Kindergarten Management and Implementation Plan Kit(As at September 2013)

Section 1:

Guide toKindergarten Management PlanWhat is required in the Management Plan?

The management plan includes the essential elements that ensure the kindergarten is well run and lead in terms of management, administration and teaching and learning programmes. It provides an at a glance set of information for whnau and community members or external evaluators. You may have fuller or supporting documents elsewhere that you can refer to for further detail.

Please note: A template that has been partially or fully filled in for Kahikatea Kindergarten is a document that is required to be standard across the association and you simply change the name of the kindergarten to yours.

What to includeExplanationWhere to find

Cover pageTitle page for your kindergartens Management Plan and Implementation Planattached

Contact detailsThis has the kindergarten address, contact details, hours of operation, teachers names and names of committee members.attached

Contents PageThis lists all the documents in the folder. Attached

Term DatesThese are sent out each year from the office. Attached

WRFKAContact detailsExplanation page and WRFKA Office contact detailsAttached

Assn Strategic Plan Summary 2013-17This is a summary page of the WRFKA Strategic Plan. Sent to kindergartens

Kindergarten Strategic PlanningThis is an overview of the goals and projects the kindergarten is planning for the next 12 months (Form D)Sent to Kindergartens

Kindergarten Strategic Planning: Elements

Teaching and learning. Overview of Kindergarten planning :What is the focus of your work for the year, what areas of teaching and learning are you focusing on for the next 12 months, why? What impact will it have on learning for children? What aspect of practice are you planning to Review ? What are your shared appraisal goals ?Template: Form A &D D Complete form A with your ST then complete D with you team

Five Year Plan for property 2013-2018. What are the priorities for expenditure on improvements or development to the interior and exterior environments ? Template attached

Kindergarten Annual Budget

Priorities set by outgoing committeeTemplateattached

Kindergarten Fundraising Plan

Plan by teachers and the new committee.Template attached

Kindergarten Promotional PlanRequired when you wish to promote your kindergarten within the communityTemplate attached

Section 2:

Guide toKindergartenImplementation Plan

What is required in the Implementation Plan?

This section of the management plans provides information about how you go about your work

What to includeExplanationWhere to find

1. Team PhilosophyInclude a copy of your team philosophy.Attached

1. Teaching and Learning Plan. Team This is completed with your STIn kindergarten

1. Te Manawa procedures and implementation plansEvery team will have worked on these procedures with their ST in 2012/13. In kindergarten

Kindergarten Specific Procedures

All of your procedures (not policies) should be written to complement the relevant WRFKA Policy and Procedure. While the WRFKA Policies and Procedures explain how things work on a broader level (for every Kindergarten) your procedures will be more specific and explain how things work in your Kindergarten.

Procedures to includeExplanationWhere to find

CelebrationsThis should explain: What events you celebrate 1. When and how will the celebration take place and what role does the child, and the group have in the celebration?1. What happens for birthdays?1. What happens for childrens last day in the kindergarten if its not their birthday?1. What is the role of the whnau in celebrations; are they asked to contribute to rituals, food etc?1. What happens for children whose whnau dont celebrate birthdays?1. What other events do you celebrate, who, when and how?

Attached

Changing, Toileting and Bathing ChildrenThis has been updated for 2008 Regulations check you have updated yoursExample attached

Daily Routines and Supervision PlanThis will explain how sessions generally work and what roles each teacher has. It needs to include: 1. When group times take place?1. Who facilitates them?1. When, and how children have access to the outdoor environment, e.g. are they able to go outside immediately? How do they move between inside and out during the session?1. Is there a specific time for food?1. When is it time to tidy-up and are all areas of the kindergarten tidied up at the same time?1. How are teaching and supervision responsibilities shared ( e.g. inside, outside, resource teachers?)1. What are the specific responsibilities for each teacher/staff member e.g preparing food, facilitating group times, standing at the door to greet or farewell whnau?1. Are there rosters or plans on display and where?You might choose to attach copies of rosters to this plan to further illustrate these routines.Template attached

Drop off and Collection of ChildrenThis is signing in and out.Example attached

Emergency ProceduresWhen writing this procedure, remember you need to practise for reality what you would ask the children to do in a real emergency evacuation is what you need to practise in a drill.Example attached

Food and DrinkThis will include, for both sessions:1. What time of day can children eat, can they help themselves ?1. Are whnau asked to provide or contribute food and drink? What kind of food and drink, and how much?1. Where in the Kindergarten do/can children eat their food?1. Water needs to be available at all times? Where can this be found and what are the routines?1. Where will allergy information or special dietary requirements be displayed?1. What are the routines that ensure children wash hands before eating and drinking?1. Where and how is all food provided by the kindergarten recorded? (These records need to be available for three months after the food is served)Template attached

What to includeExplanationWhere to find

Hygienic Laundering of LinenPlease alter the template to suit your kindergarten eg if you have a washing machine, or if teachers do the washing.Example attached

Kitchen safety If your kindergarten does not have a gate or door on the kitchen, you need a documented procedure to ensure childrens safety when accessing the kitchen.

