LC Training for RDA: Resource Description Access Module 1: Introduction to RDA; Identifying...

LC Training for RDA:Resource Description & Access

Module 1: Introduction to RDA;Identifying Manifestations and Items

Cooperative and Instructional Programs DivisionLibrary of Congress

2012

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Acknowledgements

This course has been adapted from training delivered by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, to the Georgia Public Library Cataloging Summit, August 2011

COIN gratefully acknowledges their permission to adapt the material for the present purpose

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Learning Objectives for Module 1 -- Introduction to RDA; Identifying Manifestations and Items

o Introduction and Backgroundo Overview of of RDAo Supplemental Resourceso Identifying Manifestations and Itemso Describing Carrierso Other Elements of Manifestations and

Items

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Unit 1: Introduction and Background

Why RDA? How Did RDA Come to Be? FRBR as a Foundation of RDA

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“Why RDA?”

Evolving cataloging environment RDA an improvement over AACR2

‘Why don’t we just revise AACR2?’

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The Cataloging Environment -- Internet

Catalogs are no longer in isolation Global access to data ‘linked data systems’

Integrate bibliographic data with wider Internet environment Share data beyond institutions Any user – any place – any time

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Web frontend

Services

VIAF

Databases, Repositories

LCSH

The Cataloging Environment

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The Cataloging Environment -- Current

Web-basedWide range of information carriers More types of content and complexity of content

Metadata (bibliographic information) Created by a wider range of personnel in

and outside libraries Element-based metadata schemas

Dublin Core, ONIX, etc.

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The Problems with AACR2

Increasingly complex Lack of logical structure Mix of content and carrier data Hierarchical relationships are missing Anglo-American centric Pre-dates FRBR Not enough support for ‘collocation’ Did not foresee Internet and well-formed

metadata or vocabularies

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How Did RDA Come To Be?

‘AACR3?’

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AACR3

Resource Description & Access

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Collaborations with Other Communities

IFLAPrinciples, Conceptual models, ISBD/ISSN

ONIX (Publishers)Types of content, media,and carriers

Dublin Core, IEEE/LOM, Semantic Web, W3C

RDA/MARC Working Group (MARBI)

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Other Collaborations

Law Library community Treaties

Hebraica and Religion Teams at LC Bible proposals

Mss/Archives staff at LC (MSS, NUCMC, American Folklife Center, Rare Books) DACS

Music Division, MBRS, Music Library Association AMIM2 and Ch.6 proposals for music

Prints & Photographs Division CCO

Geography and Map Division

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A Tool for the Digital World

Optimized for use as an online product RDA Toolkit

Description and access of all resources All types of content and media

Resulting records usable in the digital environment (Internet, Web OPACs, etc.)

Resulting records readily adaptable to newly emerging database structures

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RDA Specific Goals

Easy to use and interpret Applicable to an online, networked

environment Provide effective bibliographic control for all

types of media Encourage use beyond library community Compatible with other similar standards Have a logical structure based on

internationally agreed-upon principles Separate content and carrier data, and

separate content from display Examples – numerous and appropriate

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FRBR as a Foundation of RDA

Functional Requirements for Bibliographic Records (FRBR; 1998)

Functional Requirements for Authority Data (FRAD; 2009)

Statement of International Cataloguing Principles (ICP; 2009)

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International Cataloguing Principles (ICP)

o Convenience of the usero Representationo Common usageo Accuracyo Sufficiency and necessityo Significanceo Economyo Consistency and standardizationo Integrationo Defensible, not arbitrary

• If you contradict, take a defensible, practical solution.

Original Work - Same

Expression

Same Work – New Expression New WorkCataloging Rules

Cut-Off Point

DerivativeEquivalent Descriptive

Facsimile

Reprint

ExactReproduction

Copy

MicroformReproduction

Variations or Versions

Translation

Simultaneous“Publication”

Edition

Revision

SlightModification

ExpurgatedEdition

IllustratedEdition

AbridgedEdition

Arrangement

SummaryAbstractDigest

Change of Genre

Adaptation

DramatizationNovelizationScreenplay

Libretto

FreeTranslation

Same Style orThematic Content

Parody

Imitation

Review

Criticism

AnnotatedEdition

Casebook

Evaluation

Commentary

Family of Works

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Work

Expression

Manifestation

Item

is realized through

is embodied in

is exemplified by

FRBR/FRAD Refresher – Relationships

InherentInherent Group 1 Group 1 RelationshipsRelationships

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Work

Expression

Manifestation

Item

is owned byis produced by

is realized by

is created by

Person

Corporate Body

Family

FRBR/FRAD Refresher – Relationships

RelationshipsRelationshipsBetweenBetween Groups 1 and 2 Groups 1 and 2

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FRBR and RDA

FRBR offers a structure to address user tasks

FRBR entities and elements translate into RDA data elements

RDA combines FRBR conceptual model with cataloging principles

Foundations for: cataloger judgment better systems for the future

FRBR not a cataloging code -- but shows how users can benefit from a system based on FRBR entities and relationships

LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par Andre Gide.Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm.

CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or

Area Studies Reading Rms

Shakespeare, William, 1564-1616. Hamlet. French.

How FRBR/RDA isAlready Evident in LC ILS

http://lccn.loc.gov/47023612





Work

Person

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Expression

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Manifestation

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Item

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You see, FRBR is not so very different from what we do now!

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Collocation

Objectives of a catalog, to display: All works

associated with a person, etc.

All expressions of the same work

All manifestations of the same expression

All items/copies of the same manifestation

Exemplary novels

Don Quixote Cervantes

EnglishFrench

GermanSpanis

h Madrid, 1979

Library of CongressCopy 1Green leather binding

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Unit 2: Overview of RDA

RDA Terminology RDA: What it is The Structure of RDA

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RDA Terminology

AACR2 RDAheading authorized access pointauthor, composer, artist, etc. creator

main entrypreferred title and, if appropriate, the authorized access point for the creator

uniform title

Two RDA counterparts:1. the preferred title and any differentiating information;2. a conventional collective title such as “Works”

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RDA Terminology

AACR2 RDAsee reference variant access pointsee also reference

authorized access point for related entity

physical description carrier description

general material designator

three elements:1. content type2. media type3. carrier type

chief source preferred sources

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RDA: What it is --A Content Standard

Not a display standard (as is AACR2) But it does contain …

Appendix D for ISBD Appendix E for AACR2 style for access points

Not an encoding standard ‘Schema-neutral’ Can use:

MARC 21 Dublin Core etc.

