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(*) Full version appended to: C. Petit-Jean-Genaz Report on EPAC04

J.Poole, Post Mortem of The Electronic Publication of The EPAC 2004 Proceedings, CERN AB-Note-2005-016.

EPAC04 Summary -abridged version (*)

Presented by J. Chrin JACoW Steering Committee Meeting May 2005, Knoxville

New to EPAC

Early paper submission deadline:Wednesday, June 30, 24:00 i.e. 4 days before conference start!

• First usage of the SPMS (Matt Arena, Christine Petit-Jean-Genaz) installed at CERN (John Poole)

• Central JACoW repository of individual profiles and affiliations (Christine Petit-Jean-Genaz)

• New File Upload/Download Scripts (Ivan Andrian)

• XML -> Proceedings (CD+Web) Translator (Volker Schaa)

Web Pages + File ServerCentral PSI Web Server hosted: 1. www.epac04.ch afs directly accessible from PSI, ETH and CERN

2. File Server - for paper upload: 10 GByte disk space + 10 GByte in reserve (not required)

All papers – including previous versions of submitted papers - and talks occupied 82% of the allocated disk space i.e. 8.2 GB

Meta data to SPMS (next page)

Software Installation

Required software installed on one PCImage of the PC disk burnedAnd subsequently installed on all 60 PCs @ PSI

Special attention to licenses and trial versions of software packages required!

Installed Enfocus PitStop with wrong (single-user) license.[We had permission from PitStop to use the trial versionfor week of the conference – should have used this!]

WinEdt (trial version) – annoying messages every other click!

Network at EPAC04

Hardware provided by PSI-IT: Switches, Routers (WLAN), Firewall

Remo Rickli (PSI-IT) – permanent presence at KKL

KKL

Connected to hi-speed SWITCH (Swiss Education and

Research Network) networkvia 3rd party company offeringBandwidth: 35 Mbit/sCost: 3800 SFR + 800 SFR/wk

Bandwidth at EPAC04 Remo Rickli (PSI-IT)

30/06 to 09/07

08/07 to 09/07

upload

download

Pre-conference Conference

Peak Usage: 4 Mbit/s

upload ofpresentation videos

50

100

150

200

250

300

350

1/7 8/7 15/7 29/722/7

No of papers (re-)processed per day

85%

Green dots, Yellow Dots, Red Dots

54%

37%

9%

74% of these had Format or Font Problems

Word (PC): 66% LaTex: 28% Word (Mac) 6%

Author software

927 Papers Published

Comments• Problems

Enfocus PitStop License ProblemPSI mail server configuration to accept emails from KKL subnet Protection problems on Acrobat printer (no write access to desktop)Setting up print queues

• GoodiesWireless – much appreciated by users35MBit fibre – ample bandwidth advantageousSufficient number of PCs – comfort, spares

• Suggestions

Consider buying essential licenses (JACoW deserves it!)- and/or -

Equip each editor with his/her own fully fledged laptop.Laptop synchronized at the annual Fall JACoW meetings.

JACoW Acknowledged at EPAC04

The Organising Committees of the EPAC and PAC conference series would like to acknowledge their achievement and thank them, and all those involved in JACoW, for their efforts to further the dissemination of scientific knowledge throughout the accelerator community.

While many individuals have played a part, none would begrudge recognition to the two people whose foresight and enthusiasm have served to blend so many varied ideas together:

John Poole, the Chairman of JACoW, and Christine Petit-Jean-Genaz, the EPAC Conferences Coordinator.

Physics Today

UnsuspectingPhysicist!

JACoW Teamof Editors

Final Proceedings published @ www.JACoW.org (Oct 15, 2004) and CD-ROM (Dec, 2004).No paper form!