Legal Prject2

8/6/2019 Legal Prject2

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A Project Reportof

LegalCompliances

At

JUSCO,Jamshedpur

Dissertation Report

Submitted in partial fulfillment ofthe Master Of

Business AdministrationSubmitted

by:Kishore Kumar

MahatoReg.

1ay09mba73(HR)2009-11

Undersupervision of

Prof. .. Acharya Institute Of Technology,Bangalore.


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Acknowledgment

DECLARATION

PREFACE

The subject of my project-work is measuring

training effectiveness in Legal Compliances. It

has been done with the purpose of satisfying the

needs of degree course. Legal Compliances is one

of the hottest topic in the Human Resource

Management. Today, in the highly competitive

market, every organization is thriving to achieve

its goal with a minimum cost production. Any

organization aims to produce quality goods and

services at a competitive price so as to achieve

customers satisfaction. Not only that, they also

aim to bring customers delightment.

This aim can only be

achieved if an organization possesses efficienthuman resources. The human resources (the most

vital of all resources) can only be efficient if there

is a proper training and development programme.

A number of research works is being carried out on


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the topic of training effectiveness. A number of

techniques have been suggested by the

researchers on increasing the effectiveness. This is

because,; once the training is imparted; itbecomes necessary to have a significant tool to be

used to measure the effectiveness of training.

Otherwise, we can not assess whether the training

imparted was really beneficial to employees or not.

If yes, then up to what extent it was useful for the

employees.

ContentsChapter 1 .................................................................................................................................................. 71.1 Introduction about Legal Compliances

............................................................................................... 81.2 Objective of Legal Compliances

......................................................................................................... 81.3 Method of study

.................................................................................................................... 10Chapter -2 ................................................................................................................................................. 11

2.1 Company Profile ................................................................................................................................ 12

JUSCO ................................................................................................................................................... ..12

JUSCOVision ................................................................................................................................... .12

JUSCO-MissionJUSCO CoreValues ..........................................................................................................................12


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.................................................................................................................................................................. 13Chapter- 3 ................................................................................................................................................. 14

3.1 The Employment Exchange Act, 1959 & Rules .............................................................................. 15

On monthlybasis: ...........................................................................................................................

.......... 15Rule6 Submission ofreturns ................................................................................................... 153.2 The EPF & Miscellaneous provisions Act, 1952 ................................................................... ..16

On yearlybasis: ......................................................................................................................................... 16Para35 Preparation of ContributionCards .............................................................................................. 16Para42 Renewal of ContributionCards ................................................................................................... 16

On monthlybasis: ............................................................................................................................. ..16On 15th orbefore ...................................................................................................................................... 16Form2 Nomination & DeclarationForm .................................................................................................. 17Form13/13A Application for transfer of EPFaccount .............................................................................. 17Form14 Application for financing life Insurance Policy out of the PFAccount .......................... 18

Form16 Application for advance from thefund ......................................................................... 18Form19 & 20 For claiming of Provident FundAccumulation ...................................................... ..22Para72(5) Payment of ProvidentFund .................................................................................................... 23Para69 (1) (a todd) ................................................................................................................................. 23Register to be maintainedfor: ................................................................................................................. 243.3 The Payment of Wages Act, 1936 ..................................................................................................... 25

3.4 Equal Remuneration Act, 1976 .............................................................................................. 26

FormD register, Rule 6 of Equal Remuneration Rules,1976 ........................................................... 263.5 Employees State Insurance Act, 1948 .................................................................................. 27

Registration ofEstablishments. ........................................................................................................27


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Register to be maintainedfor: .......................................................................................................... 27Everymonth: .................................................................................................................................... 27

Yearly: .........................................................................................................................

..................... 28Onoccurrence: ................................................................................................................................. 293.6 The Maternity Benefits Act, 1961 .......................................................................................... 30

On monthlybasis: ............................................................................................................................. 303.7 The payment of Bonus Act, 1965 & Rules ............................................................................ 31

On yearlybasis: ................................................................................................................................ 31

Others: ............................................................................................................................................. 313.8 The Payment of Gratuity Act, 1972 ....................................................................................... 32

Form A, B & C Rule 3 of Payment of Gratuity Central rules,1972............................................. 32Form F, G, & HRule 6 (1), (3) & (4) of Payment of Gratuity Central rules,1972 ......................... 32Form I, J & K, Rule 7 (1), (2) & (3) of Payment of Gratuity Central rules,1972 ......................... 33FormL & M, Rule 8 (1) of Payment of Gratuity Central rules,1972 ............................................ 333.9 Companys & Establishment Act, 1963 (W.B.) ............................................................................. 35

Section5 Holiday in companys &establishments. .............................................................................. 35Section6 Hours of work incompany ...............................................................................................35Section9 Restriction of employment ofchildren ......................................................................... 36Section10 Restriction ofemployment ....................................................................................... 36Section11Leave .........................................................................................................................36Section12 Person employed to be entitled to wages for the period of privilege leavein ........ 36Section13 Wages for overtimework ......................................................................................... 37Section14 Payment of recovery ofwages .................................................................................. 37Section15 Notice of termination ofservice ............................................................................... 37


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Section16 Registration of companys andestablishment .............................................................38Section18 Persons employed to be furnished with letter ofappointment ............................... 39Section21Penalties ....................................................................................................................

393.10 Weekly Holiday Act, 1942 ...................................................................................................... 40

Section 3 Closing ofcompanys ........................................................................................................ 40Section4 Weekly holiday in companys, ...................................................... 40Section6 No deduction or abatement to be made fromwages .................................................. 40Chapter-4 ............................................................................................................................................ 41

4.1 Conclusion ............................................................................................................................... 42

4.2 Suggestion ............................................................................................................................... 42

1. Check Out These Guidelines to See if a Policy Is Needed ................................................... 422. Articulate the Goal of the Policy

........................................................................................... 434. Develop and Write the Policy

............................................................................................... 435. Review the Policy

................................................................................................................. 436. Obtain Management Support for the Policy ..........................................................................437. Obtain Legal Review of the Policy

....................................................................................... 448. Implement the Policy

............................................................................................................ 449. Decide How You Will Communicate the Policy in the Future ............................................. 44

10. Interpret and Integrate the Policy ......................................................................................44Risks of NotComplying ..................................................................................................................... 454.3 Bibliography ............................................................................................................................ 47

4.4 Annexure ................................................................................................................................. 47

Chapter 11.1 Introduction about Legal Compliances


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As this legal compliances is a part of a larger part for Human Resources Department called as

HR Legal Compliances An HR-is a Legal compliances by which an organization can measure

where it currently stands and determine what it has to accomplish to improve its humanresources function. It involves systematically reviewing all aspects of human resources, usually

in a checklist fashion, ensuringthat government regulations and company policies are being

adhered to. The key to an Legal Compliances is toremember it is a learning or discovery tool, nota test. There will always be room for improvement in every organization.

INTRODUCTIONLEGAL COMPLIANCES

Legal ComplianceEver increasing levels of legislation are affecting organisations across the world. Andthe effect is felt even more acutely when an organisation has operations in manydifferent locations.The strength of our global team is that we are able to advise clients on the impacts andrequirements of different legislation worldwide; regulations that apply internationally,regionally and nationally. There are some key benefits from this:

We can help clients maintain various management system standards, forexample ISO14001, by ensuring they have identified and are compliant withrelevant legislation We can help clients identify areas at risk of prosecution We identify forthcoming legislation and can help clients prepare to manage theimpacts We identify market opportunities that clients can take advantage of as theycomply with new and emerging legislation

Our experience enables us to deliver a balance between business sustainability, bestpractice and meeting minimum legislative standards.

We have an excellent track record working with operators, regulators and industrybodies. This gives us a depth of knowledge and understanding that enables us to offervery intuitive advice to our clients as we identify their legal obligations and audit

compliance against these obligationsIn summary our approach is as follows:

Identify your legal obligations Develop a register of these obligations Develop and implement control measures to deliver or improve compliance Provide training on specific legal issues and a holistic approach to managing all


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obligations Tracking impacts of changes and proposed future legislation Auditing an organisation's adherence to regulations on a periodic basis

We have expertise across all major areas of environmental and product compliance:

waste management; REACH; industrial permit applications; the future Climate ChangeBill; the list goes on, and this website details many of these specifically.