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RDA: What it is -- More International

Focus on local user needs Choice of agency preparing the

description Language of additions to access points Language of supplied data Script and transliteration Calendar Numeric system

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RDA: What it is – Wider Scope of Resources

What’s being acquired in libraries More elements for

non-printed text resources non-text resources unpublished resources

Defers to specialist manuals of some collaborative communities

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RDA: What it is -- Authority Data

Based on attributes and relationships in FRAD

Authorized/variant access points and elements will for now continue to be documented in authority records

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RDA: What it is -- Controlled Vocabularies

Only a few are closed lists Content type Media type Carrier type Mode of issuance

Most are open lists Cataloger can supply term if not in list

Vocabularies registered on the Web (http://metadataregistry.org/rdabrowse.htm)

http://metadataregistry.org/rdabrowse.htm

http://metadataregistry.org/rdabrowse.htm

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The Structure of RDA:General Structure

Table of Contents General introduction Identifying elements (entities and

attributes) Ch. 1-7: work, expression, manifestation, item Ch. 8-16: person, family, corporate body, place

Relationships: ch. 17-22, 24-32 Appendices Glossary Index

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The Structure of RDA:Not Organized Like AACR2

Not by class of materials No separate chapters for books, maps,

printed music, etc. Overarching principles applicable to all

identify and relate user tasks Elements addressed separately

To assemble elements when needed (e.g., in authorized access points), see the instructions at the end of chapters 6, 9-11)

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The Structure of RDA:Not a Linear Resource

Read purposefully Keyword searches Follow links Jump directly from Table of Contents

Some duplication of content (context) ALA also publishes:

Printed text version of RDA is available Printed version of the RDA element set (a

subset of the RDA content)

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The Structure of RDA:Core-ness

Based on attributes mandatory for a national level record (FRBR/FRAD)

Defined at the element level Always “Core if” – situation described

Core elements listed: as a group in RDA 0.6 separately in appropriate chapters

LC has identified additional elements as “LC Core”

CORE ELEMENT

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The Structure of RDA:Alternatives, Options, and Exceptions

Clearly labeled in the RDA Toolkit by green vertical bars and legends

Alternatives to an instruction Options

Additional data Omission of data

“agency preparing …” instructions

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The Structure of RDA:Library of Congress Policy Statements

To facilitate a standard interpretation and application of alternatives, options, and exceptions

If LC Cataloger, follow LCPS in all cases

Follow green link in Toolkit

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The Structure of RDA:Examples

Illustrate the specific instruction under which they appear

Normally given without showing preceding or enclosing punctuation

Illustrate elements as they would be recorded by an agency whose preferred language is English

Appear in yellow shading

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Unit 3: Supplemental Resources ABA RDA Web Page

http://www.loc.gov/aba/rda/ Documentation Webcasts Training material Exercises and examples

Program for Cooperative Cataloging Web Page http://www.loc.gov/catdir/pcc/RDA-PCC.html

PCC policies Task Group reports

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Supplemental Resources –“R-Documents”

R-1 LC RDA core elementsR-2 [no longer relevant; targeted at LC RDA Testers] R-3 [no longer needed] R-4 Importing records for textual monographs -- for

LC RDA catalogers and techniciansR-5 MARC 21 encoding to accommodate RDA

elements: LC practice for November 2011+R-6 Name authority record printoutsR-7 Some possible RDA implementation scenariosR-8 Shelflisting Monographs Cataloged with RDA

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Unit 4: IdentifyingManifestations and Items

Twelve Concepts to Keep in Mind Identifying RDA Records Sources Transcription Quiz Where are the Instructions? Detailed Discussion of Elements

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What am I Cataloging?

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Twelve Concepts to Keep in MindI. Remember the user tasksII. “Take what you see”III. Element-based descriptionIV. Group 1 FRBR entities: Work -- Expression --

Manifestation -- ItemV. Core, “Core if”, and LC CoreVI. Alternatives and optionsVII. Fewer abbreviationsVIII. Relationships, Relationships, RelationshipsIX. No more general material designatorsX. No more rule of threeXI. Expansion of sourcesXII. Building blocks for the future

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Identifying RDA Records

Leader/18 contains the value “i” (ISBD punctuation included)

040 $e contains the code “rda”

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Sources

Preferred source: source of title proper More sources for information

Whole resource, with priority order Then any other source

Brackets if from outside the resource Three categories (RDA 2.2.2.2 – 2.2.2.4)

Pages, leaves, etc., or images of pages … Moving images All other resources

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Sources:Resources with Pages, Leaves, etc.

(or images of pages, leaves, etc.) RDA 2.2.2.2 priority order:

Title page, title sheet, etc. Cover Caption Masthead Colophon If none of these, source containing title

If no title, source with formal presentation Exception for microform or digital resource

Eye-readable label

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Sources: Resources Issued inMore Than One Part

e.g., serials, multiparts, integrating resources, kits

RDA 2.1.2.3 If sequentially numbered, use the lowest-

numbered issue or part available If unnumbered or not sequentially

numbered, use the issue or part with the earliest date of issue

If the concept of sequential numbering is not appropriate (e.g., for a kit), use the resource as a whole; if this is not possible, generally determine the main part

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Sources:Moving-Image Resources

Typically contained in carriers such as film, DVD, etc.

Generally, where the title appears RDA 2.2.2.3 priority order

Title frames or title screens Label permanently printed on or affixed to the

resource (excluding accompanying textual material or a container)

embedded metadata in textual form containing a title

source with formal presentation Alternative: use label, skip title frames

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Sources:Other Resources

RDA 2.2.2.4 priority order Label Embedded metadata in textual form

containing a title If neither of the above is appropriate,

use a source where the data is formally presented

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Sources:Other Sources of Information

RDA 2.2.4 priority order Accompanying materials Container not issued as part of the

resource Other published descriptions Any other source (e.g., a reference

source that indicates how the resource is commonly known)

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Transcription: ‘Take What You See and Accept What You Get’

ICP Principle of Representation Generally, do not alter what is on

the resource Accurate representation Encourage re-use of found data

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Transcription: ‘Take What You See and Accept What You Get’

What does this mean for you?

