Kickoff Meeting for 2018 CompetitionReturning to Lakeland on Saturday, April 28th 2018

Date: October 18/19, 2017

Presenter: AWT

1. Welcome

2. Timeline (handout)

3. Changes for 2018

4. Expectations• Profiles

• Teacher, Student, Company roles

• NRL: Competition Rules & Regs

5. Technical Regulations & Guidelines

6. Safety, Documentation, and Interview

7. Comments about 2017

8. Questions for 2018

AGENDA

Timeline• November through April 20, 2018 – open cage time @ Fredon –

contact Alice or Rich to schedule time• January 1 2018– Deadline for paperwork (forms are on the AWT

website – www.thinkmfg.com)• Waivers• Team Info Sheet• Commitment Sheets

• April 15, 2018: Documentation Complete in Google Drive:• Friday, April 27, 2018 – Safety Check, Interviews**• Saturday, April 28, 2018 – Interviews Finals and Competition!

• Prizes:

• AT&T Communications Prize for Best Team Presentation

• Solidworks “Best Engineering Documentation” prize?

• Cash for 1st place team?

• **Interviews on Safety Day will be ASSIGNED.

• Opportunities for Discussion:

• Google Group

• Facebook Page (@awtrobobots )

New for 2018

• Working with Lake Erie College on Wraparound course.

• Up to 6 graduate credits for your work with Bots.

• Tuition about $140/credit hour

• Work required besides your bots work:• 3 page paper

• Caveat: Still in course-proposal status!

New for 2018: Graduate Credit?(in progress)

Safety Checks and team pictures

Interviews + Hive Activity Three +

8-9:30 A D C B

9:30-11:00 B A D C

11:00-12:30 C B A D

12:30-2:00 D C B A

Group A: Teams 1-6

Group B: Teams 7-12

Group C: Teams 13-18

Group D: Teams 19-24

Safety Check

8:00-8:30 1,2

8:30-9:00 3,4

9:00-9:30 5,6

9:30-10:00 7,8

10:00-10:30 9,10

10:30-11:00 11,12

11:00-11:30 13,14

11:30-12:00 15,16

12:00-12:30 17,18

12:30-1:00 19,20

1:00-1:30 21,22

1:30-2:00 23,24

Example Breakout Schedule

Interview Room One

Interview Room Two

Interview Room Three

Employer Panel

Lunch Hive Activi ty 3 Employer Panel

8:00-8:35 22 23 24 19,20,21 13-18 7,8,9 10,11,12

8:45-9:20 19 20 21 22,23,24 13-18 10,11,12 7,8,9

9:30-10:05 1 2 3 4,5,6 19-24 13,14,15 16,17,18

10:15-10:50 4 5 6 13,14,15 1,2,3

19-24 16,17,18

11:00-11:35 7 8 9 10,11,12 22,23,24

1-6 19,20,21

11:45-12:20 10 11 12 7,8,9 19,20,21

1-6 22,23,24

12:30-1:05 13 14 15 16,17,18 4,5,6

7-12 1,2,3

1:15-1:50 16 17 18 13,14,15 7-12 4,5,6 1,2,3

Proposed Interview/Safety Day

Safety Checks and team pictures

Interviews + Hive Activity Three +

8-9:30 A D C B

9:30-11:00 B A D C

11:00-12:30 C B A D

12:30-2:00 D C B A

Group A: Teams 1-6

Group B: Teams 7-12

Group C: Teams 13-18

Group D: Teams 19-24

Safety Check

8:00-8:30 1,2

8:30-9:00 3,4

9:00-9:30 5,6

9:30-10:00 7,8

10:00-10:30 9,10

10:30-11:00 11,12

11:00-11:30 13,14

11:30-12:00 15,16

12:00-12:30 17,18

12:30-1:00 19,20

1:00-1:30 21,22

1:30-2:00 23,24

Example Breakout Schedule

Interview Room One

Interview Room Two

Interview Room Three

Employer Panel

Lunch Hive Activi ty 3 Employer Panel

8:00-8:35 22 23 24 19,20,21 13-18 7,8,9 10,11,12

8:45-9:20 19 20 21 22,23,24 13-18 10,11,12 7,8,9

9:30-10:05 1 2 3 4,5,6 19-24 13,14,15 16,17,18

10:15-10:50 4 5 6 13,14,15 1,2,3

19-24 16,17,18

11:00-11:35 7 8 9 10,11,12 22,23,24

1-6 19,20,21

11:45-12:20 10 11 12 7,8,9 19,20,21

1-6 22,23,24

12:30-1:05 13 14 15 16,17,18 4,5,6

7-12 1,2,3

1:15-1:50 16 17 18 13,14,15 7-12 4,5,6 1,2,3

Bots Profiles:

Every team operates differently. Here are 4 profiles.

Bots Profiles

School A• Class or Club: Lab time (class) and after school, • Frequency: Class lab and one night a week.• Teacher $: The after-school portion is as a volunteer.• Hands-On Experience:

• School has a fully equipped machine shop.• Industry leaders come in and work with students one-on-

one.

