KOWANYAMA ABORIGINAL SHIRE COUNCIL 2018.pdf · That the minutes be amended for the July 2018...

KOWANYAMA ABORIGINAL SHIRE COUNCIL Council Meeting Minutes 17 October 2018 | 10:00am – 3.40pm

Cairns Board Room and Kowanyama Chambers Room (via Videoconference)

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Present: Councillors

Mayor Michael Yam (Chair) Deputy Mayor Territa Dick Cr Aaron Teddy Cr Wendy Wust Cr John Fry Executive Fabian Williams

Chief Executive Officer (CEO)

Katherine Wiggins Executive Manager Governance and Operations (EMGO)

Nicola Strut Acting Executive Manager Finance (EMF)

Michelle Vick Executive Manager Community Services (EMCS)

Tom Corrie Executive Manager Infrastructure, Works and Projects (EMIWP)

Christine Delaney Executive Manager Human Resources (EMHR)

Guests Zac Matysek (Department of Housing and Public Works) Jacoc Mckemma (Department of Housing and Public Works)

Apologies Aruna Rodrigo Executive Manager Finance (EMF)

1) Welcome & Apologies

The Mayor welcomed Councillors to the meeting. 2) Brief Department of Housing and Public works Home Ownership Briefing Document attached

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3) Updates to Councillor Register of Interest or Related Parties

Nil

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4) Minutes from Previous Council Meetings a)

RESOLUTION – Minutes Minutes for September 2018 Council Meeting That the minutes of the September 2018 Council meeting be adopted as true and accurate.

Moved Cr Yam Seconded Cr Fry MOTION CARRIED, All in favour

RESOLUTION – Minutes Minutes for July 2018 Council Meeting That the minutes be amended for the July 2018 meeting referring to Cr Territa Dick having a private business. Cr Dick works for Roberston Civil and does not have a private business.

Moved Cr Fry Seconded Cr Yam MOTION CARRIED, All in favour

5) Action Items from last Executive Meeting 6) Departmental Updates a) CEO Update

Provided a verbal update. b) Finance

Mr Rodrigo currently on leave. Acting EMFS, Nicola Strutt provided the report. Report is attached.

c) Governance and Operations Ms Wiggins, EMGO presented her monthly report. Report is attached.

Audit and Risk Committee Meeting The Risk and Audit committee is took place 3 October in Cairns, minutes will be presented in Closed Business.

f) Human Resources

Mrs Delaney presented her report. Report is attached.

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Action Item Men’s Shed and Womens group to be communicated too about the use of Council Vehicles. EMCS

Lunch 12.30pm

Council meeting resumed at 1.00pm

d) Infrastructure Works & Projects Mr Corrie presented his report. Report attached.

e) Community Services

Mrs Vick, EMCS presented her monthly report. Report is attached.

Action Item

Schedule for pool use to be completed, A frame sign to be utilized to advise of opening hours and unscheduled closings due to repairs. EMCS and EMIWP

7) Agenda Reports a) Annual Report 2017-2018

RESOLUTION – Annual Report That Council endorse the Annual Report 2017-2018.

Moved Cr Yam Seconded Cr Fry MOTION CARRIED, All in Favour

8) Closed Business

RESOLUTION – The Council moves into Closed Business.

Moved Cr Fry Seconded Cr Yam MOTION CARRIED, All in Favour

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RESOLUTION – The Council moves out of Closed Business.

Moved Cr Wust Seconded Cr Teddy MOTION CARRIED, All in Favour

a) Audit and Risk Committee October 2018 Meeting Minutes

RESOLUTION – The Council endorse the October 2018 minutes of the Audit and Risk Committee.

Moved Cr Yam Seconded Cr Teddy MOTION CARRIED, All in Favour

b) Sports and Recreation Association

Action Item

EMGO to seek alternative solutions via external consultants.

c) Fleet options

RESOLUTION – Council to investigate fleet options and reconvene for a special council meeting.

Moved Cr Fry Seconded Cr Yam MOTION CARRIED, All in Favour

d) ICCIP Assessment Panel

RESOLUTION – Council to endorse Brad Pinches Consulting as the Project Manager for the ICCIP works.

Moved Cr Yam Seconded Cr Fry

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MOTION CARRIED, All in Favour

RESOLUTION – Council to endorse Wren Construction as the contractor for 8 lots of fencing.


RESOLUTION – Council to endorse Wren Construction as the contractor for 10 carports.


RESOLUTION – Council to endorse the engagement of Austek Communication to supply


8) Other Business Nil

Council Meeting Closed at 3.40pm

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Executive Team Meeting Finance Update Report

Title: Executive Manager Finance

Meeting Date: October 2018

Author: Aruna Rodrigo

Key Updates

1. Financial Report September 2018 A monthly Finance report for the month of September 2018 has been prepared as at

Attachment 1. .

Key points from the report are as follows:

· The 18/19 year to date original budgeted (expected) net income was $10,127,427

· The 18/19 year to date actual net income is $11,046,295

· The 18/19 year to date original budgeted (expected) expenditure was $9,966,090

· The 17/18 year to date actual expenditure is $9,547,249

Our interim net result is a $1,499,046 surplus.

Recommendation That Council note the Monthly Financial Report for September 2018.

Attachments 1. Monthly Financial Report

3 Credit Card Acquittal

The credit card acquittal for September 2018 will be presented to the Council at the November 2018 meeting.

Recommendation That Council note the above information.

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Kowanyama Aboriginal Shire Council

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CONTENTS Page

Financial Summary 3

Results by Function 4

Results by Program 5

Enterprises 7

Statement of Financial Position & Cash 8

Building Program 9

Income & Expenditure Analysis – Enterprises 10

(all results are in $)


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`

Finance Summary - September 2018 We have agreed the below milestones with the QAO to achieve a green light for 17/18.

MILESTONE AGREED

DATE STATUS

PP& E Asset Valuations by 31/05/2018 Completed

Financial Shell Statements by 31/05/2018 Completed

Contentious Accounting Issues Work paper

by 30/06/2018 Completed

Draft Financial Statements by 14/09/2018 Completed

QAO final audit visit - Sept 17th (2wks) 17/09/2018 Completed

QAO Auditors Report 9/10/2018 Completed

Annual Report by 30/11/2018 Scheduled

FINANCIAL RESULTS SEPTEMBER 2018 YTD Financial Results for September 2018 shows an overall surplus of $ 1,499,046.

This surplus is mainly the net result of large surplus in the Recurrent funding ($ 2.6 million) and the significant deficit of the Grant function ($ 1 million).

The surplus in the Recurrent funding is mainly attributable to receipt of SGFA (State Financial Aid Grant - $ 1.8 million).

The deficit in the Grant function is mainly attributable to a few grants that had not yet been received as at the end of September 2018.

Among them was plant and equipment grant of $ 1.1 million against which equipment costing $ 910k have now been purchased. However, this deficit does not affect cash flow as supplier bill is yet to be settled (upon receipt of the grant). The Council received 90% of this funding early October 2018. Other funding yet to be received as at 30.09.2018 upon reaching milestones include NDRRA 2018 (costs to-date = $ 111k) and W4QLD (costs to-date = $265k).

Enterprises and BAS works report surpluses higher than YTD budgets. ($449k and $319k respectively).

Income & Expenditure Analysis for individual enterprises has been provided. The Batching plant has delivered a surplus higher than YTD budget. ($438k against $112k).

Bakery and Post Office continue to operate at a deficit. Other enterprises (Airport, Accommodation and Car hire) deliver surpluses.


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Net Results by Function Actual YTD Current Budget

YTD Variance to

Current Budget

Full Year Budget Original

Full Year Revised Budget

Administration Loss 159,404 401,127 -241,723 1,711,856 1,711,856

Council Services Loss 704,054 681,156 22,898 2,918,947 2,918,947

Enterprises Profit -449,851 -250,956 -198,895 -933,650 -933,650

Recurrent Funding Profit -2,605,022 -739,590 -1,865,432 -2,876,701 -2,876,701

Grants Loss 1,012,171 -121,290 1,133,461 -307,420 -307,420

BAS Works Profit -319,802 -131,784 -188,018 -527,138 -527,138

Total Profit -1,499,046 -161,337 -1,337,709 -14,106 -14,106


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Net Results by Program Actual

YTD

Current Budget

YTD

Variance to Current

Budget

Full Year Budget

Original


Kowanyama Office Profit 179,830 218,790 (38,960) 924,225 924,225 Cairns Office Loss 144,576 111,420 33,156 479,140 479,140 Councillor Costs Profit 86,022 87,597 (1,575) 375,063 375,063 General Council Profit -143,881 201,987 (345,868) 808,052 808,052 Council Houses / Buildings Profit -141,542 -247,182 105,640 -988,683 -988,683 Human Resources Loss 15,349 -3,327 18,676 -13,316 -13,316 Corporate Governance Profit 19,049 31,842 (12,793) 127,375 127,375 Carbon Farming Loss 76,061 -1,935 77,996 -0 -0 Building/ Carpenters Profit 171,494 184,230 (12,736) 794,362 794,362 Centrelink Profit -7,157 -13,158 6,001 -50,397 -50,397 Community Police Profit 14,851 19,506 (4,655) 85,178 85,178 Community Bus Profit 9,519 16,236 (6,717) 69,980 69,980 Electrician Loss 41,799 29,472 12,327 130,145 130,145 Essential Services Profit 139,309 145,086 (5,777) 611,594 611,594 Mp Sport & Rec Facility Profit 39,922 65,997 (26,075) 281,849 281,849 Parks & Gardens Profit -336 0 (336) 0 0 Purchase Store Profit 70,244 90,000 (19,756) 377,751 377,751 Road Gang Profit 44,946 107,487 (62,541) 447,039 447,039 Workshop Loss 74,897 32,331 42,566 147,785 147,785 Swimming Pool Loss 28,507 5,904 22,603 23,661 23,661 Payroll Use Only Profit 0 0 0 0 0 Airport Profit -25,040 -54,486 29,446 -198,308 -198,308 Bakery Loss 13,130 -16,896 30,026 -55,547 -55,547 Batching Plant Profit -438,061 -112,734 (325,327) -450,929 -450,929 Blue Cafe Profit 0 -7,704 7,704 -30,818 -30,818 Post Office Loss 24,341 19,683 4,658 92,503 92,503 Accommodation Centre Profit -21,517 -66,495 44,978 -241,266 -241,266 Laundromat Loss 160 0 160 0 0 Car Hire Profit -2,865 -12,324 9,459 -49,285 -49,285

Fags - General Purpose Profit -203,075 -382,167 179,093 -

1,528,678 -1,528,678 Sgfa - State Government Financial Aid Profit

-1,610,314 -162,618 (1,447,696) -568,794 -568,794

Fags - Roads Component Profit -26,934 0 (26,934) 0 0 Revenue Replacement Profit -764,700 -194,805 (569,895) -779,229 -779,229


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Ias Ribs Profit -13,599 -939 (12,660) 462 462 Tmr - Topsy Creek Profit -0 0 (0) 0 0 Dept Of Emergency Services Loss 425 -12 437 0 0 Dete Childcare Profit -42,636 -2,847 (39,789) -2,625 -2,625 Childcare Containers Profit 0 0 0 0 0 Get Ready Queensland Profit -6,102 0 (6,102) 0 0 Ias Family Services Profit -91,076 -3,006 (88,070) -0 -0 Ias Sport & Rec Profit -16,871 -1,452 (15,419) -0 -0 Indigenous Economic Development Profit -58,409 1,392 (59,801) 12,549 12,549 Indigenous Sports & Rec Progra Loss 38,626 -2,919 41,545 -1,817 -1,817 Iradf Shield Project Profit 0 0 0 0 0 Mens Shed Profit 0 0 0 0 0 Naidoc Loss 266 0 266 0 0 Cultural Centre Anlaysis Loss 291 0 291 0 0 Kokkoberra Swamp Profit 0 -3 3 0 0 Qhsp Aged Care Profit -96,836 -14,484 (82,352) 62 62 Qld Health Public Health Profit -3,536 -2,187 (1,349) 0 0 Roads To Recovery Profit 0 0 0 0 0 Tids Gravel Supply Loss 2,779 0 2,779 0 0 Tids-Atsi Formation/Pavement Upgrade Topsy & Pomp Rd Profit 0 0 0 0 0 Womans Shelter Profit -19,448 -4,587 (14,861) -0 -0 Working On Country Profit -113,391 -9,831 (103,560) -2 -2 Ndrra Profit 0 0 0 0 0 Library Tied Grants Profit 0 0 0 0 0 Pmc Funding Profit 0 0 0 0 0

Dilgp Funding Loss 75,520 -75,000 150,520 -

300,000 -300,000 W4Q Loss 264,711 -5,415 270,126 -16,050 -16,050 Ndrra 16.16 Profit 0 0 0 0 0 Ndrra 2018 Loss 111,428 0 111,428 0 0