Alternatives at RDA 1.7.1 allow for in-house guidelines for capitalization, punctuation, numerals, symbols, abbreviations, etc. (in lieu of RDA instructions)

LCPS 1.7.1• General guidelines on transcription• LC policy generally adheres to “Take What

You See and Accept What You Get.”

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Transcription:Capitalization

RDA 1.7.2 “Apply the instructions on capitalization

found in Appendix A.” LCPS 1.7.1 First Alternative

“For capitalization of transcribed elements, either “take what you see” on the resource or follow [Appendix] A.”

Your choice!

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Transcription:Capitalization

Accepting found capitalization:

245 10 $a Cairo : $b THE CITY VICTORIOUS / $c Max Rodenbeck.250 ## $a FIRST VINTAGE DEPARTURES EDITION.

Changing found capitalization:

245 10 $a Cairo : $b the city victorious / $c Max Rodenbeck.250 ## $a First Vintage Departures edition.

These are equally acceptable!

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Transcription: Punctuation, Numerals, Symbols, Abbreviations, etc.

LCPS 1.7.1 First Alternative “follow the guidelines in 1.7.3– 1.7.9

and in the appendices” Generally, follow what is on the

resource

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Transcription: Transcribed Elements vs. Recorded Elements

Distinction between transcribed elements and recorded elements. For transcribed elements, generally

accept the data as found on the resource.

For recorded elements, the found information is often adjusted (for example, the hyphens in an ISBN are omitted).

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Transcription:Language and Script

RDA 1.4 “Transcribe … in the language and script found in the

resource” List of elements to be transcribed

Non-transcribed elements When recording other elements (e.g., extent, notes),

record them in the language and script preferred by the agency creating the data (at LC, English)

When adding data within an element, record it in the language and script of the element to which it is added

When supplying an element, generally supply in English Regarding non-Latin scripts, LC policy is to

record a transliteration instead, or to give both (using the MARC 880 fields)

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Online Quiz on FRBR, RDA Terminology, and Structure of RDA

Online Graded Quiz – 15 minutes Multiple Choice True/False Graded results at end of quiz

Instructor will guide you through the first question

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RDA Chapters for this Module

This module mainly covers the identification of manifestations and items.

It does not cover the identification of works and expressions (except for 336, 300 $a duration and $b), nor the recording of authorized access points or relationships. Those topics will be covered in subsequent modules.

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RDA Chapters for this Module

Chapter 2: Identifying manifestations and items Chapter 3: Describing carriers Chapter 7: Describing content

Some elements of works & expressions, but covered here due to MARC coding for these elements

A few elements from Chapter 4 and Chapter 6

Primary focus on: LC core elements

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Elements; notes on elements

RDA instructions on elements may refer to giving notes or giving “details on” (latter are notes in MARC)

RDA instructions on notes are near the ends of the chapters but “details on” instructions are with elements

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Core Elements from Chapter 2:“Identifying Manifestations

and Items”

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Title and Statement of Responsibility (RDA 2.3 – 2.4)

Title proper Parallel title proper Other title information Statement of responsibility

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Title Proper LC CORE ELEMENT

RDA 2.3.2

Scope = “the chief name of a resource (i.e., the title normally used when citing the resource)” = the title on what’s being cataloged

Sources: Preferred source of information: RDA 2.2.2-2.2.3 If no title within the resource: RDA 2.2.4

MARC 245 $a $n $p

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Title Proper Transcription

General guidelines on titles (RDA 2.2.1) Principle of representation (RDA 2.3.1.4)

Don’t correct errors for monographs = no more “[sic]” or “[i.e., ____]” – give note to explain

Do correct errors for serials and integrating resources to have a stable title

Changes in title proper: RDA 2.3.2.12-2.3.2.13 - same as AACR2

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Examples:Error in Title Proper

RDA record for a monograph: 245 $a Teusday’s tasks

246$ i Corrected title: $a Tuesday’s tasks

RDA record for a serial: 245 $a Zoology studies 246 $i Misspelled title on number 1:

$a Zooology studies

AACR2 record for a monograph: 245 $a Teusday’s [i.e. Tuesday’s] tasks

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Parallel Title Proper

LC CORE ELEMENT

RDA 2.3.3

Scope = title proper in another language or script

Sources expanded to any source -- not just same source as title proper

MARC 245 $b

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Other Title Information LC CORE ELEMENT

RDA 2.3.4

Scope = information that appears in conjunction with, and is subordinate to, the title proper of a resource.

From same source as title proper

MARC 245 $b

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Variant Titles

“A title associated with a resource that differs from a title recorded as the title proper, a parallel title proper, other title information, parallel other title information, earlier title proper, later title proper, key title, or abbreviated title”

RDA 2.3.6

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Recording Variant Titles

LCPS 2.3.6.3 Record a variant title in MARC field 246 Record a variant title for a component of

an aggregate work in a form other than would be recorded as the authorized access point for that component work. This form of variant title is recorded in MARC field 740

Omit any initial article from the variant title unless the intention is to file on the article

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Earlier and Later Titles Proper

RDA 2.3.7 & 2.3.8

Earlier title proper Of an integrating resource (MARC 247) Of a serial or multipart monograph if not cataloged

from first issue or part (MARC 246) Later title proper (MARC 246)

For minor changes in title proper of a serial For changes in title proper of a multipart

monograph

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Statement of Responsibility Relating to Title Proper - Scope

LC CORE ELEMENT if it relates to title proper

RDA 2.4.1

Scope = “a statement associated with the title proper of a resource that relates to the identification and/or function of any persons, families, or corporate bodies responsible for the creation of, or contributing to the realization of, the intellectual or artistic content of the resource”

MARC 245 $c

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Statement of Responsibility Relating to Title Proper - Sources

Take statements of responsibility relating to title proper from the following sources (in order of preference): a) the same source as the title proper b) another source within the resource itself c) one of the other sources of information specified

under 2.2.4 Sources expanded: square brackets only if

from outside the resource

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Statement of Responsibility Relatingto Title Proper - Transcription

Transcribe a statement of responsibility in the form in which it appears on the source of information (follow general guideline in 1.7)

LCPS: “Generally do not abridge a statement of responsibility.”

Source: Dr. Logan Carroll, Harvard Medical School

RDA/LCPS: 245 … / $c Dr. Logan Carroll, Harvard Medical School.

