Learning Management System (LMS) Alignment Meeting · 3. LMS is integrated into other...
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Learning Management System (LMS) Alignment Meeting July 9, 2019
Transcript of Learning Management System (LMS) Alignment Meeting · 3. LMS is integrated into other...
Learning Management System (LMS) Alignment Meeting
July 9, 2019
Agenda
• Recap of Benefits of an Enterprise LMS System
• Summary of Key Functionality
• Key Activities
• Demo
• Go-Live Readiness Checklist • Courses for Learner Go Live• Migration of Historical Training History
• Agency Administrators • Identify Agency Administrators• User-Acceptance Testing • Training Sessions
• LinkedIn Learning
• External Learners
Benefits of an Enterprise LMS
1. One standardized platform – administrators, trainers, and learners will not have to be retrained if they change agencies.
2. Employee training history stays with employee throughout the employee’s career in state government.
3. LMS is integrated into other SuccessFactors talent management modules (e.g., performance management and onboarding modules).
5. System is configurable-only, which makes it much easier to maintain from a testing / updating perspective, reducing overall risk.
6. System is highly ranked in the industry and the software version will stay current.
7. Agencies no longer have to spend resources maintaining a contract with a vendor or making system changes.
8. No cost to the agency. Agencies currently expending funds to license and maintain an LMS may be able to re-purpose those funds.
Summary of Key Functionality
• Roles – System Administrator (DMS), Statewide Trainer (DMS and DFS), Agency (Domain) Administrators, Agency Trainer, HR View, Manager, Learner.
• Single Sign-on via People First – no separate login for employees.
• Email Capability – Automated and pushed; e.g., enrollment, reminders, cancellations, course updates.
• Option to require approvals for an employee to take a course.
• All online courses must be SCORM or AICC compliant.
• Offline Player Capabilities for completing training while not on internet connection.
Key Activities
✓ 11/14/13 - Agency focus group held to determine Learning Management System (LMS) requirements
✓ 11/18/15 - People First Next Generation Contract signed (included LMS requirements)
✓ 06/21/18 - Trainers Roundtable meeting held
✓ 06/25/18 - 07/31/18 – Articulate Storyline 3 licenses distributed
✓ 09/10/18 - 01/11/19 – DMS attended 10 agency LMS demos
✓ 01/11/19 - Agencies surveyed to answer final LMS design questions
✓ 04/02/19 - First alignment meeting with agency administrators
Key Activities (continued)
• 12/14/18 - 07/19/19 – System configuration
• 07/09/19 - Second alignment meeting with agency administrators
• 07/22/19 - 10/04/19 – DMS (People First team) testing
• 08/05/19 - 08/30/19 – Agency User-Acceptance Testing
• 09/27/19 - Third alignment meeting with agency administrators
• 09/30/19 - 10/18/19 – DMS-led classroom training for Agency Administrators
• 10/14/19 - Initial agency Go-live Readiness Checklist due to DMS
Key Activities (continued)
• 10/21/19 - Phase I deployment (Agency Administrators only)
• 10/28/19 - 11/18/19 – DMS-led Help Sessions for Agency Administrators
• 12/13/19 - Final agency Go-live Readiness Checklist due to DMS
• 12/17/19 - Final alignment meeting with agency administrators
• 10/21/19 - 01/10/20 – Agency-led communication and training
• 01/13/20 - Phase II deployment for ALL employees
• 01/13/20 - 01/31/20 – DMS/NGA hyper care support
DEMO
Agency Go-Live Readiness Checklist –Phase I – Due October 14, 2019
Purpose: To provide the State of Florida agencies a concise list of critical activities for use in completing agency readiness activities prior to the People First LMS implementation in January 2020.
Communications Due DateCompleted By (Initials)
Attend Initial HRO/Trainers Alignment Meeting April 2
Attend Second HRO/Trainers Alignment Meeting July 9
Provide Technical Updates communication to agency desktop support team
September 17
Review System Release communication sent by DMS September 27
Attend Third HRO/Trainers Alignment Meeting September 27
UAT Due DateCompleted By (Initials)
Register for a UAT Session June 19 – July 26
Attend UAT Session August 5 – August 30
Training Due DateCompleted By (Initials)
Register for DMS led -- Agency Administrator Training Session August 26 – September 27
Attend DMS led -- Agency Administrator Training SessionSeptember 30 - October
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Agency Go-Live Readiness Checklist –Phase II – Due December 13, 2019
Purpose: To provide the State of Florida agencies a concise list of critical activities for use in completing agency readiness activities prior to the People First LMS implementation in January 2020.
Data Migration Activities Due DateCompleted By (initials)
Submit Data Migration template December 02
Communications Due DateCompleted By (Initials)
Communicate to employees that new LMS system is coming in January December 13
Confirm agency desktop support team has completed all necessary technical updates
December 13
Attend Final HRO/Trainers Alignment Meeting December 17
Training Due DateCompleted By (Initials)
Conduct agency training October 21 – January 10
Go-Live Readiness Due DateCompleted By (Initials)
Register for and attend Agency Administrator Help Sessions (optional)October 18 – November
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Complete agency domain updates in preparation for learner “Go-Live” October 21 – January 10
Create new, test and update existing courses (as applicable) and load prior to learner “Go-Live”
October 21 – January 10
Agency Administrators - FAQs
• What access level will agency administrators have?• Access to upload content, create courses and administer the agency’s
Domain.
• Who should have this role? • This role should be limited to individuals in the agency who are
responsible for administering training across the agency (not teaching, but controlling content).
• Is there a limit to how many administrators an agency can have?• No. However, agencies should limit the number of agency
administrators or there will be confusion on who changed information, course, etc.
• Can the agency administrator access be limited to an individual business unit?
• No. Individuals with an agency administrator role will have full access to your agency’s domain.
Agency Administrators – What’s Coming!• User-Acceptance Testing
• Registration is currently open
• Who should attend – ONLY the individuals who will be responsible for completing agency administrator activities for your agency.
• Agency Administrator Training• Registration opens August 26, 2019
• Who should attend – ONLY the individuals who will be responsible for completing agency administrator activities for your agency.
LinkedIn Learning - Discussion
• LinkedIn Learning (Lynda.com)• 16 agencies currently have a license (most are for small
groups of users)
• Questions?• Is anyone looking to discontinue/not renew?
• If so, why? Price, content?
• Is anyone looking to expand license (add more licenses)?
• Is anyone not currently using looking to procure?
• Is anyone looking at other vendors for content?
External Learners
• Who are external learners?• Agency contracted individuals (not vendors) who are treated
like employees for purposes of compliance training • For example, staff augmentation
• Others outside of this group will be determined on a case-by-case basis
• Who are not external learners?• Employees (salaried or OPS)• Any individual not directly compensated by the agency• Contracted vendors • Citizens of Florida• Others
Questions
Thank You!
Jimmy Cox
People First Director
Steve Eaton
People First Project Administrator
Trae Leonard
People First Learning Management Lead
