Kronos Information for DU Supervisors:Managing Timecards of Employees with Multiple Positions

Employees who have more than one job must record their time worked to the correct position. Employees have to choose the appropriate position when they record their time in at a Kronos terminal or using the Timestamp functionality in the web-based application.

If an employee mistakenly records hours to the incorrect position, a supervisor has to transfer those hours to the correct position. A supervisor can only transfer hours to a position that they manage.

This presentation will walk you through the basic navigation of a timecard with multiple positions and how to transfer hours to a different job.

Continue

Select Reconcile Timecard

Employee 1 has multiple positions; select the Employee to take a look at his timecard.

Choose Timecard.

Continue

When the employee records their time in, they select the appropriate job title, however, the supervisor is only able to see the position and ID on the employees timecard to determine the position of the worked hours.In the Transfer column you can see which job hours have been recorded to. Hours in bold represent hours of a position that is managed by you. Non-bold hours are managed by a different supervisor.

Let’s say this employee has mistakenly recorded his time on Friday, 1/01 to position number 800850-00 instead of 800850-01 (which is a position that you manage). To move those hours to the correct position click on the drop down arrow in the Transfer column for 1/01.

Select Search.

Click on Position.

87xxxxxxx Employee

Select the correct position number. In this example, select 800850-01.

To find an employees position number please contact the Shared Services Center for help.

87xxxxxxx Employee

Select OK.

87xxxxxxx Employee

Save your work.

Please note that the recorded hours are now bold and that the Transfer cell shows that the hours have been moved to position 800850-01.

This concludes “Managing Timecards of Employees with Multiple Positions”.