RDA allows: 245 … / $c Dr. Logan Carroll.

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Statement of Responsibility Relating to Title Proper - Transcription

LCPS: “Generally do not omit names in a statement of responsibility.”

Source: by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson.

RDA allows: 245 $a … / $c by Susan Brown [and four others].

RDA/LCPS: 245 $a … / $c by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin

Ott, and Janet Wilson.

AACR2: 245 $a … / $c by Susan Brown … [et al.].

“Rule of Three” -- Change from AACR2!

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If Multiple Statements ... Record in the order indicated by the sequence,

layout, or typography of the source of information (RDA 2.4.1.6)

If not giving all statements of responsibility, give preference to those identifying creators of intellectual or artistic content (RDA 2.4.2.3) Only first recorded is required

On source: “introduction by ______”“written by _____”

If only transcribing one in 245 $c, give “written by _____”

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Designation of Edition and … Named Revision of an Edition

LC CORE ELEMENT

RDA 2.5.2 and 2.5.6

Scope of Designation of edition = “a word, character, or group of words and/or characters, identifying the edition to which a resource belongs”

Scope of Designation of a named revision … = “... particular revision of a named edition”

MARC 250 $a

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Designation of Edition and … Named Revision of an Edition

Transcribe as found (under the general guideline in RDA 1.7)

“For transcribed elements, use only those abbreviations found in the sources of information for the element” (Appendix B4)

Source: Third revised editionAACR2: 250 $a 3rd rev. ed.RDA: 250 $a Third revised

edition

Source: 2nd enlarged ed., revisedAACR2: 250 $a 2nd enl. ed., rev.RDA: 250 $a 2nd enlarged ed., revised

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Recording Changes of Edition Statement

RDA 2.20.4.5 For multipart monographs, make a note if

considered important for identification or access

For serials, make a note if …

For integrating resources, change the edition statement to reflect the current iteration if the change does not require a new description. However, make a note if the earlier edition statement is considered to be important

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Numbering of Serials: for First or Last Only Sequence

LC CORE ELEMENT

Numeric and/or alphabetic designation of first issue or part of sequence – RDA 2.6.2

Chronological designation of first issue or part of sequence – RDA 2.6.3

Numeric … of last issue or part of sequence – RDA 2.6.4

Chronological … of last issue or part of sequence – RDA 2.6.5

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Recording Numbering of Serials RDA 2.6.1 General guidelines:

Transcribe terms and months as on the resource

Alternative to record numerals as on the resource

Can give as formatted or unformatted 362 field

362 1# $a Began with January 2010 issue.

362 0# $a Volume X, number 1-

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Many RDA Elements in MARC 264

Production statement - RDA 2.7 Publication statement - RDA 2.8 Distribution statement - RDA 2.9 Manufacture statement - RDA 2.10 Copyright date - RDA 2.11 -- separate

element from date of publication

Change in the MARC bibliographic format: 264 field

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Production Statement Date of production is an LC CORE ELEMENT

for resource in unpublished form

RDA 2.7

Scope – “a statement identifying the place or places of production, producer or producers, and date or dates of production of a resource in an unpublished form”

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Publication Statement

CORE ELEMENTS for published resources RDA 2.8 Scope – “a statement identifying the place or

places of publication, publisher or publishers, and date or dates of publication of a resource”

MARC field 264, second indicator 1

Choosing sources for CIP material

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Place of Publication LC CORE ELEMENT: if more than one, only the

first recorded is required RDA 2.8.2

Transcribe places of publication in the form in which they appear on the source

Include both local place name and name of the larger jurisdiction if present

Option to add a larger jurisdiction if not already on the resource – cataloger judgment

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More Than One Place of Publication

If more than one, only the first is required

No “home country” provision No need to look for a place in the U.S.

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Place of Publication in More Than One Language

If the place of publication appears in more than one language or script, record the form that is in the language or script of the title proper

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Place of Publication Not Identified

Supply the place of publication or a probable place of publication whenever possible for benefit of users and catalogers, if the place of publication is not identified

LCPS 2.8.2.6 instructs catalogers to supply a place of publication if possible, rather than record “[Place of publication not identified]”

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Examples:Supplying Place

Known country, state, etc.: [Canada]

Probable country, state, etc.:[Spain?]

Known local place: [Toronto]

Probable local place:[Munich?] [Göteborg?,

Sweden]

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Place of Publication: RDA Changes

Only first place of publication is “core”

“[S.l.]” is no longer permitted

Do not correct fictitious or incorrect information; make a note to explain

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Examples: Place of PublicationOn resource: London -- New York – Boston264 #1 $a London or264 #1 $a London ; $a New York ; $a

Boston

264 #1 $a [Place of publication not identified](Generally no! LCPS says to supply a place if you can, even if just country)

264 #1 $a Minneapolis500 $a Actually published in St. Paul.

264 #1 $a Red Oak [Iowa] (addition OK, but not required)

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Publisher’s Name LC CORE ELEMENT - If more than one,

only the first is required RDA 2.8.4

Record the publisher's name in the form in which it appears on the source of information

LCPS: do not omit levels in corporate hierarchy

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More Than One Publisher

If you record more than one:

Record the entities in the order indicated by the sequence, layout, or typography of the names on the source of information

100

Publisher’s Name inMore Than One Language

o If the name of a publisher appears in more than one language or script, record the form that is in the language or script of the title proper

101

Publisher’s Name not Identified

If no publisher identified within the resource or from other sources, give “[publisher not identified]” – not “[s.n.]”

102

Examples:Publisher’s Name

264 #1 $a New York : $b J.J. Wilson Publishing Company

Not: 264 #1 $b Wilson Pub. Co.

Source: Humanities Association, Literature Division, Renaissance Literature Section264 #1 $a Chicago : $b Humanities Association, Literature Division, Renaissance Literature Section

Source: Toronto -- Pilkington Pub. Co. Houston -- Davidson Publishers 264 #1 $a Toronto : $b Pilkington Pub. Co.264 #1 $b [publisher not identified]

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Date of Publication LC CORE ELEMENT RDA 2.8.6 Record date as it appears on the source LCPS 1.8.2 (First Alternative), transcribe

roman numerals for publication dates; do not convert to Arabic.

