Evaluation of Compliance Performance of Readymade Garments Industry

 

AUDIT PROCEDURES

1. Opening Meeting:

Short opening meeting should include the audit scope and criteria from ……… Fashions Ltd. and non-disclosure policy.

2.    Factory Tour Observation:

Production process

Quality Control Depart. – IQC, In process QC, Final QC.

Packaging Depart.

Warehouse/store – raw materials & finished goods

For Health & Safety issues, auditors should look at :

        Adequacy of fire extinguishers         Adequacy and accessibility of emergency exits in the factory (i.e., NOT blocked and

locked during working hours)         Adequacy of functioning toilets         Presence of emergency shut off switches         Availability of clean drinking water         Proper conditions for dormitories         Proper conditions for dinning facilities         Proper conditions for medical facilities         Adequacy of well-stocked first aid kit

3.    Document / record Review:

Production records,

Machineries maintenance records, equipment calibration records

Training records, qualification certificates

Product test report/ functional test reports

Corrective & preventive action procedures and records,

Import / Export documents

Employee’s personal files

Attendance records (12 Months)

Payroll

Broken needle policy and records

Other relevant operation procedures and records,

4.    Employees Interviews:

Factory Manager – for quality assessment sections

Production personnel – for quality assessment sections

Quality Control personnel – for quality assessment sections

General Employee – for ‘Good Employment and Labor Practices’

And relevant others

5.    Closing Meeting:

At the conclusion of the audit, the auditor must present/discuss all findings with factory management especially the corrective actions required. However, the audit result (e.g., Pass, Fail, Exemption Periods) should NOT present to the factory.

If applicable, auditor should fill out the “Summary of Factory Audit Findings” and ask the factory representatives to sign it on/after the closing meetings. Copy of the “Summary of Factory Audit Findings/ CAP” should be left to the factory.

All “yes” should carrying 1 positive marking.

CRITICAL POINTS:

Un authorized sub-contract.

Compensation/ benefits

Child/ Forced labour

Irregular Payment

Harassment and abuses

Working hour/Weekend/ Holiday worked.

Compliance Audit Check List: 

Factory name and locatio:  __

Audit Date: _......................2013__________Auditor’s Company name:  ………………………..

SL Issue Location Yes NoResponsible

personCompletion

dateRemarks

Factory Information

1Is Business registration certificate available for inspection?

X

2Are  code of conduct of clients posted in visible location of factory?

X

3Are all emergency contact numbers posted in a visible locations of factory in  local language?

X

Legal Documentation

4 Are all policy posted in the factory? X Mr. Jahangir 1st Dec’08Working hour policy not posted

5 Are local law posted in the factory? XPersonal File

6Personal file must be included the following documents:

X

7 * Appoinment Letter X8 * Age certificate X9 * Fitness certificate X10 * Bio – data X11 * Leave Application X12 * Service Record X

13* Supporting documents regarding disciplinary action, Increment, Promotion, demotion etc.

Personal file

X Mr. Jahangir 1st Dec’12No promotion letter issued to workers

Human Resource Training

14Are new employee oriented by or inducted by welfare or HR officer?

X

15 Are all employee trained by HR officer or welfare officer regarding policy &

X

procedures?Mendatory Requirement

16**Are factory provide the minimum wage to the factory

X

17** Is not there any worker under the age 18?

X

18** Is factory not open on weekend/ holiday

X

19** No harrasment / abuse observed / discover during audit

X

20 ** No forced labour eveidence found X

21** No evidance of un-authorized sub-contracting

X

22** Factory provided salary within 7th working day of next month

X

Health & SafetyEmergency Exits

23All emergency exists sign have IPS  support.

Back side gate

X Mr. Jahangir 1st Dec’122 out of 6 exists had no IPS support

24Are the emergency exit doors remain unlocked in working hour?

X

25Has the emergency exit  a yellow keep clear box with diagonal line?

X

26Are the emergency exits remain unobstructed?

X

Passageways / Stairs27 Do the stair remain clear at Now? X

28The top & bottom of stairs to have a yellow keep clear box with diagonal lines.

X

29Do the passage ways remain unobstructed at all times?

X

Evacuation Plan

30Do the evacuation plan posted in visible place on local language?

X

Fire fighting Equipment

31All fire equipments have easy access to keep.

X

32Are operating instructions for fire fighting equipment to mounted on or beside the equipment in the local language?

X

33Are all fire extingushers in good operating condition?

X

34Do the fire drill conducted quaterly in a year with photograph?

X Mr. Jahangir 1st Dec’12No Fir drill was conducted

First Aid Box

34Do the access to first aid box remain unobstructed at all times?

X

35Are the  first aid boxes unlock at all the time?

X

36Content list to be posted beside the first aid box.

X

37Contents list to be inspected weekly with written records by first aider.

X

38Name of first aiders to be posted beside the first aid box.

X

Protective equipment

39Are all machines fitted with safety guard? (i.e. needle guard, pully guard, eye protector etc.)

X

40Are all tag gun machines fitted with protective needle cap?

X

41Are all tag gun machines fitted with users name?

X

42Are broken & unbroken needle register maintained properly?

X

43 Are the ear plugs provided to the worker? X

44Are dust masks provided where necessary?

X

45Pressing machines to be fitted with emergency release device?

X

46 Are mesh gloves provided to cutter man? X

47Are spot cleaners  use mask, gloves & eye protection glasses?

X

48Are MSDS sheets relating to chamicals used available in spot cleaning room?

X

49Are handling instructions hang in local language?

X

Electrical

50Are electric pannels , circuit breakers & switch boxes  be marked with electricity danger sign?

X

51Are the switch functionality identified properly in electric pannel, circuit braker and switch box?

X

52Are access to electric panels, distribution boards & switch boxes unobstructed all time?

X

53Are there any loose wires, broken socket, plug etc. visible in the factory?

Ground floor

X Mr. Jahangir 1st Dec’12Loose were found at dryer area

54 Are electric cables to cutting knives X

suspended above the cutting table?Safety Training

55 * Fire fighter training X Mr. Jahangir 1st Dec’12No fire fighter training was conducted

56 * CPR training X57 * PPE Training X

Safety

57Are tolets marked by gender in local language?

X Mr. Jahangir 1st OctoberToilets are not marked for male & female

58Are the toilet facilities clean , dry & free from bad smell ?

X

59 Is liquid soap available in all toilet? X

60Are drinking water tested on regular basis?

X

How audit assessment done?Audit assessment result:

Total Points 60

Total Points Achieved

53

% of Score 88.33% -Yellow

Audit Result

X Green >90%Yellow 76-89%Orange 60-75%

Red<60%

Auditor’s Signature : ———————————————- Factory Representative Signature : —-Mr. X Islam————

Mithon.texbd@gmail.com

Sanjoy.tex1@gmail.com