LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create...

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LabVantage User Manual: Requests (Sample Withdrawal) 1 Disclaimer: Printed copies are not the official document. Please see the online PDF file for the most up-to-date version. http://htrc.uchicago.edu 8/1/17

Transcript of LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create...

Page 1: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

LabVantage UserManual:Requests(SampleWithdrawal)

1Disclaimer:Printedcopiesarenottheofficialdocument.PleaseseetheonlinePDFfileforthemostup-to-dateversion.http://htrc.uchicago.edu 8/1/17

Page 2: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

Requests• TherequestprocessinLabVantage isawayforinvestigatorstorequestthe

withdrawaloftheirsamplesfromtheHTRC’sbiobank• TherearefivestepsinsuccessfullysubmittingarequestinLabVantage:

– First,arequestmustbecreated– Second,samplesmustbesearchedforandaddedtotherequest– Third,therequestmustbesavedandsubmittedtotheHTRCfor

approvalandprocessing– Fourth,oncetheHTRChasprocessedyourrequest,itispackagedand

readyforpickup.Youwillbeemailedtopickupyoursamples– Finally,thepersonwhosubmittedtherequestmustpersonallypickup

thepackageintheHTRCandmustacknowledgereceiptofthepackagedigitallywithinLabVantage.Thisfinalizestherequestprocess

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Page 3: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

CreatingaRequest

• TheprocessofcreatingandsubmittingarequestiscompletedbytheCRAorPI

• Tocreatearequest,gototheNewRequestspage

• SelectAdd

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Page 4: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

• Tocreatearequest,fillouttheinformationintherequestform• Pleasemaintaintheformatsuggestedbelowincreatingyourrequest• ClickSave

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Select“Shipment”forwithdrawalrequests.Select“Dispose”forpermanentdisposalofsamples

(ie,patientwithdrewconsent)

Pleaseusethisformat:YourNameIRB#ProjectName

PleaseselectyourLabVantageusernamefromthesearch

CreatingaRequest

Page 5: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

• SearchforsamplestoincludeintherequestbyclickingtheAddSampleicon

• AfullexplanationofhowtosearchthedatabasecanbefoundintheusermanualonLabVantageReports

• Seethenextpageforquicktipsonsearchingforsamples

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AddingSamplestoaRequest

Page 6: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

• YoucanusetheAdhoc querysearchoptiontolocatespecificsamplestoincludeintherequest.SearchingviatheNewRequestpagewillfilteryourresultstoonlyreturnsamplesthatarecurrentlystoredintheHTRC.Samplesthatwerepreviouslywithdrawnwillnotpopulateinthissearch

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Hoveringoveranitemonthecriteriamenuwillexposeamagnifyingglassicon.Clickingonthaticonwillmovethatcriteriaintoyoursearch.Forinstance,tosearchforallplasma

samplesfromIRB#Test123,youwouldcreateanAdhoc queryassuch.Click

SearchNowtorunthequery

AddingSamplestoaRequest:UsinganAdhoc Query

Page 7: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

AddingSamplestoaRequest:UsingaPicklistSearch

• Ifyoualreadyhavealistofsamplenumbersthatyouwouldliketoaddtoyourrequest,youcanusethePicklistSearchtoaddalistofsamplesdirectlytoyourrequest

• Pasteyoursamplenumbers(nocommas)andthenclickSearch

• Yoursampleswillpopulateinanewwindow.Remember,onlysamplesthatarecurrentlyintheHTRCwillbereturnedfromthesearch;samplesthatwerepreviouslywithdrawnarenotsearchablefromtheNewRequestpage

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Page 8: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

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• Onceyouhavesearchedforsamplesandhavereceivedresults,you’llseeapagelikethis:

• Toincludesamplesinarequest,clicktheboxnexttotheappropriatesample(s)andhitSelectandReturn

AddingSamplestoaRequest

Page 9: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

AddingSamplestoaRequest:30DayEmbargoPeriod

• IfasamplehasbeenintheHTRCforlessthan30days,youwillseethisicon:

• Thisindicatesthatthesampleisstillundertheembargoperiod.A30dayembargoisenforcedforalltissuesamples,asitprovidestheopportunityfortheattendingpathologisttoretrieveresearchsamplesifneededfordiagnosticpurposes

• Youcanaddasampletoarequestthathasnotfulfilledtheembargoperiod,however,theHTRCwillneedtoreceivepermissionfromtheattendingpathologistbeforeitcanbereleased

• Youmayseeapopupmessagealertingyoutothefactthatthesamplehasnotyetcompletedtheembargoperiod.YoucancontinuebyselectingOK

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Page 10: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

• Forthisexample,sampleS0715000022wasaddedtotherequest“TestCRA1IRB#16-1400ProjectXYZ”

• Atthispoint,itispossibletoaddadditionalsamples(clickAddSampleandsearchforadditionalsamples)

• Ifnoadditionalsamplesareneeded,clickSaveandthenclickSubmit

• Requestscannotbeeditedoncetheyaresubmitted

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SubmittingaRequest

Page 11: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

• Thismessagewillappearwhenarequesthasbeensuccessfullysubmitted

• SubmittedrequestsappearontheMyRequestspage

• TheHTRCwillapproveandprocessrequestsonafirstcome,firstservebasis

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SubmittingaRequest&PackagePickup

• TheHTRCwillcontactyouviaemailonceyourrequesthasbeenfulfilledandyourpackageisreadyforpickup

• Requestsoflessthan20sampleswillpackagedinaplasticbag

• Requestsofmorethan20sampleswillbepackagedinasortedboxwithamanifest.ThemanifestcanbeaccessedviatheMyRequestspage,explainedonthenextpageofthismanual

• WhileattheHTRC,youwillbeaskedtoacknowledgereceiptofyourpackagebeforeyoucanremovethesamplesfromthefacility.AHTRCemployeewillhelpyouwiththisprocess

Page 12: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

• Toviewrequestinformation,gotoMyRequestspage

• TheMyRequestspageshowsalloftherequeststhatyouhavecreated

• Ifyouwouldliketoseealistofthecontentsofyourpackage,clicktheboxnexttoyourrequestandthenselectPackageContentReport

• SelectGenerateReportonthepopup

ViewingRequestInformation

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Page 13: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

ViewingRequestInformation• Hereisanexampleamanifestthatliststhecontentsofyourpackage.For

requestsofgreaterthan20samples,themanifestwillbesortedandwilllistsampleposition.Forsmallrequestsofunder20samples,samplepositionisnotrecorded

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Page 14: LabVantage-Requests External Guide V2 · 2017-08-01 · samples from IRB# Test123, you would create an Adhocquery as such. Click Search Now to run the query Adding Samples to a Request:

ForAdditionalHelp…

• PleaseseetheHTRCwebsiteformoreinformationandtofindadditionaltrainingresources:https://htrc.uchicago.edu

• OremailtheLabVantage administratorsat:[email protected]

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