Add dates of Gregorian or Julian calendar if it’s not already on the source

Record supplied date in numerals if it appears in the form of chronogram; indicate that the information was taken from a source outside the resource itself

104

Multipart Monographs, Serials, and Integrating Resources

RDA 2.8.6.5

Record the date of publication of that issue, part, or iteration, followed by a hyphen, if the first issue, part, or iteration of a multipart monograph, serial, or integrating resource is available.

1988-

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Multipart Monographs, Serials, and Integrating Resources

Record the dates of publication of those issues, parts, or iterations, separated by a hyphen, if publication of the resource has ceased or is complete and the first and last issues, parts, or iterations are available.

Record the publication date of the last issue, part, or iteration, preceded by a hyphen, if publication of the resource has ceased or is complete and the last issue, part, or iteration is available, but not the first.

1968-1973

-1977

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Multipart Monographs, Serials,and Integrating Resources

For an integrating resource, supply the date of the last update if it is considered to be important.

If the date of publication is the same for all issues, parts, or iterations, record only that date as the single date.

1995–1998 [updated 1999]

1997

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Multipart Monographs, Serials,and Integrating Resources

If the first and/or last issue, part, or iteration is not available, supply an approximate date or dates.

If the date or dates cannot be approximated, do not record a date of publication.

[1998]- [Earliest issue available: v. 1, no. 3, July 1998]

1997-[2000] [Last part not available but information about ending date known]

[1988-1991] [First and last issues not available but information about beginning and ending dates known]

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Date of Publication: RDA Changes (Single Part Resource)

If no publication date on resource, supply a probable date whenever possible

Follow LCPS 2.8.6.6 on supplying a probable date of publication, rather than giving “[date of publication not identified]”

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Examples:Supplying Dates

Title page verso: ©2009Item received in: 2008Date of publication: not givenTranscription: 264 #1 $a … $b … $c [2009]

optionally: 264 #4 $c ©2009 008/06: t008/07-10: 2008008/11-14: 2009

Title page verso: Copyright ©2009 Prefaced signed: June 2009Date of publication: not givenTranscription: 264 #1 $a … $b … $c [2009]008/06: s008/07-10: 2009008/11-14: ####

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Title page verso: ©1978//Sixth Printing 1980Prefaced signed: June 1978Date of publication: not givenTranscription: 264 #1 $a … $b … $c [1978]

optionally: 264 #3 $a … $b … $c 1980.588 ## $a Description based on sixth

printing, 1980.008/06: s008/07-10: 1978008/11-14: ####

Title page verso: ©1980//1980 printingDate of publication: not givenTranscription: 264 #1 $a … $b … $c [1980]008/06: s008/07-10: 1980008/11-14: ####

111


Title page verso: Distributed in the USA in 1999Prefaced signed: London, January 1993Date of publication: not givenTranscription: 264 #1 $a … :$b … $c [between 1993 and 1999]008/06: q008/07-10: 1993008/11-14: 1999

Title page verso: Distributed 2008Bibliography includes citations to 2007 publicationsDate of publication: not givenTranscription: 264 #1 $a London :$b Gay Mens Press, $c

[2008]optionally: also give 264 #2 $a Chicago, IL : Distributed

in North America by InBook/LPC Group, $c 2008

008/06: s 008/07-10: 2008 008/11-14: ####

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Title page verso: First Printing 1980Date of publication: not givenTranscription: 264 #1 $a … :$b … $c [1980]008/06: s008/07-10: 1980008/11-14: ####Title page verso: 15th Impression 1980

Date of publication: not givenTranscription: 264 #1 $a … :$b … $c [not

after 1980]optionally: 588 ## $a Description based

on 15th impression, 1980.

008/06: q008/07-10: uuuu008/11-14: 1980

113

Supplying Dates – 5 Categories in RDA 1.9

1. Actual year known264 $c [2010]

2. Either one of two consecutive years264 $c [2009 or 2010]

3. Probable year264 $c [2010?]

4. Probable range of years (“between ___ and ___?”)264 $c [between 2008 and 2010?]

5. Earliest and/or latest possible date known (“not before,” “not after,” or “between ___ and ___”)

264 $c [not before January 15, 2010]

114

Importance of Supplying Probable Place and Date of Publication

LC Policy strongly encourages you to supply a probable place of publication and a probable date of publication when this information is not on the resource

Use distribution or manufacture information to help supply place and date of publication If you cannot supply this data

Distribution elements are Core Elements ONLY if Publication data can not be identified.

Give a complete distribution statement if distribution data elements are being given in lieu of missing publication data elements

115

Examples:Supplying Publication Data

On source: ABC Publishers, 2009Distributed by Iverson Company,

Seattle

RDA: 264 #1 $a [Place of publication not identified] : $b ABC Publishers, $c 2009. 264 #2 $a Seattle : $b distributed by Iverson Company, $c [2009]

LC-Recommended: 264 #1 $a [Seattle?] : $b ABC Publishers, $c 2009.

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On source: On title page: Means Pub. Co., Omaha, NebraskaOn title page verso: 2009 distribution

RDA: 264 #1 $a Omaha, Nebraska : $b Means Pub. Co., $c [date of publication not identified]264 #2 $a [Place of distribution not identified]: $b [distributor not identified], $c 2009.

LC-Recommended: 264 #1 $a Omaha, Nebraska : $b Means Pub. Co, $c [2009?]

117


On jewel box: Published in 2010 in Providence;

distributed in Boston and Ottawa by KL, Inc.

RDA and LC: 264 #1 $a Providence :$b [publisher not

identified], $c 2010.264 #2 $a Boston ; $a Ottawa : $b KL,

Inc., $c [2010]

• Sometimes, distribution information must be provided

118

• CORE ELEMENTS only when publication information is not identified for a resource in a published form

• RDA 2.9

• LCPS: When given in lieu of missing publication data, given a complete distribution statement

• Generally do not omit levels in corporate hierarchy

Recording Distribution Information

119

Manufacture Information (RDA 2.10)

o Manufacture elements are core elements for a resource in a published form only when neither publication nor distribution information can be identified

o Give a complete manufacture statement, if manufacture data elements are being given in lieu of missing publication and missing distribution elements

o Generally do not omit levels in corporate hierarchy

120

Copyright Date Core element if publication and distribution

dates not identified for a single-part monograph Copyright dates are not required for multipart

monographs, serials, and integrating resources RDA 2.11 Precede by copyright symbol (©) or phonogram

symbol () MARC field 264, second indicator 4; $c is the

only subfield used.