Plant & Equipment Replacement Grant Loss 910,136 0 910,136 0 0 Men'S Shed, Women'S Centre & Wellbeing Centre Loss 69,892 0 69,892 0 0

Community Services Operating Grant Profit 0 0 0 0 0

Bas Upgrade Program Profit -198,247 -51,969 (146,278) -

207,877 -207,877

Bas R&M Program Profit -121,556 -79,815 (41,741) -

319,261 -319,261 Bas New Builds Profit 0 0 0 0 0 TOTAL NET RESULT Profit -1,499,046 -161,337 (1,337,709) -14,106 - 14,106


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Enterprise Operations Actual

YTD Current

Budget YTD

Variance to Current

Budget



Revenue

Airport Income 131,162

185,448 (54,286)

741,791

741,791

Bakery Income 60,698

93,477 (32,779)

373,913

373,913

Batching Plant Income 820,006

257,250 562,756

1,029,000

1,029,000

Blue Cafe Income -

109,452 (109,452)

437,818

437,818

Post Office Income 83,311

124,263 (40,952)

497,060

497,060

Accommodation Centre Income 97,093

183,771 (86,678)

735,080

735,080

Laundromat Income

Car Hire Income 3,131

14,307 (11,176)

57,227

57,227

Total 1,195,403 967,968 227,435 3,871,889 3,871,889

Expenses

Airport Expenditure 106,123

130,962 (24,839)

543,484

543,484

Bakery Expenditure 73,829

76,581 (2,752)

318,366

318,366

Batching Plant Expenditure 381,946

144,516 237,430

578,071

578,071

Blue Cafe Expenditure -

101,748 (101,748)

407,000

407,000

Post Office Expenditure 107,652

143,946 (36,294)

589,563

589,563

Accommodation Centre Expenditure 75,576

117,276 (41,700)

493,814

493,814

Laundromat Expenditure 160

- 160

-

-

Car Hire Expenditure 266

1,983 (1,717)

7,942

7,942

Total 745,552 717,012 28,540 2,938,239 2,938,239

Profit/Loss Airport Operations 25,040 54,486 (29,446) 198,308 198,308 Bakery Operations (13,130) 16,896 (30,026) 55,547 55,547 Batching Plant Operations 438,061 112,734 325,327 450,929 450,929 Blue Cafe 0 7,704 (7,704) 30,818 30,818 Post Office Operations (24,341) -19,683 (4,658) -92,503 -92,503 Accommodation Centre Operations 21,517 66,495 (44,978) 241,266 241,266 Laundromat Operations (160) 0 (160) 0 0 Car Hire Operations 2,865 12,324 (9,459) 49,285 49,285

Total 449,851 250,956 198,895 933,650 933,650


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Statement of Financial Position Current Assets 18/19 Current Liabilities Cash At Bank & Onhand 7,763,412 Trade Creditors 3,051,721 Trade & Other Receivables 5,328,309 Accrued Expenses 246,679 Inventories 606,201 Income Received in Advance GST Receivable 564,379 Payroll & Other Creditors 11,451 Accrued Income / Payments in advance 28,003 Loan Liability 96,365 TOTAL CURRENT ASSETS 14,290,304 Provisions 558,484

TOTAL CURRENT LIAB 3,941,798 Non-Current Assets Finance Leases 5,538,243 Non-Current Liabilities Prepaid Pastoral Leases 192,358 Loan Liability 1,767,713 Security Deposits 17,500 Provisions 554,717 Property, Plant & Equipment (at written down value) TOTAL LIABILITIES 2,322,429 Buildings 17,821,745 Residential Housing 53,565,984 TOTAL LIABILITIES 6,264,228

Plant & Equipment 936,817 Motor Vehicles 222,206 TOTAL NET ASSETS 144,648,836 Furniture & Fittings 33,810 Roads, drainage, culverts 42,453,845 Water 4,762,343 Equity

Sewerage 3,022,469 Asset Revaluation Reserve 75,056,704

Other Infrastructure 6,423,327 Retained Earnings 69,592,132 Works in Progress 1,632,112 TOTAL EQUITY 144,648,836 TOTAL NON-CURRENT ASSETS 136,622,760 TOTAL ASSETS 150,913,064

Cash Position Ageing Trade Debtors (Receivables)

Trade Creditors (Payables)

Total Cash At Bank - All Accounts $ 7,763,412 Current $ 3,704,270 $ 1,429,949 Tied Funds - Quarantined $ 3,158,655 30 Days $ 925,493 $ 520,286 Operating Funds remaining $ 4,604,757 60 Days $ 457,996 $ 80,092

*We do not want operating funds to fall below $3m at any given time 90+ Days $ 240,550 $ 1,021,394

Total $ 5,328,309 $ 3,051,721 Sustainability (with no incoming funds) Number of fortnights covered at $500k p/fn 9.2 *Note $500k is based upon fortnightly expenses of; Payroll $300,000 Supplier & Misc Payments $200,000


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Building Programs

Revenue Actual YTD Current

Budget YTD

Variance to Current Budget



BAS R&M Program Income

212,381

298,389 - 86,008

1,193,563

298,389

BAS Upgrade Program Income

797,038

225,198

571,840

900,801

225,198 Building/ Carpenters Revenue - - - - - BAS New Builds Income - - - - -

Total

1,009,419

523,587

485,832

2,094,364

523,587

Expenses

BAS R&M Program Expenditure

90,825

218,574 -127,749

874,302

218,574

BAS Upgrade Program Expenditure

598,792

173,229 425,563

692,924

173,229

Building/ Carpenters Expenditure

171,494

184,230 -12,736

794,362

184,230 BAS New Builds Expenditure - - - - -

Total

861,111

576,033

285,078

2,361,588

576,033

Profit/Loss

BAS R&M Program

121,556

79,815

41,741

319,261

79,815

BAS Upgrade Program

198,247

51,969

146,278

207,877

51,969

Building/ Carpenters - 1,494 -184,230

12,736 794,362 -184,230 BAS New Builds - - - - -

Total Profit

148,308 -52,446

200,754 -267,224 -52,446

Repair & Maintenance Open Jobcards May-18 Jun-18 Jul-18 Aug-18 Sep-18 Total outstanding jobs >60 days 83 167 98 123 147 Total outstanding jobs <60 days 369 135 152 172 80

Upgrade Open Jobcards May-18 Jun-18 Jul-18 Aug-18 Sep-18 Total outstanding jobs >60 days 37 10 6 34 15


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AIRPORT Income & Expenditure Analysis - September 2018 Actuals YTD Budget Variance 30120 Revenue 142 Aviation Fuel Revenue 59,683.20 106,080.00 46,396.80 Less: 30126 Expenditure 200 Cost Of Goods Sold (Cogs) 26,732.56 45,525.00 18,792.44 220 Stock Adjustments

Gross Profit (Loss) 32,950.64 60,555.00 27,604.36 Gross Profit Ratio 55.21% 57.08% Add: Other operating income 110 Commissions & Fees Revenue 400.04 1,305.00 904.96 111 Aviation Landing Fees 71,078.89 78,063.00 - 6,984.11 141 Services Revenue - - -

154 Other Income - - - Net Results before operating expenditure 104,429.57 139,923.00 35,493.43

Less: Other Operating Expenditure 300 Gross Wages Including Overtime & Allowances 56,042.91 53,172.00 - 2,870.91 320 Superannuation 4,741.98 5,196.00 454.02 341 Workers Compensation 730.03 756.00 25.97 411 Advertising Costs - 2,544.00 2,544.00 413 Postage & Stationery 408.35 564.00 155.65 414 Staff Amenities 57.46 36.00 21.46 421 Mv Expenses - Fuel 1,025.96 954.00 71.96 422 Mv Expenses - Registration 226.43 234.00 7.57 428 Plant Hire - 303.00 303.00 429 Office Equipment Lease - - - 430 Consultants 7,530.00 2,037.00 - 5,493.00 431 Contractors 160.00 2,160.00 2,000.00 434 Computer, It & Network - 240.00 240.00 435 Cleaning & Waste Disposal 257.69 474.00 216.31 436 Freight 1,526.22 - - 1,526.22 437 Security - - - 450 Small Tools & Equipment - 1,377.00 1,377.00 451 Portable & Attractive Assets - 672.00 672.00 453 Safety Equipment - 573.00 573.00 454 Protective Clothing/Uniforms - 270.00 270.00 455 Consumables/Materials 2,743.51 537.00 - 2,206.51 460 Telephone, Fax & Printers 832.68 648.00 184.68


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461 Fees & Charges - 150.00 150.00 462 Licences - 54.00 54.00 464 Electricity 1,845.00 1,263.00 582.00 471 R&M - Roads & Infrastructure - 8,253.00 8,253.00 472 R&M - Buildings 729.74 678.00 51.74 473 R&M - Plant & Equipment 532.00 1,365.00 833.00 474 R&M - Other - 204.00 204.00 475 R&M - Mv Expenses - 516.00 516.00 480 Travel Exps - Accommodation - 207.00 207.00 481 Travel Exps - Airfares - - - 610 Capital Assets Expenditure - - - Net Operating Results (Profit) 25,039.61 54,486.00 29,446.39 Net Profit Ratio 41.95% 51.36%

BAKERY Income & Expenditure Analysis - September 2018

Actuals YTD Budget Variance

30220 Revenue 140 Sale Of Goods Revenue 58,174.76 93,477.00 35,302.24 Less: 30226 Expenditure 200 Cost Of Goods Sold (Cogs) 17,303.91 28,041.00 10,737.09 221 Stocktake Variance 435.03 - 435.03

900 Internal Cost Recoveries - Sale Of Goods 2,621.68 -

2,621.68

Gross Profit (Loss) 43,927.56 65,436.00 21,508.44 Gross Profit Ratio 75.51% 70.00% Add: Other operating income

141 Services Revenue - 98.00 - -

98.00

Net Results before operating expenditure

43,829.56

65,436.00

- 21,606.44

Less: Other Operating Expenditure

300 Gross Wages Including Overtime & Allowances

- 39,008.89

- 32,229.00

- 6,779.89

320 Superannuation 4,283.15 3,594.00 689.15 340 Recruitment & Relocation - - - 341 Workers Compensation - 519.94 465.00 54.94 412 Memberships & Subscriptions - 24.00 24.00 413 Postage & Stationery - 15.00 15.00 414 Staff Amenities - - - 421 Mv Expenses - Fuel - 69.35 39.00 30.35 422 Mv Expenses - Registration - 126.00 126.00 431 Contractors - 3,000.00 3,000.00 435 Cleaning & Waste Disposal - 422.13 477.00 54.87 436 Freight 2,695.74 - 2,695.74

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450 Small Tools & Equipment - 409.09 - -

409.09 451 Portable & Attractive Assets - - - 453 Safety Equipment - 42.00 42.00 455 Consumables/Materials - 1,245.00 1,245.00 460 Telephone, Fax & Printers - 321.81 291.00 30.81 464 Electricity 5,894.00 4,890.00 1,004.00 472 R&M - Buildings 3,085.53 297.00 2,788.53 473 R&M - Plant & Equipment - 250.00 837.00 587.00 474 R&M - Other - 135.00 135.00 475 R&M - Mv Expenses - 324.00 324.00 480 Travel Exps - Accommodation - - - 481 Travel Exps - Airfares - 510.00 510.00 482 Travel Exps - Car Hire/ Taxis - - - 483 Travel Exps - Meals & Incident - - - 503 Bad Debts Written Off - - - Net Operating Results (Loss) 13,130.07 16,896.00 30,026.07 Net Profit Ratio -21.60% 18.08%

BATCHING PLANT - Income & Expenditure Analysis - September 2018 Actuals YTD Budget Variance 30320 Revenue 140 Sale Of Goods Revenue 820,006.34 257,250.00 562,756.34 Less: 30326 Expenditure 200 Cost Of Goods Sold (Cogs) 371,085.00 111,300.00 259,785.00 221 Stocktake Variance - - -

900 Internal Cost Recoveries - Sale Of Goods - - -

Gross Profit (Loss) 448,921.34 145,950.00 302,971.34 Gross Profit Ratio 54.75% 56.73% Add: Other operating income 141 Services Revenue - - -

Net Results before operating expenditure

448,921.34

145,950.00

302,971.34 Less: Other Operating Expenditure

300 Gross Wages Including Overtime & Allowances - - - 320 Superannuation - - - 341 Workers Compensation - - - 413 Postage & Stationery - - - 421 Mv Expenses - Fuel 105.41 - 105.41 422 Mv Expenses - Registration - - - 423 Mv Expenses - Running Costs - - - 428 Plant Hire - - - 431 Contractors 585.00 33,216.00 32,631.00

