pane

Table design

view

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Table Views: Datasheet View

Table datasheet view

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The Ribbon Component

The Ribbon consists of different tabs that consist of

different commands.

Access 2007 automatically displays the applicable

ribbon tab based on the current activity of the user.

The Ribbon displays different commands grouped

under Tabs.

Tabs are further divided into sections that ultimately

display the commands.

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The Ribbon Component

Ribbon for

Table design

view

Tab

Section

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The Ribbon Component

Ribbon for table

datasheet view

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What is a Primary Key?

Primary key is a field that uniquely identifies a

record in a table

It has the following characteristics:

A Field whose value is always unique or whose value is

never duplicated.

A Field that cannot be left blank.

It is recommended that a table structure must always

be created with a primary key.

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Primary Key Example

ID field is the primary key.

It has unique values

It is not empty

Other fields may have duplicate values or they may be empty

ID Name City Phone

1 Paul Manila 3345678

2 Max Manila 4412345

3 Raymond Davao 1175432

4 Kim Beijing

5 Paul New York

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Wrap-up

Access 2007 is a RDBMS from Microsoft.

Design view of a table displays the structure of a table

while Datasheet view of a table shows the records of a

table.

Ribbon consists of tabs and tabs are divided into

sections. Section consists of commands.

Primary key uniquely identifies a record in a table.

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End of Lesson 14