Learning Management System (LMS)€¦ · 01.2020.V1 5 Introduction Support If you need additional...
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01.2020.V1 1 Learning Management System (LMS) Manager & Training Coordinator Guide Version 1
Transcript of Learning Management System (LMS)€¦ · 01.2020.V1 5 Introduction Support If you need additional...
01.2020.V1 1
Learning Management System (LMS)
Manager & Training Coordinator Guide
Version 1
01.2020.V1 3
Legal Notice Software Copyright © 2004-2019 SumTotal Systems, LLC, a Skillsoft company. All rights reserved.
Documentation Copyright © 2004-2019 SumTotal Systems, LLC, a Skillsoft company. All rights reserved.
Possession, use, or copying of the software described in this publication is authorized only pursuant to a valid written license from
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Date: April, 2019
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Contents
Legal Notice ................................................................................................................. 3
Contents ....................................................................................................................... 4
Introduction ................................................................................................................. 5
Support ............................................................................................................... 5
Suggestions and Feedback ............................................................................... 5
LMS Login Instructions...................................................................................... 5
Login Commercial Employees - In-Network.............................................................. 5
Login Residential Employees - In-Network ............................................................... 5
Login Out-of-Network .............................................................................................. 6
Registering Others for Training ................................................................................. 7
Instructor-Led Training (ILT) Registration Requests .............................................. 11
Running a Report via Advanced Reporting ............................................................. 12
Exception Reports ..................................................................................................... 15
Glossary ..................................................................................................................... 18
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Introduction
Support
If you need additional help with the Learning Management System (LMS) content, such as assigning training modules or classes or accessing the password reset settings, please contact Learning and Development at [email protected] . If you have any technical errors with your computer or browser, please contact Cornerstone’s Help Desk: Commercial Solutions: [email protected] or Residential: [email protected] .
Suggestions and Feedback
We value your feedback on our courses. Please forward any comments to the Learning & Development Team at [email protected].
LMS Login Instructions
Login Commercial Employees - In-Network
You can access the LMS via www.mynci.com. Click Links > Learning Management System > Launch.
You can also access it via SharePoint (http://etrain.mynci.com/).
If prompted, use your single sign on (SSO) network account to log in:
Username: Network [email protected] (e.g. [email protected])
Password: Network Password
Click on “Launch”. On the next screen, select Remember My Selection and then select Legacy NCI. (This
is a one-time set-up). This will load the LMS home page.
Login Residential Employees - In-Network
You can access the LMS via One Ply Gem (SharePoint):
https://cornerstonebuildingbrands.sharepoint.com/sites/residential
If prompted, use your single sign on (SSO) network account to log in:
Username: [email protected] (e.g. [email protected])
Password: Network Password
Click on the LMS icon.
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On the LMS landing page, click “Launch LMS”. On the next screen, select
Remember My Selection and then select Legacy Ply Gem. (This is a one-time set-
up). Which will load the LMS home page.
Login Out-of-Network
If you are outside of the network (SharePoint), you may access the LMS from any
internet-capable device at www.cornerstonebuildingbrands.com/etrain.
Username: Network [email protected] / Network [email protected]
Password: Network Password
Click “Launch”. On the next screen, select Remember My Selection and then
select Legacy NCI/Ply Gem. (This is a one-time set-up). This will load the LMS
home page. You can also log in via the Employee Portal (upper right corner of the
page), click “Launch Learning Management System”.
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Registering Others for Training
Access the Library by clicking from the Header menu.
1. Find the desired learning activity.
2. Select the topic area you are assigning (such as Compliance), and click the arrow facing right to reveal the drop-down menu.
3. From the drop-down menu, select the subtopic and the available courses and curriculums will display to the right.
4. Select the arrow to the right of Select, to Register Others.
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5. From the Select Activities section, choose activities. Click Continue.
6. Scroll Down. Under Available Users click Add.
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7. On the Select Users page, choose how you want to find the users to register for the activity (such as Select viewable users)
8. Click Next.
9. Select the users you wish to assign to this activity. This list varies depending on what you chose on the Select Users page.
