Time ManagementGioko, A. (DM Candidate)

Vice Principal Aga Khan Academy, Mombasa

Leadership Practices

Hands –on activities on tracking use of time

How to sent priorities lectureExploring the basic management principle.

Learning Opportunities

Better three hours too soon, than one minute too late.William Shakespeare

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The key is in not spending time, but in investing it.Stephen R. Covey

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Time is the school in which we learn, time is the fire in which we burn..

Delmore Schwartz

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“Think of many things. Do one.” Portuguese Saying“Sleep Faster, We need the pillow: Yiddish Saying‘Haste has no blessings” Swahili Saying“There is no hand to catch time” Bengali Saying“Today cant catch tomorrow” Jamaican Saying

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SILENCE EXAMINATIO

N IN PROGRESS

Reflections

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What happened?

Drawing Game

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Pick a paper-Find a match

Equipment required: pens/ pencils and paper.  Instructions to the group:One person in the group starts by drawing a shape or

outline. The drawing is passed to the next team member who must add to the drawing and so on.

Time spent by each person is limited to 5 seconds. (The facilitator will shout ‘change’ when appropriate).No discussion is allowed during the drawing, or any

agreement before drawing of what the team will draw. The drawing must be complete in 2 minutes.

Drawing Game

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Did the team draw anything recognisable?How easy was the understanding between

team members?How did teams work differently on this task?What was the effect of time pressure?Are drawing skills especially helpful in this

exercise, or are there other capabilities more significant?

What does the exercise demonstrate about mutual understanding and how to achieve it?

What obstacles to understanding and team work does the activity illustrate?

Watch the following video

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Answer the questions given on the slip from the video you will watch shortly.

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine Write down your goals

Be selective and Prioritize Give yourself extra time

Track what you do Schedule time to relax

Basic Time Management Principles

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Adjust your attitude

Adjust you attitude

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Being busy is not something that life does to us ? We do it to ourselves!

Some things are beyond our control, but many things are not.

Basic Time Management Principles

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Adjust your attitude Be organized

Be organized

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Have a place for everything and put things away as soon as you are done using them.

Put items that are used often in a more accessible location. File everything else away.

Throw things away if they are no longer needed.

Take notes, read, gather useful information, reflect, do not procrastinate

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine

Follow a routine

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Make a daily, weekly, monthly, quarterly and annual routine and follow it.?

Routines help you make sure you don’t forget to do things.

Be proactive - stagger periodic tasks so they don’t overwhelm you all at once.

Make checklists of repeated tasks, so you don’t have to think about them.

Routines are good for your mental and physical well-being.

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine Write down your goals

Write down your goals

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List specific goals and include specific dates

List general goals and include longer term dates

Write your goals down and refer back to them often. Keep them fresh in your mind to help you avoid time-wasting distractions you will later regret

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine Write down your goals

Be selective and Prioritize

Be selective and prioritize

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Don’t try to please everyone, or you may end up pleasing no one

Try to get people to answer their own questions

Ask people what their timeline is and how crucial their needs are

Do not fill your life with emergency tasks

Remember that not everything is your responsibility – don’t be afraid to delegate

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine Write down your goals

Be selective and Prioritize Give yourself extra time

Give yourself extra time

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Write a daily journal to help yourself remember why you made certain decisions or how you fixed something

Evaluate yourself on a regular basis to make sure that the way you are prioritizing tasks is in line with your goals

Ask your self every so often “how am I spending my time?”

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine Write down your goals

Be selective and Prioritize Give yourself extra time

Track what you do

Keep track of yourself

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Write a daily journal to help yourself remember why you made certain decisions or how you fixed something

Evaluate yourself on a regular basis to make sure that the way you are prioritizing tasks is in line with your goals

Ask your self every so often “how am I spending my time?”

Basic Time Management Principles

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Adjust your attitude Be organized

Follow a routine Write down your goals

Be selective and Prioritize Give yourself extra time

Track what you do Schedule time to relax

Time to relax

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Schedule specific times to RELAX on a REGUALR basis, and keep the times sacred i.e. do not use this time for work!

Hands –on activities on tracking use of time

How to set priorities lectureExploring the basic management principle.

Learning Opportunities

TIME ROBBERS .

WATCH