Lead Agent

Office of the Assistant Secretary of the Army

(Installations and Environment)

Department of Defense Voluntary Protection Program

Center of Excellence

Operated by:

Marine Corps Logistics Base Albany

VPP FUNDAMENTALS AND

CX ASSESSMENT/SUPPORT PROCESSES

12 January 2010Mike Host, DoD VPP Center of Excellence

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VPP BackgroundVPP Background

• In 1982, the Occupational Safety and Health Administration (OSHA) developed VPP to recognize and promote effective worksite-based safety and health management systems.

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OSHA VPP ProgramsOSHA VPP Programs

• VPP compares YOUR Safety and Health Systems to the BEST S+H Management systems.

• Program Levels: – Star – Highest level of recognition

All VPP Elements/Sub-elements in Place Injury and illness rates below the national average.

– Merit – Working toward Star Some Elements/Sub-elements may not be in place Rates may be above national average

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Why VPP in DoD?Why VPP in DoD?

• Preventable injuries and illnesses cost the DoD an estimated $10 to $21 billion annually, according to the National Safety Council.

• “DoD Components will pursue the following accident reduction and prevention initiatives: emphasizing safety in the workplace and hold leaders accountable for their safety programs; and achieving a 75 % accident reduction target by 2012 from a 2002 baseline in military and civilian injuries, private motor vehicle fatalities and aviation accidents. Secretary of Defense May 12, 2008

• Overall Industry VPP Star Site Experience:– Over 60% Reduction In Injuries And Illnesses– 20% Reduction In Worker’s Comp Costs– 864 Companies Saved An Est. $1 Billion since 1982

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DoD Star and Upcoming Star SitesDoD Star and Upcoming Star Sites

NSY PortsmouthNSY PortsmouthNSY PortsmouthNSY Portsmouth

Tobyhanna Army DepotTobyhanna Army DepotTobyhanna Army DepotTobyhanna Army Depot

DLA ColumbusDLA ColumbusDLA ColumbusDLA Columbus

Crane ArmyCrane ArmyAmmunition ActivityAmmunition Activity

Crane ArmyCrane ArmyAmmunition ActivityAmmunition Activity NSA SDD Fort MeadeNSA SDD Fort MeadeNSA SDD Fort MeadeNSA SDD Fort Meade

NSY NorfolkNSY NorfolkNSY NorfolkNSY Norfolk

8888thth Air Base Wing Air Base Wing8888thth Air Base Wing Air Base Wing

NSA MTSO Fort MeadeNSA MTSO Fort MeadeNSA MTSO Fort MeadeNSA MTSO Fort Meade

Aviation Support FacilityAviation Support Facilityat Fort Indiantown Gapat Fort Indiantown Gap

Aviation Support FacilityAviation Support Facilityat Fort Indiantown Gapat Fort Indiantown Gap

SB Kings BaySB Kings BaySB Kings BaySB Kings Bay

Corpus Christi ADCorpus Christi ADCorpus Christi ADCorpus Christi AD

NSA Wiesbaden, Apo, AENSA Wiesbaden, Apo, AENSA Wiesbaden, Apo, AENSA Wiesbaden, Apo, AE

NSA Stuttgart, Apo, AENSA Stuttgart, Apo, AENSA Stuttgart, Apo, AENSA Stuttgart, Apo, AE

AFNG 148AFNG 148thth Fighter Wing Fighter WingAFNG 148AFNG 148thth Fighter Wing Fighter Wing

Rocky Mtn. ArsenalRocky Mtn. ArsenalRocky Mtn. ArsenalRocky Mtn. Arsenal

NIMF Pacific NWNIMF Pacific NWNIMF Pacific NWNIMF Pacific NW

NSY Puget SoundNSY Puget SoundNSY Puget SoundNSY Puget Sound

MCLB BarstowMCLB BarstowMCLB BarstowMCLB Barstow

NSY Pearl HarborNSY Pearl HarborNSY Pearl HarborNSY Pearl Harbor

Naval Health Clinic Corpus Naval Health Clinic Corpus ChristiChristi

Naval Health Clinic Corpus Naval Health Clinic Corpus ChristiChristi29 Star Sites29 Star Sites29 Star Sites29 Star Sites

