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Transcript of Knowledge Management in Saudi Aramco Ahmed Mulla November 24, 2012 © Copyright 2012, Saudi Aramco....
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Knowledge Management in Saudi Aramco
Knowledge Management in Saudi Aramco
Ahmed MullaNovember 24, 2012
© Copyright 2012, Saudi Aramco. All rights reserved.
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Contents
Overview of Saudi Aramco1
Knowledge Management2
Business Drivers3
Knowledge Transfer4
Knowledge Sharing5
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Overview of Saudi Aramco
The state owned oil company of the Kingdom of Saudi Arabia.
Fully integrated, global petroleum and chemical enterprise.
World leaders in exploration, production, refining, distribution, shipping and marketing.
Home to 56,000 employees all over the Kingdom.
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Knowledge
Knowledge
Information
Data
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Knowledge
• Tacit • Explicit
Creativity
Capability
Adaptability
Experience
Expertise
Business Model
Databases
Processes
Intellectual Property
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Knowledge
Knowledge we know that we know.
Knowledge we know that we don’t know.
Knowledge we don’t know that we don’t know.
Knowledge we don’t know that we know.
The Known Internals
The Unknown Externals
Known Competencies Known Knowledge Gaps
Unknown Competencies Unknown Knowledge Gaps
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Knowledge Management
Create
Capture
OrganizeProtect
Share
Exploit
Processes Technologies
Achieve Business Objectives andGive the Organization a Competitive Edge
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Business Drivers
Fill the competency gap between generations.
Improve efficiency.
Increase intellectual capital.
Create a learning organization.
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Knowledge Management
• Tacit • Explicit
Knowledge Transfer Knowledge Sharing
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Knowledge Transfer (KT) Specialist
A Knowledge Transfer (KT) Specialist is a facilitator of knowledge transfer within his craft.
KT Specialists are senior, skilled, and experienced employees in their craft (certain jobs).
They will shift from being “doers” to helping others learn and do.
Receive training to be effective and skilled KT Specialists.
Knowledge Transfer
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Technical competency assessments to determine where knowledge is and where it needs to be.
KT activities to move the knowledge from knowledge holders to those who need the knowledge.
Department KT Advisory Committee to oversee the implementation and operation of the KT Program.
Knowledge Transfer
Knowledge Transfer (KT) Specialist
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Procedure:
KT Interview Assessment
Purpose:
Determine
o Who has the knowledge.
o Who needs the knowledge.
Knowledge Transfer
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Competency Map (C-Map)
Knowledge Transfer
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Competency Levels
Performs well with NO help or advise. He
teaches others to perform.
SKILLED
Requires help and assistance from others.
AWARENESS
Selective Post-phase Training
Performs well with help and advice from
others.
FUNDAMENTAL
Structured OJT
Expert, highly sought by others for advice and guidance.
MASTERY
Shadow Program
KT Circles
After-Action Reviews
Knowledge Transfer
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Individual Knowledge Transfer Plan
Knowledge Transfer
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Craft Knowledge Transfer Plan
Skilled MasterAwareness Fundamental
51.03
62.53
55.470.3
Knowledge Transfer
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Progresses employees from awareness level to fundamental level.
Training targeted toward specific knowledge and skills required by the employee.
Training sessions are short duration and conducted on-site.
Training provided by the craft KT Specialist, SME or vendor.
KT Interventions: Selective Post-Phase Training
Knowledge Transfer
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Progress employees from the fundamental level to skilled level.
Conducted by the craft KT Specialist or SME.
S-OJT occurs under actual job conditions.
Transferred knowledge and skills should be relevant to the specific job task.
S-OJT ensures correct techniques that will lead to progression to next higher KT level.
KT Interventions: Structured On-Job Training
Knowledge Transfer
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Designed for skilled level or mastery level employees.
Transfers soft-skills and tacit knowledge.
Pairs technically competent employees with employees equally competent in soft skills.
KT Interventions: Job Shadowing
Knowledge Transfer
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Skilled and mastery level employees from the same craft of from different crafts.
Resolve special or unique recurring problems.
Cooperate with management in implementing solutions.
Improve job performance and develop mutual respect and trust.
Led by a KT Specialist.
Empowered with management support.
Remain intact until problem is resolved.
KT Interventions: Knowledge Transfer Circle
Knowledge Transfer
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An AAR is a review of events after a major activity.
An AAR is a professional discussion; not a critique; not to judge success or failure.
The review allows employees to discover and learn from what happened.
Senior and experienced employees share knowledge with younger, less experienced workers.
Younger employees encourage to propose new and innovative perspectives and solutions.
Facilitated by KT a Specialist.
KT Interventions: After-Action Review
Knowledge Transfer
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Roles:
Oversee, coordinate, and direct the department’s knowledge transfer program.
Ensures KT program is sustainable and continuous.
Department KT Advisory Committee
Knowledge Transfer
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Knowledge Management
• Tacit • Explicit
Knowledge Transfer Knowledge Sharing
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Knowledge Sharing
ShareK (Share-Knowledge) is a corporate knowledge sharing program to promote sharing and exploiting innovation, knowledge and skills.
ShareK focuses on: Linking people to people. Linking people to knowledge.
Technology: Microsoft SharePoint 2010. Compatible with Saudi Aramco’s
IT infrastructure.
Features: Organization workspaces. People connector. Collaboration tools.
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Knowledge Sharing
Communities of Practice
Communities of Practice (CoPs) are groups of people who come together to share and to learn from one another. They are held together by a common interest in a body of knowledge.
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Knowledge Sharing
Communities of Practice
o Share knowledge and experience.o Develop a set of shared practices.o Collaborate to gain insight and
accelerate solutions.o Solve work related problems.o Disseminate new technologies and
methods.
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Knowledge Sharing
??
Knowledge Seekers
Pool of Experts
Knowledge Base
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What if …?
In my experience …
You can try …
What do I do if ...?
Peer Discussion
What if …?
In my experience …
You can try …
What do I do if ...?
Ask the Expert
Experts
Browse
Search
Knowledge Seeker
??
CoP Workflow
KnowledgeBase
Knowledge Asset
Members
KnowledgeBase
Share
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Knowledge Sharing
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Thank You