Guided Demonstration - Automatic Preparation of Mass Addition Lines

Guided Demonstration - Automatic Preparation of Mass Addition LinesDistribution

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Guided Demonstration - Automatic Preparation of Mass Addition LinesCreate a Value for a Minor Category

Before running Prepare Mass Additions to automatically prepare mass additions lines, you need to ensure you have a unique category and clearing account.

Responsibility: Assets, Vision Operations (USA)

(N) Setup > Financials > Flexfields> Key > Values

1.On the Find Key Flexfield Segment window, enter:FieldValue

ApplicationAssets

TitleCategory Flexfield

StructureVision Category Flexfield

SegmentMinor Category

IndependentComputer

2.(B) Find.3.With your cursor in the first field in the Values table on the lower half of the window, (I) New to create a new record.4.Enter a new value for the minor category, for example, modem or router. Enter the same value in the Description field.

5.Save your work and close the Segment Values window.

Create a Natural Account

Responsibility: Assets, Vision Operations (USA)

(N) Setup > Financials > Flexfields> Key > Values

6.On the Find Key Flexfield Segment window, enter:FieldValue

ApplicationGeneral Ledger

TitleAccounting Flexfield

StructureOperations Accounting Flex

SegmentAccount

7.(B) Find.8.With your cursor in the first field in the Values table on the lower half of the window, (I) New to create a new record.

9.Enter a new four-digit account value, for example 1599.

Note: Ensure that the four-digit account value you enter has not been defined. If the value you enter has been defined previously, enter another value.

10.In the Description field, enter Demo Clearing Account XX.

11.Press the tab key until the Segment Qualifiers window opens.

12.Change the Account Type to Asset. Leave the other fields as they are.

13.(B) OK.

14.Save your work and close the Segment Values window.

Create an Asset Category

Responsibility: Assets, Vision Operations (USA)You need to set up an asset category using the minor asset category and the new account value you defined.

(N) Setup > Asset System > Asset Categories15.In the Category field, enter a major category of Computer. For minor category, enter the name of the minor category you set up. For example, COMPUTER-MODEM.

16.In the Book field, enter OPS CORP.

17.Enter the following account information:

FieldValue

Asset Cost01-000-5110-0000-000

Asset Clearing01-000-new clearing account you created-0000-000

Depreciation Expense01-000-6505-0000-000

Accumulated Depreciation01-000-1660-0000-000

18.Accept the defaults for Bonus Expense and Bonus Reserve.19.(B) Default Rules.20.Enter STL in the Method field.

21.Enter 5 in the Life Years field.

22.Enter Month in the Prorate Convention and Retirement Convention fields.

23.Save your work and close the Default Depreciation Rules window and the Asset Categories window.Set Up Mass Additions Line Rules

Responsibility: Assets, Vision Operations (USA)(N) Setup > Asset System > QuickCodes24.Query the QuickCode Rules to Prepare Mass Additions.

25.Verify that USE CUSTOM and USE CUSTOM ENERGY have disable dates. Verify that USE DEFAULT has no disable date. For example:

ValueDescriptionDisable Date

USE CUSTOMUse Custom15-JAN-2007

USE CUSTOM ENERGYUse Custom Energy15-JAN-2007

USE DEFAULTUse Default

Create an Invoice in Oracle Payables

Responsibility: Payables, Vision Operations (USA)26.Log in to the Oracle Applications and choose the Payables, Vision Operations (USA) responsibility.27.Navigate to the Invoices form:

(N) Invoices > Entry > Invoices

28.Using the default Standard invoice type, enter the following Invoice Header information:

Field NameValues

Trading PartnerAdvantage Corp

Supplier SiteADVANTAGE - US

Invoice DateUse date within current open period in Oracle Assets. For example, 15-DEC-2006

Invoice NumberXXINVMA where XX represents any value you choose

Invoice CurrUSD

Invoice Amount$ 5000

Payment MethodCheck

29.Save the invoice by choosing the Save icon on the Toolbar or using the CTRL + S keys.