You can search for a particular user from this page by typing in their name and clicking the search button.
Please note: If you do not see the list of names that should be available to you, please contact [email protected] so we can update your access.
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10. Click OK. The selected users now appear on the Available Users list.
12. Click Submit.
11. Click between the two sections to move users to the Registration list.
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Instructor-Led Training (ILT) Registration Requests
After a learner registers for an activity, the approver (Manager) may receive an email notification asking
them to approve the request. This email contains a link to the LMS Learner Approvals page. You can also
access the Learner Approvals page directly from the LMS:
1. In the Header menu, click
2. Navigate to Learning > Learner Approvals.
3. Use the View list to narrow your options:
► Assigned requests: You are the assigned or designated approver for the learner’s
activity.
► Authorized requests: You are not the assigned or designated approver, but you can
approve or reject the request on behalf of the assigned approver (for example, if you're
proxying for your manager).
Note: There are two other View options, Approved requests and Rejected requests that you can use to review past approved/rejected requests. Since these instructions are for pending approvals, you wouldn’t need to select either of these options at this point.
4. Approve or reject the request
a) Select the checkboxes next to all relevant requests. You can approve or reject multiple requests at once.
b) From the Task list, select either Approve requests or Reject requests.
c) Click
d) On the next screen, click OK. For the Notes section, only for rejected requests will the typed notes appear in the email notification.
Once you have approved or rejected a request, the learner’s status is updated on their Training
Schedule accordingly and an email notification is sent to the learner alerting them of the
decision.
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Running a Report via Advanced Reporting
Please note: If you do not see the list of names that should be available to you in a report, please contact [email protected] so we can update your access.
1. Click the Self icon. From the left-hand menu, Click Reporting, Advanced Reporting.
2. The reporting engine screen (below) will show up. Next to the NCIGROUP_PROD option, click the + sign.
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3. The reporting menu expands. Click the + next to Completion Status.
4. The list of reports will show up in the Repository. Click on the Course Detail Report.
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5. Then the Input Control Window appears. You can fine-tune the report data by selecting specific filters from the list. For example, I only want to include records for employees at location “Houston”: I select that location. The location is displayed in the “Selected” tab. (Scroll down for more options.)
6. Once you have selected all your filters, click Apply. Click OK to close the Input Control Window.
7. To save the report, click the Export button. Select the type of file to export and where you
want to store the file on your computer.
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Exception Reports
1. On the LMS Home page, select the My Team Icon
2. Under My Team, select Manager Dashboard
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3. The Display option will default to show Direct Reports.
NOTE: If you are a Training Coordinator, change the view to select “All Viewable Users”
4. Click the Users button to display the detailed Exception Report by Activity. This report shows users who did not complete the Activity.
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5. By selecting the applicable icon, you can print or export the records.
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Glossary – Manager/Training Coordinators
Activity The task or training a user must complete. Also called a “learning activity”
Assigned Training Required or recommended training.
Class The name of a session (offering) for a course. There may be multiple class dates for a course. You register at the class level.
Class Details This includes logistics such as attire, meals, pre-work and post-work (if applicable).
Completion Status The state of incomplete and completed topics that are marked while taking an online course. This is also tracked for each activity in the system.
Course The name of an online or Instructor-Led Training (ILT) Event.
Curriculum One of the default activity types, typically used to define a set of required learning activities (courses) and the order in which they should be taken.
Exception Report (Training Coordinators & People Managers)
These reports detail users who have not yet met a specific required or recommended activity and those activities.
Home Page The first page that displays when you log in to the LMS.
Library The Library is our training catalog, which lists all training available in the LMS.
LMS Learning Management System. The LMS is our system of record for internal online and Instructor Led courses.
Professional Development Courses
Professional development courses are provided by topic. Within each topic there are channels that contain several courses. You can watch, read, or listen to the courses.
Requires Approval Manager approval is required to register for some ILT courses.
Training Schedule A page that displays an individual’s past, present, and future learning activities for which they are registered.
Transcript An individual training report that can be generated by a user or a user’s manager. The transcript includes completed learning activities.
