Learning Management SystemLearning Management System

Phase 1On-line Training Application

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Background This is a MOH funded project for a Learning

Management System (LMS) as budgeted by IHIS

Active team members IHIS, Nurse Educators, HR (Learning)

Design building is based on: Hassle Free Hospital vision Staff feedback Benchmark – NTU-Blackboard, NUH - ProSoft

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Purpose To keep Senior Management informed of the

phase 1 launch of Learning Management System (LMS) for on-line training application

Phase 2 LMS - generate reports & E-learning

Thereafter several road shows planned to teach staff to use this LMS

Provide target group teachings to training coordinators, clinical secretaries, Nurse managers

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Executive Summary

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Benefits For AHPL

On-line, Paperless Go Green Use of IT technology convenient & efficient

For users Able to view in-house training calendar, course

outlines, course enrollment, training record, e-learning from this 1 system

To administrators Generate attendance list, evaluation form, training

report Sort & update in staff profile

Phase 1 - LMS

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Log in – Getting Started Step-by-Step guide on On-Line training

application for: Scheduled Core/Corp Courses Internal Courses Local External Courses Overseas Courses

Supervisor's Guide Nomination and Approval in batch

Support

Log in

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Click on “Learning Management System” icon under KTPH Intranet “Learning” section.

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1) Log in using your Employee ID (e.g.: KH001234)2) Default password for 1st time login is ‘Pass1234’.3) For assistance, please contact KTPH IST @ 1800 5874478.

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To note

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This page prompts you to change your password on your 1st log in If there is error in your email, please update accordingly Click “Save” button to end this submission

View Your Scheduled Corp/Core Course

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On-line training application

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Internal course Overseas / Local External Trainings

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4 Simple Steps

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Once you have log in, click on to apply for Internal Courses

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Option 1 – Via calendar format

Click on a specific date to view available training course/s on that date current date the dates with training course Training course that you have selected /enrolled

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Back

Option 2: via category Click on the “+” to expand as below.

Select “Category” to search for course.

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Back

View All Available Training Sessions Of The

Training Courses

View All Available Training Sessions Of The

Training Courses

View training sessions

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Enroll courseEnroll course

View Course Outline

View Course Outline

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After click on “Enroll” course, you will see this pop-up.

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Drop down list: Select “Training

Session”

Drop down list: Select “Training

Session”

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Click “Select” to submit

Click “Select” to submit

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Once done, you will see this message on the top of the page. Enrollment request will be sent to next approving authority.

and you will also see this icon changed to this

Guide to Local External Course Applications

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Click “Apply Here” for application form.

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Section 2: Application Detail ConfirmationFor your information. Click “Next” button.

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For External Sponsorship Declaration [if applicable] Fill in the information and click “Submit” button.

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After clicking the “Submit” button, the LEC/Overseas application will be sent to next approving authority.

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Guide to Overseas Training Applications

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Click “Apply Here” for application form.

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Section 2: Application Detail ConfirmationFor your information. Click “Next” button.

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For External Sponsorship Declaration [if applicable]

Fill in the information and click “Next” button.

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Section 4: Previous Sponsored ListClick “Next” button.

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After clicking the “Submit” button, the LEC/Overseas application will be sent to next approving authority.

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Supervisor Guide

Managing group nomination & approval

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Supervisor Guide

Managing group nomination

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Role Switching

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After log in, you will see this page. For self course application for Internal / LEC / Overseas course,

select “Learner” role and click “Next” button. For course approval or nominate learner for course, select

“Supervisor” role and click “Next” button.

Internal nomination by supervisor

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Click “Courses” and you will see this page.Search the course that you want to nominate and click “Manage Course”.

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Click “Nominate Users”.

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Select “Session” and then select “Nominate”.

An e-mail notification will be sent to nominated staff. An e-mail notification will be sent to nominated staff.

Multiple nominations for LEC / Overseas

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Section 2: Nominate Users You can nominate more than 1 staff who are directly reporting to you. Select --> Click “Confirm Nomination”.

Section 1: Requestor InformationFill in the information and click “Next” button.

Supervisor Guide

Managing group approval

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Supervisor Approval

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Via Email Click & Log in To approve / reject

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Select “Internal Course Approvals” or “LEC/Overseas Approvals” This screen shows you have 1 application to approve.

Click “Manage Request” to proceed.

Managing 1 application

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Optional entry. Your comments will be reflected in Learner’s email.

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For Mass Approval, click “Mass Operation Mode”.

Approving multiple applications

Approving multiple applications

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Select applications and click “Manage Request”.

Toggle between roles

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Additional Information

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Storage

Store your already submitted or saved training application form

Notification to Applicant

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You will receive notification via e-mail on Upon submission Pending approval Approved / Not Approved Status

Cancel Application

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• Before training application is finally approved by supervisor :• To inform your supervisor or next approval party to “Reject”

the application.

• After final approval received and cancellation is needed :

• Applicant / supervisor: email to HR[Learning] / NE* to cancel [*Nursing courses only]

Forget Password

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1. Click on “Forgot Password”. 2. Enter your employee ID here and click “Submit”. 3. You will receive email within 5 minutes to notify you about your new

password. 4. For assistance , please contact 1800-KTPH-IST @ 1800 5874 478

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User guide

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Click for the “User Manual Guide”

Thank youQuestion & Answer