Example attached

Positive GuidanceThis will include:1. How you provide positive guidance to encourage social competence in children1. What are the specific limits, boundaries and guidelines for children in your kindergarten and how are these worked out or negotiated ( e.g. with children? Group contract?)1. Do you use any specific language with children? E.g. Keep your hands on your own body or Stop it, I dont like it.1. Are there any specific plans or programmes you use for helping facilitate childrens developing social competence? e.g. Playing as a Good Friend or Interpersonal Dynamics1. Refer EC Reg 33 1998 or EC Reg 2008, Criteria C10Template attached

Safety in the SunExample attached

Sick childrenChanged in 2011 in order to meet the MOE requirements. Example attached

Sleeping childrenThis will include:1. How rest opportunities will be offered in a designated quiet area in the environment during sessions and how teachers will support rest time1. How sleeping children will be supervised1. How will the length of time a child sleeps and who checks on them be recorded1. How bedding will be cleaned and kept hygienic for each child? 1. Necessary items for sleep, such as cuddlies, special soft toys etc, will be looked after and welcome.1. A process for consulting with parents about their childs need for rest/sleep (such as toileting and/or routines) and how this information will be recorded.1. How children will transition from sleep to re-engage in the programme. (please see the Association Policy for further guidelines) Template/ example attached

Teachers Use of Non-Contact Time This will include showing how you prioritise professional discussion about teaching and learning Example attached

Transition to SchoolThis procedure needs to include;1. How children and whnau access visits to school?1. What is your kindergarten role, and the role of the whnau, for transition to school? Who takes them? How many visits?1. Where can whnau access information on local schools at the kindergarten? 1. When do you meet or communicate with the school teachers and principal? 1. What information about individual children do you pass on to the school and how does this happen?

Template attached

Animals and Living Creatures in the Kindergarten (if applicable.)This procedure is only necessary if you have kindergarten pets. It should include:1. How are the specific requirements of each pet met?1. Who is responsible for caring for them day to day?1. How are they cared for in the term-breaks and holidays?1. Who is responsible for purchasing food and necessary equipment?1. What is the procedure if any pets need veterinary attention?1. What are the limits or guidelines for children regarding interacting and caring for the pets?TemplateAttached

Plan For review of kindergarten proceduresA template that you can use to timetable when you are going to review your kindergarten proceduresExample attached

Section 3:Example of a Kindergarten Management and Implementation Plan

KahikateaKindergartenManagement PlanAndImplementationPlan

2012-13

Kahikatea Kindergarten

Address:

Phone:Fax:Email:

Hours of Operation:

Head Teacher:

Teachers:

Teachers Support Staff:

Senior Teacher:

Committee Members:

CONTENTS

SECTION 1 MANAGEMENT PLANPAGE

Kindergarten details 10

YEAR PLANNER AND TERM DATES12

WRFKA DETAILS

1. Contact Details for the Association Office14

1. 5-Year Strategic Plan A Summary15

Kahikatea Kindergarten Strategic Planning

1. Statement of Income and expenses17

1. Kindergarten Five Year Building and Environment Plan18-19

1. Kindergarten Annual Budget20-23

1. Kindergarten Fundraising Plan24

1. Kindergarten Promotional Plan25

SECTION 2 IMPLEMENTATION PLAN

Teaching and Learning

1. Centre Philosophy27

1. Management plan overview28

1. WRFKA Statement of Values (included in WRFKA Strategic Plan 2013-2017) 15

1. Te Manawa procedures 30

1. Practice statements relating to specific Kindergarten procedures (insert if required)

Kindergarten Procedures

Celebrations31

Changing, Toileting and Bathing Children32

Daily Routines and Supervision Plan33

Drop off and Collection of children34

Emergency Procedures35-36

Food and Drink37

Hygienic laundry procedures 38

Kitchen safety39

Positive Guidance40

Safety in the Sun41

Care of Sick children 42

Care of Sleeping children43

Teachers Use of Non-Contact Time 44-45

Transition to School46

Animals and Living Creatures in the Kindergarten (if applicable)47

Overview of review dates

WRFKA

2013 Full Year Kindergartens: DATES

Open14 January 12 July

Mid year break closure 15-19 July

Reopens 22 July

End of year closure 20 December

2013 TERM DATES

Term 122 January 19 April

Term 26 May 12 July

Term 329 July 27 September

Term 414 October 20 December

Closure dates and Statutory Holidays:

Anniversary day Monday, 22 JanuaryWaitangi DayWednesday 6 February Good Friday Friday 29 March Easter Monday Monday 1 AprilANZAC DayThursday 25 April Queens Birthday Monday 3 JuneLabour DayMonday 28 October

WRFKA DETAILS

On the following pages you will find:

1. Contact Details for the Association Office

1. The WRFKA Strategic Plan: A one-page summary, showing the priorities for the organisation from 2013-2017

WRFKA has developed this summary to accompany:

1. The full Strategic Plan giving a more detailed explanation of each of the strategies and priorities (The Strategic Plan for 2013- 2017 can be found on our website; www.wn-kindergarten.org.nz or ask one of the teachers to see the kindergartens copy.

