European Astronomical SocietyAnnual MeetingEWASSJune 29th - July 3rd, 2020

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eas 2020Leiden

Website: eas.unige.ch/EAS2020/

SPONSORING OPPORTUNITIES

WELCOMEIN LEIDEN!

We are delighted to invite you to participate in the European Astronomical Society Annual Meeting 2020 (EAS2020, formerly known as EWASS) to be held in Leiden, the Netherlands, from 29 June to 3 July 2020.EAS2020 is the annual scientific conference of the European Astronomical Society (EAS), and is the largest annual astronomy conference in Europe.

The venue will be the Holiday Inn Event and Convention Centre at Leiden Bio Science Park.

Huub Röttgering Hosting Committee Chair

Roger DaviesEAS President

Prof. Carel StolkerPresident Leiden University

“Leiden University offers participants to EAS2020 the history and future of astronomy and science. A warm welcome at Leiden University, celebrating 445 years of freedom to excel!”

3EUROPEAN ASTRONOMICAL SOCIETY ANNUAL MEETING

Interest & opportunities to support EAS 2020

Leidenkey to discovery!

Leiden is famous for its almshouses, canals, university, museums and glorious history. The city is definitely worth seeing. It is the place where Rembrandt van Rijn was born and inspired so many other influential painters. In 2019 Leiden honoured his legacy, by commemorating the anniversary of his death 350 years ago. The festivities attracted over 600.000 visitors to Leiden. Next year Leiden will commemorate 400 years since the Pilgrims left Leiden on the Mayflower. Leiden will also be buzzing in 2020!

Leiden Universitythe oldest university of the Netherlands!

In 1575, Leiden became the first city in the northern Netherlands to have a university. Leiden University celebrates 445 years of university history in 2020. Legend has it that the university was a reward for the heroic resistance to the Spanish occupation. Leiden became an inspirational venue and attracted scientists

from all over Europe - embracing the motto of Leiden University: Libertatis Praesidium – Bastion of Freedom. Leiden University received brilliant scholars like Descartes, Spinoza and Christiaan Huygens. Famous students from Rembrandt van Rijn to the Dutch King Willem Alexander and Dutch Prime Minister Mark Rutte were educated here.

Rembrandt van Rijna famous Leiden student

The university has seven academic faculties and over fifty subject departments, while housing more than 40 national and international research institutes. Its historic primary campus, scattered across the college town of Leiden, is considered among the most beautiful in Europe. Leiden University housed twenty-one Spinoza Prize Laureates and sixteen Nobel Laureates, including Albert Einstein and Kamerlingh Onnes.

World class Astronomyat Leiden Observatory

Astronomy has a long and rich tradition in Leiden. Leiden Observatory, established in 1633, is the oldest remaining university observatory in the world. Its mission is to carry out world-class astronomy research: Are there other planets like the Earth out there? How do galaxies form? Why are there supermassive black holes? What is dark energy and dark matter? It has a strong education and PhD program, develops key technologies for ground-breaking astronomical discoveries, and informs the general public of exciting results and the beauty of the Universe. The Observatory has access to first-class ground and space-based observational facilities around the world, hosts in-house optical and astrochemical laboratories, and has built dedicated large-scale multi-processing computing facilities. Many prestigious awards were bestowed on Leiden Observatory’s scientists. Last year, Ewine van Dishoeck, received the Kavli Prize by King Harald V of Norway for her leadership in the field of astrochemistry and Anthony Brown, for his work on Gaia, was put on the list of the ten people who mattered in science in 2018 by the scientific journal Nature.

NOVA is the alliance of the astronomical institutes of the universities of Amsterdam, Groningen, Leiden, and Nijmegen. NOVA’s mission is to carry out frontline astronomical research in the Netherlands. Leiden Observatory hosts the NOVA office.

South Hollandecosystem of space researchand space travel

Leiden lies in the heart of the South Holland Provice and has a unique ecosystem in the field of space travel and space research. 80% of Dutch Aerospace industry is located in the Province of South Holland. More than 4000 people are employed by the Aerospace industry, from ESTEC to Airbus Defence & Space. The universities of Leiden and Delft educate 4000 students in aerospace sciences. The world class standard in Aerospace will reach a new level when SRON, the Netherlands Institute for Space Research relocates to Leiden Bioscience Park in 2021.