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435 Cleaning & Waste Disposal - - - 436 Freight 0.01 - 0.01 437 Security - - - 450 Small Tools & Equipment - - - 453 Safety Equipment - - - 454 Protective Clothing/Uniforms - - - 455 Consumables/Materials - - - 456 Mobilisation & Demobilisation 10,000.00 - 10,000.00 460 Telephone, Fax & Printers 101.76 - 101.76 473 R&M - Plant & Equipment 68.60 - 68.60 475 R&M - Mv Expenses - - - 480 Travel Exps - Accommodation - - - 481 Travel Exps - Airfares - - - 482 Travel Exps - Car Hire/ Taxis - - - 483 Travel Exps - Meals & Incident - - - 503 Bad Debts Written Off - - - Net Operating Results (Profit) 438,060.56 112,734.00 325,326.56 Net Profit Ratio 53.42% 43.82% POST OFFICE Income & Expenditure Analysis - September 2018 Actuals YTD Budget Variance 30620 Revenue 110 Commissions & Fees Revenue 8,456.15 23,661.00 15,204.85 140 Sale Of Goods Revenue 74,182.25 100,602.00 26,419.75 Less: 30626 Expenditure 200 Cost Of Goods Sold (Cogs) 62,292.95 94,488.00 32,195.05

221 Stocktake Variance - - -

900 Internal Cost Recoveries - Sale Of Goods 672.73 - 672.73 Gross Profit (Loss) 21,018.18 29,775.00 8,756.82 Gross Profit Ratio 28.08% 29.60% Add: Other operating income 141 Services Revenue - - -

Net Results before operating expenditure 21,018.18 29,775.00 8,756.82

Less: Other Operating Expenditure

300 Gross Wages Including Overtime & Allowances

- 32,162.60

- 37,002.00

4,839.40

320 Superannuation 3,602.93 4,041.00 438.07 341 Workers Compensation 429.54 531.00 101.46 410 Admin Expenses - - - 413 Postage & Stationery 72.00 9.00 63.00 414 Staff Amenities - 12.00 12.00 431 Contractors - 2,631.00 2,631.00

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435 Cleaning & Waste Disposal - 36.00 36.00 436 Freight - - - 437 Security 3,614.62 2,292.00 1,322.62 450 Small Tools & Equipment 3,686.49 87.00 3,599.49 453 Safety Equipment - 45.00 45.00 454 Protective Clothing/Uniforms - 126.00 126.00 455 Consumables/Materials - 63.00 63.00 457 Rounding - - - 460 Telephone, Fax & Printers 420.72 534.00 113.28 464 Electricity 1,370.00 1,641.00 271.00 472 R&M - Buildings - 303.00 303.00 473 R&M - Plant & Equipment - 105.00 105.00 481 Travel Exps - Airfares - - - 482 Travel Exps - Car Hire/ Taxis - - - 483 Travel Exps - Meals & Incident - - - 503 Bad Debts Written Off - - - Net Operating Results (Loss) 24,340.72 19,683.00 4,657.72 Net Profit Ratio -29.22% -15.84%

Accomodation Centre - Income & Expenditure Analysis - September 2018 Actuals YTD Budget Variance 30720 Revenue 120 Accommodation Revenue 75,809.78 183,771.00 107,961.22 125 Rental Income - - - 141 Services Revenue - - - 900 Internal Cost Recoveries - Sale Of Goods - - - 901 Internal Cost Recoveries - Services 21,283.65 - 21,283.65

Less:

30726 Expenditure 300 Gross Wages Including Overtime & Allowances 49,177.86 66,750.00 17,572.14 320 Superannuation 5,188.88 7,056.00 1,867.12 341 Workers Compensation 652.94 957.00 304.06 413 Postage & Stationery 702.39 177.00 525.39 414 Staff Amenities 7.68 417.00 409.32 421 Mv Expenses - Fuel 326.79 - 326.79

424 Plant Fuel & Oil Expenses - 15.00 15.00 428 Plant Hire - 3,774.00 3,774.00 431 Contractors 1,405.00 2,226.00 821.00

435 Cleaning & Waste Disposal 1,061.06 2,193.00 1,131.94 436 Freight - - - 450 Small Tools & Equipment - 897.00 897.00 453 Safety Equipment - 714.00 714.00 455 Consumables/Materials 644.66 1,629.00 984.34 460 Telephone, Fax & Printers 414.21 372.00 42.21 464 Electricity 12,972.00 18,159.00 5,187.00 472 R&M - Buildings 3,022.75 11,358.00 8,335.25

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473 R&M - Plant & Equipment - 249.00 249.00 474 R&M - Other - 177.00 177.00 481 Travel Exps - Airfares - 147.00 147.00 483 Travel Exps - Meals & Incident - 9.00 9.00 Net Operating Results (Profit) 21,517.21 66,495.00 44,977.79 Net Profit Ratio 22.16% 36.18%

Car Hire - Income & Expenditure Analysis - September 2018

Actuals YTD Budget Variance

31020 Revenue 141 Services Revenue 3,131.13 14,307.00 11,175.87 901 Internal Cost Recoveries - Services - - - Less: 31026 Expenditure 421 Mv Expenses - Fuel 217.79 1,983.00 1,765.21

422 Mv Expenses - Registration

436 Freight - - - 455 Consumables/Materials - - - 475 R&M - Mv Expenses 48.46 - 48.46 Net Operating Results (Profit) 2,864.88 12,324.00 - 9,459.12 Net Profit Ratio 91.50% 86.14%

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Council Meeting Information Report

Title: Governance and Operations Monthly Update

Meeting Date: 17 October 2018

Author: Katherine Wiggins, Executive Manager Governance and Operations

Housing Department of Housing and Public Works will be presenting to the Council today.

Telecommunications 4G to be connected to the Council office on 22 November 2018.

Annual Report Drafted – to be presented at the council meeting today

Audit and Risk Committee Meeting The Audit and Risk committee took place 3 October 2018. At the meeting the financial statements were signed off. Minutes are tabled in closed business today.

Recommendation That Council note the contents of this report

Ordinary Council Meeting Information Report

Title: Infrastructure, Works and Projects Portfolio Meeting Date: September 2018 Author: Executive Manager Infrastructure, Works and Projects

Executive Summary The Infrastructure, Works portfolio units are in the midst of rebuilding with a couple of keys positions awaiting to be approved. The issues following are the most important areas to be covered in this report: Building Services Managers position, the Project Managers position for the ICCIP Program and the membership of Kowanyama Council with the Masters Builders Association.

Key Details ICCIP Project

A selection panel has reviewed and scored the RFT Expressions of Interest. Selection consisted of EM IWP, Manager, Essential Services, Council Infrastructure Portfolio holder and Grants Manager.

The assessment form and Selection Panel recommendation is attached for Councils endorsement

Building Services

The interview panel has identified 2 prospective applicants for the Building Services Managers role however both require an extended timeframe before commencement. After extensive deliberation and review our recommended applicant is who has extensive experience in construction, remote communities, BAS works and managing teams in remote indigenous communities.

Currently we have capacity to maintain the Building Services program and continue meeting the BAS works outputs through the hard work and dedication of our Building Services administration officer Mr. Christian Clark and interim Building Services Manager Ms. Pamela Lumsden maintaining the current and ongoing building works issued by BAS.

Master Builders Association

Whilst working in the Cairns office I attended a meeting with a representative from the Master Builders Association. The meeting provided an overview of the services that

Council could access through MBA and the most relevant service was the capacity to assist our local qualified tradesmen in obtaining their Contractors License which would allow those tradesmen to operate as sub-contractors to Council. This would provide excellent outcomes for both Council and our local indigenous tradesmen becoming small business owner/operators. I would recommend Council becoming a financial member of the MBA to access this support as well as the many other services that they can provide to their members.

Light Workshop

I have recommenced the restructure of the light workshop and its operations, this week I will ensure that the workshop is cleared and a full audit of its tools to provide a list for review and knowledge for future purchase of required tooling.

The Executive Manager of Human Resources and I attended the workshop this morning and provided the team with Councils expectations of the workshop, we reiterated the need for availability, completion of workload, operational safety and standards and importantly attendance at work or contact with Manager to advise of absence. Author’s Comment I will be supporting the Lands Office with operations and administration until the recently vacant position is filled. The team have provided a wish list for their operations around community and at Oriners, I will continue working with the team and the CEO’s Office to ensure the Lands Office is functional and maintains operations.

Recommendation That Council note the contents of this report.

Attachments Attachment 1

Assessment and Scoring Methodology - RFT Applicants ICCIP Project - To be developed for Council review and endorsement.

Attachment 2

ICCIP Quotes – Fencing and Sheds (Pump Stations and Bores)

Approval

Position Name Date

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Title: Community Services Portfolio

Meeting Date: October 2018

Author: Executive Manager Community Services

Overview September was a successful month for both Aged Care and Sports and Rec programs as both have had healthy reviews with outstanding results. Our Womens shelter has also completed a desktop assessment with results yet to be advised.

Disaster Management Coordination CEO and Executive Manager Community Services will participate in Queensland Reconstruction Authority’s Recovery Capability Development Project on the 1st and 2nd of November

• Increase confidence in community-led recovery processes • Upskill our disaster management team to deliver on the requirements of the

Queensland Recovery Plan • Confirm the coordinated governance structure for recovery • Increase capabilities to develop and implement Kowanyama’s Local Recovery Plans.

Kowanyama Council will also participate in and workshop on the 15th of November to further develop knowledge and understanding of the Disaster Recovery Funding Arrangements and the State Disaster Relief Arrangements

Kowanyama Aboriginal Shire Council Disaster management plans are up to date and currently awaiting assessment on the 18th of October 2018. They will then be ready for council to ratify at the November Council Meeting.

Centrelink– All Staff training completed.

Women’s Shelter and Play Group : Coordinator’s position has been filled with new arrival due to commence. Christine has come to us with years of experience and we look forward to her mentoring staff over the course of her contract.

Post Office – Leave application made for January 2019, currently seeking suitable replacement.

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Recommendation That Council note the contents of this report.

Approval

Position Name Date

Please see the following attachments

Manager Name: Shelina Bartlett For Month Ending:

September

Statistics for the Month

Admissions CHSP 1 HCP Disability

Discharges CHSP HCP Disability

Number of Meals CHSP 724 HCP 840 Disability 60

Number of Transport Trips CHSP 222 HCP 490 Disability

Personal Care hours CHSP 3 HCP 13 1

Domestic CHSP 14 HCP 33

Yard Maintenance CHSP 7 HCP 7

Social Support Group CHSP 74 HCP 105

Social support Individual CHSP 13 HCP 39

Flexible CHSP HCP 56

Compliments

Total Number for Month:

1- client thankful for being assisted with accessing a NILS Loan to purchase a television and digital box

2. Client comment of how she enjoys us taking her on fishing trips and the meals

Complaints

Total Number for Month:

1. Weekend Packs – amount of sugar in pack, explained to client that they get 1cup of sugar for one person to last 2 days

SERVICE UPDATE:

In the month of September all clients were visited to discuss their choice of supply with meals on wheels. Meals in community now cost $10 per day for breakfast, lunch and either

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desert or a piece of fruit. Weekend packs are now available for those who funded for mow if they request.

Clients were all asked at this discussion for service feedback via attached form

Feedback consisted of likes and dislikes for meals which will be feed through to the chef

Suggestions for Improvement

# Staff toilet – staff have requested to install a door frame and door at hall entrance to increase staff privacy

# Construction of waterproof secure area to store yard maintenance equipment

Planned Activities for Month

Staff have started providing group activities

• Bradley has been taking men out to collect sticks, and materials in preparation of spear making • Brenda has been taking ladies out to collect cabbage palm for ladies weaving

Plans are to begin a sewing group at centre

External Visitors

Who Reason for Visit Who Reason for Visit

BAC LEARNING Assist AACQA AUDIT AACQA AUDITORS

Quality Audit - Passed 18 / 18

ACAT Clinic Visits

RAS Other

Client Incidents

Name of Client Description of Incident Result

Staff Incidents

Name of Staff Member Description of Incident Result

XX Removing kitchen door resulted in sore shoulder check up with clinic

No follow-up

Client Concerns

Staff Concerns

XX resigned due to wishing to work at the school

2 new staff from rise started at KAC but have failed to continue turning up for work

Staff Report

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MPC – Sports and Rec Program September 2018 September was a very busy month for the Sports and Rec service delivery team. The team supported Kowanyama State School for the community NAIDOC week from the 17th until the 21st, as well as continued to run the multiple programs that had be ongoing with in community already and School holiday programs kicking off in the last week of September.

Below is a list of the Programs that were run along with the statistics for community engagement with in them,

After School Sport: 269 kids aged 4-12

247 young people aged 13-18

17 community members 19-40

4 elders

School Community NAIDOC: 204 kids aged 4-12

187 young people aged 13-18

3 community members 19-40

14 elders

*note data shown for NAIDOC is predominantly data for traditional games and doesn’t record big community BBQ and big community NAIDOC Kup Murri Dinner @MPC,

Evening Sport over 17s Soccer: 116 community members engaged in the local Indoor Soccer competition.

