Lab Coat program rollout
description
Transcript of Lab Coat program rollout
EHS Coordinator-Lead Contact Meeting
Presented by: Mary Lindstrom
LAB COAT PROGRAMROLLOUT 9/17/13
“At a minimum, a laboratory coat
or equivalent protective clothing is required for
work with hazardous chemicals, unsealed
radioactive materials, and biological agents at BL2 or
greater.”
LAB COAT REQUIREMENT
Chemical Hygiene Plan Template Revision 13 (1/31/2013)
Create a program that will aid DLCs in providing
coats people want to wear
in an efficient manner.
IMPLEMENTATION
Goals: Update guidance for lab coat
selection, use, and care. Establish MIT Preferred
Vendors for providing and cleaning lab coats at a discounted price.
IMPLEMENTATION
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LAB COAT GUIDANCE
https://ehs.mit.edu/site/content/clothing-such-lab-coats-smocks-and-coveralls-personal-protection
https://ehs.mit.edu/site/content/clothing-such-lab-coats-smocks-and-coveralls-personal-protection
Lab Coat Information Table
FLAME RESISTANT (FR) COATS
Following the accident at UCLA, there is a movement towards requiring FR coats when working with flammable materials.
MIT EHS recommends the use of FR lab coats to provide additional skin protection where the individual will be working with pyrophoric, spontaneously combustible, or extremely flammable chemicals*.
*See Guidance Document for more information.
FLAME RESISTANT (FR) COATS
MaterialsFR-treated cotton – Often used for work with flammable materials.
Nomex - Limited testing demonstrates Nomex does not burn readily on contact with pyrophoric materials.
STYLE CONSIDERATIONS Tight cuffs High collar Snaps FR coats easily
identifiable
In March a request for proposals was sent to 6 lab coat laundry companies.
Bids were assessed on: Ability to provide lab coat styles meeting MIT
needs. Flexibility in laundry options offered. Competitive prices. Willingness to assist with setup and
management of lab coat systems. Agreement to MIT Terms and Conditions. Feedback from current customers.
Cintas and North Star selected to be Preferred Vendors.
PREFERRED VENDORS
VPF WEBSITE – “SMARTBUY”
https://vpf.mit.edu/site/sourcing_procurement/what_s_new/lab_coat_services
SMARTBUY - CINTAS
https://vpf.mit.edu/site/sourcing_procurement/smartbuy/suppliers/cintas
SMARTBUY – NORTH STAR
https://vpf.mit.edu/site/sourcing_procurement/smartbuy/suppliers/north_star_rental_systems
OPTIONS Laundry of rented or customer-
owned coats. Launder coats for large or small
groups. Weekly, biweekly, or monthly
service. Standard poly/cotton lab coats, or
specialty fabrics (ex. flame resistant, fluid resistant).
Variety of storage systems available (ex. racks, lockers, hooks).
Most convenient model for reusable coats involves combination rental/laundry service. Reduced up-front cost vs. buying coats. Sizes/numbers of rented coats can be
changed on demand. Automatic repairs of minor problems. Automatic replacement of old coats.
RENTAL SYSTEM
Preferred Vendors will give all MIT customers, regardless of size, the same low price for laundry services.
Refer to price sheets for differences in costs between North Star and Cintas.
PRICE
PRICE SHEET INFORMATION
Laundry cost for rental lab coats Cost per coat, per week – counting all coats
in circulation Price includes laundry + rental
Laundry cost for customer-owned lab coats Cost per coat handed in
Other charges Service charges Other weekly charges (ex. rack rental,
optional insurance) One-time charges (ex. setup fees,
embroidery)New lab coats for purchase
CASE STUDY – SMALL GROUP
North Star setting up a small lab group (10 people) that had no previous service. 2 poly/cotton coats per person, biweekly
serviceItem Biweekly Cost
Yearly Cost
Lab Coat Rental
$10.50 $273
Z-Rack $1.50 $39
Insurance $0.72 $18.72
Service Charge
$0.51 $13.26
Total $13.23 $343.98
Four neighboring labs with 70 people total share a lab coat laundry service.
Current service – old lab coats owned by labs, picked up weekly, $5/coat
New service with Cintas 1.5 poly/cotton coats, 1.5 coats /person,
weekly pickup Benefits – newer coats, proper sizing,
automatic repairs
CASE STUDY – MULTIPLE LABS
Original Year Cost
New Price
$1220 $1310
DLC currently uses North Star. As result of RFP, new prices will override
original contract pricing. Poly/cotton coats for a DLC with 25 labs.
CASE STUDY – DLC
Item Original Cost New PriceLab Coat Rental $0.48/coat $0.35/coat
Yearly Cost/lab $258 + service charges/equipment rental
$188 + service charges/equipment rental
FAQS FAQs document
includes answers to common questions regarding lab coat services at MIT.
Also includes contact information and useful links.
WHAT CAN YOU DO?Step One: Do your homework!
Lab Coat Guidance Lab Coat FAQs SmartBuy pages for Cintas and North Star
Step Two: Determine the current status of lab coats at your DLC(s) Centralized vs. decentralized service? Which labs do/don’t have a system in place? Is there support at your DLC for a centralized
service?
WHAT CAN YOU DO? Step Three: Be the Facilitator!
If your labs use Preferred Vendors already, spread the word about the lower prices on their future invoices.
For labs/DLCs not using a Preferred Vendor, assess whether a centralized service is possible. Benefits - Consistency across labs in coat quality
and laundering. Feasibility - Physical location of labs (single
building, spread around campus), support of DLC administration.
If your DLC is a candidate for centralized service, contact EHS for current examples of centralized service and Preferred Vendors for an assessment of your DLC’s options.
WHAT CAN YOU DO? Step Three: Be the Facilitator!
If centralized service isn’t probable, reach out to EHS reps regarding their lab’s lab coat systems. EHS Rep meetings, via email, or Level II
Inspections. Go over current guidelines for wearing lab
coats. Provide information on Guidance documents
and Preferred Vendors. Direct them to EHS and Procurement if further
information is needed. Follow-up to make sure all labs in your DLC
have proper lab coat supply and have a system in place to launder coats as needed.
John Fucillo Scott Ide Dan Herrick Rosa Liberman Mary Lindstrom
Sara Malconian Michele Miele David Petricone Emily Ranken Steve Wetzel
LAB COAT IMPLEMENTATION TEAM