SUSTAINING LEGAL COMPLIANCE

Strict compliance with all applicable laws, regulations or internationaltreaties is critical to Thaless ability to conduct current and future business.Non-compliance with regulations could expose Thales and its officers to largefines, criminal or civil sanctions, sales and legal restrictions and reputational

damage.

Thales established a Compliance Programme in 2007 to better incorporatecompliance risk management within its business processes. The objective ofthis Group-wide Compliance Programme is to decrease the risk of non-compliance for Thales by helping to prevent occurrences, detect issues andlimit the consequences of any conduct that may violate the companyscommitments and internal policies or could lead to civil or criminal liability orreputational damage.

Thales operates within a far-reaching legal and regulatory framework. TheCompliance Programme pays special attention to areas relating to:

Company law and delegations

Competition & commercial laws

Social rights & employment laws

Export control

Anti-bribery laws

Environmental law

Occupational health and safety

National secrecy Intellectual property right.etc

To deploy the compliance programme across the organisation, Thales hasgiven its subsidiary CEOs the responsibility to design, implement andmaintain a satisfactory risk management and internal control system. TheGroup has appointed a Compliance Officer in each unit to help CEOs cope


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with the complex and constantly evolving legal and regulatory framework.

Thaless experts also produce self-assessment questionnaires thatcomplement the internal policies, guidance, training and tools already inplace. They allow Thales subsidiaries to assess the maturity of the measuresin place to prevent legal violations and serve as a baseline for definingimprovement plans when such measures are not deemed adequate.

Throughout the year, the Audit and Internal Control Department monitorsimplementation of improvement action plans by subsidiaries and providessupport to better prevent the risk of non-compliance.

Thales requires all subsidiaries under its control to formally report on themeasures and resources in place to secure compliance. CEOs are required tocomplete a yearly attestation letter in which they disclose their assessmentsand commitments for improvements. Yearly attestation letters flow upthrough the organisation and are consolidated in a report that is submitted to

the Executive Committee and Board of Directors and provides :-

We provide following legal support services to Indian limited companies to ensure compliance ofthe applicable provisions of the law.

Maintaining registers and records under the Companies Act [On retainer basis]

Compliance Certificate under the Companies Act

Certification ofROC e-forms

Annual filings with ROC

Registration of charge over assets of company (secured loans) under the Companies Act Transfer and Transmission of shares

Consolidation / sub-division of shares

Issue of duplicate share certificates

Change of name

Change ofregistered office Change ofobject clause of memorandum of association

Increase of authorised share capital

Change of articles of association

Appointment and resignation ofdirectors, additional directors, alternate directors,

nominee directors

Change of auditor Holding actual board meetings or committee meetings

Holding actual general meeting of shareholders

Appointment of Managing Director, whole Time Director or manager

Payment ofremuneration to directors Payment ofremuneration to relatives ofdirectors Loan to directors

Transactions with directors, relatives ofdirectors, other entities (firm, limited company,


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HUF, trust) wherein directors are interested

Conversion ofprivate limited to public limited

Accepting deposits / borrowings (unsecured loans) Removal of director

Removal of auditor

Payment of dividend Transfer of funds to Investor Education and Protection Fund

1.2 Objective of Legal Compliances

1)To insure the effective utilization of an organizations human resources.

2)To review compliance with a myriad of administrative regulations.3)To instill a sense of confidence in management and the human resources function that it

is well managed and prepared to meet potential challenges.

4)To maintain or enhance the organizations and the departments reputation in thecommunity.

5)To perform a "due diligence" review for shareholders or potential investors/owners.

6)Suggestions for complying with applicable labour legislations for setting up of a new

company or establishment.

7)Identification of all legislations governing the functioning of the company with specialreference to the concerned business segment

8)Implementation of an effective compliance system by providing the necessary

guidance and facilities

9)Educating companies on labour laws governing the filing of returns, maintenance of

registers, records and abstracts.

1)Legal compliance (Covered under this project)


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2)Compensation/Salary Administration

3)Employment/Recruiting4)Orientation

5)Terminations

6)Training and Development7)Employee Relations

8)Communications

9)Files/Record Maintenance/Technology10)Policies and procedures (including employee handbook)

In a legal compliances , the company's management team meets with corporate counsel in order

to discuss strategic plans and objectives, review key documents and records, and analyze

and identify current and projected legal needs of the company. The legal audit also laysthe groundwork for the establishment of an ongoing legal compliance and prevention

program in order to ensure that the company's goals, structure and ongoing operations are

consistent with the latest developments in business and corporate law. Finally, the legal

audit helps managers identify the legal issues triggered by changes in strategies, goals orobjectives and allows planning for the legal tasks that must be accomplished as a result of

the issues identified.

Issues in a Legal Audit (Compliance)

A comprehensive legal audit will examine a wide range of issues which may be as

mundane as whether or not the company is qualified to do business in foreign

jurisdictions or as complex as an analysis of the company's executive compensation and

retirement plans in order to ensure consistency with current tax and employment lawregulations. The topics that must be addressed include: choice and structure of the entity;

recent acts of the board of directors and documentation (or lack thereof) relating to thosedecisions; protection of intellectual property; forms and methods of distribution andmarketing; pending and threatened litigation; estate planning; insurance coverage; hiring

and firing practices; employment agreements; securities law compliance; antitrust and

related trade regulations; product liability and environmental law; and a review of salesand collection practices. Naturally, the extent and complexity of the legal audit will vary

depending on the size and stage of growth of the company, the type of business (such as

service vs. manufacturing), the number of shareholders and employees, the extent to

which the company does business in a "regulated industry," and a host of other factors.A legal audit may be performed on a periodic basis as part of an ongoing compliance

program or may be performed in connection with a specific event, such as a financial

audit, or in connection with a specific transaction, such as an acquisition or securitiesoffering. There are also specialized legal audits in specific areas, such as tax; labor and

employment; estate planning/asset protection; government contracts; franchising

compliance; and environmental law.Implementation of the Post-Audit Recommendations. Once the legal audit team has issued

its post-audit evaluation to the management team, the entrepreneur can implement the

recommendations of the report. What he or she does will vary, depending on the growthplanned by the company, as well as the specific findings of the report. At a minimum, the


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entrepreneur should schedule meetings with key personnel to review and discuss the postaudit

recommendations; prepare internal memos to educate the "rank-and-file"

employees; conduct employee seminars to educate employees about proper proceduresand compliance; and in certain cases, develop handbooks and operations manuals for

continued and readily available guidance for the company's staff. If significant problems

are discovered during the audit, counsel should be careful about what is included in thefinal written report in order to avoid potential adverse consequences down the road under

the central or state rules of evidence. In addition, the company can establish a "tickler

system" for periodic reporting and key dates/deadlines, as well as a time set for the nextlegal audit.

SCOPE OF THE PROJECT

To carry out a critical analysis of LEGAL COMPLIANCES analysis.

To find out the area of weakness in the existing Legal Environment control

mechanism.

To find out opportunity to make large the service market.

To extrapolate the companys position with other companies.

RESEARCH METHODLOGY

The whole project has been made by collecting data through primary and

secondary source. Primary source stand for that information i.e. collected by direct

questioner to concerned employees. Secondary source represent that information

that I got through journals, websites, magazines etc.


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RESEARCH DESIGN

The study is based on descriptive and applied research. The efficiency and efficacy

of Legal compliances management model of JUSCO LTD. The Legal requirement

as well as planning compliances is thoroughly studies. By using research and

process analysis the result of control mechanism has been summarized which help

in identify the effective of the system under preview to get the conclusion.

DATA INFORMATION SOURCES

COLLECTION OF DATA: Data has been gathered from both primary and

secondary sources.


