Lab Lab Record Keeping Record Keeping StandardStandardSo as it was done, So as it was done, so let it be written.so let it be written.R. AustinC:\Users\Richard\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\SLW6ZA91\MC900336223[1].wmf..WarningWarning..Your notebook is a legal document and is Your notebook is a legal document and is discoverablediscoverable..That means information from it (certified That means information from it (certified copies, etc) can be subpoenaed copies, etc) can be subpoenaed It will It will support support your testimony/recollection your testimony/recollection even years after the events were recordedeven years after the events were recordedSetupSetupWrite Write your your name and name and contact contact information information on the front on the front covercoverLosing your lab notebook is a Losing your lab notebook is a veryverybad thingbad thing!!You will submit the duplicate sheet with the lab answer You will submit the duplicate sheet with the lab answer sheet and as a part of the case file for the projectsheet and as a part of the case file for the projectGeneral RequirementsGeneral RequirementsAll entries must be in All entries must be in ink ink (colored ink preferred)(colored ink preferred)Begin at the top of the pageBegin at the top of the pageEach entry must Each entry must begin with begin with date/timedate/timeWhen necessary to make a When necessary to make a correction, draw a correction, draw a single linesingle linethrough the elided text and initial through the elided text and initial ititElided text should be Elided text should be readablereadable(i.e., there should be no (i.e., there should be no question as to what you question as to what you changed)changed)You MUST sign and date each You MUST sign and date each page as it is completedpage as it is completedAs each page is completed, As each page is completed, make a corresponding entry in make a corresponding entry in the table of contentsthe table of contents88DC17EDF8D65D83RightWrongGeneral RequirementsGeneral RequirementsLegible!!!! Print if you have to but make Legible!!!! Print if you have to but make sure it is legible!sure it is legible!No blank lines No blank lines if you skip a line for if you skip a line for readability, draw a line through itreadability, draw a line through it..Blank lines are places where things could be Blank lines are places where things could be added later and are therefore forbiddenadded later and are therefore forbiddenNO SCRAP NO SCRAP PAPERPAPERUse your lab notebook for ALL NOTES on Use your lab notebook for ALL NOTES on what you did what you did on on the labthe labLose the habit of writing it down Lose the habit of writing it down somewhere and transcribing it all nice somewhere and transcribing it all nice and pretty in your notebookand pretty in your notebookMultiple PagesMultiple PagesIf you documentation spans multiple If you documentation spans multiple pages: pages: ..If present, complete the Continued to page If present, complete the Continued to page block at the bottom of the page and the block at the bottom of the page and the Continued from page block at the top of the Continued from page block at the top of the next pagenext page..Otherwise, write Continued to Page: Otherwise, write Continued to Page: xxxx at at the bottom of the page and Continued from the bottom of the page and Continued from Page: Page: xxxx at the top of the next page at the top of the next pagePartial PagesPartial PagesIf your record of an activity ends on a If your record of an activity ends on a partial page, draw a single line diagonally partial page, draw a single line diagonally across the remaining blank area of the across the remaining blank area of the pagepageThis is to demonstrate that no text was This is to demonstrate that no text was added at a later pointadded at a later pointLevel of DetailLevel of DetailUse judgment Use judgment your record must be complete enough to your record must be complete enough to document document what you did what you did such that a similarly trained and such that a similarly trained and experienced person can evaluate/repeat your resultsexperienced person can evaluate/repeat your resultsWhen using an automated or standard process, you can When using an automated or standard process, you can just identify the process and its results rather than just identify the process and its results rather than describe it in minute detaildescribe it in minute detail