The Policies and Procedures within which the Association and all of its kindergartens (including this one) operates are contained in a booklet (The Policies and Procedures Guide) which is located in the kindergarten. Again, just ask if youre not sure where it is.

WRFKAContact Details

Wellington Region Free Kindergarten AssociationPO Box 51143TawaWELLINGTON 5249

For general enquiries, or to contact anyone in the office team, please

Phone: 04 2323 069Fax:04 2323 096Email:info@wn-Kindergarten.org.nz

The following are direct dial phone numbers:

General ManagerAmanda Coulston0292626322

Operations ManagerKaren SkettDDI: 232 1741

Facilities ManagerRob DunnDDI: 232 1654029 7623866

Office Manager Lindy Mc Keown DDI 232 1650029 2800 315

Kaitiaki o kaupapa Mori Louanna Fruen DDI3233069

Pasifika Co-ordinatorCaroline MarekoDDI:232 1748021446843

Team Leader Senior Teachers Jenny VarneyDDI: 232 1659029 4455426

Senior Teachers:Lynette WrayDDI: 232 1657029 5963883

Paula HuntDDI: 232 1656 029 5270020

Lyn Wright DDI: 232 1655021 844670

Anne MastertonDDI: 232 1743029 7427669

Andy CairnsDDI:232 1746021 446835

Helen SmithiesDDI:232 1747021 711709

Admin Assistant PD Alysha Nichol DDI: 232 1644

Wellington Kindergartens Strategic Plan Summary 2013-2017Ng Uara Our Values(These are used to guide our decisions and to govern how we work with others.) Mana Excellence Partnership Fairness Fun

Te Uaratanga Our Mission(This is a statement of our purpose, our services and for whom we seek to provide them.)

We provide quality teaching in welcoming and innovative learning environments for infants, toddlers and children, in partnership with whnau, reflecting diverse communities.

Whakakitenga Our Vision(This is a statement of what we aspire to achieve and/or become in the long term.)Leaders in and strong advocates for quality early childhood education for every child.

Te Kaupapa Our Philosophy(These are our characteristics that define who we are and that differentiate us from other providers of early childhood education.) Qualified teaching staff Affordable early childhood education Accessible early childhood education Community-based operational mode Reciprocal partnerships with whnau Professional development and support

Ng Whinga Strategic Goals(This is a high-level statement of the steps on which the Association will focus during 20132017 and through which we will make progress towards our vision.) Lead in the provision of quality early childhood education Improve access for children and their families Attract, inspire, develop and retain great teachers Build stronger relationships with our communities of interest Strengthen our Treaty partnership and enact our Treaty obligations Achieve and maintain a financially sustainable position Improve the effectiveness of governance, planning and management

Te Whakahononga o ng Rpu Tautoko Connecting with our Communities of Interest (Here we define our specific commitments to groups who have a particular interest in our performance and service delivery.)

The eight groups are: children parents and whnau kindergarten committees/whnau groups teachers and support staff local communities partners in early childhood education, health providers and tertiary institutions primary and secondary schools the Ministry of Education, including Group Special Education.

Whakatinanatanga o ng Tikanga Whakahaere Operational Planning and Implementation (This expresses our commitment to support the management team as they implement the strategy through a process of annual planning and management.)The management team is committed to a process of annual planning, monthly reviews of progress and project management to ensure these strategic goals are achieved during the five years covered by this plan. There is an overall approach by management and teams to implement the principles of continuous improvement and inclusion to maximise the benefits for all our communities.

Kahikatea KindergartenSTRATEGIC PLANNING2013

On the following pages you will find the Kindergartens:

1. INCOME AND EXPENSES (explanation)

1. Five Year Building and Environment Plan

1. Current Annual Budget

1. Fundraising Plan

1. Promotional Plan

1. Teaching and Learning Plan- overview. (Form D)

INCOME AND EXPENSES FOR Kahikatea KINDERGARTEN

The Financial year for the association runs from July to June

Ministry of Education Funding Funding for the Kindergarten comes mainly from the Ministry of Education. For the next year this is expected to be in the region of $Funding_for_the_next_year1

Staffing Costs

Because qualified, registered teachers are important, a large part of the cost of a kindergarten is the staff. We expect to spend approximately $Staffing_Costs on staffing for the Kindergarten. This includes salaries, leave entitlements and relievers.

The Kindergarten Association provides comprehensive professional development and support to teachers. This includes courses, workshops and conferences, advice and guidance for Teachers Registration, release days and professional development leave, and professional and pastoral support from our team of Senior Teachers. This equates to approximately $Prof_Support1 for this kindergarten.