There is no better place than Leiden for hosting the EAS Annual Meeting in 2020 in Leiden. We hope to welcome you at the Holiday Inn Event and Convention Centre and encourage you to contribute to this event, which will attract over 1200 visiting scientists in astronomy.

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Committees

• Huub Röttgering (Leiden Observatory, NL) - Chair

• Alexandra Schouten-Voskamp Local Coordinator

• Simon Portegies Zwart (RNAS/NAC) - Chair

• Leonard Burtscher (Sustainability)

EAS 2020 Hosting Committee• Anthony Brown• Huib Jan van Langevelde • Lydia Stofanova• Martijn Oei

European Astronomical Society (EAS)Organising Committee• Roger Davies (University of Oxford, UK) - President

• Nikos Kylafis (Univ. of Crete, GR) - Treasurer

• Lex Kaper (Univ. of Amsterdam, NL) - Councillor, Chair of EAS Annual Meeting Board

• Sara Lucatello (INAF Oss. Astronom. di Padova, IT) - Vice-President

• Johan Knapen (IAC, ES) - Former Treasurer

• Marc Audard (EAS & Univ of Geneva, CH) - EAS Executive Secretary and EAS 2020 webmaster)

Press office• Marieke Baan

• Joop Schaye (Leiden Observatory, NL) - Chair

• Conny Aerts (KU Leuven & Radboud Univ. Nijmegen, BE/NL) - Co-Chair

• Susanne Aalto (Chalmers Univ., SE)

• Tomek Bulik (Warsaw Univ., PL)

• Thérèse Encrenaz (Obs. Paris Meudon, FR)

• Amina Helmi (Univ. of Groningen, NL)

• Anders Johansen (Lund Univ, SE)

• Jelle Kaastra (SRON, NL)

• Lex Kaper (Univ. of Amsterdam, NL)

• Eiichiro Komatsu (MPIA, DE)

• Sara Lucatello (INAF Oss. Astronom. di Padova, IT)

EAS 2020 Scientific Organising Committee• Anna Nelles (DESY Zeuthen and Erlangen Univ., DE)

• Elena Pian (INAF OAS Bologna, IT)

• Bianca Poggianti (Oss. Astronomico di Padova, IT)

• Don Pollacco (Univ. of Warwick, UK)

• Juri Poutanen (Univ. of Turku, FI)

• Philippe Prugniel (CRAL, FR)

• Huub Röttgering (Leiden Observatory, NL)

• Lidia van Driel-Gesztelyi (Univ. College London, UK/FR/HU)

• Stefanie Walch (Univ. zu Köln, DE)

• M. Rosa Zapatero Osorio (Centro de Astrobiología Madrid, ES)

• Dirk van Dam• Frits Sweijen• Rafael Mostert• Martijn Wilhelm

2018Liverpool

1380

2014Geneva

550

2017Prague1180

2016Athens

900

2015Tenerife

1100

MORE THAN 25YEARS OFTRADITION!

1240

REGISTERED PARTICIPANTS LAST YEAR

FROM 50 COUNTRIES

THE LARGEST EUROPEAN CONFERENCE

FOR ASTRONOMY

930 TALKS400 POSTERS64 SESSIONS

TOP 3 FACTORSIN DECIDING TO ATTEND

1 NETWORKING OPPORTUNITIES

2 LISTENING TO EXPERTS

3 LEARNING AND SHARING ON THE MOST PROMINENT AND CHALLENGING TOPICS

• Outstanding plenary lectures

• A place to build and strengthen international collaboration

• A place to award prestigious European prizes

HIGHLIGHTS

2019Lyon1240

2019

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EAS 2020 in Leiden offers a wide range of Symposia and Special Sessions covering the latest discoveries and outstanding results in astronomy, astrophysics and space science. The programme is complemented with plenary talks and honorary lectures by distinguished speakers. Several prestigious prizes will be awarded during this week. EAS aims to become the Forum where the big European projects meet smaller communities to exchange the information creating synergy and complementarity increasing collaboration in Europe and beyond.

Outreach Programmethe oldest university observatory in the world!

