Lean Project Noa
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Transcript of Lean Project Noa
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LEAN PROJECT PRESENTATION
REDUCING A4 PAPER WASTE IN AKYEM
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STAGES OF LEAN PROJECT
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CUSTOMER NEEDS & VALUES
Who is the customer?
Internal Environment, Site service, CR, HR, Communication, Exploration, project Team etc.
What are their needs and requirements?
Issues Waste of A4 sheets and cartridges through irrelevant printing.
Needs Reduce waste in the consumption of A4 & A3 printing on site.
Requirements Better understanding of the need to save paper among employees and contractors.
Reduce multiple accesses to several printers on site. Provide well defined regulation
Data collection methods Employ interview and observation to collect data on A4 paper waste in the offices.
What value stream delivers this value?
Value stream Department raised requisition in ellipse; Request approved by department authority;
purchasing officer purchase orders; Collect papers from warehouse & distribute A4
sheets to printers.
What do they consider value add in the stream?
Customer value add Distribute A4 sheets to printers.
Business value add Department raised requisition in ellipse; Request approved by department authority;
purchasing officer purchase orders;
Non value add Collect papers from warehouse
What is the customer demand?
Units per day/ # of orders 50% availability of A4 sheets & quality supplied of A4 sheets.
How well are we meeting that demand?
Current Measurement
Currentl consum tion level of A4 a er on site is 50 boxes er month.
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PROJECT TEAM MEMBERS
CORE MEMBERS
Catherine Avorseh
Emmanuel Ansah
Bismark Akwafo
Emmanuel Dompreh
Sampson Owusu
Victoria Quaye
Doreen Lamptey
Bernice Anamon
SUBJECT MATTER EXPERSTS
Raphael Sakponou
Felix Ankrah
James Kanga
James Kanga
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PROJECT CHARTER
Project Name Reducing A4 Sheets Waste
Project Start Date July 26, 2011Completion Date October 26, 2011Project Owner Nii Odenkey AbbeyProject Sponsor Oduro-Kwarteng MarfoContactInformation forproject manager
P O Box 251 Nkawkaw E/R
Cell: 0243067234/+233307011852*52048
Email: [email protected]
Current State Every day on site a reasonable amount of A4 sheets papers go wastes resulting in financial loss tothe company. Volumes of A4 papers are shredded and dispose of on daily basis and cartridges are
frequently ordered due to the pressure on these machines. Management is currently worried about
the situation and readily need solution to the problem.
Business Case Available data from Supply Chain Department indicate that within the period of every six months
three hundred to four hundred boxes of A4 sheets are consumed on site. For instance the period
between January to June this year recorded 300 boxes A4 sheet consumption representing the
cost of GH11, 100. This level of consumption on site can be minimized by applying Lean (FOCUS)
methodology for elimination of waste.
Desired Future
State
Reduced waste in the usage of A4 sheets by 50 %. Better understanding of the need to save paper
among employees and contractors. Reduce multiple accesses to several printers on site. Provide
well define quota printing for all printers.
Estimated
Benefits $
Currently, cost of A4 sheet per ream is $5 we want to take waste out of the usage by 50%
Project Value
Stream & sco e
Offices: No.1, No.2, No.3, No.4, No.6, & Security Badging office.
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BASELINE DATA
SITE SERVICE
18%GEOLOGY
5%
ESR
71%
SECURITY
6%
A4 ConsumptionDEPARTMENTS BOXES OF A4 SHEETSCONSUMPTION
JANUARYJULY 2011
SITE SERVICE/HR 50
GEOLOGY 14
ESR 195
SECURITY 17
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CURRENT VALUE STREAM MAP
OPENDOCUMENT
SELECTPRINTING
PREFERENCE
SELECTPRINTER
ISSUECOMMAND
GET PRINTOUT
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ANALYSIS OF CURRENT VALUE STRAM ANDWASTE IDENTIFICATION
TYPES OF WASTES OBSERVATIONDEFFECT/REWORK When tonner in a printer fall low can cause defect in a print out leading to waste of A4 sheets.
When printer setting is not correctly selected for printing of document can cause one to reprint
the document and this can lead to waste.
If one print a document and the quality of the print out look poor, one may have to print again
and this result in waste generation.
SKILLS If one lack knowledge about printing properties and want print a document he/she might endup printing wrongly leading to waste.
If one does not know how to set print area for document and go ahead to print can cause
waste.
OVERPROCESSING If one want to cancel a document from a printing queue and does not know how to do it he/shemight end up over processing the documents.
When one print wrong/ irrelevant document or printing volume of document instead of portion
of portion of it may result in over processing of document.
When one print document for editing instead of performing editing on computer can result in
over processing leading to waste.
OVERPRODUCTION Printing document s more than one needed can lead to overproduction and would eventuallybecome waste.
Selecting another printer for the same document when the same document is choke/pending in
another printer and one fail to cancel it can lead to overproduction.
When someone forget to pick a print out from the printer and the document get missing theperson might print another leading to over processing.
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SAMPLES OF WASTE GENERATED ON SITE
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CREATE PHASE: RUNNING KAIZEN EVENT
Project Name: Reducing A4 Sheet wasteKaizen event team meeting
agenda
Target area/departments ESR, Exploration, Site service, Security office
Date and Time AugustSeptember 2011
Venue/Room# Recreational Hall
Desired Outcomes:
Desired Outcome
Understand the root causes of A4 sheet waste
Develop improvement list
Future value stream process
Task
Method
Owner
Day/Time
Perform root cause
analysis
Brain storm/Fishbone
diagram/5 whys Team/Kate
30th/Aug/2011
Develop Improvement list Brainstorming Team/Victoria
1st/Sep/2011
Develop future value 6th/Sep/2011
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TEAM MEMBERS PERFORMING ROOTCAUSE ANALYSIS
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ROOT CAUSE ANALYSIS: FISHBONE DIAGRAM
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ROOT CAUSE ANALYSIS: FIVE WHYS
THE PROBLEMS THE WHYS
A4 paper waste as a
result of printer settings
When printer settings are not properly set, there are always an experience of print error.