Operating Allocation

The Kindergarten Association provides the kindergarten with an Operating Allocation of $Operating_Allocation per month to buy resources and equipment (such as books and arts supplies), office supplies, food and other consumables. This is budgeted for and managed by the Head Teacher (see separate budget).

Overheads and Other Costs

The Association pays other costs directly such as power, rates, gas, insurance, leases, telephone, cleaning, software, support staff and other costs. We expect this to equate to approximately $Overheads1 per year.Some fees and funding also go towards Maintenance and development of buildings & grounds The Association office which looks after Accounting, Administration, Payroll and provides support to teaching and learning Association wide costs (e.g. advocacy, promotion, communication, functions, governance)The Kindergarten may need to fundraise or apply for grants for major development or equipment.

Fees

Fees are part of the money the association uses to pay for the things that the Ministry money does not stretch to. Expected fees are in the region of $Fees.

Equity Funding

The kindergarten also qualifies for Equity Funding of Equity per year. This is a separate stream of Ministry of Education funding paid to centres in low decile areas. It is included in the kindergartens budget.

50

Kindergarten five year building and environment planPlan Template Interior EnvironmentInterior Environment2013 20142015201620172018

Aspect of EnvironmentDescriptionActionActionActionActionAction

Approx Cost

Approx Cost

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Kindergarten five year building and environment planPlan Template External EnvironmentExternal Environment2013 20142015201620172018

Aspect of EnvironmentDescriptionActionActionActionActionAction

Approx Cost

Approx Cost

Approx Cost

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Approx Cost

Kahikatea Kindergarten Budget 2013-14

Last Years ActualLast years BudgetCurrent Years BudgetMonthly Budget Figure

INCOME

1010Operating Allocation (from Association)

1050Donations

1055Equity Funding

1070Fundraising

1075Community Grants

1110Miscellaneous Income

TOTAL A

Last Years BudgetLast years ActualsCurrent Years BudgetMonthly Budget Figure

OPERATING EXPENSES

2004Administration

2006Cleaning

2018Photocopying and Printer

2024Childrens Activities

2026Fundraising Expenditure

2038Repairs and Maintenance

2044Miscellaneous Expenses

2046Improvements

2048Equipment

TOTAL B

NET FUNDRAISING REQUIRED = Total A Total B = $ The Net fundraising required is also given by: (Net Fundraising = Fundraising Receipts Fundraising Payments)

Budget by Department

Kindergarten FundsEquity FundingGrant FundingTOTAL

INCOME

1010Operating Allocation (from Association)

1050Donations

1055Equity Funding

1070Fundraising

1075Community Grants

1110Miscellaneous Income

TOTAL A

Kindergarten FundsEquity FundingGrant FundingTOTAL

OPERATING EXPENSES

2004Administration

2006Cleaning

2018Photocopying and Printer

2024Childrens Activities

2026Fundraising Expenditure

2038Repairs and Maintenance

2044Miscellaneous Expenses

2046Improvements

2048Equipment

TOTAL B

Kahikatea KindergartenFundraising Plan 2013/14

EventAmount Hoped to Raise

Term 1

Term 2

Term 3

Term 4

TOTAL FOR THE YEAR

Kahikatea Kindergarten Promotional Plan 2013/14

Who are we targeting?What and how are we going to do it?Who will do it?TimeframeNotes

Kahikatea KindergartenTEACHING AND LEARNING

On the following pages you will find:

1. Centre PhilosophyThe Centre philosophy is the teaching philosophy developed by the team.

1. Teaching and Learning Plan (form D) The Teaching Team has developed Practice Statements to describe how their philosophy is evident in their practice

1. Te Manawa procedures This will include any specific practice statements the kindergarten has developed to support the approach to teaching and assessment.

Kahikatea KindergartenTEAM PHILOSOPHY

KAHIKATEA KINDERGARTEN

MANAGEMENT PLAN ONE PAGE OVERVIEW

Kindergarten... 2013

Wellington Kindergartens MissionTo provide quality inclusive and accessible early childhood education delivered in environments that are warm and welcoming and where learning is fun

Kindergarten Profile and Relevant History

Primary Goal To determine ways in which we are making continual improvement within our kindergarten

AreasGoals for improvement.Time frame: Link to strat plan/ RTC/ Te Manawa

Planned Self Review linking to Association Strategic Plan

Shared Focus Appraisal goals HT TTT

Priorities from Implementation Plan for Improving Teaching and Learning

PROCEDURES

On the following pages you will find a set of procedures, specifically related to how this Kindergarten operates. These are:1. Celebrations1. Changing, Toileting and Bathing Children1. Daily Routines and Supervision Plan1. Drop off and Collection of children1. Emergency Procedures1. Food and Drink1. Hygienic Laundering of Linen1. Kitchen Safety1. Positive Guidance1. Safety in the Sun1. Care of Sick children1. Care of Sleeping children1. Teachers Use of Non-Contact Time 1. Transition to School1. Animals and Living Creatures in the Kindergarten

WRKA has a set of policies and procedures for the Association. These can be found in a separate document located in the kindergarten. Just ask one of the teachers if youre not sure where it is.Kindergartens may add other procedures to this list hat hare particular to their setting.