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Primary sources

It comprises of discussion with concerned person and interview

Survey questionnaire

Observation on each and every department

By interviewing few officers from different Department and division

Secondary sources:

Annual reports

Journal and book

Study of files & office documents

Different records by account bills section, cost and raw material

Websites of JUSCO Ltd.


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DATA ANALYSIS AND INTERPRETATION

We have determined the process of changes in legal compliances of one foreign

service company and four domestic service companies. We have also found out

Legal obligation for all the companies and few record such as registration,annual

report,establishement,govt.roles,legal requirement for JUSCO Ltd.

LIMITATIONS

1. The topic is a voluminous one for which the time allotted was insufficiently

2. The scope of the study was limited to the problem of JUSCO Ltd.

All department and division.

3. As a policy decision, accessibility of plant wise data was limited for

querying various issues arising out of the study

4. Adaptation to the new environment took its toll.

1.3 Method of study

Method used in this study is consultation with Industrial Law book by P.L.Mallick (vol.1 & vol.2).and

N.D. Kapoor.


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Chapter -2

INDUSTRY PROFILE

THE SERVICE INDUSTRY

In Indian Economy, jobs can be categorized into sectors, which can then be split into

divisions, each of which include various industries. There are two major sectors in In

Indian economy, as identified by the Indian Standard Industry Classification System:

the goods-producing sector and the service-producing sector. The goods-producing

sector includes agriculture, forestry, and fishing; mining; construction; and

manufacturing. The service-producing sector includes the divisions of (1)

transportation, communications, and utilities; (2)wholesale trade; (3) retail trade; (4)


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finance, insurance, and real estate; (5) public administration; and (6) services. This

sixth groupthe services divisionincludes a number of industries .

Main Groups of Industries in the

Services Division

Some agricultural services (including landscaping and horticulture)

Hotels and other places of lodging

Personal services (including dry cleaning, tax preparation, and hair

cutting)

Business services (including temporary agencies and business

software developers)

Automotive services

Miscellaneous repairs

Motion pictures

Amusements and recreation

Healthcare

Legal services

Private education

Social services

Museums, zoos, and botanical gardens Membership organizations (including houses of worship and clubs)

Engineering and management services (including consulting)

Other miscellaneous services

The service sector is difficult to define and to encompass. There are a number of ways to

identify the sector, its divisions, its industries, and the types of jobs within them. The

general category of the service division includes a wide variety of industries, but can be

categorized into primarily consumer-oriented (providing a service directly to a

consumer), primarily business-oriented (providing a service directly to another

business) or mixed (providing services to both businesses and individual consumers).


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Alternately, the services division activities can be described by their economic activities

as physical, intellectual, aesthetic, and other experiential activities. Physical activities

involve working with objects; examples include repairing cars, landscaping, cutting hair,

or preparing a meal. Intellectual activities involve providing education or training, such

as at a university or trade school. The aesthetic activities entail providing consumers

with artistic or visual experiences; museums, theater performances, art shows, and

musical performances are examples. Finally, other experiential activities involve

providing customers with recreation, such as in amusement and theme parks, zoos, or

campgrounds.

A final way in which to categorize services is by what is transformed through the service.

A service may transform a physical object, which occurs when something is repaired,

altered, or improved. Having an article of clothing custom-made, a room remodeled, or

an appliance repaired would involve transforming a physical object. Service division

jobs may also change a consumer. Examples of changes to consumers are education,

whereby the consumer learns knowledge or skills; health care, in which a person's

health is improved; or personal services, such as when a hairstylist cuts a consumer's

hair. A change to an organization is a third type of transformation involved in the

service industry. For instance, a management consulting firm may make changes to an

organization's structure or business processes to improve it. The final set of jobs in thiscategorization captures those professions in which there is no apparent object. For

example, when an attorney provides legal representation to a client, or in professional

sports competitions a service is provided, even though no specific object can be

identified.

GROWTH IN THE SERVICES INDUSTRY

Services Industry in India 2009-10 is a better year says CII Survey. According to a

Confederation of India industry Press release the stimulus Package was a Key Driver of Sector.


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26th April 2010, New Delhi, The services sector has revived from slowdown and has maintained

higher growth trends during the third and the last quarters of FY 10, according to a survey

conducted by the Confederation of Indian Industry (CII).

CII had undertaken a comprehensive survey based on the responses of more than 350 service

related industry associations, organizations and companies in both the private and public sectors.

The services sector has performed better during April-March 2009-10 (Estimated) over April-

March 2008-09 mainly on the back of the stimulus package provided by the governmentandcontinuance of the incentive measures including the 10 percent service tax in the recent Union

Budget according to Mr. Chandrajit Banerjee, Director General, Confederation of IndianIndustry.

Out of 51 sectors surveyed, 13.72 % of the sectors have recorded excellent growth of more than20% in April-March 2009-10. This is clearly an improvement over April-March 2008-09 during

which only 5.88 % of the sectors had recorded excellent growth rate. The share of the high

growth sectors has also increased to 43.13 % in April-March 2009-10 from 41.17% during thecorresponding period of the previous year. The share of moderate growth rate sectors has

increased from 35.29% to 41.17% indicating substantial improvement. The share of sectors

recording negative growth rate has significantly declined to 1.96 % from 17.65 % and this is a

clear sign of improvement.

According to the survey, Indian Telecom and Mutual Fund industry have emerged as the biggest

contributors in the growth of services industry both recording excellent growth rates.

The high growth category (10 to 20 percent) includes sectors like air passenger traffic, retail

trade, advertising, live entertainment, courier and logistics industry, healthcare, education &

training services, life insurance premium, etc.

Some of the sectors which have recorded moderate growth rate of (0 to 10 percent) include

railway freight traffic, revenue earning passenger traffic, air cargo, cargo handled at major ports,

foreign tourist arrivals, construction, etc.

However sectors like fixed line subscribers still continue to grow at a negative rate as moreconsumers can afford wireless services.

The CII survey has also identified some of the general and sector specific issues/constraints

faced by the services industry which need to be addressed to enable the services sector to

maintain higher growth momentum.

The general issues pertain to infrastructure bottleneck, low or no access to credit, high input cost,

security risks for mega projects in sensitive areas.

GDP


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Growth Trend of the Services Industry during April-March 2009-10

Period Excellent

(>20%)

High

(10-20%)

Moderate

(0-10%)

Negative

(


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TATASTEELP R O F I L E

Established in 1907 by its Founder J N Tata, Tata Steel is Asia's first and

India's largest integrated private sector steel company. Over the years, Tata Steel

has emerged as a thriving, nimble, steel enterprise, due to its ability to transform

itself rapidly to meet the challenges of a highly competitive global economy and

commitment to become a supplier of choice by delighting its customers with

services and products. Constant moderniSation and introduction of state-of-the-art

technology at Tata Steel has enabled it to stay ahead in the industry and

successfully meet the expectations of all sections of stakeholders. Tata Steel's four-

phase Modernisation Programme in the steel works has enabled it to acquire the

most modern steel making facilities in the world. Recently, Tata Steel

commissioned its 1.2 million tonne capacity Cold Rolling Mill complex at 'Global

Speed and Cost'. Its fifth phase of the Modernisation Programme leveraged the

intellectual capabilities of its employees to generate sustainable value for the

stakeholders. Tata Steel is taking better Knowledge Management initiatives to shift

focus from creating new physical assets to utilising them with ingenuity and a

sturdy business sense, the company has been recognised as Asia's Most Admired

Knowledge Enterprise at the World Knowledge Forum, Seoul, Korea. Most recently,

it has embarked on programme for expansion of its existing steel making capacity

by 1million tonne to reach a rated capacity of 5 million tonnes per annum.