Examples: 264 #4 $c ©2002 264 #4 $c ℗1983

121

Series, Mode of Issuance,and Frequency

Series Statement - RDA 2.12

Mode of Issuance – RDA 2.13

Frequency – RDA 2.14

122

Series Statement

CORE ELEMENT: Title proper of series, numbering within series, title proper of subseries, and numbering within subseries are core elements

RDA 2.12 MARC field 490

Remember that LC policy is to no longer trace series; no authorized access points are made for series

123

Recording Series Statement

Transcribe the series statement as they appear on the source of information

Record each series statement separately, if the resource belongs to more than one series and/or … subseries

124

Recording Changes in Series Statement

Multipart Monographs and Serials If a series statement is added, deleted, or

changed on a subsequent issue or part…, and this change cannot be stated clearly in the series statement, make a note if the change is considered to be important.

Integrating Resources If a series statement is added, deleted, or

changed on a subsequent iteration…, change the series statement to reflect the current iteration. Make a note if the change is considered to be important.

125

Title Proper of Series and… of Subseries

LC CORE ELEMENT

RDA 2.12.2 & 2.12.10

Basic instructions on transcribing titles in RDA 2.3.1 apply to these titles Including “take what you see” and the agency’s

policy on capitalization

MARC 490 $a

126

Recording Title Proper of Series

Record the title proper of the series as it appears on the source of information, including the numbering as part of the title proper of the series

RDA/LCPS 2.12.2 Generally give each series statement in a MARC 490

rather than in a note, if some issues or parts of a serial or a multipart monograph or iterations of an integrating resource are in different series

300 ## $a 5 volumes ;$c 14 cm.490 0# $3 volumes 1, 3-5: $a Music bibliographies ;$v

12, 15, 21-22490 0# $3 volume 2: $a Baroque musical studies ;$v 2 Note: Volumes of multipart monograph are in different

series

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Title of Series in More Than One Language or Script

Choose the title proper of the series in the language or script of the content of the resource

490 0# Mercury series

Title of series also appears as: Collection Mercure. Resource in English

128

Title of Series in More Than One Form

Choose the title proper of the series on the basis of the sequence, layout, or typography of the titles on the source of information; if not, choose the most comprehensive title of series

Collection "À pleine vie"Title of series also appears as: À pleine vie

129

Other Title Information of Series

Record other title information of a series only if it is considered necessary for the identification of the series

490 0# $a English linguistics, 1500-1750

Other title information of series: a collection of facsimile reprints

130

ISSN of Series and Subseries

LC CORE ELEMENT RDA 2.12.8, 2.12.16 MARC 490 $x now repeatable

LCPS for the optional omission in 2.12.8.3 Do not omit the ISSN of the main series if the

ISSN of the subseries is given

490 $a Title of main series, $x ISSN of main series. $a Title of subseries,

$x ISSN of subseries

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Numbering Within Series and … Within Subseries

LC CORE ELEMENT

RDA 2.12.9, 2.12.17

MARC 490 $v

Guidelines are generally the same as those for Numbering of serials

490 $a … $v volume 32

490 $a … $v Band LXXXVIII

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Mode of Issuance LC CORE ELEMENT RDA 2.13 MARC Leader: Bibliographic Level

“m” for both “single unit” and “multipart monograph”

“s” for “serial” “i” for “integrating resource”

133

Frequency LC CORE ELEMENT RDA 2.14 Scope = “intervals at which the issues or

parts of a serial or the updates to an integrating resource are issued”

Make a note (RDA 2.20.12.3): If appropriate term not in list in RDA

2.14.1.3 or the frequency is irregular For former frequency On a change in frequency

MARC 310/321 for current/former frequency

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Identifier for the Manifestation

LC CORE ELEMENT RDA 2.15 Scope = “a character string associated with

a manifestation that serves to differentiate that manifestation from other manifestations”

If there is more than one identifier for the manifestation, prefer an internationally recognized identifier, if applicable.

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Identifier for the Manifestation

Categories of identifiers: ISBN, ISSN, and others registered based on

internationally recognized schemes those assigned by publishers, distributors,

clearing houses, etc., based on internal schemes

“fingerprints” (i.e., identifiers constructed by combining groups of characters from specified pages of a printed resource)

music publisher numbers and plate numbers not URLs (RDA 4.6)

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Recording Identifier for the Manifestation

Record in accordance with which there is a prescribed display format (e.g., ISBN, ISSN, URN)

If an identifier is known to be incorrectly represented in the resource, record the number as it appears and indicate that the number is incorrect, cancelled, or invalid, as appropriate

If the resource bears more than one identifier of the same type, add a brief qualification

LCPS: Record ISBNs in 020 $z if they clearly represent a different manifestation from the resource being cataloged and would require a separate record. If separate records would not be made, or in cases of doubt, record the ISBNs in 020 $a

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Examples:Identifier for the Manifestation

020 ## $a 9789070002343

022 ## $a 0046-225X

020 ## $a 0435916610 (pbk.)

020 ## $a 0387082662 (U.S.)

020 ## $z 0870684302 (invalid)

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Note on Manifestation or Item

LC CORE ELEMENTS – Note on Title Note on Issue, Part Used as Basis for

Identification of the Resource

RDA 2.20

139

Note on Title LC CORE ELEMENT Always give this note in a CONSER Standard

Record RDA 2.20.2 If earlier title is removed due to reformatting of

an electronic serial, update the existing recordExisting record: 245 00 $a Legal medicine open fileSame record updated: 245 00 $a Legal medicine247 11 $a Legal medicine open file547 ## $a Issues published from 1992-1996 with the title Legal medicine open file have been reformatted with the new title: Legal medicine

140

Note on Issue, Part Used as Basis for Identification

LC CORE ELEMENT Always give this note in a CONSER Standard

Record RDA 2.20.13

Multipart monographs and serials: if not based on first issue or part (LCPS 2.20.13.3)

Integrating resources: latest iteration consulted Any online resource: date resource viewed

MARC 588 field

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Examples: Note on Issue, Part Used as Basis for Identification

588 ## $a Identification of the resource based on: part 2, published 1998.

588 ## $a Viewed on Jan. 13, 2000.

