Land Use Policy Planning Department - The … Use Policy Planning Department Performa nce Report...

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Land Use Policy Planning Department

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PERFORMANCE REPORT

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PERFORMANCE REPORT

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Land Use Policy Planning Department

Land Use Policy Planning Department Performance Report---- 201 201 201 2012222

CONTENTS

1. Introduction 1.1. Vision 1.2. Mission 1.3. Objectives 1.4. Activities

2. Organizational Structure 3. Human Resources Management

3.1. Carder Positions 3.2. Transfers 3.3. Administration 3.4. Human Resources Development

4. Financial Management 4.1. Budget Estimate - 2012 4.2. Physical Resource Management - 2012

5. Development Activities 5.1 Preparation of Land Use Plans.(Identifying land use issues and

preparing programmes to minimize the issues and implement them.) 5.2 District Land Use Planning Committees. 5.3 Divisional Land Use Planning Committees 5.4 Implementation of Village Level Land Use Planning Models 5.5 Implementation of Parcel Level Land Use Planning Demonstrations

5.6 Rehabilitation Programme for Degraded Lands

5.7 Conducting School Awareness Programmes on Land Use Planning

5.8 Preparation of Land Suitability Reports 5.9 Updating and Maintaining Land Data Bank

5.10 Special Projects 5.11. Annual Action Plan – Workshop

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Land Use Policy Planning Department (01). Introduction

“Land Use Policy Planning Division” was established in 1983, as a unit under the Minister of

Land, Land Development and Mahaweli Development introduce the scientific land use planning

in the country. Considering the needs of the country, the activities of the division were expanded

with more responsibilities and subsequently the division was up graded to a department status in

year 2010.

The Land Use Policy Planning Department (LUPPD) has central administration operating by a

head office situated at Narahenpita with 22 district offices network. In order to expand the

district network rest of the districts initial steps have been taken to establish Trincomalee District

office in 2012. The Land Use Policy Planning Officer is the officer in charge the district offices.

There are 245 divisional level officers who are attached to Divisional Secretariats including the

divisions of the North and East Provinces. Graduate Trainees recruited to fill the vacancies in the

District Land Use Planning Offices and Divisional Secretariats.

The Land Use Policy Planning Department has been awarded a “C-grade” productivity

certificate at the National Productivity awarding ceremony - 2012 by the Productivity Secretariat

for the creation of productive environment at the Head Office.

1.1 . VISION

“Optimum and Sustainable Utilization of the Land Resources in Sri Lanka.”

1.2 . MISSION

Formulation of Polices, preparation of plans and facilitating their implementation by and

efficient and committed staff to achieve the optimum utilization of land resources while

maintaining sustainability and environmental balance for the satisfaction of our stakeholders and

the land uses.

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1.3 .MAIN OBJECTIVES OF THE LUPPD

1. Create the legal background for implementing the National Land Use Policy adopted for

Sri Lanka.

2. Prepare a National Land Use Plan for Sri Lanka

3. Provide technical guideline so as to utilize the limited land resources for the betterment of

the human beings while maintaining environment equilibrium.

4. Issue recommendation and directives to establish the conservation and future existence of

Land resource in development plans based on the land resource.

5. Launch programmers so as to expand the knowledge, training and education on scientific

land use planning.

1.4 . PRESENT ROLE OF THE LUPPD

The vision of the department is to promote the optimum and sustainable utilization of the

land resources of the country. Keeping this vision in mind the department has been

undertaking several tasks as outlined below.

Land Use Planning activities are being undertaken by the department at two levels:

(A) Macro - Level

At this level Land Use Plans are being prepared for Divisional Secretary’s Divisions. The sequences of steps adopted in each Division are as follows:

(1). Mapping the current land use

(2). Identifying land use issues

(3). Suggesting recommendations for the land use issues

(4). Preparing a comprehensive Land Use Plan

(B) Micro- level At this level the major activities are:

(1). Demonstrate how to undertake village Level Land Use Planning.

(2). Preparation of Programs for rehabilitation degraded areas.

(3). Demonstrating the efficient use of vacant lands in government office premise

and schools.

(4). Conducting land suitability studies for unused lands on the request of state

institutions.

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The above land use planning activities are supported by (1). Maintaining a Land Data Bank

(2). Preparing District Level Land Use Maps.

(3). Organizing awareness programs on Land Use Planning for the benefits of Land

Users, Government officers concerned and school children.

(4). Organizing District and Divisional Level Land Use Planning Committees to address

land use problems that emerge from time to time.