Kahikatea Kindergarten ProceduresTe Manawa

LAST REVIEWED:NEXT REVIEW:

To be read in conjunction with WRFKA Policy and Procedure Guide: teaching and learning: Assessment, Planning and Evaluation

Kahikatea Kindergarten ProceduresCelebrations

LAST REVIEWED:NEXT REVIEW:

To be read in conjunction with WRFKA Policy and Procedure Guide: teaching and learning: Celebrations and Cultural Practices.

Kahikatea Kindergarten ProceduresChanging, Toileting and Bathing Children

1. Only Teachers (or ESWs employed to work with the child) will change nappies or clothing, bathe or assist children with toileting (unless a member of the childs whnau is present who requests/prefers to change the child.)

1. Teachers will always inform another team member when they change, bath or toilet children.

1. Teachers will always show respect for the child and be aware of maintaining the childs dignity when changing, bathing or toileting.

1. Rubber gloves will always be worn. These are kept on the shelf in the bathroom and will be placed in the outside wheelie-bin when finished.1. If bathing is necessary, the shub in the bathroom will be used.1. When changing nappies the changing table in the bathroom will be used.1. When assisting children to change clothing, this will be done in the bag-room.1. If the child does not have spare clothing of their own, Kindergarten clothing can be found in the containers in the bag room.1. Soiled nappies will be placed in a plastic bag then placed in the outside wheelie-bin. Soiled clothing will be put in a plastic bag and placed with the childs belongings.

1. Any linen, such as towels, used will be placed in a plastic bag and sent home with the child to be laundered.

1. If the changing table is used, this will then be sprayed using the bottle situated on the shelf above the table (this is 1 part bleach and 10 parts water) and then wiped with a handy towel which will then be double-bagged and put in the outside rubbish bin.

1. If the shub is used, this will then be cleaned using a spray bottle of bleach solution (this is 1 part bleach and 10 parts water) and then hosed off with the shower head.

1. If any bodily fluids/substances contaminate any other part of the kindergarten environment, this will be cleaned using bleach solution as above and disposable cloths which will then be double-bagged and put in the outside rubbish bin

1. When children are in nappies or require monitoring in regard to their independent toileting, teachers will record the childs name, date and time they checked the child even if the child did not require changing.

1. When Teachers assist children with changing, bathing or toileting, this information will always be recorded in the book hanging on the wall in the bathroom. This records: the childs name; the date; the reason for the change (e.g. water or toileting); the clothing changed; the Teacher who assisted; and the Teachers signature.

1. Information about children who have been changed will also be filled out on the slip provided and placed in the childs pocket, to inform the childs whnau.

LAST REVIEWED: NEXT REVIEW: To be read in conjunction with WRFKA Policy and Procedure Guide: teaching and learning: Changing, Toileting and bathing children

Kahikatea Kindergarten ProceduresDaily Routines and Supervision Plan

1.

LAST REVIEWED:NEXT REVIEW:

To be read in conjunction with WRFKA Policy and Procedure: teaching and learning: daily routines and supervision

Kahikatea Kindergarten ProceduresDrop off and Collection of Children

1. Parents or caregivers need to sign their child/children in each day on the Daily sign in sheet, located near the front door.

2. Those permitted to collect children from the Kindergarten will be recorded on the childs Enrolment form.

3. The Teachers will not allow any child to be collected by anyone other than those named on the Enrolment form, unless otherwise informed by the childs own caregivers that someone else is collecting their child.

4. If someone other than those named is collecting their child, the childs caregivers can write this information on the white-board situated on the wall by the entrance way.

5. If the caregiver has not been able to write this on the board, they need to ring the Teachers to inform them that someone other than those named is collecting their child.

6. The childs caregivers may choose to add to the Enrolment form at any time, names of people permitted to collect their child from Kindergarten.

7. When a child is being collected from Kindergarten, either during or at the end of the day, the parent/caregiver must ensure at least one Teacher is aware that they are collecting the child and sign the child out on the daily sign sheet

LAST REVIEWED:Nov 20NEXT REVIEW:Dec 20

To be read in conjunction with WRFKA Policy and Procedure Guide:

Kahikatea Kindergarten ProceduresEmergencies

In all cases of emergency in a kindergarten, the Head Teacher will inform the General Manager as soon as possible/practicable.

A. Civil Defence Supplies

1. The emergency, civil defence supplies are stored in the outside shed.

1. Water is also stored in the kitchen, the office and the storeroom.

1. The water supply is changed every 6 months and the food is replaced annually.

1. Each whnau is asked to contribute to this supply. A list will be displayed informing whanau of the items needed.

B. Earthquake

1. The Teachers will loudly call, Earthquake! Drop!

1. All children and adults in the Kindergarten will drop to the ground, with their knees bent beneath them and their hands on the back of their head/neck.