Tata Steel's turnover in fiscal 2002-03 was nearly Rs 9800 crores. The

company's profit in the same year was Rs 012 crores, which is its highest ever

Strive relentlessly to

build relationship andinfluence

Ruthless cutting of

wasteful

expenditure

Mutate and improvefuriously

Code ofConductChange CustomerCost

Value UnderPlanning
http://www.juscoltd.com/


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JUSCO conferred Most Admired Developer in Water &

Urban Infrastructure Sector by 3rd KPMG InfrastructureToday Awards

Archives

Ja

:: AWARDS AND RECOGNITIONS

JUSCO conferred Most Admired Developer in Water &

Urban Infrastructure Sector by 3rd KPMG Infrastructure

Today Awards

~Applauses JUSCO mandate for converting an obligatory

service into customer focused sustainable entity~

Jamshedpur Utilities and Services Company (JUSCO) has been

conferred Most Admired Developer in Water & Urban

Infrastructure Sector during the 3rd KPMG Infrastructure Today

Awards. JUSCO has over nine decades of experience inproviding infrastructure services and is carved out by Tata Steel

from its Town Services Division in 2004. The award comes as

applause to the mandate for JUSCO to convert an obligatory

service into a customer focused sustainable corporate entity. TheAward was given away by Shri Kama Nath, Honble Minister of

Transport, Road and Highways at New Delhi on 01 December2010.

The Award was received by Mr Manish Sharma, Managing

Director, JUSCO along with Mr Raghunath Pandey, President,

JUSCO Shramik Union. Speaking while receiving the covetedaward, Mr Manish Sharma, Managing Director, JUSCO said

that the KPMG Infrastructure Today Awards acknowledges anorganizations landmark achievements in various infrastructure

projects. JUSCO is highly obliged to receive the title of Most

Admired Developer in Water & Urban Infrastructure Sector.JUSCO will keep on enhancing its services and come up to the
http://www.juscoltd.com/hall-fame.asphttp://www.juscoltd.com/press-release-01-dec-10.asphttp://www.juscoltd.com/press-release-01-dec-10.asphttp://www.juscoltd.com/press-release-01-dec-10.asphttp://www.juscoltd.com/press-release-01-dec-10.asphttp://www.juscoltd.com/press-release-01-dec-10.asphttp://www.juscoltd.com/press-release-01-dec-10.asphttp://www.juscoltd.com/hall-fame.asp


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best of the standards set by the industry in times to come.

JUSCOs expertise in executing projects on BOOT, BOT, EPC,

O&M, Concession and Franchisee models has led it to create a

niche for itself in the growing urban infrastructure services

sector in the country. Today it has presence in various cities andtowns of the country spanning eight states and serving several

urban local bodies and corporations through many landmark

projects. In a short span of time JUSCO has emerged as theleader in Indian urban water services sector.

JUSCO has also achieved international recognitions for its

efforts in water services sector Biennial 5th Asia Water

Management Excellence Award at Kuala Lumpur, Malaysia andGlobal Intelligence Award at London, United Kingdom.

JUSCOs operations at Jamshedpur have been conferred with

Total Productive Maintenance (TPM) Award by Japan Instituteof Plant Maintenance (JIPM) at Kyoto, Japan, the only company

in services domain in the world to have conferred this

prestigious award. In 2009, JUSCO was conferred with theNational Urban Water Award by the Honble President of India

for Citizen Services and Governance.

Today JUSCO is Indias only comprehensive urban

infrastructure service provider. It intends to rise to the challengeof meeting India's need for infrastructure development in a

sustainable manner by anticipating and addressing the country'sgrowth needs such that the ability of future generations to meet

their own needs is not compromised.

Its services include water, power, municipal solid waste

management, roads & bridges, industrial, civil and structural

construction. JUSCO works alongside civic bodies, large andsmall industries, urban local government bodies, communities

and individuals to deliver value through sustainable solutions.

JUSCO has a comprehensive service in the supply of water to

both industrial and domestic customers, which range from

operations & maintenance of the entire water cycle from intaketo treatment, conveyance and distribution. It is integrated with

capabilities such as asset management activities, GIS, billing,collection and Non Revenue Water reduction programmes.

The selection criteria for the award require various stakeholders

to work together and administer the measure of success. The

approach is based on a perception survey, moderated by a panelof eminent specialists. Based on the results of the survey,


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Jamshedpur Utilities & Services Company

Limited

BOARD OF DIRECTORS

Mr Bushen Lal Raina : Chairman

Mr Varun Kumar Jha : Non Executive Director,Member, Audit Committee,Member, Committee Of Board

Mr Narayan Prasad Sinha : Non Executive Director,

Chairman, Committee of Board,

Member, Remuneration Committee,Member, Audit Committee

Mr Partha Sengupta : Non Executive Director,

Member, Committee of Board

Mr Tapas Kumar Mitra : Non Executive Director,

Member, Remuneration Committee

Mr Shobhit Shukla : Non Executive Director,

Chairman, Audit Committee

Mr Manish Sharma : Managing Director,

Member, Committee of Board
http://www.juscoltd.com/images/b-l-raina.jpghttp://www.juscoltd.com/images/md-small.jpghttp://www.juscoltd.com/images/b-l-raina.jpghttp://www.juscoltd.com/images/md-small.jpg


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: MANAGEMENT TEAM

Mr Manish Sharma : Managing Director

Mr Ritu Raj Sinha : General Manager(Business Development & Corporate Services)

Mr K.N. Jha : General Manager

(Planning, Engineering & Construction)

Mr G. S. Basu : General Manager

(Water Management)

Mr Sharad Kumar : General Manager

(Power Services)

Mr P. C. Shukla : General Manager

(Water Services)

Mr Deepak P. Kamath : General Manager

(HR-IR)

Mrs Shakti Sharma : Chief Education

Capt.

Dhananjay Mishra

: Dy. General Manager

(Jamshedpur Town Services)

Mr Umanath Mishra : Chief Financial Officer

Mrs Preeti Sehgal : Company Secretary

Awards & Recognition

JUSCO Samachar (vernacular) conferred Gold Award by PRCI National Urban Water Award 2009 TPM Excellence Award - 2008

5th Asia Water Management Excellence Award - 2008 Commendation from Global Water Intelligence Award 2008First Prize for Excellent Management in the area of Rain WaterHarvesting - 2008 OHSAS 18001 Certification - 2008 ISO 17025 to water laboratory by NABL - 2007 ISO 14001 and 9001 recertification 2006


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PROFILE

In a first of a kind initiative in India, the Jamshedpur Utilities and Services Company (JUSCO)

was carved out of Tata Steel from its Town Services Division in 2004. In JUSCO, the steel majorreposed nine decades of experience and expertise. The mandate for JUSCO was to convert an

obligatory service into a customer focused sustainable corporate entity.

Jamshedpur Utilities & Services Company is today Indias only comprehensive urban

infrastructure service provider. A Tata Enterprise, its services focus on the Tata Group Purposeto improve the quality of life of the communities we serve.

The Group purpose is reflected in JUSCOs Mission of providing quality services for life. Its

services include water, power, infrastructure, public health and horticulture services. JUSCO

works alongside civic bodies, large and small industries, local government bodies, communitiesand individuals to deliver value through sustainable solutions.

The Company believes that a clear sense of the Tata Values and Mission allows it to achieveimmense clarity on its role forthe future. JUSCO intends to rise to the challenge of meeting

India's need for infrastructure development in a sustainable manner by anticipating andaddressing the country's growth needs such that the ability of future generations to meet their

own needs is not compromised.

:: JAMSHEDPUR LICENSE AREA (POWER)

The Power Services Division is responsible for the purchase, sale and distribution of electricity;augmenting and maintaining the power distribution infrastructure; as well as for municipal and

town management functions in its service area.

Yearafter year, JUSCO uses state-of-the-art technology and processes, proactively maintains

and upgrades equipment, to enhance its efficiency. The knowledge and expertise of its engineersand people, as well as a culture of excellence, allows it to maintain high quality power supply at

possibly the lowest tariff in India. All of these contribute to making it one of the countrys most

efficient power utilities.

Power Availability ensuring clean and reliable power at the doorstep of every consumer

Household Consumers enjoy the highest per capita power consumption in the country.