Gym: 18 community members have accessed the gym,

Kowanyama Rugby League: 4 men selected to play in Mt Isa for the Lower Gulf representative team,

As the data represents September was a very busy month for the Sport and Recreation team. With the roll out of community NAIDOC and the continuation of programs as well as implantation of the holiday program the team was kept very busy. Due to the demand of the month we were still unable to get our new programs targeting play group up and running but ensure it’s a priority for October. We have also received feedback from the community regarding discos for the youth and have

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proposed that we create a committee of community members to run and facilitate discos in the future as trying to get staff to come in on a Friday or Saturday evening has been a challenge.

Women’s Shelter Report

• HSQF Self-assessment completed on the 28th September. Awaiting results. • Coordinator has commenced learning Ship and Validata programs. Two staff are

now booked into webinar training session for SHIP and Validata on 23rd October. Ship training has been booked for Coordinator in Cairns in November.

• All monthly reporting is now up to date. • Visit from Mookai Rosie and Coordinator are working together to achieve positive

outcomes in their ‘Together program’. • Womens Shelter held a staff meeting during this period. • Over the past 3 weeks we have had 2 short term stays at the centre.

Playgroup Centre Report

• Staffing issues have been identified. Coordinator working with staff to overcome these issues.

• Collaborative planning has commenced to implement activities that will engage parents and children.

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Title: Human Resource Management

Meeting Date: 17/10/2018

Author: Christine Delaney

Executive Summary Staff numbers: 117

Current advertised Vacancies: 5

Current Workers Compensation Claims: 1

Key Details · Current vacancies:

o Land and Sea Manager – applications currently being reviewed for shortlisting

o Building Services Manager – currently being reviewed

o Workshop Manager

o Accounts Receivable – Shortlisting has occurred and interviews to be conductedwhen the Executive Manager Finance returns from Leave.

o Community Police – re-advertised

o Youth Engagement Officer (funded position) – re-advertised

· Appointments:

o Women’s and Children’s Services Co-ordinator – Christine Mennello Workplace Health and Safety Officer – Gary Vick (not an additional position, duties

have been added to an existing role due to qualifications and competencies of theindividual)

· Staffing:o Current staffing numbers by Department (vacant positions in brackets)

Executive 7 Airport 3 Kowanyama Admin 7 Batching Plant (1) Cairns Admin 6 (1) Post Office 2 Building Services 10 (1) Accommodation 7 Parks And Roads 3 Radio Station 2 Centrelink 1 Women’s Shelter 4.5 Community Police 1 (1) Child Care 6.5 Electrical 1 Multipurpose Centre 13 (1) Essential Services 6 Aged Care Facility 16 Purchase Store 4 Environmental Health/Animal Control 2 Workshop 5 (1) Land And Sea Office 10 (1)

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Incident Register Incident Number

Date Type Department Details Recommendations

01 08/01/2018 No Injury Land & Sea Crossed flooded creek in vehicle to check on community members who had a 7 month old baby with them

Training – assessing risks

02 30/01/2018 Near Miss Community Bus Community member drove around the corner of Chapman Road and Kowanyama Street on the wrong side of the road and almost collided with the bus

Line Marking and signage

Seek advice from local police

NIL REPORTED IN FEBRUARY 2018

NIL REPORTED IN MARCH 2018

03 14/04/2018 Hazard Aged Care Tenant at the Aged Care Facility verbally abused and threatened visiting nurse and staff when medication was to be administered

Executive Manager Community Services has escalated to the police and is seeking an assessment by QLD Health

04 15/04/2018 Vehicle Damage

Community Bus Reversing Bus and a community member was travelling behind the bus. The bus contacted the vehicle on the driver’s side damaging several panels

Community bus to be checked for roadworthy status and ensure all rear view mirrors is in working order. CEO following up with Insurance company regarding repairs to community member vehicle.

05 16/05/218 MTI Essential Services Insect bites after attending property to conduct repairs on a broken water pipe. Reaction to bites requiring medical treatment at clinic.

Review SWMS including PPE required eg personal insect repellent & use of ground sheet when required to lay on the ground

06 15/06/2018 Environmental Building Services Contractor spilt paint on roadway Contractor cleaned and repainted roads to cove spill

07 18/06/2018 Plant Damage

Essential Services Fuel Stolen from Tractor Reported to police - security of vehicles and plant to be reviewed

08 19/06/2018 Plant Damage

Essential Services Tractor Stolen from works area Reported to police – tractor located – security of vehicles and plant to be reviewed

09 02/08/2018 Property Accommodation Centre Building broken into, guests harassed by local youth Reported to police, fencing around area to be fast-tracked, CCTV being installed

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10 07/08/2018 Property Council Office Attempted break-in at Kowanyama Council Office Police Report Number QP1801447055

11 07/08/2018 Vehicle Mayor and Councilor Vehicle accident in Cairns No Injuries, minor damage to vehicle

12 16/08/2018 Property Works Depot Attempted break-in at the caravan owned by Nick Curnow

Reported to the police, Items stolen – knife

13 17/08/2018 Behavioral Aged Care Aggressive behaviour by staff member towards manager

Staff member has been spoken with and subsequent behaviour has improved significantly. Incident noted in file, no further action requested by manager

14 28/08/2018 Manual Handling

Parks and Gardens Staff member picked up steel bar and twisted, causing pain in back

Visit to clinic for check, light duties until back was rested.

15 11/09/2018 Property KASC Office Office broken in via rear door near kitchen. Reported to the police (QP1801686895) Copies of images taken from the surveillance camera provided to police. Items stolen: Keys, 3 pones portable radio food.

16 13/09/2018 Property Staff Housing Unit 45C Chapman Road. Power switched off to turn outside light off. Broke into unit via back door. . Food, drinks and loose change stolen. for

NOTE – Unit broken into two nights in a row

Reported to the Police.

Reviewing back deck area of units to make them more secure. Building Services to provide quotes for security fencing for back deck area.

17 14/09/2018 Property Bakery Bakery broken into. Police Report Number QP 1801708196

Items stolen: soft drinks

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Recommendation Approval

Position Name Date

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Ordinary Council Meeting Agenda Report

Title: 2017-2018 Annual Report Meeting Date: 17 October 2018 Author: Katherine Wiggins, Executive Manager Governance and

Operations

Resolution That Council endorse the Kowanyama Aboriginal Shire Council 2017-2018 Annual Report

Executive Summary

As per the Local Government Regulation 2012, Section 182 (1) a local government must prepare an annual report for each financial year and adopt it within 1 month after the day the auditor-general gives the auditor-general’s audit report about the local government’s financial statements for the financial year to the local government.

Council’s certified financial statements were signed on 3 October 2018 therefore Council’s Annual Report should be adopted at this (October) Council Meeting.

The annual report has been developed in accordance with the Department of Local Government Infrastructure and Planning annual report Checklist as attached at Attachment 1 and in collaboration with Council staff.

· Section One - Our Council and Country - An overview of Kowanyama Aboriginal Shire Council’s history, geography, governance structure and aspirations

· Section Two - Review of Kowanyama Aboriginal Shire Council’s Operational Performance

· Section Three - Additional reporting requirements in accordance with the Local Government Act 2009 and Local Government Regulation 2012

· Section Four - Review of Kowanyama Aboriginal Shire Council’s Financial Performance including the Community Financial Report and Certified Financial Statements

Information received after the draft report was developed are attached. These will be added to the annual report ready for hard copy distribution at the council meeting:

Recommendation That Council adopt the 2017-2018 Kowanyama Aboriginal Shire Council Annual Report

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Attachments 1 - Kowanyama Aboriginal Shire Council Annual Report 2017-2018 1a – Community Services Update


2017-2018 Annual Report

Disclaimer

Information contained in this document is based on available information at the time of writing.

Council or its officers accept no responsibility for any loss occasioned to any person acting or refraining from acting in reliance upon any material contained in this document.

Address and ABN

Community Address: PO Box 30, Kowanyama QLD 4892

Street Address: 30 Chapman Road, Kowanyama QLD 4892

Cairns Address: PO Box 769, Bungalow QLD 4870

Street Address: Level 1, 50 Scott Street, Bungalow QLD 4870

ABN: 86255216480

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Contents Page

Mayoral Foreword ......................................................................................................................... 5 Structure of the Annual Report .................................................................................................... 6 Section One ................................................................................................................................... 8 Our Council and Country ............................................................................................................. 8

Kowanyama Geography ........................................................................................................... 9 Community History ................................................................................................................. 10 Council Services .................................................................................................................... 13 Council’s Vision and Mission Statements ............................................................................... 16 Our Values ............................................................................................................................. 17 Elected Members ................................................................................................................... 18

Section Two ................................................................................................................................ 20 Operational Performance ........................................................................................................... 20

Whole of Council Update ....................................................................................................... 22 Departmental Updates ........................................................................................................... 40

Section Three .............................................................................................................................. 46 Additional reporting requirements in accordance with the Local Government Act 2009 and Local Government Regulation 2012 .......................................................................................... 46

Councillor Attendance ............................................................................................................ 47 Councillor Remuneration ........................................................................................................ 48 Expense Reimbursement Policy ............................................................................................ 48 Expenditure on Grants to Community Organisations .............................................................. 49 Councillor Complaints and Recommendations ....................................................................... 49 Investigation Notices .............................................................................................................. 52 Internal Audit .......................................................................................................................... 53 Commercial Business Units ................................................................................................... 53 Overseas Travel ..................................................................................................................... 53 Invitations to Change Tender ................................................................................................. 53 Rates and Charges ................................................................................................................ 53 Registers................................................................................................................................ 54

Section Four ................................................................................................................................ 56 Financial Reporting: ................................................................................................................... 56

Community Financial Report .................................................................................................. 57 Certified Financial Statements ............................................................................................... 66

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Acknowledgement Kowanyama Aboriginal Shire Council wishes to acknowledge elders past and present, elected members, employees, contractors, community members and our local, state and federal government stakeholders for their contributions to Council operations.

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Mayoral Foreword I acknowledge the work of the Councillors that came before us that worked hard to make good decisions for the community. My Council has worked hard to bring growth to the community. We continue to focus on strengthening our local economy and improving health outcomes. We are also creating local jobs for residents and have seen an increase in the amount of local workers in the construction trades. The end of this year marks another new beginning and I am looking forward to what lies ahead. Mayor Michael Yam

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Structure of the Annual Report This report has four main sections:

Section One - Our Council and Country. An overview of Kowanyama Aboriginal Shire Council’s history, geography, governance structure and aspirations

Section Two - Review of Kowanyama Aboriginal Shire Council’s Operational Performance

Section Three - Additional reporting requirements in accordance with the Local Government Act 2009 and Local Government Regulation 2012

Section Four - Review of Kowanyama Aboriginal Shire Council’s Financial Performance including the Community Financial Report and Certified Financial Statements

Mayor, Deputy Mayor and Councillors with Warren Entsch MP

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Historical photograph from the Kowanyama Cultural Centre

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Section One Our Council and Country

Woomeras (spear throwing devices)

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Kowanyama Geography The Kowanyama Aboriginal Shire Council lies 25 km (as the crow flies) from the east coast of the Gulf of Carpentaria in the south-western region of the Cape York Peninsula, and 600 km northwest of Cairns. The total area equals approximately 4,120 square kilometres. The community has a population of approximately 1200 people. The community is based on the banks of Magnificent Creek, which joins the South Mitchell River, which in turn forms part of the Mitchell River Delta. Road access is only available four to five months of the year in the dry season. Weekday flights to and from Cairns service the community throughout the year.

Our Nature and Environment Kowanyama has a rich abundance of nature and wildlife. Kowanyama consists mainly of wetlands and delta mangroves in the north, extending to forest country of the central peninsula. These unique natural environments are home to a vast array of bird and animal species.

A brumby (wild horse) and local bird species

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Community History In 1903 the Queensland Government declared the Mitchell River an Aboriginal Reserve for the benefit of the Aboriginal peoples of the State. In 1905 the Anglican Trubanamen Mission was established inland on Topsy Creek - this is now known as the old mission. Aboriginal peoples of the region were gradually drawn from their ancestral lands into the mission settlement. In 1916 the headquarters of the Anglican Mission moved to Kowanyama and formed the Mitchell River Mission and the Trubanamen site was abandoned. Some peoples continued to occupy their traditional lands, moving into Kowanyama as late as the 1940s. In 1964 a cyclone destroyed the mission, however the Queensland government funded its rebuilding. In 1967 the Anglican church were no longer able to sustain their activities in the area as a Church Mission and the Department of Aboriginal and Islander Affairs took over the administration of the Mitchell River Mission and Reserve. In 1987 the State transferred control to the Kowanyama Aboriginal Shire Council via a Deed of Grant in Trust (DOGIT) Kowanyama is now one of the largest communities in Cape York with approximately 1200 residents.

Mitchell River Mission - 1919

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Culture Kowanyama means “place of many waters” in the Yir Yoront language. The Indigenous inhabitants are the direct descendants of Aboriginal groups who inhabited the Lower Mitchell and Alice Rivers and neighbouring areas. The community includes the Kokoberra, Yir Yoront (or Kokomnjen) and Kunjen clans. Kowanyama's Aboriginal people continue to identify strongly with their ancestral countries and with the languages, stories, songs, dances, and histories associated with those countries. Language groups associated with countries in the Kowanyama region are Yir Yoront, Yirrk Thangalkl, Koko Bera, Uw Oykangand, and Olkola.