1. All children will stay in this position until the Teachers tell them, in the case of a drill or minor earthquake, that they can return to their work. In the case of a damage-causing earthquake, the children will stay where they are while the Teachers ascertain where the hazards are. The Teachers will then tell the children where they need to move to.

C. Fire/Evacuation

1. The Teachers will loudly call, Fire! Fire! Everyone outside!

1. All children and adults (other than the Teachers) will immediately walk to the side gate.

1. The inside Teacher will check all areas of the Kindergarten, particularly the toilets and bag room, to ensure all children are out, then leave the building.

1. The resource Teacher will collect the rolls, portable phone and portable emergency bag (which contains first aid kit, spare clothing, towels, and plastic bags) then leave the building.

1. The resource Teacher will telephone 111 for the Fire Service.

1. The outside Teacher will check all areas of the outdoor area then will open the gate and all children and adults will walk down the footpath to the grassed area at end of the street

1. Once gathered on the grassed area, one Teacher will call out the childrens names from the attendance rolls. The other Teachers will look for each child and call yes when they see them.

1. Once the Teachers are assured that everyone is safe, they (in the case of a drill) or the Fire Service (in the case of a real emergency) will determine whether it is safe to return to the Kindergarten.

1. Emergency drills will be carried out each month with the older and younger group .

1. These will be alternated Earthquake one week, fire the next.

1. These drills will be recorded in the Emergency Drills book which is kept in the portable, civil defence bag, next to the side door.

D. Lock down procedures

The most likely reason for a lock-down is if there is an armed or potentially violent offender nearby or there has been a bomb threat. If instructed by the Police either by phone call or in person that there needs to be a lock-down:

1. The teachers will call / gather all children and adults in the kindergarten inside the kindergarten building.

2. Everyone will be gathered together, in the centre of the building, away from windows and entrance ways if possible

3. The window and doors will be closed and locked

4. We will call the roll to ensure everyone is accounted for

5. We will await notification from the Police that the situation is resolved before ending the lock-down.E. Chemical Spill

1. All chemical spills must be treated as toxic and dangerous. They can be in liquid form, solids, powder or gas.

2. Move all people in the vicinity to a safe area. Consider: evacuation of the entire Kindergarten if required and safe to do so alternatively, it may be safer to stay indoors and seal doors, windows, other openings and switch off any air intake units.

3. If required, contact emergency services on 111

4. Give appropriate first aid to anyone in contact with the spill

5. Consideration may have to be given to how children will be able to leave the Kindergarten after finishing time if the spill has not been made safe by then.

F. Tsunami - if in a Tsunami-risk area

Our kindergarten is situated in an area that is at risk of a tsunami. The most likely indicators for a Tsunami are if the earthquake is strong enough that we struggle to stay on our feet or if the earthquake continues for more than one minute. In this case, teachers will:

1. Listen to the radio for advice and information

2. Evacuate if instructed to by Civil Defence (we wont wait to be told to evacuate if a strong earthquake occurs and our Kindergarten is located in an area at risk of a tsunami (eg near the sea, rivers or large body of water).

3. Describe here your tsunami evacuation arrangements:1. where you will evacuate to (go at least 1 kilometre inland and 35 metres above sea level)2. how you will get there (transportation)3. how you make sure all children and staff are accounted for, specifically under-2s if applicable4. how you will notify parents/caregivers5. any other site specific information important to note in the event of a tsunami (eg: if you have insufficient time to evacuate, consider the availability of school or nearby buildings for their height)6. how you will transport your civil defence kit (back packs is a good option.)

G. Flooding if in a flood-prone area/situation

Flooding can happen quickly and have serious impacts. Flooding may be caused by heavy rain, overflowing creeks and rivers and high tides or tsunamis in coastal and low-lying areas.Floods within a building can also be caused by normal wear and tear failures of pipe joints, vandalism, or be the result of earthquakes. In the case of a flood, teachers will:

1. Check source of the flood and that no children or staff are in danger

2. Evacuate if required (and get to higher ground).

3. If flood is due to burst pipes etc, turn off the water at the mains if possible.

4. If safe to do so, move records and equipment onto higher floors or onto furniture as high as possible

LAST REVIEWED:NEXT REVIEW:

To be read in conjunction with WRFKA Policy and Procedure Guides: health and safety: Employees Responsibilities in civil defence emergencies, andhealth and safety: emergency Procedures

Kahikatea Kindergarten ProceduresFood and Drink

1.

LAST REVIEWED:NEXT REVIEW:

To be read in conjunction with WRFKA Policy and Procedure Guide: teaching and learning: food and drink

Kahikatea Kindergarten Procedures,Hygienic Laundering of Linen

1. All soiled and sick childrens clothing and any associated kindergarten linen is to be placed into a plastic bag and sent home with the childs parents for washing.