Industrial consumers growth needs are matched by continuously augmenting

infrastructure. Municipal Functions. Improvement in efficiencies

WATER & WASTE WATER SERVICES

Jamshedpur Utilities & Services Company provides comprehensive services in the supply of

water to both industrial and domestic customers. Our range of services cover operations &
http://www.juscoltd.com/images/riturajsinha.jpghttp://www.juscoltd.com/images/knjha.jpghttp://www.juscoltd.com/images/gsbasu.jpghttp://www.juscoltd.com/images/sharadkumar.jpghttp://www.juscoltd.com/images/p-c-shukla.jpghttp://www.juscoltd.com/images/kamath.jpghttp://www.juscoltd.com/images/dhananjaymisra.jpghttp://www.juscoltd.com/images/dhananjaymisra.jpghttp://www.juscoltd.com/images/umanath-mishra.jpghttp://www.juscoltd.com/images/preeti-2.jpghttp://www.juscoltd.com/images/riturajsinha.jpghttp://www.juscoltd.com/images/knjha.jpghttp://www.juscoltd.com/images/gsbasu.jpghttp://www.juscoltd.com/images/sharadkumar.jpghttp://www.juscoltd.com/images/p-c-shukla.jpghttp://www.juscoltd.com/images/kamath.jpghttp://www.juscoltd.com/images/shakti-sharma.jpghttp://www.juscoltd.com/images/dhananjaymisra.jpghttp://www.juscoltd.com/images/dhananjaymisra.jpghttp://www.juscoltd.com/images/umanath-mishra.jpghttp://www.juscoltd.com/images/preeti-2.jpg


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maintenance of the entire water cycle from intake to treatment, conveyance and distribution. We

integrate this service with capabilities such as asset management activities, GIS, billing,

collection and Non Revenue Water reduction programmes. The Company was formed in 2004and we have since ventured beyond Jamshedpur to create new facilities in water across the

country apart from modernising and maintaining existing ones.

Services offered

Operation and Maintenance of Water Treatment Plants Sewage Treatment Plants,distribution networks.

Build new Water Treatment Plant and Sewage Treatment Plant on EPC or BOOT basis.

Technical and Management support to improve performance of the Water Treatment

Plants, Sewage Treatment Plants and Distribution Systems. Control of Unaccounted for Water (UFW) or Non Revenue Water (NRW).

Creation of 24 x 7 municipal water supply systems.

GIS for asset management including updating of existing drawings.


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Customer support services including call centre facilities for prompt handling of

complaints.


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:: TATA STEEL

Established in 1907 as Asia's first integrated private sector steel company, Tata Steel, with therecent acquisition of Corus in 2007 is the worlds sixth largest steel producer.

The Tata Steel Group, as a combined entity, has geographic footprints in India, South East Asia,UK and Europe with an aggregate crude steel production capacity of around 28 million tonnes

having approximately 82,700 employees across the four continents. Tata Steels mines, collieriesand Jamshedpur works are ISO 14001 certified for environment management.

The companys Jamshedpur steel works along with its Ferro Alloys and Minerals Division, have

been conferred the SA 8000 certification for work conditions and improvements in theworkplace the first in the world.

Tata Steel which has also set benchmarks in the fields of corporate social responsibility and

corporate governance firmly believes in improving the quality of life of its employees and the

communities it serves.

SWOT ANALYSIS OF JUSCO

A. STRENGTH

Low cost and efficient labour force.

Strongly managerial capability.

Strongly globalised industry and emerging global competitiveness.

Modern new plants & modernized old plants.

Stable balance sheet (Low debt to equity ratio).

Experience of Tata Group in doing global acquisitions.


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B. WEAKNESS

High cost of energy,power and capital investment

Higher duties and taxes.

Infrastructure.

Quality of service.

Labor laws.

Dependence on imports for manufacturing equipments& technology.

B. OPPURTUNITIES

Huge infrastructure demand.

Rapid urbanization.

Increasing demand for consumer durables.

Untapped rural demand.

Consolidation trend in service industry.


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To get exposed to the global Service market (will save time and learning

space for Tata steel).

D.THREATS

Slow growth in infrastructure development.

Market fluctuations and chinas export possibilities.

Global economic slow down.

Threat of hostile takeover by its competitions

Analysis of each and every

Department from

the Legal Compliancespoint of view


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DEPARTMENT

NATURE OFWORK

GOVT.DEPT

LICENSE& REG.

MEDICAL-CHECKUP

TIMING

LEAVE

RETURNING &REPORT

VIOLATION WHY REQ.

ICS Company'spropertymaintenance(residential& non

residential)

Consumerprotection act-1986,Company act-1956Factoryact-

1948

Approval,licensingandregistration offactoriesMakingapplication to thegovernme

nt(As perCompanyact.1956

Yes(E.S.I act1948)Toprovideforcertainbenefitstoemploy

ees incase ofsickness,maternity andinjuryduringemploymentand tomakeprovision forcertainother

mattersinrelationthereto.

9AM-5PM(8 hrs,as perfact.act)noadultworker shall

beallowed toworkin afactory formorethanninehoursin anyday

ANNUALLEAVEWITHWAGESEvery

workerwhohasworkedforatleast240daysin ayearwillbeeligi

bleforleavewithwagesasunder ifanadult,)

Aggrievedemployeedepartmentalrepresentative

head of thedepartment

GrievanceCommittee.ChiefExecutiveVoluntaryArbitration(grievancehandlingprocedureunder---industrialdispute act-1947)

WATERMANAGEM

ENT

Toensures thesupply ofclean,puredrinkingwaterto thecitizens of

Jamshedpur

FACTORIES ACT,1948andwateract1974Under

1882 -TheEasement Actallowsprivaterights

(Approval,licensingandregistration offactoriesMakingapplication to thegovernment)

(Thefollowingbenefitsareprovided undersection46.SicknessbenefitMaternitybenefit

noadultworker shallbeallowed toworkin afactory formorethanninehours

Asperfact.Act:-ANNUALLEAVEWITHWAGESEverywork


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to use aresource thatis,groundwater,byviewing

it as anattachment totheland. Italsostatesthat allsurfacewaterbelongsto thestateand is astateproperty.1897 -TheIndianFisheries Actestablishes twosets ofpenaloffenceswhereby thegovernmentcan sueany

personwhousesdynamite orotherexplosivesubstance inany way(whethercoastalorinland)

withintentto catchordestroyany fishorpoisonous fishin orderto kill.1956 -

DisablementbenefitDependentsbenefitMedicalbenefit

Funeralexpenses)as perE.S.Iact.

in anyday .

erwhohasworkedforatleast

240daysin ayearwillbeeligibleforleavewithwagesasunder ifanadult,onedayforeverytwentydaysofworkperformed if

achild,onedayforeveryfifteendaysofworkperformed


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TheRiverBoardsActenablesthestatesto enroll

thecentralgovernment insettingup anAdvisory RiverBoardtoresolveissuesin inter-statecooperation.1970 -TheMerchantShipping Actaims todealwithwastearisingfromshipsalongthecoastalareas

within aspecifiedradius.1974 -TheWater(Prevention andControlofPollution) Actestablishes aninstituti

onalstructure forpreventing andabatingwaterpollution. Itestablishesstandar


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ds forwaterqualityandeffluent.Polluting

industries mustseekpermission todischargewasteintoeffluentbodies.TheCPCB(CentralPollutionControlBoard)wasconstitutedunderthis act.1977 -TheWater(Prevention andControlofPollution) CessAct

provides for thelevy andcollection ofcess orfees onwaterconsumingindustries andlocalauthorities.1978 -

TheWater(Prevention andControlofPollution) CessRulescontainsthestandar


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ddefinitions andindicatethe kindof andlocationof

metersthateveryconsumer ofwater isrequiredto affix.1991 -TheCoastalRegulation ZoneNotificationputsregulations onvariousactivities,includingconstruction,areregulated. Itgivessomeprotection tothe

backwaters andestuaries.EnvironmentprotectionAct-1986,

.