The 75th edition of the Yearly Conference of the RNAS (Royal Netherlands Astronomical Society) will be jointly organized with EAS2020 in Leiden. As a result, we will also welcome many master and PhD students from all over the country.

Leiden based Prof. Ewine van Dishoeck - President of the International Astronomical Union(IAU) was awarded the Kavli prize in the category of astrophysics in 2018. She will be part of the EAS2020 programme to inspire the next generation to pursue their dreams in astronomy.

The Leiden Old Observatory is the oldest remaining university observatory in the world. Located in the scenic Hortus Botanicus, its modern exhibitions - using interactive and virtual reality displays - attract visitors of all ages. During EAS2020 special talks and activities will be organized here.

Space Expo is the official visitor center of ESA ESTEC. This space museum is situated just behind the sea and the dunes of the neighbouring city of Noordwijk. Several activities including tours will be envisaged.(www.space-expo.nl/en)

Parallel to the EAS2020 conference, a Children’s Conference will be organised by the Leiden University SpaceEU Office (www.eun.org)

SpaceEU is led by Leiden University and coordinates an exciting Space Outreach and Education programme to capture the interests of young people in STEAM fields and encourages them to choose space-related careers. Meetings and related outreach activities during EAS2020 will aim to inspire and broaden young people's minds from all backgrounds, to develop a sense of European and global citizenship and build long-term partnerships between people from different cultural backgrounds.

After Academia Career EventOne day career fair with employers from aerospace industry to datamining companies. Companies will present themselves, host talks. Career inspiration and animated networking. In cooperation with the Royal Netherlands Astronomical Society (former NAC).

The city of Leiden will celebrate the Pilgrim Year, it has been 400 years since the Founding Fathers of the United States departed from the Netherlands on the Mayflower. This will attract many visitors to Leiden and Leiden will be booming with connected activities.

Programme Structure

Inclusiveness and Sustainability statementLeiden Observatory will emphasise inclusiveness and sustainability at EAS2020 Leiden. We will encourage participants to communicate obstacles they experience in coming to EAS2020 Leiden and help to find solutions, also with possible support by sponsors or donors.

Following an initiative from a group of astronomers at Leiden Observatory, we strive to implement sustainable practices at this conference. We will encourage participants to use the train for travelling to Leiden instead of the airplane.

We encourage participants to send us feedback as to how this adheres to their personal circumstances. This can be done personally at the conference or via e-mail at eas2020@kuoni-congress.com

The conference standard catering will be vegetarian. Meat and fish are optional.

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Sponsorship EAS 2020 offers a wide variety of sponsor and exhibit options which are set out in the following pages.Your presence and contributions enable us to maintain affordable registration fees and at the same time offers you the opportunity to demonstrate your commitment to Astronomy in Europe and beyond.

In principle, all sponsorship applications will be treated on a first come, first served basis (confirmed receipt of a signed contract by the Conference Secretariat)

Please note that if any elements of the sponsor offers do not suit your current objectives, we will be delighted to discuss how we can assist you in building a bespoke package to suit your needs.

All the sponsor and exhibit options will automatically include the following items, along with more specific benefits of the packages:• Sponsor logo and link on the EAS website• Sponsor logo and link on the Conference mobile App• Sponsor logo on the printed programme• Sponsor logo on venue signage• Acknowledgment on the EAS social media in the weeks leading up to the conference

VAT is included in all sale prices (VAT 21%)

Show your brand to the professionals

A. Exhibition space rental 250 € / sqm

Minimum 4 square meters exhibition space. This includes: • 1 table, 2 chairs• 1 exhibitor badge will be complimentary for every 4 sqm of exhibition space booked, with access to exhibition, lunches, coffee

breaks and conference sessions.

