Lakeview Public School Council Meeting · Lakeview Public School Council Page 2 of 7 Approved March...

Lakeview Public School Council of 7 Approved March 11,2 016

Minutes – Discussion & Action Items

Lakeview Public School Council Meeting

Meeting Details

Meeting Date: Tuesday, February 9th, 2016, 6:30-8:30 PM in School Library

Purpose: Lakeview School Council Monthly

Participants and Regrets: (Voting members bolded)

Council Executive: Melissa L. (Co-Chair), Carrie R. (Co-Chair), Alexandra W. (Treasurer), Caitlin C. and Julie W. (co-Secretaries), Rebecca Shields (Principal), Kristy Banks (Teacher), Jane LeFeuvre (Teacher Rep) Parent Representatives: Heidi W., Melissa S., Rick C., Shelagh M., Sneh M., Connie D., Tauhid T., Tracy N., Kasia B., Shannon H., Jenna K., Alex S.

Regrets from: Sandra A., Jen S., Tracy B., Chris K.

Quorum:

Total in attendance: 20 Quorum Achieved: 17 of 21 voting members

Discussion & Action Items

Agenda Item #:

1. Call to Order & Approval of January 12th, 2016 Council Minutes

Melissa called the meeting to order at 6:36 p.m. and welcomed everyone.

Before tonight’s meeting, Melissa e-mailed the minutes to Council.

Melissa asked if there were any corrections or comments.

MOTION: Melissa L SECONDED: Rick C. “To approve the Lakeview Council meeting minutes of February 9th, 2016 as submitted (or with changes - as indicated)” ALL IN FAVOR MOTION CARRIED

2. Principal’s Report – presented by Rebecca Shields 2.1 2015 – 2016 Board strategic plan for next 4 yrs. (presented with charts)

Mission is to align goals with boards, students and teachers

Has been working on school learning plan with staff o Realizing that children in our school are reading in French ½ yr. or more behind where they should be –

therefore plan to work on balanced literacy strategies (good balance between reading and writing)

Based on this finding, the School Learning Plan will focus on supporting this literacy strategy that will follow the following steps: STEP I - Shared reading – Teacher sits down with children in class and shares a story with them. Works on focused ideas of what they would like to do with the book – phraseology, vocabulary, asking questions, predictions, read a 2nd time with words covered for recall/synonyms. STEP 2 - Guided Reading – taking small group of 5 children out of classroom – looking at what they are struggling with. (reading comprehension, taking a different piece from the shared reading, vocabulary building, enhancing what they are doing in class) STEP 3 - Read Aloud – teacher modeling how to read.





Agenda Item #:

STEP 4 - Independent reading – at their own at level.

Complimentary work: Implementing ‘school-wide’ SOL time – “Silence, on lit”; Parent engagement piece - reading will come home to practice comprehension

This will be a 3 week intensive learning plan. Starts Feb. 22 until March break

Data collection ‘pre-program’ is underway. Then application of the strategies and then data collection to see how students have improved. Expectation is that all students will benefit – those that are struggling should progress, and those tracking well will be reinforced and will progress further

Parent Q – “Can we see the data?”; Answer – After staff review the results, the info can be shared with parents. 2.2 Technology Plan (hand out provided – see end)

Handout outlines what we’ve done, where we are going and where the school needs Council’s help

Projectors and microphones have been bought – all classes have them now (to be installed in March, cabling and installation already covered)

Still need to catalogue all devices in classes and what’s sitting around; once this is done, all equipment will be distributed equitably to classrooms

Part A and B of outline are done; Part C, D and E are left to do; School Council support needed for Part C

Options for Council support: - Purchasing Tech tubs – bins to hold the devices and chargers, secure locking mechanism at a cost of 170$

each (need 15) - Purchase iPad chargers –need 5 replacement chargers

Once the above is completed, anticipated working with Board’s tech coach (April to June) to support teachers in using/incorporating technology into lessons, or improving skills

Council decided to delay a decision on supporting this plan; looking for targeted fundraising activities that could be done to support this (e.g. Swag campaign and E-waste event – March-April 2016)

*Rick C. to look into how many iPad chargers he could find* 2.3 Library Enhancement Plan (hand out provided – see end)

Looking for extra soft seating and magazines for the library (seating, chairs, benches, an area carpet, new magazine subscriptions) to make the library more inviting and support the SLP reading program

Options proposed: 4 bean bag chairs, a bench with bottom storage, an area carpet, cushions

Parent Q – “Does school need more that what’s proposed?” Answer – Starting point – can re-evaluate in future.