PH&HS Toprovide freecheck-

upandpreventionofhealth,processingofgarden

Laws:-Publichealthact

1955 inIndiaModelpublichealthact1987IndiaEnv.protectionact-1986

IndianPublicHealthAssociati

on .licensingandregistrationrenewalofmedicalpractitioners.Registration


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&municipalsolidwaste,segrigationofplasti

cwaste,treeplantation,reductioninchemicalpesticide.

Societyregistrationboard ofhorticulture-1860National

horticultureboardHealthandSafetyat WorkAct (OccupationalSafetyat Work1970OccupationalSafetyandHealthActOccupationalHealthandSafetyAct1991OccupationalSafetyandHealthAct1994

Timelineof majorU.S.environmentalandoccupationalhealthregulationWorkplaceSafetyandHealth

Act

Certificate fromtheLicensingauthorityfor ...Development .reg.

ofTheclinicalsciences,nutrition,preventive and

publichealthmedicine

DB & GR Toprovideaccommodation&Fooding oftatasteel

LAW:-Foodsafetyact-1990,2006,2009Meatsafetyact-

Foodlicense,Weightcaliberlicense,

Yes,medicaltest forfood.


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employees,govtemployees,leaders

bookingthroughtatasteel.Bookinghotelsthrougheasterntravells.

2000,Env.Pollutionact-1986

FLEETMANAGEMENT

CENTRE

Operatio &Maintanance ofroadvehicle&mobile,misc.equipments ofalldept.of

jusco&

othersdeptoftatasteel,

Law:-Underfactoryact-1948Approval,licensing andregistration offactoriesMakingapplication tothegovern

ment(As perCompanyact.1956)Envpollution act-1986Motorvehicleact-1988,ministryof road

transport,MRTP-act,healt &safetyact-1995,fire safetyact,trafficsafetyact

registration,permit,taxes,offences,construction,maintenance---undermotorvehicleact.LICENSING OFDRIVERSOF

MOTORVEHICLES.QMS-certification
http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Acthttp://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Health_and_Safety_at_Work_Acthttp://en.wikipedia.org/wiki/Health_and_Safety_at_Work_Acthttp://en.wikipedia.org/wiki/Health_and_Safety_at_Work_Acthttp://en.wikipedia.org/w/index.php?title=Indonesian_Act_No.1/1970_about_Occupational_Safety_at_Work_1970&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Indonesian_Act_No.1/1970_about_Occupational_Safety_at_Work_1970&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Indonesian_Act_No.1/1970_about_Occupational_Safety_at_Work_1970&action=edit&redlink=1http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Acthttp://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/w/index.php?title=Occupational_Health_and_Safety_Act_1991&action=edit&redlink=1http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Occupational_Safety_and_Health_Act_1994http://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Timeline_of_major_U.S._environmental_and_occupational_health_regulationhttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Acthttp://en.wikipedia.org/wiki/Workplace_Safety_and_Health_Act


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EDUCATION

DEPT.

ToFacilitate 4eng.Mediumschool

,4Hindimediumschoolandoneintercollege(through

JUSCOEDUCATIONMISSIONJEM)

LAW:-EDUCATION

ACT,1987Right toeducati

on act2009,government ofIndiaact1860 foreducation ,

TheInstituteshould beregistered undertheSocieties

Registration Act1860 and...

FINANCE&

ACCOUNTING

Projectevaluation,stratagicplanningandfinancialaccountingmaint

enance ofalldpt.

Statutorypayment act.Tdspayment act.Provident fundact1952.Servicetaxpaymen

t act.Incometaxpayment act.Payment ofgratuityact1972.

CompanyRegistration Indiais a Well-established,Perceptive andDiscerningOrganization For ...Taxationand

licensingservices VatRegistration ...corporatefinance,accounting, andvarioustypes ofcompanyformations in India

PLANNING

ENG. &CONSTRUCTION

BUILD

INGconstruction,industryconstructionbridge,mall,road

LAW:-

ContractAct,Arbitration andConciliationAct....ConstructionPlanning andManage

Registere

d undertheprovisionof theregistrationAct.Registrations underprofession tax act,registrations under


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newconstructionandmaintanance,

ment.Company act1956.undertheArchitectsAct,

1972.

shopsandestablishmentact .

BILLING &CUSTOMERRELATION

Charges ofwaterandelectricitybill aswellasrentoflandalongwithmunicipalcontribution fornonemployeesin jsr.

LAW:-Electricity Bill

Act2003,Electricity Bill

Act1910ININDIA.Waterbill act1974 inIndia,RTI act2005.Municipal Act-1959,1872,MunicipalCorporationsActof 1949 ,Municipalitysystemact2000.

Registration undershopsandestablishment act.Electricity billinthe nameof theconcern ,WaterAuthorities/MunicipalCorporation 33Reg. ...40Registration UnderLabor

Act,LicenseforContractLabor .MunicipalLicenseswhich areissued in

.... 12.fees ontheregistration

POWERBUSINESS &

DIVISION

SupplyMaintananceAndhandlingbreakdown

poweroperationin

Jamshedpur.ThroughTATApower

LAW:-electricity act ofindia-1948,1910.Factoryact-1948Company act-

1956ElectricityAct,2003Contents. PART IPreliminary.PART IINationalElectricityPolicy

Licensingthrough(JSERC)and(SEB)EligibilityforobtainingElectricalContracto

r'sLicense. ...LicensingCommitteeconstituted underrule 10 oftheRegistration and


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andfromDVC.NEWCONNECTIONalso.

andPlan.PART IIIGeneration OfElectricity. PARTIV

Licensing ...

licensingofIndustrialUndertakings .

Chapter33.1 The Employment Exchange Act, 1959 & Rules

On monthly basis:Form ER-1 (Rule-6)

On 15th January/15th April/ 15 July/ 15th October

Quarterly returnsSent to the concerned employment officerRule6Submission of returns

An employer shall furnish to the Local employment Exchange, quarterly returns in Form

ER-I and biennial returns in Form ER-II. Quarterly returns shall be furnished within

thirty days of the due dates, namely, 31st March , 30th June,30th September and 31st

December, biennial returns shall be furnished within thirty days of the due date asnotified in the Official Gazette.

3.2 The EPF & Miscellaneous provisions Act, 1952

On yearly basis:

1. On or before 25th of April every year, annual return should be submitted to the concerned

regional officer in Form 3A/6A.For Form 3A, Paras 35 & 42 of the Employees Provident Funds Scheme, 1952; and

For Form 6A, Paras 43 of the Employees Provident Funds Scheme, 1952Para35Preparation of Contribution Cards


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The employer shall prepare a contribution card in Form 3 or in Form 3-A as may be

appropriate, in respect of every employee in his employment at the commencement of

the Scheme or who is taken into employment after that date and who is required orentitled to become or is a member of the Fund including those who produce an

Account Number and in respect of whom no fresh Declaration Form is prepared :

Provided that in the case of any such employee who has become a member of theFamily Pension Fund under the Employees' Family Pension Scheme, 1971, the

aforesaid Forms shall also contain such particulars as are necessary to comply with

the requirements of that scheme.Para42Renewal of Contribution Cards

An employer shall, on or before the expiration of the period of currency of the

contribution card, prepare in respect of each member employed by him a card in

From 3 or Form 3-A as may be appropriate, for the next period of currency :Provided that in the case of any such employee who has become a member of the

Family Pension Fund under the Employees' Family Pension Scheme , 1971, the

aforesaid form shall also contain such particulars as are necessary to comply with therequirements of that Scheme.

On monthly basis:On 15th or before

Challans of remittance of contribution to be submitted to concerned regional officer.

1. On 25th or before

Return of employees qualifying/ leaving & monthly remittance statement as Forms 5, 10

& 12A.