(All additional exhibition equipments will be invoiced separately)

B. Mobile App announcement 500 €

Want to remind attendees to visit your booth, drive traffic to increase your lead count, or announce a giveaway? We’ll make sure it’s done professionally and with style through the mobile app.• 2 communications available (text of your choice, day of your choice)

C. Banner in the Interactive Programme 1.500 €

The online programme is an essential tool during the conference and is seen by all the participants.The programme is available on the EAS2020 website.• Full banner on the online interactive programme• Hyperlink to your company webpage• 20% discount if you book an exhibition space

D. Back cover advertisement in the final programme (one sponsor only) 2.000 €

This booklet will be available to the registered participants at the conference and will also be available in PDF format on EAS 2020 website• Full back cover page 4 colour in the conference book

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E. Conference mobile App (one sponsor only) 2.500 €

The Conference App is an essential tool used by participants for receiving the latest conference programme information, browsing speaker profiles, networking with other attendees and more. Take advantage of this guaranteed visibility opportunity amongst attendees. • Acknowledgement on the first page of the app (splash image) • Hyperlink to your company webpage• Logo included in the footer of the app• 2 mobile app announcements (push messages) during the conference• Branding on all electronic communications promoting the App

Win hearts with your hospitality

F. Coffee break and lunch contribution (one sponsor only) 2.000 €

• Sponsor name or logo on all stations during the coffee breaks and lunches (during the whole week)• Sponsor name or logo mentioned in the programme (“with the support of ”)

G. Childcare service 2.000 €

EAS2020 wishes to provide an onsite childcare service for the benefit of attendees who would otherwise be unable to attend due to childcare cost or commitments.

H. Gala dinner contribution 3.500 €

The gala dinner usually hosts no less than 500 attendees.• Sponsor logo signage at the gala dinner venue• 4 invitation cards• Sponsor name or logo on invitation card (“with the support of ”)• Sponsor name or logo on the gala dinner menu

I. Student drink contribution 1.000 €

This event gathers around 200 students.• Sponsor logo signage and marketing materials at the student drink venue • Sponsor name or logo mentionned in the event registration process and in the email confirmation

J. Welcome cocktail contribution 2.000 €

This sponsorship gives you an opportunity to host attendees immediately after the first day of conference• Welcome to place your standing banners in the cocktail area• Flyers and brochures in cocktail area• 5 invitation cards• Logo on event signage

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K. After Academia Career Event 200 € / sqm

One day career fair with employers from Aerospace industry to Datamining companies. Companies will present themselves, host talks and can speeddate with participants of EAS2020 in the early stages of their careers. This event will feature career inspiration and animated networking. In cooperation with the Royal Netherlands Astronomical Society (former NAC).

We would like to offer :Minimum 4 square meter exhibition space in an event tent on the EAS2020 conference venue premises. This includes:• 1 table, 2 chairs• Power connection• 1 exhibitor badge will be complimentary for every 4 sqm of exhibition space booked, with access to EAS2020 conference on

Thursday• Discount applies to sponsors also exhibiting at the EAS2020 conference

Scientific sponsorship

L. E-Poster area 2.000 €

An electronic version of the traditional boards will be displayed on several monitor screens in a prime location during the entire period of the congress. The highly trafficked e-poster screens will allow attendees to access the electronic poster presentations easily and conveniently. • Sponsor logo on the home page of each ePoster screens• Supporter acknowledgement signage with your company logo at the ePoster area

M. Speakers preview room 2.000 €

Good and unique opportunity to directly reach over 800 scientists. The area is available for all speakers during the entire conference. • Sponsor logo on each computer screen background in the room• Sponsor logo signage inside the speaker’s ready room

Sustainable offer

N. Water bottle 4.000 €

Keep attendees hydrated during the conference and help EAS2020 to be sustainable. Attendees will be supplied with a reusable water bottle that they can refill throughout the event. Sponsoring the recycled water bottle is a refreshing way to get your name out to attendees. The sponsor’s corporate logo will feature on each reusable water bottle.

O. Bicycle hire – green commute 1.000 €

Delegates are giving the possibility to hire bicycle at the venue to commute to the city center. Your logo will feature on each bicycle (around 50) used every day all over the city of Leiden.

P. Dutch stroop waffle – giveaway (one sponsor only) 2.500 €

The local taste in coffee cookies will be presented to each attendee. "Stroopwafels" are a Dutch treat. The delicious syrupy waffles will come with an edible sponsor logo medal.