30.(T) Lines

31.Enter the following invoice line data (Note: you can use folder technology to make data entry easier):

NumTypeAmountDistribution AccountDescription

1Item500001-000-the four-digit clearing account you created-0000-000Computer Parts

32.Scroll along the Invoice Lines window and click the Track As Asset check box.

33.Save your work.

34.Validate your invoice by selecting the (B) Actions..1 and then checking the Validate check box.

35.(B) OK.

36.Create accounting for your invoice by selecting the (B) Actions1 and checking the Create Accounting check box. Select the Final option. Then select (B) OK. You will receive a message stating that accounting has been created for the invoice.

37.Close out of the Invoice Workbench window.

Create Mass Additions Lines

Responsibility: Payables, Vision Operations (USA)38.Proceed to the Submit Request form:

(N) Other > Requests > Run

39.Choose Single Request and click (B) OK.

40.Choose to run the Transfer Journal Entries to GL process from the List of Values with the following parameters:

ParameterValue

LedgerVision Operations (USA)

End DateUse the invoice date of the of the invoice you created (01-MMM-YYYY)

Post in General LedgerNo

41.(B) OK.

42.(B) Submit.

43.View your concurrent request to ensure it completes normally.

(N) Other > Concurrent

44.(B) Find.

45.From the Requests form, select (B) Submit a New Request.

46.Select Single Request and click (B) OK.

47.Choose to run the Mass Additions Create process from the List of Values using the following parameters:

ParameterValue

GL DateUse the invoice date of the invoice created (01-MMM-YYYY)

BookOPS CORP

48.(B) OK.

49.(B) Submit

50.View the concurrent request to ensure it completes normally.

51.Select (B) Submit a New Request.

52.Select Single Request and click (B) OK.

53.Select the Mass Additions Create Report from the List of Values and enter OPS CORP as the parameter. Select (B) Submit.

54.(B) No.

55.When the request finishes, select (B) View Output and review the Mass Addition lines that were created.

56.Close the Requests window.

Run the Prepare Mass Additions Program

Responsibility: Assets, Vision Operations (USA)57.(N) Mass Additions > Prepare Mass Additions

58.Enter OPS CORP in the Book field and your invoice number in the Invoice field and click (B) Find.

59.(B) Open.

60.In the Mass Additions window, confirm that your invoice contains no category information.

61.Close out of the Mass Additions window.

62.Navigate to the Submit Request window.

63.(N) Other > Requests > Run

64.Choose Single Request and click (B) OK.

65.Enter Prepare Mass Additions in the Name field.

66.In the parameters window, enter OPS CORP in the Book field.

67.(B) OK.

68.(B) Submit.

69.When you receive the message Submit another request? Select (B) No.

70.Find your invoice again in the Mass Additions window and confirm that the category has been added.

71.Click (B) Assignments and confirm that the expense account has been added.

72.In the Assignments window, enter USA-CA-SAN FRANCISCO-100 in the Location field.

73.Save your work and close the Assignments window.

74.Back on the Mass Additions Summary window, enter a description in the Description field, for example, XX Asset.

75.Change the queue to Post.Post Mass Additions

Responsibility: Assets, Vision Operations (USA)76.Navigate to the Submit Request window.

(N) Mass Additions > Post Mass Additions77.Enter the following values:

ProgramStage Parameters

Mass Additions PostMass Additions PostOPS CORP

Mass Additions Posting ReportMass Additions Posting ReportOPS CORP

78.(B) Submit.79.Navigate to the Requests window to view your requests:

(N) Other > Requests > Concurrent

80.Choose (B) Find.

81.Select the Request ID of the Mass Additions Posting Report you just ran and choose (B) View Output.82.View your asset in the Asset Workbench.

(N) Assets > Asset Workbench

83.Enter your asset number in the Asset Number field and OPS CORP in the Book field and click (B) Find.

84.Close the Assets window.PAGE

Copyright Oracle, 2004. All rights reserved.

Guided Demonstration - Automatic Preparation of Mass Addition Lines

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