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3. Human Resource Management

3.1. Carder Position

Changes within the Year 2012

Transfers

Serial

No.

Approved Carder No. Of Posts

No. Of Officers Last Year

Pension

Out

Joined

New

Recruitmen

ts

Promotion

Present

Number

01 Director 01 01 01

02 Deputy Director 02 01 01

03 Accountant 02 01 01

(Death)

00

04 Assistant Director 05 04 01 01 04

05 System Analyst /

Programmer

01 01 01

06 Administrative

Officer

01 00 00

07 Land Use Planning

Officer

25 17 17

08

Assistant Land Use

Planning Officer

Land Use Planning

Assistant

350 273 26 299

09 Pub. Management

Assistant

40 29 3 3 29

10 Data Entry Operator 01 01 01

11 Data Abstractor

01 01 01

12 Driver 22 13 13

13 K.K.S. 36 22 07 29

14 Draftsmen 25 22 22

15 Budget Assistant 01 00 00

16 Graduate Tainees 200 108 108

Total No. 713 386 02 03 03 142 526

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3.2. Transfers

Transfers Out Going Transfers in coming Serial

No.

Name and Designation

Date Transfers

To

Name of the Successor Date Transfers

From

01 Mr. D.N.W.Korale Arachchi (Management Assistant Officer )

2012.12.31

Peradeniya

Hospital

Miss.H.A.A.K.Wijerathna

(Management Assistant

Officer )

2013.01.31

Police Head

Quartes

Dambulla

02 Miss.I.G.Darshanika

(Management Assistant Officer )

2012.01.11 Divisional

Secretariat ,

Devinuwara

- - -

03 Mrs.Y.M.N.P.Yapa


2013.01.31 Labour

Department,

Narahenpita

Mrs.K.G.Chandarwathi


2013.02.15 Police

Department

04. - - - Mr. D.M.A.S.J.Delpachithra (Management Assistant

Officer )

2013.02.08 Customs

Department

05. Mr.K.W.Abeywickrama (K.K.S.)

2013.01.03 Agrarian

Service

Department

- Gampaha

Mr.G.H.Jayathilaka 2013.01.07 Department

of Census

and

Statistics

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3.3. Administration

Last Year ( 2011) Current Year ( 2012) Serial No.

Description Number Received

Number Approved

Balance Number Received

Number Approved

Balance

01 Recruitments - 07 07 -

02 Examinations Held - - - - -

03 Interviews Held

04 Confirmation in post 08 08 -

05 Promotions

06 Payment of Increment 396 418 22 418 355 63

07 Extension of Service

08 Preparation of Recruitment

Procedures

05 03 02 05 03 02

09 Vacation of Post

10 Interdiction 01 01 -

11 Re - Instatement

12 Disciplinary Inquires 01 01 -

13 Leave Abroad 01 01 - 01 01 -

14 Foreign Scholarships 01

15 Cabinet Memorandum - - - 01 - -

16 Signing Bonds

17 Release of Bonds

18 Loan Approved (Distress ) 68 51 17 62 28 34

19 Property 05 05 - 02 02 -

20 Vehicles 24 24 24

21 Others

22 Released

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3.4. Human Resource Development

Foreign Tranning

Serial

No.

Course / Institute Name Designation Country Period (Month )

01 International Training Workshop

for senior officials of the Sri

Lanka Administrative Service

Mrs.P.M.Shanthi

Fernando

Director

India

(Hydrabad)

10 days

Local Tranning

Serial

No.

Course Name Post Institution Duration

01 Work Shop on

Accountability in Public

Service, National Land

Commission and Role

Of LUPPD and

Sustainable Agriculture.

325Officers Assistant Directors,

District Land Use

Planning Officers/

Assistants Land Use

Planning Officers/Land

use planning Assistants

Organized by LUPPD

Consultants and Experts from

the respective discipline were

invited to conduct the workshop

02 days

02 Post Graduate Degree 14 Officers Assistants Land Use

Planning Officers/Land


Peradeniya , kelaniya, Colombo

& Sri Jayawardanapura

Universities

1-2 years

03. GIS Training 24 Officers Assistants Land Use

Planning Officers /Land

use planning Assistants &

Draftsman

Post graduate Institute of

Science and South Eastern

University

06 days

04. Micro Irrigation System-

Training Work Shop

40 Officers Assistants Land Use

Planning Officers /Land


Organized by LUPPD

Consultant from City gardens

private organization

01 day

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Serial

No.