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Q. Power up corner (one sponsor only) 3.000 €

Get remarkable on-site visibility by sponsoring a charging station. Located in high-traffic areas with a 3x3 sqm space where attendees can plug in their laptops and/or charge their smartphones and other devices. As the sponsor, you will be noticed while attendees charge up for the day. • Your company logo displayed on the signage at the charging station• Electricity and power strips are included in the sponsorship

R. Inclusion grant From 500 €

EAS is committed to the diversity of individuals and organisations working in Astronomy. As a conference diversity grant sponsor, you will help promote participation and reduce barriers for attendees wishing to participate in the EAS 2020, ensuring the widest possible representation at the conference.

The mimimum amount of the grant is to cover the conference registration fees for a young scientist from an underrepresented group, additional funding can be offered to offset further costs to those in need (such as nanny at home, travel expenses for a personal assistant for individuals with physical challenges, etc).

S. Travel support From 1.000 €

The funds obtained will provide support to participants (e.g. students, low and middle income countries) for their registration fee, their travel costs or accommodation costs for the whole congress period. Individual consultations are welcome to customise the preferred number of attendees to be supported.

T. Recycled lunch bag (one sponsor only) 2.500 €

At least 400 lunch bags will be delivered each day to the attendees, with the possibility to have your logo printed on each of them (for the full week).

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Practical information

How to book?Applications must be made online, and will be available from end November 2019, on the EAS2020 website.Acceptance of sponsorship and exhibition offers is at the discretion of the Organising Committee.Upon receipt of a completed online booking form, the Conference Organiser will forward a contract and invoice. Once the contract is received, the items listed will be confirmed.

Space allocation and sponsoring package will be allocated on a “first come, first served basis”, with priority to EAS partners and organisational members (please refer to page 12). The terms and conditions will be sent with the contract.

Is sponsorship on demand possible?We are aware that sponsorship of any of the above items may not suit your current marketing aims. Please feel free to contact the Conference Secretariat to discuss your needs.

What is the duration of the exhibition?The exhibition will run during the whole conference week. Set-up on Sunday afternoon and dismantling on Friday afternoon.

Where can I find the technical details?An exhibitors’ manual will be released to all exhibitors prior to the conference. It will include technical details about the venue and final exhibition details.

Contact personLaurie Bosson+41 58 458 65 62eas2020@kuoni-congress.com

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EAS organisational members

In addition to their usual benefits, EAS organisational members also have benefits for the EAS annual meeting. Should you be interested in becoming an EAS organisational member, please contact the EAS office: eas@unige.ch

EAS organisational affiliates(Yearly contributions to EAS: at least 1000 €)

• One free registration at the EAS annual meeting• Discounted rate (50%) for exhibition space at the EAS annual meeting• Mention of new organisational members by EAS president during the opening ceremony of the EAS annual meeting

EAS organisational sponsors(Yearly contributions to EAS: at least 2000 €)

• One free registration at the EAS annual meeting for every 2000 €/year contributed to the EAS• Opportunity to include company flyers in the EAS annual meeting registration packages (at cost price)• Mention of new organisational members by EAS president, and show company logo, during the opening ceremony of the EAS

annual meeting• Invitation (one person per Organisational Sponsor) to EAS reception during the EAS annual meeting. Other invitees may include

(current and past) EAS President and Council members, MERAC and Fritz Zwicky prize winners, Tycho Brahe medal winners and Lodewijk Woltjer lecturers, key invited plenary speakers.

EAS organisational patrons(Yearly contributions to EAS: at least 5000 €)

• One free registration at the EAS annual meeting for every 2000 €/year contributed to the EAS (maximum 5 free registrations)• Opportunity to include company flyers in the EAS annual meeting registration packages (at cost price)• Mention of new organisational members by EAS president, and show company logo, during the opening ceremony of the EAS

annual meeting• Free standard-size exhibition space at the EAS annual meeting• Possibility of giving short presentation during the EAS annual meeting, possibly in a suitably themed special parallel session (once,

new Patrons only)• Invitation (two persons per organisational patron) to EAS reception during the the EAS annual meeting. Other invitees may include

(current and past) EAS President and Council members, MERAC and Fritz Zwicky prize winners, Tycho Brahe medal winners and Lodewijk Woltjer lecturers, key invited plenary speakers.

More details can be found at https://eas.unige.ch//org_members.jsp