Council agreed to proceed with a motion to support the Library Enhancement Plan MOTION: Melissa L SECONDED: Alexandre S.

“Move to support the library enhancement plan for purchases as proposed in the tabled document in the amount of $2,408.26 ” ALL IN FAVOR MOTION CARRIED

2.4 RBC Blues in the Schools Program

BITS has confirmed the program will run from February 29 to March 11 - Dates determined by the organizers in consideration of the artists' own schedules

Monday to Thursday, from 9:30 - 10:30AM, a visiting artist will be here for a school-wide performance (i.e., K to





Agenda Item #:

Gr. 5)

Due to a number of junior events/activities already planned, a core group of students were selected from kinder to Grade 3 classes this year to spend an additional hour a day with one of the artists the following week (March 4 - March 10). This core group will work on a performance piece and present on the last day (March 11)

Staff in grades K-3 were asked to consider and submit the names of students whom they feel would benefit from this additional program. In future years, if the BITS program returns, the core group criteria will be re-evaluated (i.e. inclusion of juniors).

2.5 iWALK on February 10 – organized by the School Travel Planning Committee (details in Leadership Report) 2.6 Day of Pink – May 2016 - Grade 5 leadership opportunity

Opportunity to stop and think about inclusion, anti-bullying, how to treat friends - Gr. 5’s will go into classrooms and do presentations on these issues

Gr. 5’s had the opportunity to order pink shirts for this day / Students will be encouraged to wear pink that day – messages will go home as a reminder

3. Teacher Representative Report – presented by Jane L. 3.1 Outdoor Garden/Classroom Initiative (school-led; parent reps)

The Committee met recently and have some ideas for spring 2016; requests for support from Council is forthcoming (See Jane for more info/interest in joining)

3.2 Equity and Diversity Committee (school-led; parent reps)

o Meeting on Feb. 16th at 3:15pm – will be talking about black history month, dual language reading, outreaching to parents more, etc. (See Jane for more info/interest in joining)

4. Leadership Report – presented by Melissa L and Carrie R

4.1 Vote on request for bus transportation to the Canadian Museum of History for Mme Schijns and Mme Barber’s class on Feb. 24th, 2016.

MOTION: Melissa L SECONDED: Caitlin C. “Motion to cover the expense of bus transportation for Mme Schijns and Mme Barber’s classes to go to the Museum of History, in the amount of $203.40” ALL IN FAVOR MOTION CARRIED

4.2 Vote on request for bus transportation to the Salon du Livre for Grades 4/5 field trip

MOTION: Melissa L SECONDED: Tauhid T. “Motion to cover the expense of bus transportation for Grade 4/5 field trip to the Salon du Livre (Gatineau), in the amount of $406.80” ALL IN FAVOR MOTION CARRIED





Agenda Item #:

4.3 Vote on Council’s share of the cost (split with Grant Alternative School) for Paul Davis’ Social Media Safety presentation.