Bots Profiles

School B• Class or Club: Currently extra-curricular, but maybe part of

engineering class someday.• Frequency:

• Saturdays for a few hours from November to Competition• Teacher $: Small stipend for one coach and the rest are volunteers.• Hands-On Experience:

• goes to the company for builds; students get to build 70% hands-on.

• Problem-Solving:• Students ask engineers.

• Team Members: Preference to students with STEM courses, high GPA and not too many other extra-curriculars.

• Rules: Contract, attendance is 75%, other students can petition to remove a non-performer from the team

Bots Profiles

School C• Frequency: Monday & Wed 2 hours each, occasional Saturdays.• Hands-On Experience:

• Students do the build at the company and use some machines. Usually CNC done by company but dependent on company rules.

• Students do the design work and purchase work. • Problem-Solving:

• Students talk to engineers to brainstorm and try different approaches. The volunteers/coaches are not allowed to just solve the problem.

• Team Members:• Anyone is permitted to join the team• Students create rules (including “Coach has the power to get in your

face about it the rest of the year, and he will be petty!”)• 75% attendance required to do competition

EXPECTATIONS – teacher/coach

• The most critical role of the teacher/coach is to keep the students on track!

Make sure they are completing assignments and meeting deadlines.

• Attend work sessions at the company sponsor.

• Recommendation – check in via email with the company contact person

every couple of weeks. Address any issues, review progress, tasks assigned

to the students, etc.

EXPECTATIONS - students

• Attend and arrive on time for all work sessions. Be respectful of the

company sponsor’s time and be sure to complete assignments between

meetings.

• Adhere to all safety procedures as explained by the company sponsor. All

required PPE must be worn at all times!

• Keep notes, drawings, minutes, etc. from the beginning. Upload

documentation per portfolio guidelines.

• Companies are donating materials and labor to make this happen.

• Materials:• $1000 avg for bot parts

• $200 avg for safety gear

• Labor:• $20/hour (low end) x 4 hours week x 20 weeks =

$1600

• OR volunteering on ‘own time’

• PLUS “not producing parts”

Use Time Wisely: Let students Know

• Companies have the right to ‘fire’ a school.

• However:• Please create clear expectations & continue dialogue.

• Everyone wants to make it to competition.

• Students who just want to ‘show up for competition’ are spectators, not team members.

Use Time Wisely: Let students Know

EXPECTATIONS – company sponsor• Explain company safety policies and procedures clearly and provide required PPE.• Review your expectations for work sessions. Discuss timeline and give deadlines that

need to be hit to be ready to compete.• Offer guidance and assist as needed. Give feedback and move the students along

when they get stuck. Reach out to the teacher if students are not meeting expectations or completing assignments.

• The more hands-on the students can be, the better. Keep them engaged and interested.

• Talk about your company, the products you manufacture, the career opportunities you have and how they could pursue manufacturing beyond high school.

Nrl rules, regulations and resources• Rules, Regulations and Competitor Resources can be found in the NRL

resource center: http://gonrl.org/resource-center/

• Team Resource Guide (found in the resource center) was written by

Southwestern PA BotsIQ ‘veterans’ and provides very thorough technical

information.

• Per NRL, no changes will be made to the rules and regulations for 2017-2018

(as of 10-20-17). If there are changes we’ll let you know.

Nrl rules, regulations and resources (from goNRL.org/resource-center/ )

We also put the Rules &Regs on the AWT website atthinkmfg.com/team-resources/ but here’s what the source looks like.

AWT Website –Forms & ResourcesWe also put the Rules & Regs on the AWT webite at thinkmfg.com/team-resources.

Scrolling down at thinkmfg.com/team-resources

NRL ResourcesContinued:

National Robotics League Industry Advisor Toolkits

http://www.gonrl.org/toolkit/

1. “Why, How, and What’s in it for You”

2. “Guide to Success”

3. “Facts and Success Stories”

Safety procedures and requirements• Weapons must be covered

• Encourage kids to NOT carry by the weapon.

• Discussion and questions

Documentation requirements & Interview tips• All teams will be expected to submit documentation and

participate in the interview process – even if they do not

have a working bot!

• As in the past, we’ll use Google Drive to submit documentation electronically. You’ll need to contact Alice or Dione to make sure you have access.

• Here are the guidelines for the 2017 competition. Thinkmfg.com/team-resources• Re: #3 on these guidelines: One change for 2018 is that it

will be ONE pdf for a topic (including its subtopics).

• 2018 details will be issued after January 1st but this shouldhelp you get started.

Documentation

Interview tips

• Interview format: There should be no surprise questions. The judges will have read your documentation and will ask you about it. Please bring your binder (hard copies of documentation).

• Please note: Many teams wear their Team T-Shirts for the teamphoto on Friday, and change into something professional for theinterview (aka Presentation).

• Discussion and questions

2017 competition

• Posters are available from AWT for 2017 competition

• Old Photos from Skip are now at AWT

• 2017 “highlights” and full competition videos on the Lakeland Community College YouTube channel, shared by AWT.

Questions?