2. Any sleeping bags or blankets used by children sleeping will be laundered by the respective childs family.

3. Kindergarten laundry is to be separated into bags, and is to be laundered separately Kitchen, Bathroom, Messy Play The parents who take responsibility for the laundry have been informed about the procedures of washing the kindergarten laundry separately. The note below is given to each parent who takes laundry home to wash.

Dear parents/caregivers

Please wash each bag of laundry separately to so that linen is kept hygienic. We really appreciate your help with this,

ThanksTeaching Team

Last reviewed: Next Review

Kahikatea Kindergarten ProceduresKitchen Safety

To ensure childrens safety when access to the kitchen is not restricted by a door or gate, the teaching team will implement the following procedures:

1. Teachers will regularly talk with children about appropriate strategies for keeping themselves safe in the kitchen. This will include the expectation that they will only go into the kitchen when an adult is supervising this area.

2. The dishwasher has a safety catch attached

3. Ovens and hot plates are used by children under adult supervision

4. Safety guards around stove tops and jugs are installed and maintained

5. Knives and other sharp utensils are stored in a draw with a child proof lock

6. All cleaning products are stored out of childrens reach or in a locked cupboard

7. To ensure that children cannot access hot water, no climbable equipment is kept in the kitchen.

8. If the fridge is used to store medicine it will have a safety catch attached

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Kahikatea Kindergarten ProceduresPositive Guidance

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To be read in conjunction with WRFKA Policy and Procedure Guides: teaching and learning: positive guidance and teaching and learning: responding to extreme behaviour

Kahikatea Kindergarten ProceduresSafety in the Sun

For the entire first and fourth terms of every year:

1. Shade is provided over the sandpit and over the concrete area.

1. Children are required to wear sunhats whenever they are outside. They will need to work inside if they choose not to wear a hat.

1. Whnau are asked to provide a suitable sunhat for their child everyday - one with a wide peak and neck-covering is best.

1. Spare hats will be provided at the Kindergarten for those children without them.

1. Teachers will also wear hats outside during this time.

1. Adults will be encouraged to wear hats outside at Kindergarten.

1. Whnau are asked to apply sun block to their children before they come to Kindergarten.

1. Sun block which is non-allergenic and suitable for children will be provided at the Kindergarten, and whnau and children will be encouraged to apply it themselves if they need it. Teachers will apply sun block to children if it is needed. (Whnau are asked to sign their permission for this on the Enrolment form at the time their child starts Kindergarten.)

1. Whnau are encouraged to send their children to Kindergarten is clothing which will help protect them from the sun, e.g. sleeved t-shirts and medium length shorts.

1. Discussion and learning experiences about being safe in the sun will be integrated into the Kindergarten curriculum so children are encouraged to take responsibility for their own safety, and the safety of their peers, during this time.

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To be read in conjunction with WRFKA Policy and Procedure Guide: Health and safety: safety in the sun

Kahikatea Kindergarten ProceduresCare of Sick Children

1. Whnau are asked to keep their children away from Kindergarten if they have an illness which can be passed to others, or if their illness prevents them taking an active part in the Kindergarten programme. There may be occasions when the Head Teacher specifically requests this of whnau.

1. If a child becomes sick while at Kindergarten, priority will be given to making them as comfortable as possible: the child will be placed on the couch in the book area, covered with a blanket if necessary, and a Teacher will stay with them to support and comfort them as long as necessary. The child will remain here until they are collected from Kindergarten. If isolation is needed, children will be asked to work in other areas of the Kindergarten, away from the book area. If the child is vomiting, a non-porous cover will be used on the couch, such as a plastic backed picnic blanket

1. Once the child is comfortable, every attempt will be made to contact the childs caregivers. If this is not possible, and the Teachers feel it is important that the child be collected, the emergency contact people listed on the childs Enrolment form will be contacted.

1. If the situation is urgent, or if the childs caregivers cannot be contacted and the Teachers feel further medical attention is needed, the Teachers will phone for an ambulance.

1. Information regarding the sick child will be recorded in the first aid or accident book, recording: the childs name; the date; the details of incident (e.g. vomited after eating); how the situation was handled and any treatment given (e.g. cold damp cloth, parent phoned at 10:30am); the attending Teachers name and signature. Parents will also sign this record when they pick up the child

1. If the changing table is used, this will then be sprayed using the bottle situated on the shelf above the table (this is 1 part bleach and 10 parts water) and then wiped with a handy towel which will then be double-bagged and put in the outside rubbish bin.

1. If the child was bathed in the shub, this will then be cleaned using a spray bottle of bleach solution (this is 1 part bleach and 10 parts water) and then hosed off with the shower head.

1. If any bodily fluids/substances contaminate any other part of the kindergarten environment, this will be cleaned using bleach solution as above and disposable cloths which will then be double-bagged and put in the outside rubbish bin

1. Any linen used by the child who is sick will be laundered according to the Hygienic Laundering of Linen procedure

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To be read in conjunction with WRFKA Policy and Procedure Guide:teaching and learning: Sleeping or Sick Children Kahikatea Kindergarten ProceduresCare of Sleeping Children

1. Rest opportunities will be offered in a designated quiet area in the environment during sessions. (State where this is at your kindergarten)

1. Children will not have access to food or liquids while in bed

1. There will be a staff member in the vicinity of the sleeping area at all times who will check children for warmth, breathing and general well-being at least every 5-10 minutes.