For example, rather than describe the PSC For example, rather than describe the PSC Standard Wipe and Prep protocol, it is sufficient to Standard Wipe and Prep protocol, it is sufficient to state that it was done in accordance with the state that it was done in accordance with the applicable procedure in the manualapplicable procedure in the manualExampleExample30Jan2011 18:03 Downloaded the file Lab1Files.zip from 30Jan2011 18:03 Downloaded the file Lab1Files.zip from http://http://whateverwhateveras C:as C:\\Lab1Files.zip on my laptop.Lab1Files.zip on my laptop.Extracted files using Windows Explorer into new Extracted files using Windows Explorer into new directory C:directory C:\\Lab1Files on my laptop.Lab1Files on my laptop.Calculated MD5 sum of baselineCalculated MD5 sum of baseline\\audit.txt as audit.txt as 8452ee933ca4b39b9103fbb45bb4056e.8452ee933ca4b39b9103fbb45bb4056e.Verified that this matched the reference MD5 value in Verified that this matched the reference MD5 value in baselinebaseline\\audit.md5audit.md5DONTDONTDont write down just the answers and Dont write down just the answers and expect to receive credit for the record.expect to receive credit for the record.Write down the things important to Write down the things important to someone attempting to repeat what you someone attempting to repeat what you did.did.Witness StatementsWitness StatementsWhen completed, each page must be When completed, each page must be signed by the investigator and witnessed signed by the investigator and witnessed by a colleague (someone with similar by a colleague (someone with similar training and experience).training and experience).The investigator writes By: followed by The investigator writes By: followed by his/her signature and datehis/her signature and dateWitness StatementsWitness Statements..If the witness personally If the witness personally observed you perform the observed you perform the activities activities write write Witnessed byWitnessed byAttests to the Attests to the veracityveracityof the recordof the record..If the witness read If the witness read and completely understood your and completely understood your description of what you did description of what you did write write Read and Read and Understood byUnderstood byIOW, very comfortable in being able to follow your record to IOW, very comfortable in being able to follow your record to produce similar results (produce similar results (ififthey are repeatable)they are repeatable)Attests only to the Attests only to the completenesscompletenessof the recordof the recordStatement followed by signature and date/timeStatement followed by signature and date/timeSample PageSample PageTable of ContentsTable of ContentsAs you complete each As you complete each page, make an entry page, make an entry for it on the Project for it on the Project Log pageLog pageDuplicateDuplicateAttach the duplicate sheet to your lab Attach the duplicate sheet to your lab deliverabledeliverable..Make Sure Its the Duplicate!!!Make Sure Its the Duplicate!!!..If you EVER tear out an original sheet, If you EVER tear out an original sheet, your lab notebook becomes invalid and your lab notebook becomes invalid and must be replaced!!!must be replaced!!!Case NumbersCase NumbersFor labs, your case number will be:For labs, your case number will be:20132013--labnumberlabnumber--last4digitsofstudentnumberlast4digitsofstudentnumberThe case number The case number SHALL BESHALL BEat the top of at the top of EACH AND EVERYEACH AND EVERYsheet you turn insheet you turn inTo Receive Credit for Lab 1To Receive Credit for Lab 1NLT the due date, NLT the due date, you must:you must:..Submit a Submit a hard copy of the questionnaire for lab 1hard copy of the questionnaire for lab 1..Submit the duplicate pages of the record from your Submit the duplicate pages of the record from your lab notebook lab notebook stapledstapledto the questionnaireto the questionnaireQuestionnaire on top; duplicated sheet(s) in page order Questionnaire on top; duplicated sheet(s) in page order followingfollowingAnd, And, NONO, I , I dontdontbring a stapler to classbring a stapler to class..Make sure the package is stamped Received when Make sure the package is stamped Received when you turn it inyou turn it inRecord keeping and deadlines MATTERRecord keeping and deadlines MATTER!!!!!!..Another way of saying they affect your gradeAnother way of saying they affect your gradeLab Grading RubricLab Grading RubricLab Questionnaire Lab Questionnaire the answer sheet from the answer sheet from the labthe labLab Notes (duplicate pages from your Lab Notes (duplicate pages from your notebooks)notebooks)..Procedurally Correct Procedurally Correct page(s) page(s) is|areis|arecompleted completed correctly, legible with appropriate signature and correctly, legible with appropriate signature and witness statementwitness statement..Quality Quality adequacy of your notesadequacy of your notes..Procedurally Correct trumps quality Procedurally Correct trumps quality do this do this incorrectly and you get a 0 for the incorrectly and you get a 0 for the gradegradeExpressed as X|Y|ZExpressed as X|Y|ZLab 1Lab 1Lab 1 will be treated as a learning Lab 1 will be treated as a learning opportunityopportunityGrade will be a checkmark (indicating a Grade will be a checkmark (indicating a score of 95)score of 95)Feedback will be provided Feedback will be provided From Lab 2 onwards, the grading criteria From Lab 2 onwards, the grading criteria applyapply