Lesson 10: Managing Printers
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Transcript of Lesson 10: Managing Printers
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Mahmmoud A. Mahdi
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How to install, share and mange printers.
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Configure and monitor print services
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Lesson 1: Managing Printers
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Lesson 1
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Installing the Print Services Server Role Installing Printers Sharing Printers
Configuring Printer Permissions Adding Printer Drivers Configuring Printer Pooling Configuring Printer Priorities Managing Internet Printing Generating Notifications Deploying Printers with Group Policy Migrating Printers
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To Install the Print Services Server Role,
follow these steps:
1. In Server Manger, right-clickRoles,choose AddRoles.
2. On the Before You Begin Page, ClickNext.
3. On the Server Roles Page, selectthe Print Servicescheck box. ClickNext.
4. On the Print Services page, ClickNext.
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5. On the Select Role Services Page, selectthe
appropriate check boxes for the following roles,
clickNext:1. Printer Server (Installs the print management)
2. LPD Service (Allow clients to print using the Line
Printer Daemon (LPD) protocol
3. Internet Printing (Allow clients to print using the
Internet Printing Protocol (IPP) and Create a web
site to manage print jobs )
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6. If you are prompted to install the Web Server
(IIS) role service, clickAdd Required Role
Services,clickNext.7. If the Web Server (IIS) page appears, clickNext.
Then, On the SelectRole Services page,
configure the required IIS role servicesclickNext again
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8. On the Confirm Installation Selections Page, Click
Install.
9. On the Installation Results page, ClickClose.
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You Can install printers using :
the Control Panel
the Print Management Snap-in
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After connecting a printer either to the network or
to a server, follow these steps
1. ClickStart choose Control Panel
2. Below Hardware and SoundClickPrinter
3. Double-clickAdd Printer.
4. On the Choose A Local Or Network Printer page,
selectthe appropriate
5. On the Choose A Printer Port Page, Selectthe
physical port.
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6. If you are installing a network printer,Selectthe printer or that I want Isnt Listed. ClickNext
Select A Printer Using A TCP/IP Address or Hostname, ClickNext
7. If the Install the printer Driver page appear,selectthe driver location, ClickNext
8. On the Type A Printer Name Page, type a name
for the printer,
ClickNext.9. On the Printer Sharing Page, choose whether to
share the printer, type the location. Click Next
10. Click Finish
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After connecting a printer either to the network or to aserver, follow these steps:
1. In Server Manager, right-clickRoles\PrintServices\Print Management\Print Servers\ ,
choose Add Printer.2. On the Printer Installation page, choose an installation
method,clickNext.
3. The Pages that follow will vary depending on theprinter installation method you choose.
4. On the Printer Driver page, choose whether to use anexisting driver, install a new driver or use the printerdriver.clickNext.
5. If you choose to install a new driver, the PrinterInstallation page appears. Selecta driver,clickNext.
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6. On the Printer Name and Sharing Settings page, type aname for the printer. To immediately share theprinter, selectthe share This Printer check box
and type a name and location. ClickNext.7. On the Printer Found page, clickNext.
8. Depending on the type of printer, you might beprompted to perform printer-specific
configuration.9. On the Completing The Network Printer Installation
Wizard page, clickFinish.
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Using Control Panel
Right-Clickthe printerchoose sharing
Using Print Management snap-in Right-Clickthe printerchoose Manage Sharing.
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By default, everyone can print to printer.
You can configure the following
permissions: Print: Users can print.
Manage Printers: Users can change printer
configuration settings.
Manage Documents: Users can remove
documents that have been submitted to the
printer.
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To add printer drivers using the Print
management snap-in, follow these steps:
1. In Server Manager, right-clickRoles\PrintServices\Print Management\Print
Servers\\Driverschoose Add
Driver.
2. On the Welcome to The Add Printer DriverWizard page, clickNext.
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3. On the Processor And Operating System
Selection page, select the check boxes... clickNext.
4. On the Printer Driver Selection page. clickthe
Have Disk button, selectthe folder containing
the printer driver,clickOK. Selectthe printer,
clickNext.