1. Cleanable bedding will be provided for children who indicate that they would like to rest. Individual bedding will be provided for each child. Laundering will be done at home sa per the hygienic laundering of linen procedure.

1. Any necessary items for sleep, such as cuddlies, special soft toys etc, will be welcome.

1. Parents will be consulted about their childs need for rest/sleep (such as toileting and/or routines) and this information will be recorded.

1. Teachers will support this rest time by settling children to rest by establishing an environment for peaceful rest.

1. Transition from sleep will be facilitated gradually and quietly as children are guided gently to a wakeful state and assisted by staff to reengage in the programme.

1. Information about which children slept and for how long will be recorded in the Sleep Book

1. All bed linen used by children will laundered by . How often?

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To be read in conjunction with WRFKA Policy and Procedure Guide:teaching and learning: Sleeping or Sick Children

Kahikatea Kindergarten ProceduresTeachers Use of Non-Contact Time

1. Non-contact time is when teachers are not required in the teacher to child ratio which the kindergarten legally operates under. Individual Teachers may be out of contact when children are present or it may be taken by all team members at a time when no session is operating.

1. The teaching team will usually remain at the Kindergarten during non-contact times and will be able to be contacted. However, there may be times when they are required to be away from the Kindergarten, such as attending meetings or professional development.

1. This time is used for administrative tasks and tasks related to the teaching and learning programme for the Kindergarten.

1. Where possible, the tasks and activities to be carried out in non-contact periods will be scheduled and planned (though this is not always possible as other needs or situations arise.) Generally, priority will be given to tasks which advance teaching and learning goals of children.

1. The Head Teacher has ultimate responsibility for planning, prioritising and, at times, facilitating non-contact times. This will be done in consultation and each team member is encouraged to take an active role in this process.

The tasks and activities carried out during non-contact times may include:1. Discussion of observations and assessments of individual children and planning for their learning and development1. Planning and evaluating the Kindergarten programme1. Documenting childrens learning and development in their portfolios1. Documenting and displaying the current programme for whnau1. Accessing resources and equipment for the current programme 1. Preparing resources and the environment to enhance the programme1. Purchasing new resources and equipment1. Maintaining and re-stocking areas of the Kindergarten (such as carpentry or collage)1. Displaying childrens work1. Caring for Kindergarten pets1. Organising excursions1. Writing newsletters or committee reports1. Having team meetings1. Discussing or re-negotiating teaching team philosophy1. Working on teacher registration advice and guidance, including meetings between Tutor teacher and Registrant, 1. Attending teacher registration network meetings1. Working through individual appraisal1. Researching, discussing and documenting aspects identified for team self review1. Meeting with the Senior Teacher 1. Meeting with other organisations and professionals (such as local school Teachers, CYFS or Plunket.)1. Attending Individual Plan meetings (for children with special educational needs)1. Attending area staff meetings1. Attending Head Teacher meetings1. Attending professional development courses or cluster groups1. Meeting with student Teachers and their lecturers1. Attending meetings related to employment, such as paid union meetings1. Attending committee meetings or liaising with committee members1. Organising and attending community functions1. Organising maintenance work or liaising with tradespeople1. Counting, recording and receipting donations from whnau1. Counting and recording fundraising1. Recording the schedule of bills for payment and posting these1. Banking the Kindergarten funds1. Filling out applications for community grants1. Planning and organising fundraising events and activities1. Managing the waiting list and rolls including recording data on InfoCare1. Working through the Enrolment processes for new children and whnau1. Holding pre-entry/induction sessions for whnau1. Contacting whnau due to start1. Contacting whnau of children who have been absent1. Confirming end of month rolls on InfoCare1. Checking for, recording and reporting hazards in the kindergarten1. Filling out statistical roll and community information required by the Ministry of Education

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Kahikatea Kindergarten ProceduresTransition to School

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To be read in conjunction with WRFKA Policy and Procedure guide: teaching and learning: transition to school

Kahikatea Kindergarten ProceduresAnimals and Living Creatures in the Kindergarten

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To be read in conjunction with WRFKA Policy and Procedure Guide: teaching and learning: animals and living creatures in kindergartens

Plan for Review of Kindergarten Procedures Refer to the Strategic Framework, Section E

ProcedureDate for ReviewDone

Te Manawa

Celebrations

Changing, toileting and bathing children

Drop off and Collection of children

Daily routines and supervision plan

Emergency procedures

Food and drink

Hygienic Laundering of Linen

Kitchen Safety

Positive guidance

Safety in the sun

Care of Sick children

Care of Sleeping children

Teachers use of non-contact time

Transition to school

Animals and living creatures in kindergarten (if applicable)