588 ## $a Identification of the resource based on version consulted: Oct. 26, 2000.

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Other Notes

Not LC CORE ELEMENTS

Note on Statement of Responsibility 2.20.3 Note on Edition Statement 2.20.4 Note on Numbering of Serials 2.20.5 Note on Production Statement 2.20.6 Note on Publication Statement 2.20.7 Note on Distribution Statement 2.20.8 Note on Manufacture Statement 2.20.9 Note on Copyright Date 2.20.10 Note on Series Statement 2.20.11 Note on Frequency 2.20.12

143

Unit 5: Describing Carriers

o RDA Chapter 3o Will not discuss specific elements for resources

of special format (films, maps, scores, etc.)• Examples available in RDA, in MARC documentation, and in LC compilation of examples

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Replacement for GMD - 245 $h

Three new MARC fields - developed with ONIX publishing community:

Content type -- RDA 6.9 -- MARC 336 field Media type -- RDA 3.2 -- MARC 337 field Carrier type -- RDA 3.3 -- MARC 338 field

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MARC for Content, Media, Carrier

In each of the three fields for these elements (336-338): $a: term $b: code $2: “rdacontent” or “rdamedia” or

“rdacarrier” as appropriate $3: materials specified - give if

appropriate

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Controlled Vocabularies for Content, Media, Carrier Types

Closed lists in RDA 6.9.1.3, 3.2.1.3, 3.3.1.3 If more than one term appropriate, two

choices: Give all: repeat subfield $a or repeat field Pick term representing the predominant or

most substantial content, media, carrier If the information is unknown, record

“unspecified” If no term appropriate, give “other” and notify

LC via a message to [email protected]

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Content Type LC CORE ELEMENT RDA 6.9 “Fundamental form of communication in which the

content is expressed and the human sense through which it is intended to be perceived”

Terms from Table 6.1 Instead of recording all, you may record the content

type that applies to the predominant part of the resource or to the most substantial parts of the resource

MARC 336 field

Examples: performed music, still image, text

148

Media Type LC CORE ELEMENT RDA 3.2 “A categorization reflecting the general type

of intermediation device required to view, play, run, etc., the content of a resource”

Table 3.1 Instead of recording all, may record the

media type that applies to the predominant part of the resource or to the most substantial parts of the resource

MARC 337 field

Examples: audio, computer, microform, unmediated, and video

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Carrier Type LC CORE ELEMENT RDA 3.3 “A categorization reflecting the format of the

storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc., the content of a resource”

Terms listed in 3.3.1.3 Instead of recording all, may record the carrier

type that applies to the predominant or most substantial parts of the resource

Don’t confuse with term used in Extent (MARC 300 $a): some terms in common

Examples: audio disc, computer disc, microfiche, volume, videodisc

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Example:MARC 336-338 Fields

Book:336 $a text $2 rdacontent337 $a unmediated $2 rdamedia338 $a volume $2 rdacarrier

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Voyager Templates: MARC 336 - 338 Fields

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Extent

LC CORE ELEMENT RDA 3.4 “The number and type of units and/or

subunits making up a resource” Unit = a physical or logical constituent of

a resource (e.g., a volume) Subunit = a physical or logical

subdivision of a unit (e.g., a page of a volume)

MARC 300 $a

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Recording Extent Give if the resource is complete or if the total

extent is known RDA 3.4.1.3 Give number of units and appropriate term:

Sometimes a term from carrier type list (RDA 3.3.1.3)

Another term to designate the type of unit (RDA 3.4.1.5) if term not in list or prefer a term in common use

Several categories covered by exceptions (e.g., text, still images, notated music, cartographic resources)

MARC field 300

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Extent of Text

Single Volume with Numbered Pages, Leaves, or Columns (3.4.5.2)

Single Volume with Unnumbered Pages, Leaves, or Columns (3.4.5.3) RDA lists three options LCPS 3.4.5.3 continues AACR2 practice

For LC original cataloging, usually follow method c) 1 volume (unpaged)

Complicated or Irregular Paging (3.4.5.8) RDA lists three options LCPS 3.4.5.3 continues AACR2 practice

For LC original cataloging, usually follow method c) 1 volume (various pagings)

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Changes From AACR2Related to Extent

Do not use abbreviations for terms (e.g., “pages,” “volumes”, not “p.,” “v.”)

Use “approximately” (rather than “ca.”) and “that is” (rather than “i.e.”)

Use “unnumbered”, rather than square brackets enclosing the numeral

Be aware of changes in vocabulary from AACR2, e.g.: “computer disc” is used for both “computer disk” and “computer optical disc”

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Dimensions

LC CORE for resources other than serials and online electronic resources

RDA 3.5 “Measurements of the carrier or carriers

and/or the container of a resource”

Use centimetres/millimetres for others (“cm” and “mm” are symbols, not abbreviations) - use ISBD full stop after symbol only if 490 in record

MARC 300 $c

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LC Practices: Dimensions

LC practice for Alternative: Use inches for discs (RDA 3.5.1.4.4) and

for all audio carriers; otherwise, follow the RDA instruction as written

LC Practice for serials: Note that dimensions is not a Core

Element for serials and online resources. But you may record it if you wish

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Examples:MARC 300 $a, 336-338

Book:300 $a 123 pages, 28 unnumbered pages336 $a text $b txt $2 rdacontent337 $a unmediated $b n $2 rdamedia338 $a volume $b nc $2 rdacarrier

Music CD:300 $a 1 audio disc {or: 1 CD}336 $a performed music $2 rdacontent337 $a audio $2 rdamedia338 $a audio disc $2 rdacarrier

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DVD:300 $a 1 DVD {or: 1 videodisc}336 $a two-dimensional moving image $2 rdacontent337 $a video $2 rdamedia338 $a videodisc $2 rdacarrier

Online PDF:300 $a 1 online resource (39 pages)336 $a text $2 rdacontent337 $a computer $2 rdamedia338 $a online resource $2 rdacarrier

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Example:MARC 300 $a, 336-338

Website (with maps, text, and photographs):300 $a 1 online resource336 $a text $2 rdacontent336 $a cartographic image $2 rdacontent336 $a still image $2 rdacontent337 $a computer $2 rdamedia338 $a online resource $2 rdacarrier

Note: If copied records include repeated subfields $a, rather than multiple fields, you can accept these fields as is:

336 $a text $a cartographic image $a still image $2 rdacontent

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Book with accompanying CD of lecture: $3 and $e300 $a 244 pages ... + $e 1 CD336 $3 book $a text $2 rdacontent336 $3 CD $a spoken word $2 rdacontent337 $3 book $a unmediated $2 rdamedia337 $3 CD $a audio $2 rdamedia338 $3 book $a volume $2 rdacarrier338 $3 CD $ audio disc $2 rdacarrier

Instead of $e, can repeat 300 field300 $a 244 pages ...300 $a 1 CD ...