Course Name Number of Officers

Trained

Institution Duration

05. Training on Land Use Planning

20 Officers Land use planning Assistants (Newly Recruited - Eastern Province)

Organized by LUPPD 04 days

06. Basic Computer Skills ,

Office Management

04 Officers Public Management Assistants

Public Service Training Institute

2-5 days

07. Advance Computer Training 02 Officers Assistants Land Use Planning Officers/Land use planning Assistants

Public Service Training Institute

05 days

08. Certificate Course on

Productivity

05 Officers Assistant Director , Assistants Land Use Planning Officers/Land use planning Assistants, Public Management Assistants

National Productivity

Secretariat

10 days

09. GPS Training 15 Officers Assistants Land Use Planning Officers/Land use planning Assistants,

Organized by LUPPD 01 day

10. Information Communication

Technology Course

02 Officers Data Entry Operator and Data Abstractor

National Apprentice and

Industrial Training Authority

06 Month

11. Responsibility and

Accountability of Public

Service

50 Officers Assistant Director , Assistants Land Use Planning Officers/Land use planning Assistants, Public Management Assistants

Organized by LUPPD 01 day

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4. Financial Management

4.1. Budget Estimate

Estimate

Previous Year (2011) Current Year (2012)

Allocation Expenditure Savings

% of

Expenses Allocation Expenditure Savings

% of

Expenses

1 Project 1

Salaries & Wages 117,486,282 116,375,282 1111000 99.05% 130,515,345 130,232,971 282,374 99.78%

Other recurrent 26,751,980 25,206,427 1,545,553 94.22% 89,695,955 73,374,037 16,321,918 81.80%

Capital

2001 10,000,000 7,736,192 2,263,808 77.36% 11,000,000 4,630,835 6,369,166 42.09%

2002 1,700,000 1,572,251 127,749 92.48% 1,800,000 355,999 1,444,001 19.77%

2003 3,210,000 3,197,470 12,530 99.60% 2,727,597 2,727,597 100%

2101 - - - - - -

1 Project 1

Salaries & Wages

Other recurrent

Capital

2001

2002

2003

2101

Total 159,148,262 154,087,622 5,060,640 96.82% 235,738,897 211,321,439 24,417,459 89.64%

Government officers advance “ B ” account Attachment 05

Previous Year (2011) Current Year (2012) Limits

Estimate Actual Estimate Actual Maximum limits of Expenditure 14,130,000 14,088,840 18,000,000

Minimum limits of credit balance 6,500,000 8,068,983 6,500,000

Maximum Limits of Debit balance 42,802,667 36,840,850.47 48,500,000

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4.2 . Physical Resource Management

Movable Assets

Changes Within the Year Serial Nu.

Type Of Assets

As At the Begging of the Year

Acquisitions Purchasing Acquisitions Destroy As At

End of the Year

1 Heavy Vehicles

2 Cabs 06 06

3 Motor Vehicles (Car) 01 01

4 Van 01 01

5 Jeep 16 16

6 Motorbike

7 Foot Cycle 01 01

8 Duplicator Machine 01 01

9 Photocopy Machine 26 03 29

10 Computer 104 29 01 132

11 Computer Printers 38 05 43

12 Laptop Computer 26 26

13 Fax Machine 18 01 19

14 Type Writer (Manual )

15 Type Writer (Electronic)

16 Safe 01 01

17 Digital Camera 26 26

18 Video Camera 01 - 01

19 Television 02 02

20 Radio

21 Refrigerators 01 01

22 Computer Printers (Colour)

21 01 22

23 Scanner 27 27

24 Multimedia 19 19

25 G.P.S. Machine 27 25 52

26 Internet Facilities 22 ADSL 22

27 Slider Projecter 01 1

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05. Development Activities

5.1. Preparation of Divisional Land Use Plans(2009-2013)

LUPPD has implemented a five year action plan to prepare divisional level land use plans in

three steps. As the first step of the Action Plan, identification of land use issues in the selected

D.S Division have been carried out with the target of 68 divisions in year 2012. However, at the

end of 2012 different land use issues have been identified in 42 divisions. Recommendations

were formulated for the identified problems under the step two and three and six plans were

completed in 2012.

Discussion with Stake holders for prepare - LUP

Pannala D.S.Division Katuwana D.S.Division

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5.2. District Land Use Planning Committees (DLUPC)

District Land Use Planning Committees has been functioned according to the guidance given by

LUPPD. The committee is chaired by District Secretary /GA. District Land Use Planning Officer

acts as the secretary of the committee. The committee usually gathers minimum of once in three

months. However GA can call upon additional committee meetings when it is necessary.