MOTION: Melissa L SECONDED: Rick C. “Motion to cover Council’s share of the cost for Paul Davis’ presentation, in the amount of $618.68” ALL IN FAVOR MOTION CARRIED

4.4 Council will need to vote on the cost for Blues in the Schools program. Council learned that the school is receiving a $500 grant from RBC which will bring Council’s cost from $900.00 to $400.00. The Co-chairs will likely send an e-motion once the invoice is received. 4.5 Winter Walk Day – is Wed. February 10. There will be visitors – Councillor Taylor, Trustee Kavanagh; PHIZ the Beaver and Ottawa Fire and Paramedic Services. Council will serve free Equator coffee. The STP Committee successfully solicited the City to have the Corkstown Pool parking lot ploughed for the event so that parents can park there and walk to school with their children. 4.6 Paul Davis’ Social Media Safety presentation -Monday Feb. 22nd, 2016

Paul will speak at Grant Alternative on Feb. 22 at 7:00pm. He will also do a same day in-school presentation to the Grade 3 to 5 students

Please encourage other parents to come; Info to go home in the next weeks; Melissa arranging carpooling 4.7 School Travel Planning Committee Update (see attached email and doc)

Discussed potential traffic calming measures with City Councillor – community meeting coming soon (March)

Encourage parents to call OPS and report traffic infractions - the more the community calls with complaints, the more OPS will help and take action (also includes OC Transpo); if it’s a school bus – call bus company directly

4.8 Vote on request for Bus transportation for Gr. 4-5 students to attend the Tim Hortons Briar Curling Tournament (Tuesday, March 8th)

MOTION: Melissa L SECONDED: Rick C. “Motion to cover the expense for 2 buses to transport Gr. 4/5 to the Briar Curling Tournament on March 8th, in an amount not to exceed, $450” ALL IN FAVOR MOTION CARRIED

4.9 Mayfair 2016 (handouts)

Looking for leads. Deadline for Leads – a few weeks before planning meeting

Solicitation for prizes, ideas for other prizes (keeping it at 10-15 merchants)

Fundraising Target: Outdoor Garden/Classroom initiative; Tech Plan – to confirm and add to merchant letter

Aim to have a planning meeting towards end of February





Agenda Item #:

4.10 Looking for anyone who can look at and possibly repair the school’s laminating machine.

5. OCAS Update – presented by Tracy N.

5.1 Looking for another Lakeview OCASC rep (commitment is 1 meeting on 3rd Thursday of each month at Fisher Park School) 5.2 Last meeting OCASC invited experts to discuss managing and mitigating risks/Board liability insurance for Councils. Learned that the riskiest activities are cycling and skiing - never get covered because too risky and the #1 source of claims are from bouncy castles because of parents tripping on the cord around structures. 5.3 Upcoming meetings - Changes to French instruction in the Early French Immersion Program as voted by the Board of Trustees

6. Treasurer Report – presented by Alexandra W.

Council should decide on the cash balance to retain at the end of year – Principal and Board do not want to see high balances which means children are not benefitting from the money raised during the school year

Suggestion - To allocate pre-approved amounts for ‘consistent’ or regular requests instead of voting on each of them (TACE, arts/science, bus transportation, etc.) which produces more paperwork

Suggestion from Mme Shields – showing “The proceeds from _____ go to________”

Budget is healthy

7. Fundraising Update – presented by Sneh M 7.1 Lakeview Family Movie Night – next one planned for April 1 (April Fool’s Day) – planning to begin soon. 7.2 School Logo Swag Campaign

New logo (mascot) and colours (white and blue clothing options) – long sleeve shirts, tees and hoodies

Need to include fundraising goal to parent letter (i.e.: “the proceeds raised will go to…”) – suggestion to direct funds to the Technology Plan – all in agreement

7.3 Electronic Waste Recycling Event (E-Waste)

Run by the Ontario Electronic Stewardship – community wide – weighs it and we get a percentage

Raised $790 in 2014 (half proceeds were shared with ORCC – total raised was $1500approx)

Considering running parallel to April 1st Movie night - encourage families to bring E-waste at Movie Night and/or the following Saturday April 2nd

Look at ways to engage Club Vert to support it - in line with Stewardship principles of Strategic Plan

8. Adjournment - Meeting was adjourned by Melissa at 8:35 pm.

Signatures

Melissa Lebel Melissa L , Co-Chair Prepared by Co-Secretary: Julie W

Next Meeting is **Tuesday, March 8th, 2016, 6:30 p.m.**

Send regrets to: [email protected]

mailto:[email protected]

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