5. On the Completing The Add Printer DriverWizard page, clickFinish.
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To create a printer pool, follow these steps:
1. Install each of the printers that will be in the pool.
2. In Server Manager, selectPrint Services\PrintManagement\Print Servers\\Printers,right-click one of the printer in
the poolchoose Properties.
3. Clickthe Ports tabselectthe Enable PrinterPooling check box.
4. Selectthe port check box for each printer in the
printer pool, clickOK
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To Configure the printer priorities, follow thesesteps:1. Install the printer that will have multiple priorities.
install the same printer again using the same port.
2. In Server manager, right-click one of the logicalprinter.choose Properties.
3. Clickthe Advanced tab and specify a priority for theLogical printer.
4. Repeatsteps 2 and 3 for each of the logical printers.5. Connecthigher-priority logical printer and lower-
priority users to lower- priority logical printer Configure printer permissions to restrict access tospecific groups.
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If you install the Internet Printing role
service, you can manage printers by using a
web browser to visit the URL http:///Printers.
To connect directly to a printer shared with
Internet printing, provide the URL in the
format
http:///Printers/
/.printer.
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First, create a custom filter by following
these steps:
1. In server Managerright-clickRoles\PrintServices\Print Management\Custom Filters
choose Add New Printer Filter.
2. On the Printer Filter Name And Description
page type a name for the filterclickNext.
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3. On the Define A Printer Filter pageconfigurethe Filter Criteria, one raw at a time. As:
Field: defines the criteria being compared. The most
useful Field is Queue Status, which indicates theprinters current state.
Condition: conditions vary depending on the valueyou select for the Field.
Value: the value, the Field, and the Condition mustmatch for a printer to meet the filter criteria.
4. when you have configured the filter criteria clickNext.
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5. On the Set Notifications (Optional)pagechoose
whether to send an e-mail notification, whether to run
a script when a printer matches the criteria you
defined on the previous page, or both.
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To deploy a Printer with Group Policy settings, follow these steps:
1. In Server ManagerselectRoles\Print Services\Print
Management\Print Servers\\Printers. In the details
pane right-click the printer choose Deploy With Group Policy.
2. In the Deploy With Group Policy dialog box click the Browse buttonto select the Group Policy object (GPO) that you want to use click
Next.
3. To deploy the printer to all users who log on to a particular computer
select the The Computers That This GPO Applies To check box.
4. To deploy the printer to specific users regardless of which computersthey log on to select the The Users That This GPO Applies Tocheck box.
5. You can select both check boxes to deploy the printer using both the
Computer Configuration and User Configuration nodes in a GPO.
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6. Clickthe Add button to add the GPO to thelist.
7. Repeatsteps 2 and 3 to deploy the printer toadditional GPOs.
8. ClickOK.
9. ClickOK to confirm that the printers were
successfully added to the GPOclickOKagain to close the Deploy With Group Policydialog box.
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Exporting Printers:
1. In Server Managerright-clickPrint
ManagementchooseMigratePrinters.
2. On the Getting Started With Printer Migration
pageselectExport Printer Queues And
Printer Drives To A FileclickNext.
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3. On the Select A Printer pageselecta server
clickNext.
4. On the Review The List Of Items To BeExported pageclickNext.
5. On the Select The File Location type a
filenameclickNext.6. On the final pageclickFinish.
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Importing Printers:
1. In Server Managerright-clickPrint
Managementchoose
Migrate Printers.2. On the Getting Started With Printer Migration
pageselectImport Printer Queues And
Printer Drives To A FileclickNext.
3. On the Select The File Locationtype thename of the exported fileclickNext.
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4. On the Review The List Of Items To Be Importedpage click Next.
5. On the Select A Printer page select a server
click Next.6. On the Select Import Options page click the
Import Mode drop-down list to choose whetherto keep or overwrite existing printers choosewhether to list the imported printers in theActive Directory click Next.
7. On the finial page, clickOpen Event Viewer toreview any error.clickFinish
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