When the committee has to take a decision on a critical issue GA can appoint a subcommittee

consisted of relevant committee members in order to undertake special studies on the issue.

District Land Use Planning Committee Meeting - Jaffna 2012

Role of the DLUPC:-

1. Identify the unused lands of the district and report them.

2. Determine the priorities of the development activities of the field of the land use

planning.

3. Identification of areas for future developments in urban and rural sectors.

4. Identification of lands and make recommendations to release them for various

development activities in the district.

5. Discuss and finalize the recommendation of the Divisional Land use plans.

6. Convey the information about district level major land use issues to the National

Level Land Use Planning committee.

7. Give necessary input to the Land Use Plans at Divisional and village levels.

8. Assist and guide to establish a land use information system at the District level.

9. Monitoring the implementation of land use plans.

10. Coordinate activities of the various institutions related to the Land Use

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Composition of the DLUPC:-

1. District Secretary/GA (Chairperson)

2. District Land Use Planning Officer (Secretary)

3. Provincial Land Commissioner/ Assistant Commissioner

4. Deputy Director (Agriculture Extension)

5. District Forest Officer

6. Survey Superintendent

7. Assistant Commissioner - Agrarian Services

8. Irrigation Deputy Director

9. Assistant Commissioner Local Government

10. Assistant Director Export Crops

11. Manager, Tea small Holding Authority

12. Deputy Director, Rubber Development Department

13. Divisional Manager, Coconut Cultivation Board

14. Assistant Director, Central Environment Authority

15. Divisional Secretaries (Whenever necessary)

GA can nominate additional members from other departments/institutions when it is necessary. The target in year 2012 was 100 Districts land use Planning committees and the programme

was successfully completed in 68 committees. For each programme Rs. 3000/= was allocated.

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5.3. Divisional Level Land Use Planning Committee

Divisional level land use planning committees have been functioned with directions of District

level land use planning committee of the respective district. Land use planning activities in the

division are undertaken with the coordination of the divisional level committee. Divisional

Secretary of the division chair the committee and land use planning assistant carry out the

secretarial and coordination work of the committee.

Divisional Land Use Planning Committee - Mullaitivu District

Puthukkudiyiruppu D.S.Division Thunukkai D.S.Division

Role of the Divisional Level Land Use Planning Committee.

1) Assist the preparation of divisional level land use plans and implementation process.

2) Identification of priority areas of land utilization.

3) Identification of land use issues, provide recommendations and forward to the district

committee if necessary.

4) Prepare an action plan based on the land use planning recommendation for short term and

long term basis. This plan should be included to the Divisional level annual plan.

5) Make recommendations to the National and district level committees when it is necessary.

6) Make recommendations for land alienation and land acquisition.

7) Provide guidelines and directions to village level land use planning committees.

8) Identification of lands in the division for future development activities.

9) Provide recommendations for allocation of lands for various uses based on the land

suitability.

10) Establish land data base at divisional level and link with district database.

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Composition of the Divisional Level Land Use Planning Committee.

1. Divisional Secretary (Chairperson)

2. Land Use Planning Assistant (Secretary)

3. Land Officer/Colonization Officer

4. Agriculture Instructor

5. Divisional Officer/ Agrarian Services

6. Range Forest Officer

7. Assistant superintendent of survey

8. Extension Officer (Tea-Coconut-Rubber)

9. Livestock Development Instructor

10. Environment Officer

11. Representatives of the farmer organizations

12. Representatives from plantation sector

13. Representatives of relevant NGOs

The target in year 2012 was 600 Divisional land use Planning committees and the programme

was successfully completed in 462 committees. For each programme Rs. 1500/= was allocated.

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5.4. Village Level Land Use Planning Demonstrations Depend on the no: of Land Use issues present in the GN divisions a village/villages has been

selected to implement the village level Land Use plan demonstration. In addition to the above

criterion used in selecting a village, active participation of the land users in the village in

planning process also considered. The procedure starts with the collection of relevant data and

preparation of the project proposal for a village. The proposal is prepared by Land Use Planning

Assistant in the division and forwarded to the Head Office through the District Officer. After

getting the approval the project will be implemented under the supervision of District Officer.

The target in year 2012 was 93 villages and the program was successfully completed in 77

villages. For each program Rs. 100,000.00 was allocated in 2012. Some of the demonstrations

which have been started in 2011 are being estimated with the allocation of Rs.2500.00 per

program. The target for the continuations is 74 programs in 2012 out of which 56 programs were

completed successfully.