Satellite image of the Mitchell River, Kowanyama, in full flood

Satellite image of the Mitchell River, Kowanyama, in full flood, Google Earth.

Dance at Kowanyama - 1977

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Historical artefacts– Kowanyama Cultural Centre

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Council Services The Kowanyama Aboriginal Shire Council is responsible for local government services such as road construction and maintenance, water infrastructure, sewerage infrastructure and maintenance, sanitation and hygiene, environmental health and parks & gardens In addition to these primary functions Council also provides the following services and facilities:

Enterprises: o Bakery o Vehicle Workshop o Post Office and Bank o Batching Plant o Residential and Commercial Rentals o Training Centre Offices o Airport o Centrelink Agency

Housing Management, including house maintenance and new house construction

Local radio station

Operation and management of the Stores Facility

Management of leasehold cattle properties (Oriners and Sefton)

Operation and management of the Aged Care Centre

Operation and management of the Child Care Centre, Play Group

Operation and management of the Land & Natural Resources Office

Aboriginal Community Police Officers – who work in conjunction with Queensland Police Service

Sport & Recreation programs and services including those for young people

Swimming Pool Centre

Women’s and Men’s Groups

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Kowanyama Waterways

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Beach – South Mitchell

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Council’s Vision and Mission Statements Vision – Our Goal:

"To deliver good and effective governance through strong leadership that will positively contribute to the improvement of the quality of life and wellbeing for the community."

Mission – How we will achieve our goal:

"To enhance the quality of life and wellbeing through improved delivery of

service, enterprise and business development, recognising and

respecting culture, maintaining and expanding on networks and promoting

capacity to build a successful and healthy community."

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Our Values

1. Health, wellbeing and lifestyle 2. Safety of children 3. Promotion of family unity 4. Education 5. Strong leadership 6. Commitment and determination 7. Accountability and transparency 8. Business development 9. Employment opportunities 10. Training and capacity building 11. Maintaining culture

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John Fry

Current - Councillor, 2016

Colin Lawrence

Councillor, 2016 to August 2017

Elected Members Kowanyama Aboriginal Shire Council has an elected body of five Councillors, with specific powers, responsibilities and duties set out in the Local Government Act 2009 (the Act). Elections for the Mayor and Councillors are undertaken every four years, with the last election held on Saturday 19 March 2016.

Michael Yam

Current - Mayor, 2016 Previous - Deputy Mayor, 2012-2016

Territa Dick

Current - Deputy Mayor Councillor, 2016 Previous - Councillor, May 2015-2016 (as per Local

Government Act 2009, Section 166 (2)(b))

Wendy Wust

Current - Councillor, 2016

Arron Teddy

Current - Councillor, 15 November 2017 to current

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Young community members planting fruit trees at our new Market Garden

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Section Two Operational Performance

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Corporate Structure

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Whole of Council Update Council continues to work towards its five year Corporate Plan and Annual Operational Plan. A summary of our current Corporate Plan goals are provided below:

Economic Development o Aim

To strengthen and grow our local economy, leading to creation of sustainable jobs and

business o Actions

Provide the resources needed for a strong local economy – a healthy trained workforce, low crime, high speed telecommunications and good transport links.

Environment o Aim

To value and protect Kowanyama’s pristine natural environment o Actions

Maintain clean air, water and land

Arts, Culture and Recreation o Aim

Support the celebration of our culture and encourage healthy recreation o Actions

Provide opportunities for community to create and enjoy art, including dance, music

and painting Embrace culture and traditional lore, and protect cultural knowledge for

future generations Provide sporting and recreation facilities for all community members

Health, Well-being and Social Justice o Aim

Enhance wellbeing and safety in the community o Actions

Work with the health and social justice sector to ensure community members have

access to health services and encourage healthy choices to prevent illness.

Work with the social justice sector to implement innovative, evidence based solutions, to reduce offending

Provide quality social hosing

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Education and Capacity Building

o Aim Support our community members, young and old, to access education

to achieve their full potential. o Actions

Work with job service providers to ensure job seekers provided with the skills required to obtain sustainable employment

Work with education providers to ensure our young people receive the best possible education

Work with community to encourage participation in education and capacity building opportunities.

Community Cohesiveness o Aim

Work in collaboration with our fellow community groups for the benefit of the whole community

o Actions Collaborate with our elders, traditional owners

Governance and Performance o Aim



Disaster Management o Aim



Infrastructure Development

o Aim Provide first rate housing, roads, water services.

o Actions Ensure we invest in our assets and infrastructure.

Operational Plan Update The final year update for the Operational Plan is as below. A new Operational Plan for the 2018-2019 was endorsed in June 2018. We look forward to progress those outputs over the following year:

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Kowanyama Aboriginal Shire Council - Operational Plan 2017-2018

1) Strengthening Council’s financial and governance operations by proving clear financial goals and responsibilities 2) Encouraging the growth of the local economy

3) Collaborating with stakeholders to improve the social and emotional health and well-being of community members and Council employees.

Area Ref. Focus Objective Key Performance Indicator (KPI) Final end of year progress %

Achieved

Status

Office of the CEO

1 Budget

Ensure the Office of the CEO department operates in line within the allocated budget.

Each quarter actual expenditure and revenue to match budgeted.

Monthly results reporting provided to CEO and Council. 100% In

progress

2 Performance - CEO

CEO Key Performance Indicators

Achievement of CEOs Key Performance Indicators within specified timeframes Final Review will be completed 9/06/2018 99% Complete

3 Performance - Employees

High-quality communication and performance of staff

• Executive Team meetings, with Agendas, Minutes and Action Items, are held each month • Summary of Executive Team Meeting discussions and key monthly activity provided to all staff and Council in monthly email and notice board updates

Performance reviews with staff underway. # monthly performance reviews with line managers and EM to take place ongoing

100% Complete

4 Local Economy

Create a productive environment to encourage the growth of the local economy

Work with community groups, and Local, State and Federal government departments to provide an environment to grow local business and attract private investment, including: • A healthy and trained workforce • High-speed telecommunications • A safe working environment • Beautification of community spaces • High-quality roads • Frequent, high-quality cost effective air services • Not to compete with local service providers when business opportunities arise

4G Completed and working. Now working with Carpentaria Shire Mayor Jack to work through training for local Kowanyama people to undertake works in Kowanyama and Carpentaria shire council. First works to start in August 2018. ATSI Tides submissions into TMR and waiting outcomes. All NDRAA works completed

100% Complete

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5 Customer Service

Provide user-friendly, respectful and proactive customer service delivery

• Generate and implement complaints management process • Customers are acknowledged within 2 minutes from arriving at reception • Telephones are picked up within 7 rings • Out of Office messages, containing accurate contact information, are used • Telephone answer machine messages are up to date • Telephone message banks are accessible • All external emails are acknowledged within 48 hours

Ongoing issues with communications with Executive Team members. Work to be done in this area

60% In progress

6 Carbon Footprint

Protecting the land for future generations

• Reduce the carbon footprint of Council - including reduction of carbon omissions, waste, plastic, plus the utilisation of local products and services • Utilisation of renewal energies - such as solar panels

Solar review taking place and planned for July 2018 through Rise. Grant funding provided through the state government to re develop the landfill site. Green fleet carbon project successfully delivered in Kowanyama June 2018

100% Complete

7 Enterprise accommodation

Manage enterprise buildings to provide clean, safe and comfortable accommodation for stakeholders and visitors

• Increase the supply of available, high-quality accommodation • Receive, allocate and program repairs • Maintain up to date inventories • Ensure houses are equipped with furniture, fittings and equipment • Coordinate arrivals, departures and payments • Ensure accommodation is clean • Provision of high-quality customer service • Ensure accommodation creates profit, inline or exceeding budget expectations

Additional room established in Kowanyama for lease. Work-persons camo accommodation upgraded in June 2018 providing 7 additional rooms. 89 rooms established at the Kowanyama Accommodation centre. Maintenance plans in place for housing and accommodation centre

100% Complete

8 Disaster Management

Disaster Management Planning

• Review Disaster Management Plan, including Airport emergency plan • Attendance of Local Disaster Management Group

Review completed with QFES 100% Complete

Community Services

9 Budget

Ensure the Community Services department operates in line within the allocated budget.


Budget planning completed in consultations with Grants Manager 80% In

progress

10 Critical Mental Health

Improve the health outcomes

of community members

1) Urgently collaborate with community groups, and Local, State and Federal government departments to improve access to health services and close the gap in health outcomes, in particular: • Suicide prevention and promotion of social and emotional well-being, including: * Indigenous Mental Health First Aid training * increasing locally based experienced workforce for mental

Indigenous mental health first aid being rolled out by HR in conjunction with Department of Prime Minister and Cabinet. Consultation with various stakeholders in progress through monthly stakeholder meetings facilitated through DATSIP

80% In progress

80% In progress

26

health, social and emotional well-being, substance abuse and intellectual disability services and programs * provision of "healing on country" programs * Men's, women's and young people's services * Supporting the number of local community members undertaking mental health training /diplomas / degrees 2) Coordinate a strategic approach, driven by community, across all groups and services, to improve health outcomes and reduce gaps and duplication in service delivery, whilst obtaining value for money. The strategic approach would include: • Mental health, social and emotional-well being • Criminal justice interventions using evidence based approaches (including the Justice Reinvestment and diversionary models) • Housing • Education • Disability • Local economy

11 Health -

Preventative and Support

Women's, Men's and Young people's support groups

Work with community groups, and Local, State and Federal government departments to develop mental health, well-being, family violence and support services, including:• Women's group space and activities• Men's shed• Young people's group space and activities• Traditional hunting, gathering, cooking, art, song, music, basket weaving, wax collection, language, creating traditional artefacts, bush medicine and sports - harnessing the knowledge of elders

75% In progress

12 Community Connections Community Hub

Advocate for the establishment of a Community Hub to facilitate a shared space for health, social and emotional-well being services, arts, business and connections with other community and Government stakeholders.

50% In progress

13 Health - Population

Promote evidence based strategies to improve community health promotion (preventive)

Work with community groups, and Local, State and Federal government departments to promote evidence based health promotion programs and service provision for all community members, including: • Nutrition • Exercise • Sexual health • Diabetes • Smoking • Dental

50% In progress

14 Justice Promote evidence based strategies to

Collaborate with community groups, and Local, State and Federal government departments to promote evidence based criminal justice programs for community members, to reduce

50% In progress

27

reduce criminal offending

offending and improve safety, including: • Justice reinvestment models (redirecting money spent on prisons to community-based initiatives) • Pre and post custodial sentence programs (to divert people from the criminal justice system to mental health, drug & alcohol and family violence programs, and support reintegration after release from custody) • Programs for young people to reduce offending behaviours (including school holiday programs, and healing on country programs) • Gender appropriate programs to reduce offending behaviours and improve social and emotional well-being • Indigenous Mental Health First Aid • Mental Health, social and emotional well-being, substance abuse and intellectual disability services • Boarding school support programs (for Council to visit boarders and provide guidance and support) • Driver licensing programs • Town planning in line with situational crime prevention best practice (such as having well lit pathways and community areas)

15 Justice Review of Alcohol Management Plan (AMP)

• Review of the AMP, including research into the short and long-term social, health and economic impacts of fining and charging community members • Collaborate with community groups, and Local, State and Federal government departments to ensure the AMP meets the needs of community

50% In progress

16 Environment

Protect the Kowanyama environment and reduce the impact of plastic

• Working with Infrastructure, Works and Projects and community groups, reduce the amount of plastic being released in to the Kowanyama environment and water ways - including programs to reduce the use of plastic bags and the release of helium balloons. • Coordinate volunteer "clean-up" activities.

0% In progress

17 Community Environment

Promote beautification of community spaces and a "tidy town"

Collaborate with community groups, and Local, State and Federal government departments to encourage local community pride: • Promote local artists to provide community artworks on buildings and structures • Reduce rubbish in public spaces • Promote plants in public spaces • Garden and "tidy town" awards

30% In progress

28

18 Health and enterprise

Community Gardens

• Collaborate with community groups, and Local, State and Federal government departments to create and maintain community gardens to increase local food production • Work with local retailers for the supply of local foods in stores • Work with local schools to increase knowledge of nutrition, fresh and local produce.

60% In progress

19 Childcare

Provision of high-quality service provision in line with funding agreement

Collaborate with child care providers to provide high-quality, accessible and culturally appropriate services. 40% In

progress

20 Education

Harness and celebrate local knowledge, culture and heritage, support our young people to gain the best education.

