INTRODUCTION TO NEW CODES FOR MANAGERS

AND TIME-KEEPERS

Kronos Leave Reporting and Tracking

AGENDA

1. Coding and Why it Matters2. Current Pay Codes and Comments3. Introduction to New Codes and Comments4. Examples of Proper Code Use5. Questions and Answers6. “It Could Happen on Your Shift” Exercise

HR Functions Payroll Functions

Bureau of Workers’ Compensation

FMLA Leave Tracking

Disciplinary ActionAdministrative

Hearings and Public Records Requests

Ensure leave time is appropriately paid

Proper coding eliminates payroll corrections which are costly to the University

Coding and Why it Matters

NEW CODES

FMLA Sick Leave Pending Replaces Pending Comment

FMLA Vacation Pending Replaces Pending Comment

FMLA Personal Leave Pending Replaces Pending Comment

FMLA Unpaid Pending Replaces Pending Comment

Workers’ Compensation Unpaid Replaces Excused Absence and

comment Workers’ Compensation

Comments that Coincide with New Codes

Unscheduled Replaces Unexcused, Not Pre-

Approved, Not ApprovedAWOL-Late Call

Replaces Unexcused, Not Pre-Approved, Not Approved

AWOL-No Call/No Show Replaces Unexcused, Not Pre-

Approved, Not ApprovedPre-approved

No ChangeOn-the-job injury

No ChangeWorkers’ Compensation

No Change

Example 1

- Barb calls in sick. She meets departmental call-in requirements.

- She does not have FMLA nor has she indicated that the time she is taking is FMLA qualifying.

Pay Code=SICKComment=UNSCHEDUL

ED

Example 2

- Jan is on an approved FMLA.

- She calls in the day of her shift citing

FMLA. However, she calls in late in violation of departmental policy.

Pay Code= FMLA SICKComment=AWOL- LATE

CALL

Example 3

- Clarissa is injured at work.

- She has filed a workers’ compensation claim.

- She has opted not to use her accrued leave time.

- She wants to take the time off as unpaid.

Pay Code: WORKERS’

COMPENSATION UNPAID

Comment: WORKERS’

COMPENSATION

QUESTIONS?