Lesson 11

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Lesson 11Exploring Microsoft Office 2007

Computer Literacy

BASICS: A

Comprehensive Guide

to IC3, 3rd Edition

Morrison / Wells

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Morrison / Wells CLB: A Comp Guide to IC3 3E222

Objectives

Start Microsoft Office 2007 applications.

Switch between application windows.

Navigate and identify the common elements in application windows.

Identify the elements in the new Office 2007 user interface.

Customize the Quick Access Toolbar.

Close documents and applications.

Open, save, and print documents.

Use onscreen and online Help features.

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Vocabulary

application window

Dialog Box

Launcher

document window

file

file compatibility

file extension

folders

I-beam

insertion point

open a document

path

Ribbon

save a document

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Vocabulary (continued)

ScreenTip

scroll

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Introduction

Microsoft Office 2007 is an integrated

software package that enables you to share

information between several applications.

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Starting Office 2007 Applications

You can start Office

2007 applications by

double-clicking the

application icon on

the desktop, clicking

the application button

on the taskbar, or by

using the Start button

in the bottom-left

corner of the screen.

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Starting Office 2007 Applications (continued)

You can have multiple applications open at the same

time.

To switch from one open application to another, click the

application button on the taskbar or click the Switch

between windows button on the Quick Launch toolbar to

the right of the Start button.

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Navigating Application Windows

When an application is launched, an application

window appears.

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Navigating Application Windows (continued)

To scroll, use the horizontal or vertical scroll bars.

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Using the New Office User Interface

Several of the Office 2007 applications use a

new visual design which is referred to as the

Microsoft Office Fluent user interface.

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Using the New Office User Interface (continued)

Using the Office Ribbon:

The Ribbon is the blue banner that stretches across

the top of the screen, just below the title bar.

The Ribbon makes it easy to find commands

because related commands and options are

organized in groups on each tab.

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Using the Office Ribbon (cont):

As you work in a document, the Ribbon adapts by providing appropriate commands and options.

You can position the mouse pointer over a button to see the name and description of the command in a ScreenTip.

If you prefer to use the keyboard instead of the mouse, you can access the tabs on the Ribbon by using keyboard shortcuts that you can show on the Ribbon.

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Minimizing the Ribbon:

If you want to maximize the screen space for your

document window, you can minimize the Ribbon.

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The Ribbon minimized

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Using and Customizing the Quick Access

Toolbar:

By default, the Quick Access Toolbar is positioned

above the Ribbon in the upper-left corner of the

application window.

The default settings include only three options, but

you can customize the toolbar to include the

commands you use most often.

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Closing Documents and Applications

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To close a document, you can click the Close button

in the application window or click the Office Button

and choose the Close command.

If you have multiple documents open, clicking the

Close button or using the Close command will close

only the active document.

To close an application and all documents at the

same time, click the Office Button and click the Exit

command.

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Opening, Saving, and Printing Documents

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You use similar procedures to open and save

documents in all Office applications.

To open a document means to load a file into

an application.

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Opening, Saving, and Printing Documents (continued)

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Opening a Document:

The Open command, which is accessed using the Office Button

in most Office 2007 applications, enables you to open a file

from any available disk and folder.

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Opening a Document (cont):

Once you locate the file, double-click the filename. If necessary,

your computer will launch the associated application and the

document will open.

File extensions identify the type of file. An extension is usually

three or four characters.

Folders are containers used to organize documents into

manageable groups. The path identifies the disk and any

folders relative to the location of the document.

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Solving Problems with Opening Files:

You may encounter the following types of problems

when opening files:

– File compatibility

– Operating system compatibility

– Unable to locate a file

– A file is in a format that cannot be read by the application

you are using

– A file is corrupted

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Saving a Document:

You can save a document to the hard drive on your

computer, to the desktop, to an auxiliary drive or a

network location, or to portable media.

To make it easier to find documents, choose

filenames with words that help describe the

document.

You should make a habit of saving frequently and

after making any major changes to your document.

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Saving a Document

(cont):

The quickest and

easiest way to save a

document is to click the

Save button on the

Quick Access Toolbar.

You can use the Save

As command to open

the Save As dialog box

where you can change a

file’s name, location, or

format.

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Printing a

Document:

When you point to

the arrow next to the

Print command,

three print options

appear in a

submenu.

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Printing a

Document (cont):

The Print option

opens the Print

dialog box, and you

can select a printer,

the number of

copies to print, and

the range of pages

to print.

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Getting Help

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Office 2007 applications have powerful Help

features to assist you as you work.

In each application’s help system, you can enter

keywords to search for a topic.

At the Microsoft Office Online Web site, you will

find a variety of resources including tours, slide

shows, tutorials, training videos, articles, product

user groups, blogs, and the opportunity to chat

with Microsoft support personnel.

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Getting Help (continued)

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The Help button on the upper-right corner of

the application window opens the Help dialog

box.

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Summary

In this lesson, you learned:

You can start Office applications by clicking the

Start button on the taskbar and selecting the

application from the All Programs menu, or you

can double-click the application icon on the

desktop.

Common elements found in Office application

windows include the title bar, scroll bars, and

status bar.

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Summary (continued)

You can maximize the space for the document

window by minimizing the Ribbon.

You can customize the Quick Access Toolbar by

adding or removing command buttons.

To close document windows and application

windows, you click the Close button in the

application window or click the Office Button and

then click the Close command or Exit.

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Summary (continued)

The Open dialog box enables you to open a file from

any available disk and folder.

Problems opening files can involve corrupted data or

file compatibility issues, such as trying to open a file

in a different application, in an earlier version of an

application, or in an operating system other than that

used to create it.

To save a document using a new filename, you click

the Office Button and then click the Save As

command.

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Summary (continued)

To print a document, you click the Office

Button, point to Print, and then choose a print

option.

ScreenTips provide immediate help without

interrupting your work. The Help window and

the Office Online Web site are also sources

of assistance.

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Lesson 11

Education

Transcript of Lesson 11