• Development and implementation of programs to support capturing and recording local knowledge and language • Collaborate with schools to celebrate local knowledge • Collaborate with schools to reduce the number of young people being excluded from schools • Collaborate with schools to increase the school attendance, by implementing programs and services such as breakfast clubs and transport services

20% In progress

21 Employment Increase community capacity building

With Human Resources, and Infrastructure, Works and Projects, collaborate with job employment service providers to: • Provide training to job seekers in community (with essential training in literacy, numeracy and basic computer skills) • Utilise job seekers in Council projects

80% In progress

22 Centrelink Provision of Centrelink agency services

Provide a high-quality service in line with funding agreement. 100% Complete

23 Aged Care Provide high-quality support to HACC clients

Provision of care in accordance with HACC guidelines and regulation Audit of HACC services Coordination of: • Respite care • Allied health and therapy • Personal Care • Social Support • Home medications • Food services - including the promotion of local traditional foods, fresh and nutritious foods • Transport

50% In progress

29

24 Disability

Preparation for National Disability Insurance Scheme (NDIS)

Review the impact of the NDIS to disability services 50% In progress

25 Housing Tenancy management

• Up to date tenancy agreements - community members• Up to date tenancy agreement - staff• Advocate for sufficient community housing to reduce overcrowding

60% In progress

26 Sports and Recreation

Support of Sports and Recreation

• Active participation in Sports and Recreation Committee • Working with department of Infrastructure Works and Projects, advocate for sporting facilities, and infrastructure to encourage healthy activities (walking and cycling)

60% In progress

27 Community Radio

Provision of high-quality service provision in line with funding agreement

• Community member interviews • Community news reporting • Promotion of local culture • Promotion of local music • Promotion of local languages • Sponsorship and advertising opportunities

50% In progress

28 Stakeholders Community stakeholder relationship building

• Four community meetings held each year • Attendance at relevant community group meetings 50% In

progress

Finance

29 Budget

Ensure the Finance department operates in line within the allocated budget.

Each quarter actual expenditure and revenue to match budgeted. 95% In

progress

30 Assets

Responsible management of assets to support long-term financial sustainability

Generation, implementation and monitoring of Asset Management Plan 0% In

progress

31 Assets Revaluation and condition assessment of assets

• Appointment of valour • Asset condition assessments reviewed by Audit and Risk Committee • Asset register updated

100% Complete

30

32 Audit External Audit "Green-Light" from Queensland Audit Office (both timeliness and quality) 100% Complete

33 Budget and

Financial Statements

Strengthen Council's long term financial planning

• Preparation of 2016/2017 Financial Statements • Endorsement of original budget in line with Operational Plan objectives by 30 August • Budget review by 31 December 2017 • Monitoring of Departmental Budgets and communication of risks with managers

99% In progress

34 Debt Recovery

Manage debtors through lawful, ethical and cultural sensitive approaches

• Development and implementation of Debt Recovery Policy • Writing off bad-debts 75% In

progress

35 Finance systems

Ensure finance systems meet Council requirements

• Implementation of Synergy soft - including integration of asset register • Provision of staff training in Synergy soft

95% In progress

36 Insurance Active insurance policies to reduce risk to Council

Preparation, market appraisal, assessment and award for 18/19 year 70% In

progress

37 Procurement Review Preferred Supplier List

Coordination of preferred supplier list with focus on increasing opportunities for local suppliers and workers and provision of high-quality, respectful service provision

30% In progress

38 Procurement Contract Management

Development of contracts between Council's and suppliers to ensure high-quality service provision to Council and community adherence to Sound Contracting Principles as detailed in Local Government Act 2009

100% Complete

39 Procurement Purchasing

• Implement improved procedures for increased manager awareness and responsibility of departmental budgets, including clear policies and procedures and the use of visual explanations materials (flowcharts) • Procurement of local and regional services and materials • Ensuring the Purchasing Store is sufficiently stocked

90% In progress

Governance and Operations 40 Budget

Ensure the Corporate Governance department operates in line within the


Governance and Operations is not currently identified as a separate budget. 100% In

progress

31

allocated budget.

41 Publications

Ensure the professional corporate branding and information provision to stakeholder groups to communicate Council's vision, mission, values and progress.

• Annual Report to be endorsed by Council within one month of certified Financial Statements • 4 Newsletters per year • Council branded items and souvenirs • Social media

• Over 600 Facebook likes • Newsletter drafted • New logo to be fully rolled out by 1 August

70% In progress

42 Performance Project approvals and feasibility studies

Manage the assessment of projects, and endorsement at Council level prior to commencement

Systems have been created to assess projects. Project Assessment report completed with Flanagan Consultants

90% In progress

43 Advocacy

Advocating Council's strategy objectives to Local, State and Federal government departments and relevant bodies (1)

Development of Key Issues and Advocacy Strategy - detailing Council's and community's goals and values in: • Housing • Health • Justice • Education • Transport • Infrastructure • Aged care • Disability • Child Care • Family Violence • Tourism • Telecommunications • Local employment, with more stakeholder service providers living in community

Attendance at the First Nations Forum to advocate for Local Council's being involved in the possible treaty models. Ongoing meetings with DATSIP to advocate for Council's needs Governor visit planned for August 2018

70%

In progress

44 Advocacy

Advocating Council's strategy objectives to Local, State and Federal government departments

• Briefings on key issues provide to Councillors and Executive • Attendance at key meetings and conferences • Written and in person lobbying with Local, State and Federal government departments and relevant bodies • Responses to consultations to advocate Council's strategy

In progress

32

and relevant bodies (2)

45 Audit

Compliance with Local Government Act 2009 Audit Committee requirements and best practice

• Development of Annual Internal Audit Plan • Completion of Internal Audit Plan • Audit and Risk Committee Meetings as per Audit and Risk Committee Charter

All Audit meeting requirements achieved. Next Audit Committee scheduled for September 2018 100% Complete

46 Compliance Policies and Procedures

• Development and maintenance of Policies and Procedures Register • Ensuring Policies and Procedures are maintained as per the Policies and Procedures Register • Ensuring Policies and Procedures are in line with Council plans, strategies, best practice and current local government best practice and values.

New code of conduct drafted. Budget pack containing all revised Finance policies drafted ready for endorsement at the July 2018 Council Meeting

100% Complete

47 Information,

Technology and Communication

(ITC)

Computer assets

• Develop and maintain asset register for ITC equipment • Coordinate the repair and purchasing of ITC hardware and software to meet the needs of staff within budget restrictions • Ensure systems have appropriate virus and ransom wear protection

Further visit by air bridges 30 July to repair issues and install 4 new cameras. Working with Telstra to finalise 4G connection.

90% In progress

48 Land

Advocate for the resolution of Land Holding Act (Katter) leases

• Coordination of community meetings with Katter leases as an agenda item• Liaison with Government stakeholders to advocate for community needs

Ongoing. To be transferred to Community Services 30% In

progress

49 Land rating

Preparation of a land record identifying all rateable land (in preparation for possible changes to Aboriginal land rating provisions in 2018)

• Develop a rating system in collaboration with Finance department • Community consultation for rates

Project unable to commence until confirmation received from Department - no updates to date. 0% Complete

50 Legal

Ensure Council operations are inline with applicable legislation

• Provision of advice to Council and Executive on Local Government Act 2009 and Regulation 2012 requirements • Coordination of legal advice

Ongoing advice provided. 100% Complete

33

51 Local Laws Adequate local laws

• Review current local laws to ensure they are fit for purpose • Development of a local law register • Development of new of amended Local Laws as required

Initial review shows local laws are adequate. Further implementation to be rolled out in 2018-2020

100% Complete

52 Performance

Completion of Council action items and strategic plan deliverables

• Capturing, monitoring and completion of Council and committee action items • Monitoring and reporting of Operational Plan and Corporate Plan deliverables and achievements

All actions recorded and communicated with Executive. Further work on implementation by the Executive to occur in 2018-2020

100% Complete

53 Public Affairs An informed Council and Executive

• Distribution of relevant media articles to ensure Councillors and Executive are informed of relevant issues • Development of briefings for Council and Executive on relevant issues applicable to Cape York, Indigenous Local Councils and Aboriginal and Torres Strait Islander peoples. • Identification and prioritisation of Council deliverables

Correspondence drafted for Ministers. Following up as required. 80% In

progress

54 Publications Website • Website is compliant with Local Government legislation •Website is user-friendly and reflects the brand of Council Continue to ensure Website compliancy 100% Complete

55 Records Management

Ensure all documentation is stored in accordance with QLD legislation and best practice

• Implementation and monitoring of protocol to store correspondence • Implementation and monitoring of enforcement of a protocol for the electronic filing of incoming and outgoing correspondence

Meeting arranged with Synergy. Included in 2018-2019 budget 30% In

progress

56 Risk Register Responsible management of risks

Generation, implementation and monitoring of Risk Register Strategic Risk Register completed and included in Audit and Risk Committee agenda items 80% In

progress

57 Stakeholders Professional corporate branding

Annual Report to be endorsed by Council within one month of certified Financial Statements

Annual Report completed and electronic version available online - printed copies available as required.

100% Complete

Human Resources

58 Budget

Ensure the Human Resources department operates in line within the allocated budget.


progress

59 Council Culture Communication and collaboration with employees

Promote a collaborative, positive work and corporate environment though development of key procedures, guidelines, staff briefings and team building activities.

60% In progress

34

60 Employee Capacity Building

A trained workforce and strong governance

• Develop a training schedule and support employees to engage in training opportunities • Develop and implement financial and governance training programs for staff to support financial literacy, budget management, fraud control and decision making • In collaboration with the Finance team, develop and implement financial training programs to managers to support budget monitoring, purchasing, use of cost codes, budget development and fraud control. • Provide training programs to managers to support their management of staff • Implement capacity building programs to support staff progressing in Corporate Structure - such as acting arrangements, mentoring and shadowing.

30% In progress

61 Employee Health

Promote employee health and well-being for a happy and productive workforce

Provision of evidence based health programs for staff, including: • Quit smoking support • Mental health, social and emotional well-being support • Stress and anger management programs • 4 WD driving

40% In progress

62 Work, Health and Safety

A safe working environment

• Provide training in Work, Health and Safety • Supporting a safe and healthy work environment 30% In

progress

63 Employee Performance

Staff performance and retention

• Updating skills audit to ascertain training needs within organisation • Supporting managers in annual performance reviews • Review of position descriptions

80% In progress

64 Employee Management

Recruitment and management of staff

• Roll-out of Human Resource Manual, including recruitment, performance management and performance appraisals • Training to staff on Human Resources procedures as detailed in manual

50% In progress

65 Community

Capacity Building

Provision of capacity building opportunities for community members

• Working with Community Services and Infrastructure, Works and Projects, collaborate with local employment services to ensure job seekers are provided with training relevant to current and future Council's and community skill needs. • Collaborating with employment service providers to support both female and male job seekers through: * Council placements * Collaboration in Council projects

60% In progress

66 Enterprise Bargaining Agreement

(EBA)

Preparation for possible Enterprise Bargaining

• Provision of advice to Chief Executive Officer and Council on potential EBA • Project Management Plan

20% In progress

35

Agreement (EBA) in 2018/2019

Infrastructure, Works and Projects

67 Budget

Ensure the Infrastructure, Works and Projects department operates in line within the allocated budget.


progress

68 Funding

Applications and Acquittals

Sustainable finances to support operations

• Submission of high-quality funding applications in line with Council's budget and operational plan • Timely completion of funding acquittals • Ensuring grant funding is expended as per the funding agreements

50% In progress

69 Animal Management

Promote the health of animals in community to reduce risk to community members

• Scheduling regular vet visits for surgical de-sexing and anti-parasite treatment • Provision of training to animal management workers to provide urgent care to animals (for care in-between vet visits) • Development and implementation of Dog, Cat and Horse health programs • Development and implementation of animal health education programs to community members • Working with local shops to ensure stocking of essential pet supplies - anti parasite treatment

40% In progress

70 Environmental Health

Promote the environmental health of community

Development and implementation of Food Safety, Water Sanitation, and Mosquito Control programs 50% In

progress

71 Town Planning

Safe, happy, green and healthy community town planning

• Ensuring all new planning works create safe community spaces that promote health and well-being (including BBQs, playgrounds, pathways, cycling lanes, sportsgrounds and exercise facilities)• Ensuring community spaces are well-lit, and are in line with situational crime prevention best practice.• Utilising the latest technologies were resources allow• Provision of basic amenities such as food shops, market gardens, laundromats, library• Ensuring any new infrastructure is in line with best practice• Designing infrastructure using traditional design and incorporating local art

50% In progress

72 Planning Scheme

Review of planning

Review of planning scheme 0% In progress

36

scheme to ensure it meets the needs of current and future community members

73 Building - New

Responsible management of new assets, compliance with regulator requirement and undertaking of works in line with contracts

Coordinating new builds ensuring: • Adherence to Work Health and Safety Standards • Quoting and tendering within Government timeframes • Complete works, to a high standard, within approved timeframes • Raising of invoices as soon as works are completed • Utilisation of local workforce • Utilisation of local or regional materials • Architecture in line with "green" building standards and in harmony with traditional design and art • Disability and aged care design considerations • Revenue in line with agreed profit margins