For Form 5, Para 36 (2) (a) of the Employees Provident Funds Scheme, 1952;

For Form 10, Para 36 (2) (b) of the Employees Provident Funds Scheme, 1952; and

For Form 12A, Para 38 (2) of the Employees Provident Funds Scheme, 1952Para36(

2)(a) & (b) Duties of employer(2) Every employer shall send to the Commissioner within fifteen days of the close of

each month a return -(a) In Form 5, of the employees qualifying to become members of the Fund for the

first time during the preceding month together with the declarations in Form 2

furnished by such qualifying employees, and(b) In such form as the Commissioner may specify, of the employees leaving service

of the employer during the preceding month:

Provided that if there is no employee qualifying to become a member of the Fund for thefirst time or there is no employee leaving service of the employer during the preceding

month, the employer shall send a 'NIL' return.

Para38(2) Mode of payment of contribution

(2) The employer shall forward to the Commissioner within twenty-five days of close

of the month, a monthly abstract in such form as the Commissioner may specify

showing the aggregate amount of recoveries made from the wages of all the members

and the aggregate amount contributed by the employer in respect of all such membersfor the month :

Provided that an employer shall send a Nil return, if no such recoveries have been


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made from the employees:

Provided further that in the case of any such employee who has become a member of the

Pension fund under the Employees' Pension Scheme, 1995, the aforesaid Form shallalso contain such particulars as are necessary to comply with the requirements of that

scheme.

Others:Form2Nomination & Declaration FormParagraphs 33 & 61(1) of the Employees Provident Funds Scheme, 1952Para33Declaration by person already employed at the time of the institution ofthe find.

Every person who is required or entitled to become a member of the Fund shall beasked forthwith by his employer to furnish and shall , on such demand, furnish to him,

for communication to the Commissioner, particulars concerning himself and his

nominee required for the Declaration Form in Form 2. Such employer shall enter theparticulars in the Declaration Form and obtain the signature or thumb-impression of the

person concerned.

Para61(1) Nomination

(1) Each member shall make in his declaration in Form 2, a nomination conferring theright to receive the amount that may stand to his credit in the Fund in the event of

his death before the amount standing to his credit has become payable, or where the

amount has become payable before payment has been made.

Form13/13A Application for transfer of EPF accountParagraph 57 of the Employees Provident Fund Scheme, 1952Para57Interstatetransfer of members

(1) where a member of the Fund ceases to be employed in one region and secures

employment in another region in an establishment to which this Scheme applies or

which is an exempted establishment or which is not covered under the Act but has aprovident fund scheme of its own, he may apply to the Commissioner within whose

jurisdiction he was previously employed, in such form as the Commissioner may

specify, for transfer of balance of the provident fund in his existing account to hisaccount in the other region.

(1) Where a member of the fund ceases to be employed in one establishment and

secures employment in another establishment in the same region, he may apply tothe Commissioner of the region, in such form as the Commissioner may specify forthe transfer of balance of the Provident Fund in his previous account to his account in

the new establishment where he takes up the employment.

Form14Application for financing life Insurance Policy out of the PFAccount


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Paragraph 62 of the Employees Provident Fund Scheme, 1952Para62Financing of members Life Insurance Policies

(1) Where a manner desires that premium due on a policy of Life Insurance taken byhim on his own life should be financed from his Provident Fund Account, he may

apply in such from and in such manner as may be prescribed by the Commissioner.

(2) On receipt of such application the Commissioner, or where so authorised by theCommissioner, any other officer subordinate to him may make payment on behalf of

the member to the Life Insurance Corporation of India towards premium due on his

policy:Provided that no such payment shall be made unless the premium is payable yearly.

(3) Any payment made under sub-paragraph (2) shall be made out of and debited to

the member's own contribution with interest thereon standing to his credit in the

Fund.(4) No payment shall be made under sub-paragraph (2) unless the member's own

contribution in his Provident Fund Account with interest thereon is sufficient to pay

the premium; and where the payment is to made on the first premium, sufficient topay the premium for two years.

(5) No payment shall be made towards a policy unless it is legally assignable by the

member to the Central Board.(6) The Commissioner shall before making payment in respect of existing policies,

satisfy himself by reference to the Life Insurance Corporation that no prior

assignment of the policy exists and the policy is free from all encumbrances.(7) No educational endowment policy or marriage endowment policy shall be financed

from the Fund, if such policy is due for payment in whole or in part before the

member attains the age of 55 years.

Form16

Application for advance from the fund

Paragraph 68B of the Employees Provident Fund Scheme, 1952Para68BWithdrawal from the fund for the purchase of a dwelling house/ flat or fortheconstruction of a dwelling house including the acquisition of a suitablesite forthe purpose

Withdrawal from the fund for the purchase of a dwelling house/flat or for theconstruction of a dwelling house including the acquisition of a suitable site for the

purpose.-

(1) The Commissioner, or where so authorised by the Commissioner, any officersubordinate to him may on an application from a member in such form as may be

prescribed and subject to the conditions prescribed in this paragraph sanction from the

amount standing to the credit of the member in the Fund, a withdrawal-(a) for purchasing a dwelling house/flat, including a flat in a building owned jointly

with others (outright or on hire purchase basis), or for constructing a dwelling house

including the acquisition of a suitable site for the purpose from the Central

Government, the State Government, a cooperative society, an institution, a trust , a


52/77

local body or a Housing Finance Corporation (hereinafter referred to as the

agency/agencies);or,

(b) for purchasing a dwelling site for the purpose of construction of dwelling house ora ready-built dwelling house/flat from any individual;

(bb)for purchasing a dwelling house/flat on ownership basis from a promoter governed

by the provisions of any Flats or Apartments Ownership Act or by any other analogousor similar law of the Central Government or the State Government as may be in force

in any state or area for the time being and who intends to construct or constructs a

dwelling house or block of flats and the member is required to pay to the saidpromoter in advance for financing the said construction of the house/flat :

Provided that the member has entered into an agreement with the promoter as may be

required under the Flats or Apartment Ownership Act or any other analogous or similar

law of the Central Government or State Government which may be in force in anyState or any area and the said agreement is registered under the Indian Registration Act,

1908;

(e) for the construction of a dwelling house on a site owned by the member or the

spouse of the member or jointly by the member and the spouse or forcompleting/continuing the construction of a dwelling house already commenced by the

member or the spouse, on such site or for purchase of a house/flat in the joint name ofthe member and the spouse under clauses (a) and (b) above.

Explanation 1.- In this paragraph, the expression, 'cooperative society ' means a society

registered or deemed to be registered under the Cooperative Societies Act, 1912

(2 of 1912) or under any other law for the time being in force in the Staterelating to cooperative societies.

(2)(a) For the purpose of purchase of a site for construction of a house thereon, the

amount of withdrawal shall not exceed the member's basic wages and dearnessallowance for twenty-four months or the member's own share of contributions, together

with the employer's share of contribution, with interest thereon or the actual cost

towards the acquisition of the dwelling site, which ever is the least.(b) For the purpose of acquisition of a ready-built house/flat or for construction of a

house/flat, the withdrawal shall not exceed the member's basic wages and dearness

allowance for thirty-six months or the member's own share of contributions, togetherwith the employer's share of contributions, with interest thereon , or the total cost of

construction, whichever is the least.

(3)(a)No withdrawal under this paragraph shall be granted unless-

(i) the member has completed five years' membership of the Fund;(ii) the member's own share of contributions with interest thereon in the amount

standing to his credit in the fund is not less than one thousand rupees;

(iii) a declaration from the member that the dwelling site or the dwelling house/flat or thehouse under construction is free from encumbrances and the same is under title of the

member and/or the spouse:

Provided that where a dwelling site or a dwelling house/flat is mortgaged to any of theagencies referred to in clause (a) of sub-paragraph (1), solely for having obtained

funds for the purchase of a dwelling house/flat or for the construction of a dwelling

house including the requisition of a suitable site for the purpose, such a dwelling site or

a dwelling house /flat as may be, shall not be deemed to be an encumbered property :


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Provided further that a land acquired on a perpetual lease or on lease for a period of

not less than 30 years for constructing a dwelling house/flat, or a house/flat built on

such a leased land, shall also not be deemed to be an encumbered property :Provided also that where the site of the dwelling house/flat is held in the name of any

agency, referred to in clause (a) of sub-paragraph (1) and the allot tee is precluded

from transferring or otherwise disposing of the house/flat, without the prior approvalof such agency, the mere fact that the allot tee dose not have absolute right of

ownership of the house/flat and the site is held in the name of the agency, shall not be a

bar to the giving of withdrawal under clause (a) of sub-paragraph (1), if the otherconditions mentioned in this paragraph are satisfied.

