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Knowledge Management Overview By M. SURULINATHI [email protected] Department of Library and...
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Transcript of Knowledge Management Overview By M. SURULINATHI [email protected] Department of Library and...
What is Knowledge Management?
Knowledge Management is planning, designing, building, operating and maintaining the knowledge Management System.
Knowledge Management is managing knowledge of · Information in Document
(Sounds, Images and Text)
Knowledge in People Heads
-Collaboration
-Storytelling
-Mind mapping
Organizational Memory
-Knowledge Re-use
-Community of Practice
-Lesson Learning
Conversion of Information to Knowledge
-Logical intelligence
-Collaborative Intelligence
-Sensory Experience
-Intuition and Technology Experience
Learning Methods
-Discovery Learning
-Constructivist Learning
-Task-based Learning
-Goal-based Learning
Definition of Knowledge Management
According to Ouitas et al. (1997)
Knowledge Management is to discover, develop, utilize, deliver and absorb knowledge inside and outside the organization through an appropriate management process to meet current and future needs
Types of Knowledge
Explicit KnowledgeTacit Knowledge
Explicit knowledge:
Codified Transmittable through formal, systematic language Theoretical Easily transmitted and stored: Documents Databases etc. Approximately 5% of all knowledge
Tacit knowledge
PersonalExperience“Knowledge of body”Mental models Difficult to share and transmitEstimate: 95% of all knowledge
Dimensions of Knowledge
TACIT KNOWLEDGE EXPLICIT KNOWLEDGE
Difficult to teachable Teachable· Difficult to articulated Articulate· Difficult to observable in use Observable in use· Complex Simple· Undocumented Documented
Stages in Knowledge Management System
Identify Knowledge Knowledge Gap Core Competencies Knowledge Domain People and skills
Stages in Knowledge Management System
Collect Knowledge Buying Knowledge – Recruiting Merging the Organisations Outsourcing Rending Knowledge – Consultant Data entry OCR and scanning Searching for information to include
Stages in Knowledge Management System
Select Knowledge Assess the value of Information Find the insight
Store Knowledge Expert System – Storing of expert knowledge Repository Keep and Index the knowledge dynamically
Stages in Knowledge Management System
Share Knowledge· Selective Dissemination of Information· SECI Model Create Knowledge· SECI Model Apply Knowledge· Perform Support System Problem Solving and Task analysis
Knowledge Life cycle
Model
SECI Model
Socialization
This process focuses on tacit to tacit knowledge linking. Tacit knowledge goes beyond the boundary and new knowledge is created by using the process of interactions, observing, discussing, analyzing, spending time together or living in same environment. The socialization is also known as converting new knowledge through shared experiences. Organizations gain new knowledge from outside its boundary also like interacting with customers, suppliers and stack holders. This occurs in traditional environments where son learns the technique of wood craft from his father by working with him (rather than from reading from books or manuals).
Externalization
This process focuses on tacit to explicit knowledge linking. It helps in creating new knowledge as tacit knowledge comes out of its boundary and became collective group knowledge.
Combination
Combination is a process where knowledge transforms from explicit knowledge to explicit knowledge.
Creative use of database to get report, sorting, adding, categorizing are some examples of combination process
Internalization
By internalization explicit knowledge is created using tacit knowledge and is shared across the organization. When this tacit knowledge is read or practiced by individuals then it broadens the learning spiral of knowledge creation.
What is Knowledge Capture
A process by which the expert’s thoughts and experiences are captured
A knowledge developer collaborates with an expert to convert expertise into a coded program
Knowledge Capturing Tools
The Interview As a ToolThe Interview As a ToolCommonly used in the
early stages of tacit knowledge capture
The voluntary nature of the interview is important
Types of Interviews
StructuredStructured:: Questions and responses are definitive. Used when specific information is sought
Semi-structuredSemi-structured:: Predefined questions are asked but allow expert some freedom in expressing the answers
UnstructuredUnstructured:: Neither the questions nor their responses specified in advance. Used when exploring an issue
Other Tools
On Site ObservationBrainstorming Online BrainstormingBlackboard
Knowledge Codification
Converting tacit knowledge to explicit knowledge in a usable form
Converting undocumented to documented information
Knowledge Codification Tools
Knowledge MapKnowledge treeKnowledge Table and so on.
Other Knowledge
Management Tools
Moodle Course Management Software
Moodle is designed to help educators create online courses with opportunities for rich interaction.
It is bringing together users and developers from all over the world into discussions about using and developing as their platform of choice for internet-based learning.
Features
Forums Content Managing
(Resources) Quizzes with different
kinds of questions. Blogs Wikis Database activities Surveys Chat Glossaries Peer assessment Multi-language
support (over 60 languages)
Mind Mapping
Storytelling Storytelling as a valuable Knowledge Management
technique for sharing knowledge
Benefits of Storytelling Communicate quickly Communicate naturally Communicate clearly Communicate truthfully Communicate collaboratively Communicate accurately Communicate entertainingly Communicate movingly Communicate feelingly Communicate intuitively
Community of Practice
KM Software- Microsoft Office SharePoint Server
To facilitate collaboration, provide content management features, implement business processes, and supply access to information that is essential to organizational goals and processes.
http://www.microsoft.com/sharepoint/capabilities/portals/demos.mspx
Knowledge Management: Case Study
KM at NASA
KM at INFOSYS
KM at CPRI
Groupware
Knowledge Management in Libraries
Libraries should be developed and maintained an integrated online public access catalogue (OPAC) with both internal and external resources as well as printed and other formats of knowledge.
Useful websites and knowledge sources should be regularly searched and selected from the internet
Knowledge Management in Libraries
Going beyond explicit knowledge, libraries should also develop to capture all that tacit knowledge that is of importance to their users, their organizations, and to the internal operations of libraries.
The website of each library should serve as a “portal” for all sources of relevant knowledge and information whether explicit or tacit, whether on site or remote and in all formats.
Knowledge Management in LibrariesLibrary Website
Knowledge Management in LibrariesCreate Knowledge Repository
Chat with Librarian
Web Interaction Services
Success Factors of Knowledge Management
The success of a KM initiative depends on many factors
Leadership ( leaders model the behavior = CoP)
Culture – (reward systems )
Structure, roles and responsibilities–(steering committee, a central KM support group etc)
Information Technology Infrastructure etc…
Knowledge Management In Libraries
The role of KM in Libraries will become more and more important along with the development of knowledge economy. It is a new management mode. The following superiority and characteristics are incomparable with conventional management. Information technology is a tool for KM Human resource management in KM User Services in KM Knowledge Resource Management Resource Sharing and Networking
Technologies for the knowledge management.
Intranet within an organization
• Document management systems
• Information retrieval systems
• Relational and object databases
• Electronic publishing
• Groupware and work flow systems
• Push technologies
• Help desk applications
• Brain storming applications
• Data warehousing and data mining
Conclusion
In summary, Knowledge Management involves connecting people with people, as well as people with information. They have to transform information and knowledge into action
The best knowledge creators are academics.