80% In progress

74 Building -

Repairs and Maintenance

Responsible management of repairs and maintenance of existing assets, compliance with regulator requirements and undertaking of works in line with contracts

• Receive, allocate and program works within nominated BAS contract timeframes • Timely completion of internal works • Invoice works within 7 days of completion of service • Utilisation of local workforce • Revenue in line with agreed profit margins

80% In progress

75 Corporate Buildings

Maintain safe and comfortable staff work environments

Receive, allocate and program repairs 20% In progress

76 Staff Housing Maintain safe and comfortable staff home environments

• Receive, allocate and program repairs • Maintain up to date inventories • Ensure houses are equipped with furniture, fittings and equipment

60% In progress

77 Fire safety Reduce fire hazards

• 6 and 12 monthly services are undertaken •Rectification works are completed in a timely manner 70% In

progress

78 Carbon Farming

Development and

Engaging contractor to provide services 100% Complete

37

maintenance of Carbon Farming project

79 Fleet Fit for purpose work vehicles in line with budget restrictions

• Review of cost / benefits of leasing versus purchasing • Purchasing vehicles in line with operational requirements and budget • Scheduling of repairs and maintenance (reactive and proactive) • Maintaining vehicle register, including condition assessments • Development of strategy for fleet replacement

50% In progress

80 Plant Fit for purpose plant in line with budget restrictions

Develop and implement Plant Management Plan 20% In progress

81 Lands and Environment

Rangers Program

Protect and strengthen Aboriginal cultural heritage, environment and resource management 50% In

progress

82 Parks and Gardens

Provide a clean environment for the enjoyment of community members, stakeholders and tourism

Maintain parks and Public spaces: • Waste removal • Grounds maintenance

80% In progress

83 Projects

Coordination of capital works to ensure high-quality projects in line with budget restrictions

• Development of Project Management Plans • Tendering for the works in line with Procurement Policy • Ensuring all projects have scope of works and are implemented in accordance with scope of works • Onsite monitoring of works • Works are completed as per Project management Plans • Any alternations to original scope of works are approved by CEO and incorporated within contract

50% In progress

84 Roads Provision of safe and fit for purpose roads

Repair and maintenance of roads in accordance with budget restrictions. 50% In

progress

85 Sewerage Provision of fit-for-purpose sewerage services

Maintain and develop sewerage systems and plan for community needs that meet all licensing requirements 50% In

progress

86 Waste Provision of fit-for-purpose waste services

• Maintain and develop waste systems and plan for community needs that meet all licensing requirements • Promote recycling to reduce waste creation • Investigate funding opportunities and advocate for:

50% In progress

38

*replacement rubbish truck * UV filtration at shed at dam (for use of treated recycled water of new football field irrigation and possible wash down bay for cleaning vehicles * automatic filtration and flow meter install at sewage treatment ponds * oval dam automatic automation

87 Water Provision of fit for purpose water services

Maintain and develop water systems and plan that meet all licensing requirements Advocate for urgent water infrastructure repair and maintenance to provide water security for current and future community needs, including: • Bore Two - Switchboard and pump upgrades • Bore Three - development • Water treatment plant generator replacement

50% In progress

88 Air-conditioning

Maintain a comfortable temperature for staff areas

• 12 monthly services undertaken • All rectification works are completed in a timely manner • Development of air-conditioning guidelines to maintain comfortable temperature of areas and reduce energy consumption

50% In progress

39

Cultural Monitors, Frida Gilbert, Francine Gilbert, Cr John Fry, Chrissy Aidan Monitoring during current Topsy Creek road constructions

40

Departmental Updates Governance and Operations Governance and Operations is responsible for a range of projects across Council, including Legal, Website and Publications, Policies and Procedures, IT, Audit and Risk Committee, Internal Audit and Strategy. It is been a very busy and successful year for Governance and Operations. The key priority was to ensure council’s suite of policies and procedures were up to date to ensure an Unqualified Audit Result from the Queensland Audit Office. I am delighted that this has been achieved - as noted by our Audit and Risk Committee Chair, Roger Dunstan, achieving an unqualified result was a “watershed moment” for council. Over the next year we further build on our strong foundation and continue to provide guidance to ensure compliance whilst striving for the best in service delivery and effective operations. Key achievements include:

Implementing new policies and procedures across our organisation

Rolling out our new corporate branding

Re-establishing our newsletters

Ensuring Council meets Local Government legislatives requirements

Development of our 2018/2019 Operational Plan with clear aims to improve health, social justice and the economic development of Kowanyama

Advocating with key stakeholders to implement Operational Plan deliverables

Katherine Wiggins Executive Manager Government and Operations

41

Cairns Office – Governance and Operations and Finance teams: Top right: From left to right Kylie Sagaukaz, Accounts Payable Clerk, Ruth Hennessy, A/Accounts Receivable Officer, Darryl Pollard, Purchasing Manager, Katherine Wiggins, Executive Manager Governance and Operations Helen Taylor, Executive Manager, Finance, Caroline Smith, Payroll Officer, Nicola Strutt, Management Accountant, Ara Highley, Reception and Administration Officer, Lynell Richards, Trainee

42

Finance The 2017/18 financial year has seen the Council achieving an unqualified audit opinion after many years of qualified financial statements. This is an unprecedented achievement the Council has secured with high dedication and vigorous contribution by past and present members of the Finance team. This achievement would not have been possible without support and positive co-ordination from other staff members across all departments. In financial statements preparation process, the Council received green light for year-end close process and timeliness and amber light for quality due to non-significant adjustments. In internal control areas, the Council received 3 green lights and 2 amber lights signifying dramatic improvements that have been made in this area. Capitalising on this remarkable achievement, our next step is to enhance the Council’s long-term financial sustainability by 1. Implementing long tern asset management plan with a view to building a sustainable

asset base to meet service delivery requirements of the community, 2. Furthering to strengthen internal controls and procedures across all accounting areas

(cash handling, stock management, procurement, sales, banking and etc.) to mitigate compliance risks,

3. Exploring growth opportunities for the Council’s enterprising businesses specifically loss making undertakings,

4. Striving to reduce reliance on grant funding through development of alternative self-income generating sources (e.g. enterprises, equipment hire, undertaking government contract works and etc.).

5. Consistently monitoring both revenue and expenditure against budgets and benchmarks at program/functional levels.

Some of the major finance projects successfully completed during 2017/18 include: 1. Change over to Synergy Soft from Attaché accounting system 2. Establishment of effective controls and sound processes that have helped achieve

unqualified status on 2017/18 Financial Statements 3. Computerisation of stores function 4. Development of professional finance staff 5. Development of an asset management plan 6. Development of portable and attractive asset register With many challenges ahead, I look forward to working with my finance team and other staff members across the organisation to make 2018/19 another better financial year for the Council and the community. Aruna RodrigoExecutive Manager - Finance

43

Human Resources Council employs a diverse range of talented people who work together to provide services to the Community. We strive to create workplaces where local culture is embraced, health and safety is a priority, the wellbeing of employees is important and career development is encouraged. As at 30 June 2018, we employed 132 employees, of which 80% identified as Aboriginal and / or Torres Strait Islander. Key workforce challenges include managing community expectations, responding to change, overcoming skills shortages and achieving greater productivity to provide the community value for money Key achievements include:

Developing a positive and inclusive culture within the organisation

Developing a Skills Matrix to enable training to be targeted to meet the needs of the organisation and individuals

Policies reviewed and implemented across our organisation

Ensuring Council meets Industrial Relations and Workplace Health and Safety legislative requirements

Chris Delaney Executive Manager Human Resources

44

Community Services My time in community at this point has been very short but what an incredibly busy and challenging period for all. Kowanyama was hugely impacted by Tropical Cyclone Nora on the 24th of March 2018 with a large amount of devastation to our vegetation and interruption to daily life. We met these challenges together with Councillors and Council Management door knocking to keep community informed of the growing dangers imminently faced by the people of Kowanyama. A community meeting was held at 10pm on Friday 23rd of March with exceptional turnout, cooperation and care from the community. This has set a benchmark for how Kowanyama can be united in all that matters, family, culture and community. This drives all of our community services team to achieve the same with planned continuous improvement through the services. Michelle Dick Executive Manager Community Services

45

Training Centre, Rita Barr, Monica Josiah, Manager Roslyn Gilbert & Louisa Daphney

Training Centre, Rita Barr, Monica Josiah, Manager Roslyn Gilbert & Louisa Daphney Training Centre, Rita Barr, Monica Josiah, Manager Roslyn Gilbert & Louisa Daphney Training Centre, Rita Barr, Monica Josiah, Manager Roslyn Gilbert & Louisa Daphney

Building Services team

Employees and stakeholders assist with our Market Garden

46

Section Three Additional reporting requirements in accordance with the Local Government Act 2009 and Local Government Regulation 2012

47

Councillor Attendance

Councillor Ordinary Special Ordinary Ordinary Ordinary Ordinary Ordinary Ordinary Ordinary Ordinary Ordinary Ordinary Special Applicable

Meetings Total

Attended Per Cent % Attended 19-Jul-17 10-Aug-17 16-Aug-17 20-Sep-17 25-Oct-17 15-Nov-17 17-Jan-18 27-Feb-18 22-Mar-18 18-Apr-18 16-May-18 20-Jun-18 28-Jun-18

Michael Yam x x x x x x x x x x x x x 13 13 100%

Territa Dick x - - x x x x x x x x x x 13 11 85%

Colin Lawrence x - x N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 3 2 66%*

Wendy Wust x x x x x x x x x - x x x 13 12 92%

John Fry x x x x x x x x x x x x x 13 13 100%

Aaron Teddy N/A N/A N/A N/A N/A x x x x x x x x 8 8 100%

Key

Attended X

Apologies -

48

Councillor Remuneration

Councillor Expenses Super Remuneration

Michael Yam $7,203.26 NIL $101509.00

Territa Dick $3,468.55 NIL $57252.00

Colin Lawrence $1,293.83 NIL $11640.00

Wendy Wust $478.95 NIL $50728.00

John Fry $3,946.93 NIL $50728.00

Aaron Teddy – Cr $500.75 Nil $30293.50

Expense Reimbursement Policy In accordance with Section 250 of the Local Government Regulation 2012 (QLD), the expenses reimbursement policy is a policy providing for the following: (a) payment of reasonable expenses incurred, or to be incurred, by councillors for discharging their duties and responsibilities as councillors; (b) provision of facilities to councillors for that purpose. Council adopted its “Expenses Reimbursement Policy – Councillors” at the 27 February 2018 Council Meeting.

49

Expenditure on Grants to Community Organisations Kowanyama Aboriginal Shire Council has a Community Grants Policy to support entities and individuals to undertake activities for the benefit of Kowanyama. The following community grants were provided in 2017-2018.

Applicant Approved Amount

Kowanyama Sport & Recreation Association $2225.62

Kowanyama Police Social Club $5,000

Dance Trip To US - Simon Butcher $2,000

Maxanne Brumby $200

Total 2017/18 Financial Year $9,425.62

Councillor Complaints and Recommendations

Councillor Complaints and Recommendations Details

The total number of orders and recommendations made under section 180(2) or (4) of the Act 0

The total number of orders made under section 181 of the Act 0

The name of each councillor for whom an order or recommendation was made under section 180 of the Act or an order was made under section 181 of the Act

N/A

A description of the misconduct or inappropriate conduct engaged in by each of the councillors N/A

A summary of the order or recommendation made for each councillor N/A

50

Complaints about the conduct or performance of councillors for which no further action was taken under section 176C(2) of the Act;

0

Complaints referred to the department’s chief executive under section 176C(3)(a)(i) of the Act; 0

Complaints referred to the mayor under section 176C(3)(a)(ii) or (b)(i) of the Act 0

Complaints referred to the department’s chief executive officer under section 176C(4)(a) of the Act 0

Complaints assessed by the chief executive officer as being about corrupt conduct under the Crime and Corruption Act 0

Complaints heard by a regional conduct review panel 0

Complaints heard by the tribunal 0

Complaints to which section 176C(6) of the Act applied 0

51

Administrative Action Complaints

Administrative Action Complaints Details

A statement about the local government’s commitment to dealing fairly with administrative action complaints

See “Complaints Management Process”

A statement about how the local government has implemented its complaints management process, including an assessment of the local government’s performance in resolving complaints under the process.

See “Complaints Management Process”

Administrative action complaints made to the local government; 0

Administrative action complaints resolved by the local government under the complaints management process; 0

Administrative action complaints not resolved by the local government under the complaints management process; 0

The number of administrative action complaints under paragraph (a)(iii) that were made in a previous financial year. 0

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Complaints Management Process Council has a comprehensive Complaints Management Policy and form which are available on our website

Equal Opportunity in Employment Council is committed to equal opportunity and endorsed a revised Code of Conduct in June 2018.