(b) No withdrawal shall be granted for purchasing a share in a joint property or for

constructing a house on a site owned jointly except on a site owned jointly with the

spouse.(4)subject to the limitation prescribed in sub-paragraph (2)-

(a) where the withdrawal is for the purchase of a dwelling house/ flat or a dwelling site

from an agency referred to in clause (a) of sub-paragraph (1), the payment of

withdrawal shall not be made to the member but shall be made direct to the agency inone or more instruments as may be authorised by the member;

(b) where the withdrawal is for the construction of a dwelling house, it may besanctioned in such number of installments as the Commissioner or where so

authorised by the Commissioner, any officer subordinate to him, thinks fit;

(d) where the withdrawal is for purchasing a dwelling house/flat on ownership basis

from a promoter as referred to in clause (bb) of sub-paragraph (1), the payment ofwithdrawal shall be made to the member in one or more installments as may be

required to be paid by the said promoter and as authorised by the member .

Explanation.- 'Promoter' includes a person who constructs or causes to be constructeda block or building of flats or apartments for the purpose of selling some or all of

them to other persons or to a company, Cooperative Society or other association of

persons and his assignees and where the person who builds and the person who sellsare different persons the term 'Promoter' includes both.

(5) Where a withdrawal is sanctioned for the construction of a dwelling house, the

construction shall commence within six months of the withdrawal of the first installmentand shall be completed within twelve months of the withdrawal of the final

installments. Where the withdrawal is sanctioned for the purchase of a dwelling

house/flat or for the acquisition of a dwelling site, the purchase or acquisition, as the

case may be, shall be completed within six months of the withdrawal of the amount :Provided that this provision shall not be applicable in case of purchase of a dwelling

house/flat on hire-purchase basis and in cases where a dwelling site is to be acquired

or houses are to be constructed by a cooperative society on behalf of its memberswith a view of their allotment to the members.

(6) Except in the cases specified in sub-paragraph (7) and 7-A, no further withdrawal

shall be admissible to a member under this paragraph.(7) An additional withdrawal up to twelve months' basic wages and dearness allowance

or the member's own share of contribution with interest thereon, in the amount

standing to his credit in the Fund, whichever is less, may be granted in one

installment only, for additions, substantial alterations or improvements necessary to


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the dwelling house owned by the member or by the spouse or jointly by the member

and the spouse :

Provided that the withdrawal shall be admissible only after a period of five years fromthe date of completion of the dwelling house.

(7-A) a further withdrawal equivalent to the amount of difference between the amount

of withdrawal admissible to a member under sub-paragraph (2) above as on the date offresh application and the amount of withdrawal that was drawn by a member under this

Paragraph any time during the 6 years preceding 3-10-1981,may be granted to such a

member (i) who had availed the earlier withdrawal for purchase of a dwelling site andhas now proposed to construct a dwelling house on the land so purchased, or (ii) who

had availed the earlier withdrawal for making initial payment towards the

allotment/purchase of a house/flat from any agency as referred to in clause (a) of subparagraph

(1) above and has now proposed to avail a withdrawal for completing thetransaction to get the sole ownership of the house/flat so purchased, or (iii) who had

availed the earlier withdrawal for construction of a house but could not complete the

construction in time due to lack of funds.

(7-B) A further withdrawal up to twelve months' basic wages and dearness allowanceor member's own share of contribution with interest thereon in his account, whichever

is the least, may be granted for addition , alteration, improvement or repair of thedwelling house owned by the member or by the spouse or jointly by the member and

the spouse, after ten years of withdrawal, under sub-paragraph (7).

(9) (a) If the withdrawal granted under this paragraph exceeds the amount actually spent

for the purpose for which it was sanctioned , the excess amount shall be refunded bythe member to the Fund in one lump sum within thirty days of the finalization of the

purchase, or the completion of the construction of, or necessary additions, alterations or

improvement to a dwelling house, as the case may be . The amount so refunded shallbe credited to the employer's share of contribution in the member's account in the Fund

to the extent of withdrawal granted out of the said share and the balance, if any, shall

be credited to the member's share of contributions in his account .(b) In the event of the member not having been allotted a dwelling site/dwelling

house/flat, or in the event of the cancellation of an allotment made to the member and of

the refund of the amount by the agency, referred to in clause (a) of sub-paragraph (1)or in the event of the member not being able to acquire the dwelling site or to

purchase the dwelling house/flat from any individual or to construct the dwelling

house, the member shall be liable to refund to the Fund in one lump sum and in such

manner as may be specified by the Commissioner, or where so authorised by theCommissioner, any officer subordinate to him, the amount of withdrawal remitted under

this paragraph to him or, as then case may be, to the agency referred to in clause (a) of

sub-paragraph (1).The amount so refunded shall be credited to the employer's share of contributions in

the member's account in the fund , to the extent of withdrawal granted out of the share,

and the balance if any shall be credited to the member's own share of contributions inhis account.

(10) If the Commissioner, or where so authorised by the Commissioner, any officer

subordinate to him is satisfied that the withdrawal granted under this paragraph has

been utilized for a purpose other than that for which it was granted or that the member


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refused to accept an allotment or to acquire a dwelling site or that the conditions of

withdrawal have not been fulfilled or that there is reasonable apprehension that they

will not be fulfilled wholly or partly ; or that the excess amount will not be refunded interms of clause (a) of sub-paragraph (9) or that the amount remitted back to the member

by any agency referred to in clause (a) of sub-paragraph (1) or that the amount

remitted back to the member by any agency referred to in clause (a) of sub-paragraph(1), will not be refunded in terms of clause (b) of sub-paragraph (9), the

Commissioner, or where so authorised by the Commissioner, any officer subordinate to

him, shall forthwith take steps to recover the amount due with penal interest thereon atthe rate of two per cent per annum from the wages of the member in such number of

installments as the Commissioner, or where so authorised by the Commissioner, any

officer subordinate to him, may determine. For the purpose of such recovery the

Commissioner or where so authorised by the Commissioner , any officer subordinate tohim may direct the employer to deduct such installment from the wages of the member

and on receipt of such direction, the employer shall deduct accordingly. The amount so

deducted, shall be remitted by the employer to the Commissioner, or where so authorised

by the Commissioner, any officer subordinate to him within such time and in suchmanner as may be specified in the direction. The amount so refunded, excluding the

penal interest, shall be credited to the employer's share of contribution in the member'saccount in the Fund to the extent of withdrawal granted out of said share and the balance

if any shall be credited to the member's own share of contributions in his account. The

amount of penal interest shall, however, be credited to the Interest Suspense Account.

Provided that the recovery of withdrawal under sub-paragraph (10) shall be restricted tocases where the recovery has been ordered by the sanctioning authority while the member

in service.

(11) Where any withdrawal granted under this paragraph has been misused by themember, no further withdrawal shall be granted to him under this paragraph within a

period of three years from the date of grant of the said withdrawal or till the full

recovery of the amount of the said withdrawal, with penal interest thereon, whichever islater.

Form19& 20 For claiming of Provident FundAccumulationParagraph 72(5) of the Employees Provident Fund Scheme, 1952 (for form19 )Para72(5) Payment of Provident Fund

(5) (a) Every employer shall, at the time when a member of the Fund leaves theservice, be required to get the claim application, for payment of Provident Fund in

cases specified in clauses (a) to (dd) of sub-paragraph (1), of Paragraph 69 , dulyfilled in and attested and to forward the said application within five days of its receipt

to the Commissioner or any other officer authorised by him in this behalf.(b) Every employer shall, at the time when the member of the fund leaves the service,

be required to get the claim application, for payment

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