NWS CharlestonNWS CharlestonNWS CharlestonNWS Charleston

COGO Rocky Mtn. Arsenal (2) COGO Rocky Mtn. Arsenal (2) Commerce CityCommerce City

COGO Rocky Mtn. Arsenal (2) COGO Rocky Mtn. Arsenal (2) Commerce CityCommerce City

COGO UmatillaCOGO UmatillaCOGO UmatillaCOGO Umatilla

COGO AnnistonCOGO AnnistonCOGO AnnistonCOGO Anniston

NS MayportNS MayportNS MayportNS Mayport

NAS JacksonvilleNAS JacksonvilleNAS JacksonvilleNAS Jacksonville

Naval Region NW EverettNaval Region NW EverettNaval Region NW EverettNaval Region NW Everett

SERMC Mayport SERMC Mayport SERMC Mayport SERMC Mayport

NAVFAC NWNAVFAC NWNAVFAC NWNAVFAC NW

DGMC, Travis AFBDGMC, Travis AFBDGMC, Travis AFBDGMC, Travis AFB

Hanscom AFBHanscom AFBHanscom AFBHanscom AFB

402402ndnd MXW/SMXG MXW/SMXG Robins AFBRobins AFB

402402ndnd MXW/SMXG MXW/SMXG Robins AFBRobins AFB

115 Fighter Wing115 Fighter Wing115 Fighter Wing115 Fighter Wing

88 Medical Group Wright 88 Medical Group Wright Patterson AFBPatterson AFB

88 Medical Group Wright 88 Medical Group Wright Patterson AFBPatterson AFB

97 Maintenance Group, Altus AFB

97 Maintenance Group, Altus AFB McAllister Ammunition PlantMcAllister Ammunition PlantMcAllister Ammunition PlantMcAllister Ammunition Plant

NAS Key WestNAS Key WestNAS Key WestNAS Key West

USACE Louisville DistrictUSACE Louisville DistrictUSACE Louisville DistrictUSACE Louisville District

Ft. GordonFt. GordonFt. GordonFt. Gordon

Blue Grass ADBlue Grass ADBlue Grass ADBlue Grass AD

11 Potential Star Sites11 Potential Star Sites11 Potential Star Sites11 Potential Star Sites

4 Recommended Star Sites 4 Recommended Star Sites (includes 1 Merit Site)(includes 1 Merit Site)4 Recommended Star Sites 4 Recommended Star Sites (includes 1 Merit Site)(includes 1 Merit Site)

USAG - KaiserslauternUSAG - KaiserslauternUSAG - KaiserslauternUSAG - Kaiserslautern

WPAFB AERO SystemsWPAFB AERO SystemsWPAFB AERO SystemsWPAFB AERO Systems

USAG – Fort DetrickUSAG – Fort Detrick

Pine Bluff ArsenalPine Bluff ArsenalPine Bluff ArsenalPine Bluff Arsenal

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What is VPP?What is VPP?

• Compliance must be in place

• Focus on the Safety and Health Management System– Empower everyone to participate – Broad management/employee accountability for safety– Systematic continuous improvement (Plan-Do-Check-Act)

• Four Well Defined Program Elements – Management Leadership and Employee Involvement– Worksite Analysis– Hazard Prevention and Control– Safety and Health Training

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Management LeadershipManagement Leadership

• Managers must provide visible leadership by:– Establishing clear lines of communication for

safety and health policies– Creating an environment that allows for

reasonable employee access to top site management

– Clearly defining responsibilities, goals, and objectives

– Setting example of safe and healthful behavior– Ensuring all workers, including contractors,

have high quality safety and health protection.