Senior Management Remuneration There were the following number of senior contract employees with a total remuneration package in the range of:

Salary Range Number of Senior Contract Employees

$1 - $100,000 1

$100,000 - $200,000 5

$200,000 – $300,000 1

Investigation Notices Council did not receive any Investigative Notices from Queensland Competition Authority.

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Internal Audit The Internal Audit function is legislatively required to assess and evaluate the control measures the organisation has adopted, or plans to adopt, to manage the operational risks to which the Local Government operations are exposed. The Internal Audit function is an integral part of Kowanyama Aboriginal Shire Council’s governance framework. Internal Audit is managed by Governance and Operations and monitored by the Audit and Risk Committee. Council’s Audit and Risk Committee met on October 2017, March 2018 and May 2018 and discussed Internal Audit activities and plans at each meeting.

Commercial Business Units Council does not currently have any adopted commercial business units.

Overseas Travel There was no overseas travel by a Councillor or local government employee in an official capacity during the financial year.

Invitations to Change Tender Council did not receive any invitations to change tenders under during the financial year.

Rates and Charges Council did not levy any special rates or charges in the 2017-2018 financial year.

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Registers Council holds the following registers:

Register of Electoral Gifts

Register of Interest of each Councillor and Executive Manager

Register of Interest of persons related to Councillor

Related Party Transaction Register

Minutes of Local Government Meetings

Road Register/Road Maps

Schedule of Fees and Charges

Register of Local Laws and Subordinate Local Laws

Register of Burials

Register of Regulatory Fees

Register of Delegations

Register of Council Policies

Resolution Register

Complaints Register

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Section Four Financial Reporting: Community Financial Report Certified Financial Statements

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Community Financial Report Community Financial Report is a summarised version of the Council’s financial results and financial position presented to the community as a part of Annual report pursuant to section 179 of the Local Government Regulation 2012. It contains information in the following sections of the Financial Report.

Statement of Comprehensive Income (Operating Results) - This details the total income earned and total expenses incurred during the financial year and whether Council made a surplus or deficit.

Balance Sheet (Statement of Financial Position) - This shows all the assets (the items which Council owns, or is owed) and liabilities (what Council owes to others). The difference between the value of Councils assets and its liabilities is called Community Equity, and the greater the Community Equity, the better financial position the Council is in.

Statement of Changes in Equity - This shows the movements between the elements of Community Equity which are in the Balance Sheet.

Statement of Cash Flows - This shows the nature and amounts of cash inflows/outflows from the activities which Council is engaged in.

Financial Sustainability Ratios - These financial sustainability ratios provide a useful snapshot as to Councils ability to maintain its financial capital and infrastructure capital over the long term.

Income Statement (Operating Results) Income Statement shows all sources of revenue the Council has earned and expenditure it has incurred during the financial year as well as net result (i.e. revenue less expenditure) which can be a surplus or a deficit. Revenue mainly comprise operating (recurrent) income and capital income which is meant to be spent on replacement or addition to the Council’s infrastructure assets (Roads, buildings, water, sewer and other non-current assets). Expenditure comprise operating (expenditure incurred on day-to-day running of the Council’s activities such as payments on utilities, consumables, operating wages, debt servicing, trading stocks, services and asset deprecation due to use) and capital (expenditure incurred on infrastructure and other assets which provide benefits for more than a year). Revenue: As shown by the following table and graph, the total revenue for 2018 has risen to $ 31 million from $ 23.2 million in 2017. This increase is mainly due to Increase in revenue from contracts and recoverable works ($1.5 million increase).

Increase in capital grants and contributions ($5.9 million increase) that includes

recognition of 40 year finance lease ($ 2.4 million) and State government grants ($ 3.1 million).

Revenue derived from sale of carbon credits amounting to $ 583k in 2017/18.

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Increase in rent revenue ($ 550,000) arising from levy of rent on public and staff housing, replacing community general service levy.

However, revenue from the following has shown a decline which has nevertheless been more than offset by the above-noted increase. Total revenue from enterprises have declined from $ 1.4 million in 2017 to $ 1.2

million in 2018. Business restructuring plans are being implemented in 2019 in order to boost the revenue.

Rates, levies and charges have declined from $ 910k in 2017 to $ 415k in 2018 due to abolition of community general service levy.

The Council's revenue base over last five years

Source ($ 000's) 2018 2017 2016 2015 2014

Rates, levies and charges 415 910 967 773 793

Fees and charges 690 640 445 372 306

Rental income 1,654 1,107 1,170 544 740

Interest received 90 27 15 22 48

Sales revenue 6,691 4,864 6,900 4,882 4,838

Other income 292 408 1,341 904 747

Operating Grants 7,848 7,777 7,038 7,542 6,489

Capital Grants 13,409 7,537 13,447 7,559 11,399

Total income 31,089 23,269 31,321 22,600 25,361

Total recurrent revenue (i.e. total revenue less capital grants) have increased to $17.6 in 2018 from $ 15.7 million in 2017.

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

20182017

20162015

2014

$ 0

00,s

Year

Annual revenue over last five years

Capital Grants

Operating Grants

Other income

Sales revenue

Interest received

Rental income

Fees and charges

Rates, levies and charges

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Expenditure: Total expenditure have increased to $24.9 million in 2018 from $21.7 million in 2017. This is due to Increase in employment costs ($684k) resulting from higher volume of works.

Increase in materials and services ($1.1 million) resulting from higher volume of

works.

Increase in depreciation ($1.1 million) resulting from upward movement in asset fair values and capital additions.

The following table and graph illustrate movement in total expenditure over last five years.

Elements ($ 000's) 2018 2017 2016 2015 2014

Employee benefits 7,747 7,063 6,985 6,210 5,935

Materials and services 9,243 8,136 10,012 6,889 6,484

Finance costs 73 112 65 74 200

Depreciation and amortisation 7,277 6,128 5,740 6,165 5,757

Other expenses 584 64 - - -

Capital expenses 18 278 - 2,042 5,857

Total expenses 24,942 21,782 22,803 21,379 24,233

The Council's Expenditure over last five years

-

5,000

10,000

15,000

20,000

25,000

2018 2017 2016 2015 2014

$ 0

00's

Year

Annual Expenditure over last five years

Capital expenses

Other expenses

Depreciation andamortisationFinance costs

Materials andservicesEmployeebenefits

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Net Result: The Council report a surplus of $ 6.1 million for 2018. This is mainly attributable to increase in capital grants to $13.4 million in 2018 from $7.5 million in 2017. A snapshot of the Council’s revenue, expenditure and net results over the last five years is illustrated by the following table and the graph.

The Council's revenue, expenditure and net result over last five years

Elements ($ 000's) 2018 2017 2016 2015 2014

Total income 31,089 23,269 31,321 22,600 25,361

Total expenses 24,942 21,782 22,803 21,379 24,233

Net result 6,147 1,488 8,518 1,220 1,128

Balance Sheet (Statement of Financial Position) Balance Sheet shows the Council’s financial position in terms of assets (the Council owns), liabilities (the Council owes) and the equity (Net worth of the community which is equal to total assets minus total liabilities). Total assets (refer to the following table) have increased to $148m in 2018 from $141million in 2017. This is mainly due to Increase in cash and cash equivalents ($2.7 million) resulting from increased

revenue (capital grants, recoverable works and rent),

Recognition of 40 year lease ($2.4 million included in other financial assets), and

Increase in Property, plant and equipment ($1.8 million).

-

2,000

4,000

6,000

8,000

10,000

20182017

20162015

2014

6,147

1,488

8,518

1,220 1,128

$ 0

00's

Year

Annual Net Results over last five years

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Total liabilities have only marginally increased to $4.8 million in 2018 from $4.3 million in 2017, mostly triggered by recognition of provision for landfill rehabilitation ($484k). Total Community Equity has risen to $143 million in 2018 from $137 million in 2017 due to 2018 surplus of $ 6.1 million added to the Community Equity.

Summarised Balance Sheets over last five years

Elements - $ 000's 2018 2017 2016 2015 2014

Cash and cash equivalents 8,506 5,801 4,790 7,557 4,364

Trade and Other Receivables 2,381 2,440 2,829 1,131 1,323

Inventories 536 372 424 882 806

Other financial assets 5,734 3,544 3,721 2,932 4,140

Property, plant and equipment 130,875 129,004 124,293 109,424 123,404

Total assets 148,032 141,160 136,057 121,926 134,037

Less:

Trade and Other Payables 2,308 2,105 4,298 3,597 3,295

Borrowings 1,890 2,009 2,122 2,163 2,014

Provisions 685 166 181 282 260

Total Liabilities 4,882 4,279 6,601 6,042 5,570

Equal to

Asset revaluation surplus 75,057 74,935 68,998 63,944 76,714

Retained surplus 68,093 61,946 60,458 51,940 51,753

Total community equity 143,150 136,881 129,456 115,884 128,468

8,506 2,381

536

5,734

130,875

Total Assets Break-Up - 2018($ 000's)

Cash and cash equivalents Trade and Other Receivables Inventories

Other financial assets Property, plant and equipment

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Statement of Changes in Equity (the net worth of Council) Movements in community net wealth across financial years depend on annual net result (surplus or deficit) and changes in asset revaluation reserve. As financial year, 2018, reports a surplus of $ 6.1 million, community net wealth has increased from 2017 to 2018 by this surplus. The movements in community net wealth are shown in the following table and the graph.

2,308

1,890

685

Total Liabilities Break-up - 2018($ 000's)

Trade and Other Payables Borrowings Provisions

Closing Balance - ($ 000's) 2018 2017 2016 2015 2014

Retained Surplus 68,093 61,946 60,458 51,940 49,021

Asset Revaluation Surplus 75,057 74,935 68,998 63,944 79,446

Total 143,150 136,881 129,456 115,884 128,468

Community Net Wealth over last five years

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Statement of Cash Flows Statement of Cash flows provides an analysis of how the Council generated total funds and how these funds have been expended including movements in remaining cash balances. The following table and the graph show where the funds came in to the Council for 2017/18 financial year.

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

2018 2017 2016 2015 2014

$ 0

00's

Year

Community Net Wealth over last five years

Retained Surplus Asset Revaluation Surplus

2018 2017 2016 2015 2014

Receipts from customers 10,194 8,619 10,013 8,228 5,508

Capital grants, subsidies,contributions and donations

10,938 7,537 13,426 6,209 7,077

Non-capital grants and contributions 7,848 7,777 7,038 7,542 6,489

Rental income 1,654 1,107 1,170 544 740

Finance lease receipts 161 114 112 110 87

Interest received 90 27 15 22 48

Proceeds from sale of assets 34 0 21 603 81

Procceds from borrowings - - - 149 2,014

Total Funds earned/received 30,920 25,180 31,794 23,406 22,046

Where Funds came from - ($ 000's)

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The following table and the graph show how funds were expended for 2017/18 financial year.

2018 2017 2016 2015 2014

Payments to suppliers and employees 19,036 18,707 18,975 13,937 17,565

Payments for property, plant andequipment

9,060 5,349 15,555 6,185 1,837

Repayment of borrowings 119 113 41 91 47

Total Funds expended 28,215 24,169 34,570 20,214 19,450

How Funds were expended - ($ 000's)

0 5,000 10,000 15,000 20,000 25,000 30,000 35,000

2018

2017

2016

2015

2014

$ 000's

Year

How Funds were expended

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Financial Sustainability Ratios Section 179 (2) [c] of the Local Government Regulations 2012 requires a Local Government to include in its Community Financial Report the relevant Financial Sustainability Ratios for the current financial year. The Department of Local Government, Community Recovery and Resilience has published a Financial Management (Sustainability) Guideline to assist Councils to properly calculate and record the Ratios. These financial sustainability ratios provide a useful snapshot as to Councils ability to maintain its financial capital and infrastructure capital over the long term. The following three Ratios have been included as part of Councils Annual Financial Statements for 2017-2018.

Ratio Type Purpose of Ratio Calculation Overview Target Range 2017-2018 2016-

2017

Operating Surplus Ratio

This ratio is a measure of a local government’s ability to cover its operational costs and have revenues available for capital funding or other purposes.

Net result (excluding capital items) divided by total operating revenue (excluding capital items)

Between 0% and 10%

-41% -37%

Asset Sustainability Ratio

This ratio indicates whether a local government is replacing or renewing existing non-financial assets at the same rate that its overall asset stock is wearing out

Capital expenditure on the replacement of assets (renewals) divided by depreciation expense

Greater than 90% 82% 13%

Net financial liabilities Ratio

This ration is an indicator of the extent to which the net financial liabilities of a local government can be serviced by its operating revenues.

Total liabilities less current assets divided by total operating revenue (excluding capital items)

Not greater than 60% -37% -27%

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Certified Financial Statements

KOWANYAMA ABORIGINAL SHIRE COUNCIL 2018.pdf · That the minutes be amended for the July 2018...

Documents

Transcript of KOWANYAMA ABORIGINAL SHIRE COUNCIL 2018.pdf · That the minutes be amended for the July 2018...