Village level LUP Model

Mullaitivu District - Ambangaga D.S.Division -

Udeikkardu South Raithawala G.N.Division

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5.5. Land Use Planning Demonstration at parcel level.

This program is more popular among the other programs since it gives the direct impact to the community including school children and public servants. The objective of this program is to make aware and provide skills and knowledge to the community how to utilize the small plot of land in efficient and productive manner. Usually limited land areas available in schools, district secretariats and divisional secretariats have been selected for the program. The target of the year 2012 was 93 demonstrations and it was exceeded little by implementing 100 demonstrations. Rupees 50,000.00 was allocated for each demonstration. Some of the programs have been continued in 2012 by allocating additional funds of Rs. 10,000/= per program. In 2012 target was 52 out of which 43 programs completed.

Parcel level land use planning model

Kaluthara D.S.Division - Land Elpitiya D.S.Division - Land

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5.6 . Program for the rehabilitation of Degraded Lands.

The degraded areas are identified while implementing the first stage of the action plan. The

project proposal is prepared including technical measures to rehabilitate the degraded areas and

forwarded to the Head Office for the approval before implementation. The target in year 2012

was 85 rehabilitation programmes and 58 programmes were successfully completed. For each

program Rs. 50,000.00 was allocated in 2012. Based on the need some of the programs have

been continued in 2012 by allocating Rs. 20,000 per program. Target of the year 2012 was 52 out

of which 31 programs completed.

Rehabilitation of Degraded Lands

Gampaha District - Keselwatta - Wellangoda

Divisional Secretariat Negambo

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5.7. Awareness Program for school children.

The objective of the program is to create awareness among the school children on the use of land

resource in sustainable manner for future generations. Since land use planning has been included

to the advance level Geography stream this program is more appropriate and useful to the

school children. Target of the year 2012 was 1000 programmes with the achievement of 851

programmes. Allocation for each program was Rs.3, 000.00.

School awareness programmes

Gampaha Bandaranayaka Maha vidyalaya -Verahera

5.8. Preparation of land suitability reports.

Rational allocation of land resource for different development activities is based on the

determination of the land suitability for the required purpose. The suitability of the land is

determined by using different criteria and provides as a report of the requested parties. For this

service a fee to cover up the administrative cost was charged since 2011. One thousand three

hundred eighty eight (1388) reports were provided to the requested parties in 2012.

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5.9. Maintaining a Land Data Bank

Under this program an updated data bank is being maintained. The data are being collected at

G.N. levels and complied at D.S. level. The complied data has been forwarded to the District

office. The main data bank which is maintained by the Head Office is updated once in every three

months with the data sent by the District Office.

District Amount of land (Hec) Colombo 77.20 Gampaha 53.75 Kaluthara 120.18 Galle 446.54 Mathara 174.30 Hambantota 328.67 Monaragala 11,762.00 Puttlam 56.82 Kurunegala 461.35 Kegalle 1,721.33 Ratnapura 1,159.09 Matale 21.07 Kandy 882.13 Nuwara-eliya 110.00 Anuradhapuraya 22,762.33 Polonnaruwa 1,198.40 Trincomalee 1,969.90 Ampara 9,916.00 Jaffna 761.84 Mannar 609.62 Vavuniya 4,867.60 Total 59,460.12

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5.10. Special Projects

� Based on the recommendations given in the Lessons Learnt and Reconciliation

Commission (LLRC), preparation of district land use plans for the districts of North &

East have been started in 2012 by approaching a National level expert group. The process

is being continued in 2013 & 2014.

� Selected area of the Kelani River bank has been conserved by adopting bio-engineering

technology with the financial assistance from the Ministry of Environment and

Renewable Energy.

Conservation Programme of Kelani River bank

5.11. Conducting workshop on Annual Work Plan.

A workshop was conducted with the participation of all officers of the Department to discuss the

annual work plan of 2012. In addition to the program discussion, subject related presentations

were delivered by the experts from related institutions.

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Development Activities Progress Summary - 2012

Development Activities Progress Summary - 2012

Program Target Achievement

District Level Land Use Planning Committees 100 68

Divisional Land Use Planning Committees 600 462

Village Level Land Use Planning Demonstrations (New) 93 80

Village Level Land Use Planning Demonstrations (Continuation)

52 38

Parcel Level Land Use Plans (New) 93 101

Parcel Level Land Use Plans (Continuation) 52 38

Rehabilitation of Degraded Lands (New) 85 57

Rehabilitation of Degraded Lands (Continuation) 52 31

School Awareness programmes 1000 851

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