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Employee InvolvementEmployee Involvement

• The site culture must enable meaningful employee involvement:– Participation in committees, audits,

investigations, work area self inspections, job hazard analyses, etc.

– Hazard reporting– Receive feedback - suggestions, hazard

reports, etc.– Safety training– Awareness of VPP site participation and

basic principles of VPP.

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Ever Seen Anything Like This?Ever Seen Anything Like This?

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Contract WorkersContract Workers

• VPP site contractor programs must include a documented oversight and management system that ensures the contractor’s site employees are provided effective protection.

• VPP sites are expected to encourage contractors to develop effective safety and health program management systems.

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Work Site Analysis Work Site Analysis

• Work Site Analysis includes:– Baseline Safety/Health Hazard Analyses– Ongoing Hazard Analysis– Pre-use Analysis (materials/processes)– Documenting and Use of Hazard Analyses– Routine Inspections / Self Inspections – Employee Hazard Reporting System– Industrial Hygiene– Accident/Incident Investigations– Trend Analysis.

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Hazard Prevention and ControlHazard Prevention and Control

• Hazard Prevention and Control includes:– Access to qualified Safety/IH professionals– Control hierarchy (engineering, administrative,

work practice, Personal Protective Equipment (PPE))

– Preventive/predictive maintenance to keep equipment from becoming hazardous

– Access to medical/health professionals for physicals, treatment, first aid, CPR, etc.

– Emergency systems (response, training, drills, critiques)

– Controls are understood, followed, and enforced.

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Safety and Health TrainingSafety and Health Training

• Safety and Health Training includes:– VPP concepts– Employee rights under OSHA– Responsibilities of managers, supervisors, workers– Recognizing hazardous conditions– Signs and symptoms of workplace related illnesses– Job specific training – for example:

Job hazard analysis / protective measures Work area inspection / self-inspection Mishap investigation.

– Site hazards and protective measures– Emergency evacuation procedures.

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Characteristics of a VPP Star SiteCharacteristics of a VPP Star Site

• Look at Safety and Health in a different way– It’s not just the Safety Office – it’s all of us– It’s not meeting requirements - it’s eliminating hazards

• Leaders model safety every day• Workers are Involved

– Finding hazards – they know where they are– Fixing hazards – it’s everyone’s job– Making decisions – they know what works (and doesn’t)

• Union support• Continuous improvement mentality

“We don’t do it until we can do it safely.”

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VPP Recognition ProcessVPP Recognition Process

• Baseline Assessment – How Much Is Already Done?• Establish Policies, Systems/Procedures, and

Commitments• Implement VPP Elements and Sub-elements (One

Year)• Evaluate Results and Initiate Improvements• Submit Application to OSHA• OSHA Onsite Evaluation• OSHA Recognition

– Star– Merit

• Sustainment– Continuous Improvement– Annual Report to OSHA

• OSHA Recertification Every 3 Years

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VPP GAP Baseline Assessment Explained

VPP GAP Baseline Assessment Explained

• Four Elements - 81 Sub-Elements • Three Stages of Maturity

– Stage 1 = Decide and Develop (Plan)– Stage 2 = Implement and Execute (Do)– Stage 3 = Evaluate and Improve (Check - Act)

• MCLB Albany - 81 Assessment Points in Stage 1– Red = No Action Taken– Yellow = In Progress– Green = Complete

• Web Based Action Plan• Recommendations/Samples/Etc. for all Red/Yellow

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Next StepsNext Steps

• Establish a Clear Goal– Target Date for Submitting Star Application

• Solidify Support and Involvement– Management – Union – Employees

• Create a Project Plan for Meeting the Goal– Use your Mentor and your Web Action Plan as Guides– Assign Action Areas/Items – Get It Out of the Safety

Office– Identify / Address Resource Needs– Use CX Resources at http://www.vppcx.org/

• Work the Plan– Progress Metrics and Briefings– Track Progress Using the Web Action Plan– Accountability for Assigned Actions

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Why Is This Important?Why Is This Important?

What could go wrong?

Thank YouThank You