Instead of $e, can give a note500 $a Accompanied by a CD.

* The use of $3 in this example is optional.

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Oral history CD:300 $a 1 CD336 $a spoken word $2 rdacontent337 $a audio $2 rdamedia338 $a audio disc $2 rdacarrier

Playaway audiobook:300 $a 1 Playaway (or 1 audio media player or 1 digital media player)336 $a spoken word $2 rdacontent337 $a audio $2 rdamedia338 $a other $2 rdacarrier

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Kit (contains a book about a fireman, a CD narrating the book, and a fireman’s hat):

300 $a 1 CD, 1 book, 1 plastic helmet336 $a spoken word $a text $a three- dimensional form $2 rdacontent337 $a audio $a unmediated $2 rdamedia338 $a audio disc $a volume $a object $2 rdacarrier

* The use of multiple subfields $a in the 336 field is acceptable if this is a copied record

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Score:300 $a 1 vocal score (xii, 300 pages)336 $a notated music $2 rdacontent337 $a unmediated $2 rdamedia338 $a volume $2 rdacarrier

Map:300 $a 1 map336 $a cartographic image $2 rdacontent337 $a unmediated $2 rdamedia338 $a sheet $2 rdacarrier

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Expression Attributes Covered in this Module

RDA Chapter 7

Recorded in MARC 300 field Duration Illustrative Content Colour Content

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Duration LC CORE ELEMENT RDA 7.22 “Playing time, running time, etc., of the

content of a resource” MARC 300 $a Use abbreviations per RDA Appendix B

Examples: 300 $a 1 audio disc (45 min.)300 $a 1 DVD (2 hr., 15 min.)

167

Illustrative Content

LC CORE ELEMENT for resources intended for children

RDA 7.15

Open list of vocabulary terms

Recorded in MARC 008/18 as applicable and field 300 $b

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A Key Change From AACR2

No abbreviations “color” (not “col.”) “sound” (not “sd.”) “silent” (not “si.”) “illustrations” (not “ill.”)

169

Colour Content

Not LC CORE RDA 7.17 LCPS 7.17.1.3

Use spelling “color”

MARC field 300 $b

Examples: color (illustrations are in color) some color (10 maps, some of which are in color)chiefly color (illustrations, most of which are in color)

170

Unit 6: Other Elements of Manifestations and Items

Providing Acquisition and Access Information

Terms of availability (RDA 4.2) Contact information (RDA 4.3) Restrictions on access (RDA 4.4) Restrictions on use (RDA 4.5) Uniform Resource Locator (RDA 4.6)

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Terms of Availability

RDA 4.2 LCPS: Generally do not provide prices

or other availability information except for rental scores or rental performance materials

Example:

020 $a 0460044524 : $c Rental material

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Contact Information

RDA 4.3 Record contact information for a publisher,

distributor, etc., if it is considered to be important for acquisition or access

Example:

http://www.HaworthPress.com

Alabama Department of Archives and History. 624 Washington Avenue, Montgomery, AL 36130-0100

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Restrictions on Access

RDA 4.4 Record all restrictions on access to the

resource, including the nature and duration of the restriction, as specifically as possible. The absence of restrictions may also be noted if it is considered to be important

Example:

Access restricted to subscribers via a username and password or IP address authentication

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Restrictions on Use

RDA 4.5 LCPS: The CORE requirement is limited to the

non-General Collections at the Library of Congress

MARC field 540

Example:

This film is restricted to classroom use

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Uniform Resource Locator

LC CORE ELEMENT RDA 4.6 Address of the remote access resource being

cataloged Not in AACR2 although information is

included in AACR2 records LCPS 4.2.1.3 -If there is more than one

Uniform Resource Locator for the resource, record all

MARC 856 field

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Uniform Resource Locator

Changes Requiring the Addition, Revision, or Deletion of a Uniform Resource Locator

LCPS 4.6.1.4 provides LC practice for two situations: When the original URI is no longer active When the original URI is still active, but the

original resource is no longer available

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Other Characteristics Sound resources

Type of recording - 3.16.2.3 Recording medium - 3.16.3.3 Playing speed - 3.16.4.3 Groove characteristic - 3.16.5.3 Track configuration - 3.16.6.3 Tape configuration - 3.16.7.3 Configuration of playback channels -

3.16.8.3 Special playback characteristics -

3.16.9.3

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Other Characteristics

Moving image resources Presentation format (film) - 3.17.2 Projection speed (film) - 3.17.3 Video format (videorecording) - 3.18.2 Broadcast standard (videorecording) -

3.17.2 Regional encoding (videorecording)

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Electronic resources (digital files) File type - 3.19.2 Encoding format - 3.19.3 File size - 3.19.4 Resolution - 3.19.5 Regional encoding - 3.19.6 Transmission speed - 3.19.7 Date resource viewed - 2.20.13.5 Equipment or system requirement –

3.20

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Cartographic resources Layout - 3.11 Digital file characteristics – 3.19 Longitude and latitude – 7.4.2 Horizontal scale – 7.25.3 Vertical scale – 7.25.4 Additional scale information – 7.25.5 Projection of cartographic content – 7.26

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Music resources Form of musical notation (scores) - 7.13.3 Format of notated music (scores) - 7.20 Medium of performance of musical content

- 7.21

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Unit 7: Exercises and Practiceon Manifestations

Exercise #1-2 Identifying

Manifestations

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Another Way to Practice

Bibliographic Record Practice Workform Aid in learning RDA Structure Record RDA or LCPS # for every element Can copy-and-paste into Voyager

Roman, non-diacritic data only Electronic version at:

http://www.loc.gov/staff/idt/training_documents/rda/rdatraining.html

LC Training for RDA: Resource Description Access Module 1: Introduction to RDA; Identifying...

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