Because some people donthave skills about printer settings they turn to print document that result I waste.
Instead of reviewing document electronically, they turn to print them out after which they throw them away.
Most people after issuing command to a printer and realized that there is choked in the printer queue they
then go ahead to issues command to another printer without cancelling the earlier command and as result
create waste
Because most people dont have knowledge about printer settings they turn to print more document that
need resulting in waste.
A4 paper waste as a
result of Mechanical Fault
People waste a lot of A4 papers when printer is faulty and IT Department or help desk is not informed.
Power fluctuation some times cause damage to printers resulting in mechanical fault.
Low tonner cause damage to print out quality and as a result lead to waste generation.
Wrongful selection tray during printing can lead to waste of A4 papers.
When the printer is faulty it can cause a Jammed paper jammed or pick double A4 sheet instead of one
leading to waste.
A4 paper waste as aresults of Unregulated
Access
There are too many people with multiple access to several printers. There are no restriction on printers as a result some people print unnecessarily.
Because there are no regulations on the printers most people print document that are not business related
e.g. Pictures from the internet.
Individuals with multiple access to several printers
A4 paper waste as a
results of Lack of Skills
Most people dont know how to print front & back and asresult waste paper.
Most people dont know how to cancel print command from printer queue.
Because some people dont know how to print specific part of documents they in turn to print a whole
document which result in waste.
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FUTURE VALUE STREAM
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Recommendations to Reduce PrintedPaper Waste in Akyem
Communication Messages1. Dont print out emails and documents if you dont need to.
2. Set print ranges so you dont print pages with no text.
3. Before printing or making copies, be sure to check your device settings.
4. Print front and back whenever possible.
5. Preview document before printing and print only the pages needed.
6. Think of filing electronically.
7. Check printer queue before issuing print command.
8. keep printer machine area always clean.
9. Do not temper with printer when faulty. Kindly call help desk (50555)
10. Remember printers are for business purpose only.
Technical Solutions
Install duplex paper feeds by default on all printers and encourage their use.
Set all printers to economy monochrome mode, urging users to choose colour only if they really need it.
Obtain software that will , improve printer utilization and save up to 50% in printing costs by eliminating
unnecessary printing, reducing waste and encouraging responsible resource use.
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INTERNAL COMMUNICATION
.
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WORKPLAN FOR IMPLEMENTING THESOLUTION(S)
STEPS OCT2011
NOV2011
DEC2011
JAN2012
FEB2012
MAR2012
TRAINING PLAN
COMMUNICATION PLAN
ROLLOUT SCHEDULE
MONITORING & EVALUATION
PROCESS
CHANGE MGT PLAN
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COMMUNICATION PLANACTIVITY BY WHOM & WHEN RESOURCES TARGET(S) MEASURE OF SUCCESS
Key Objective: To educate and sensitized employees to reduce A4 paper waste in the offices.Promote an office cultureof printing on both sides ofpaper
By LEAN TEAM, from 24th28thOct 2011 Distributecommunication
support materials.
ESR Exploration Site Service HR Project
Employees demonstratingculture of printing on bothside of paper.
Promote a "Think BeforeYou print" Attitude.
By LEAN TEAM, from 24th
28thOct 2011
Distributecommunicationsupport materials.
ESR Exploration Site Service HR Project
Employees demonstratingattitude of think before youprint.
Educate staff to check
printer queue beforeissuing print command.
By LEAN TEAM, from 24th
28thOct 2011
Distribute
communicationsupport materials.
ESR
Exploration Site Service HR Project
When employees begins to
check printer queue beforeissuing print command.
Encourage electronic fillingof documents.
By LEAN TEAM, from 24th
28thOct 2011
Distributecommunicationsupport materials.
ESR Exploration Site Service HR Project
When more and moreemployees begin to file theirdocuments electronically.
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TRAINING PLANDATE DEPARTMENT TECHNICAL TRAINING TRAINING BY
6/2/12
8:00 -830am
LEAN BELT TEAM Printing options & settings Justice Asante
3:00 3:30pm
ESR Printing options & settings Justice Asante
TBD
SITE SERVICE Printing options & settings Justice Asante
TBD HR Printing options & settings Justice Asante
TBD EXPLORATION Printing options & settings Justice Asante
TBD PROJECT Printing options & settings Justice Asante
TBD SECURITY Printing options & settings Justice Asante
TBD MANAGEMENT Printing options & settings Justice Asante
TBDINTERSOCIAL/ DAVICREY Printing options & settings Justice Asante
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Monthly Consumption of A4 paper on site
M thl B f h d b
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Monthly Boxes of papers purchased byDepartment
DEPARTMENTS
MONTH
OCT
2011
NOV
2011
DEC
2011
JAN
2012
FEB
2012
MAR
2012
TOTAL UNIT COST TOTAL COST
Environment - 2 - GH 38 GH
Ext Affairs 20 20 10 15 GH 38 GH
Exploration - - - 6 GH 38 GH
Security - 4 - GH 38 GH
SS/HR 5 20 5 5 GH 38 GH
Lycopodium 20 15 25 GH 38 GH
Project Comm - 3 - GH 38 GH
L&D 15 15 - 10 GH 38 GH
TOTAL 60 79 40 36
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Error proofing- Reducing errors to reduce costs