LEAVE MEASURES

TYPES OF LEAVE

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1. ANNUAL LEAVE• EDUCATORS• Regarded as being on leave

during school closure periods

• Capped leave – prior to 2002

• NON-EDUCATORS• (Office based) 22 days – less

than 10 yrs• 30 days – 10 yrs & more• (School based) 27 days (22

days school holidays & 5 days leave)

• Capped leave: prior to 2001• Leave cycle – 01/01 to

31/12• Six months period of

rescheduling

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2. NORMAL SICK LEAVE

• EDUCATORS• 36 Days from 2013-

2015 (3yr cycle)• Sick leave 1-2 days can

be submitted without M/C

• 3 days onwards M/C is compulsory

• NON-EDUCATORS• 36 Days from 2013-

2015 (3yr cycle)• Sick leave 1-2 days can

be submitted without M/C

• 3 days onwards M/C is compulsory

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Cont.

• 8 week rule – if employee has been absent from work on more than two occasions during an 8 week period, regardless of duration, submit a medical certificate

• Numerous short term absences may be indicative of abuse and M\C may be required

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3. TEMPORARY INCAPACITY LEAVE

• If employee exhausts 36 days before the expiry of 3 year cycle must apply for Temporary Incapacity Leave for every sick leave application

• Annexure A- 1 to 29 days of leave with M/C (compulsory)• Annexure B- 30 and more sick leave days with M/C

(compulsory)• It is the responsibility of the employee to ensure that these

forms are completed timeously• HR sends it to Thandile Health Risk Management for

assessment and recommendation• Approval lies with the Department

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4. PERMANENT INCAPACITY LEAVE

• If incapacity has been declared permanent in nature

• Processes of Ill-Health Retirement are initiated

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5. LEAVE FOR OCCUPATIONAL INJURIES

• Also known as Injury on Duty (IOD)• Compensation Commission is involved in

making a decision • Special leave is granted in such cases

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6. MATERNITY LEAVE

• Employees are entitled 4 consecutive months • Preferable if leave starts at least 2 weeks or 1

month prior to the expected date of delivery

6.1 PRE-NATAL LEAVE- Employees are entitled to 8 working days pre-

natal leave per pregnancy

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7. ADOPTION LEAVE and SURROGACY LEAVE

• 45 days - adopts a child that is younger than 2 yrs

• Can extend by applying for up to 184 days unpaid leave

• Requirements: written proof of adoption/surrogacy proof of the number of days applied for

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8. FAMILY RESPONSIBILITY LEAVE & SPECIAL LEAVE FOR UPA

8.1 Educators• 3 days if • child, spouse or life partner is sick or• employee’s spouse or life partner gives birth• 5 days if• Child, spouse or life partner dies or• Employee’s immediate family member ( parents/adoptive, parents-

in-law, grand-parents, siblings, grand parents and grand children) dies• The total number of frl (8) and upa(4) taken shall not exceed 12 days

in a year• Capped leave / annual leave may be used• Unpaid leave to a maximum of 184 days• Proof is required• 12 days max Special leave

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8. FRL cont

8.2 Non- Educators• 5 days if • child, spouse or life partner is sick or• employee’s spouse or life partner gives birth• 5 days if• Child, spouse or life partner dies or• Employee’s immediate family member ( parents/adoptive, parents-

in-law, grand-parents, siblings, grand parents and grand children) dies

• The total number of frl is 10 days in a year• Capped leave / annual leave may be used• Unpaid leave to a maximum of 184 days• Proof is required• 10 days max Special leave

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9. LEAVE FOR UNION OFFICE BEARERS

• Max of 15 working days per annum• Applications must be submitted in writing &

supported by necessary by documentation• For every 7 hours of leave taken a leave form

must be submitted• Ordinary members have 8 hours per annum

for union activities

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10. SPECIAL LEAVE FOR PROFESSIONAL & PERSONAL DEVELOPMENT & RELIGIOUS

OBSERVANCESActivities that are aimed at professional development

Activities aimed at personal development (in the interest of the department as well)

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10. CONT

• Religious observances• 3 days per cycle• Leave must be approved before

commencement

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11. SPECIAL LEAVE FOR STUDY

• Educators approved course of study• Progress reports require• Conditions of pay are determined by the

approving authority• Each application for study leave is considered

on its own merits

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12. SPECIAL LEAVE FOR EXAM PURPOSES

• 1 Day for exam &• 1 day for study purposes• Additional leave may be taken from capped

leave• Documentary evidence to accompany leave

application

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13. SPECIAL LEAVE FOR SPORTING, CULTURAL & OTHER EVENTS

• Participating in sports, cultural etc. – representation of a country, province, or other comparable level as an actual participants, referee, adjudicator, course or group leader etc.

• Service delivery requirements will be taken into consideration

• Documentary evidence must accompany the application

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14. UNPAID LEAVE

• Max of 184 consecutive days

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TO NOTE

• Proper records must be kept by the supervisor.• The supervisor needs to report any absence to the HR

department• For non-compliance proper procedures need to be

followed• Incapacity leave is not an entitlement, it is a benefit

granted at the discretion of the employer. There is no legal obligation on the part of the employer to grant incapacity

• ALL ABSENCES MUST BE REPORTED AND LEAVE FORMS SUBMITTED

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THE END

THANK YOU VERY MUCH

• Mrs. Gugu Hadebe - 031 3606222• Mrs. N Padayachee – 031 3606097• Mrs D Govender – 031 3606098• Mrs. Nonhlanhla Ndaba – 031 3606290• Mrs. Hlengiwe Nzuza – 031 3606136

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